Agenda of the 83rd Senate
Hofstra University Student Government Association February 28, 2019 Student Center Greenhouse Call to Order I. II. III.
IV. V. VI.
VII.
VIII.
IX. X. XI.
Quorum Call Special Business A. Networking How - To with Senator Rielly and Senator Colon New Business A. SGA Club Recognition Hearing i. Operation Smile Club B. S.A.2019.83.006 C. S.A.2019.83.007 D. S.A.2019.83.008 E. S.A.83.2019.009 F. S.A.2019.83.010 Approval of the Special Senate Meeting Minutes from February 14, 2019 Approval of the Cabinet Minutes from February 27, 2019 Executive Board Reports A. President and Vice President B. Comptroller— M. Kutsch C. Secretary — M. Nijjer Committee Chair Reports A. Appropriations — T.Grief B. Club Relations — B.Crofts C. Rules — C. Ramirez D. Spirit — C. Tomasso E. Student Services — I. Schmidt Special Reports A. Elections Commission Report B. Updates from the Service Coordinator C. Updates from the Ad Hoc Committee on Diversity and Social Justice D. Update on Title IX Advisory Board E. Updates from the You OK? Campaign For Good of the Order Announcements Snap Cup
Adjournment
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The Constitution of The Operation Smile Club PREAMBLE: Under Article I, section two, of the Student Government Association (SGA) Constitution, the following organization is hereby granted approval to function as a student organization for the best interest of the University community. It is the duty of this student organization to follow the Student Government Association’s Constitution and Policy Series. A club or organization will be defined as non-exclusive in its membership and actions by “extending equal opportunity to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristic’) in employment and in the conduct and operation of Hofstra University’s Educational programs and activities. Article I: Name A. The name of the organization shall be The Operation Smile Club and shall not be recognized under any other name. B. The Operation Smile Club shall operate under recognition by the official Operation Smile Organization, an international non-profit medical organization, and therefore shall only be known under this name. C. The name of the organization shall be colloquially known as O.S.C. Article II: Purpose A. The purpose of this club is to highlight and educate the Hofstra community on the importance of providing medical support to children in need of urgent care which they would otherwise suffer without. The club shall aim to raise awareness and provide assistance for the official Operation Smile Organization. B. The goal of The Operation Smile Club shall be to fundraise and provide opportunities for community service in the Hofstra community to help children with facial deformities known as cleft lip, and cleft palate in impoverished communities lacking access to proper healthcare and nutrition.
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Article III: Advisors A. The Club Advisor for this club shall be a non-student Hofstra University full-time employee. a. The Club Advisor shall be approved by the Executive Board. b. The Club Advisor may be changed or voted by a two thirds (⅔) vote from the active members of The Operation Smile Club. c. The duties of the club advisor shall be the following: i. Oversee the functions of the club and ensure that is it performing up to par with Hofstra’s standards. ii. Occasionally participate in fundraisers and club events. iii. Mentor and advise this club on how best to fulfill its purpose. B. The Administrative Advisor for this club shall be a non-student Hofstra University full-time employee. a. The duties of the Administrative Advisor shall be the following: i. Oversee the functions of the club and ensure that it is performing up to par with Hofstra’s standards. ii. Mentor and advise this club on how best to fulfill its purpose. iii. Stay updated on all club activities and approve all event flyers. iv. Hold members of this club accountable. Article IV: Membership A. Any full-time undergraduate student at Hofstra may become a member. B. Status of Members a. Members shall be recognized as active after attending two (2) consecutive meetings. b. Members who miss more than four (4) consecutive meetings shall be considered an inactive member. c. Members shall maintain a positive attitude and represent the club accordingly at all times.
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Article V: Duties of Officers and their Elections A. The titles of the officers and their duties shall be to: a. President i. Organize and preside at full meetings of the club at all times. ii. Assist, approve, and organize all club events and activities. iii. Carry out or delegate all duties not specifically vested in any other officer of the club. iv. Ensure that the member roster is active on GetInvolved HU, and the club holds active members while establishing penalties if terms are not met. v. Attend and facilitate all club functions unless a legitimate excuse is provided. vi. Maintain an impartial and fair personality at all times. vii. Assist other officers of the club in completing duties where needed. viii. Schedule all club meetings. ix. Represent the club where such representation is required, requested, or deemed appropriate and/or acceptable. b. Vice President i. Responsible for informing the student body and club members by sending out notifications for meetings. ii. Assume the duty of the President in the event of a resignation, removal or in the event that the President cannot for any reason fulfill their duties until an emergency election is held. iii. Assume the duties of any officer of the club in the event that the officer cannot for any reason fulfill their duties until a new officer is elected. iv. Vice president shall be in control of facilitating all of the club’s social media accounts such as Facebook, Instagram, and Snapchat. v. In charge of handling internal affairs that may arise within a given situation. vi. Carry out or delegate all duties not specifically vested in any other officer of the club. vii. Attend all meetings and club functions. c.
Treasurer i. In charge of all financial affairs. ii. Enforce a budget for all club affairs and ensure that it is to be up to date. iii. Handle money with honesty.
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iv. v.
Attend all meetings and club functions unless a legitimate excuse is provided. Report financial projections for the club.
d. Secretary i. Keep track of, update, and maintain all student and club records. ii. Attend all meetings and club functions unless a legitimate excuse is provided. iii. Assist other officers of the club in completing duties where needed. iv. Report updates of club affairs to all members and officers of the club. B. Elections a. Current president may remain in office for one (1) academic year and maintain an active membership as well as participate in all club events. b. Elections shall be before the culmination of the Spring semester. c. Any active member may be able to nominate another active member if present at the election. d. Only active members shall be able to be nominated for office. e. A representative of Student Government Association shall be present in order for the election proceedings to occur. f. There shall be a closed ballot; election of a candidate to a position shall be constituted by a simple majority of the active members present and voting. i. If any one (1) candidate does not obtain a majority, the two (2) individuals with the highest number of votes shall participate in a runoff election. ii. If there is a tie in the percentage of votes cast in the first election, all of the candidates shall re-introduce themselves and proceed with another election until there is either a clear majority or two (2) individuals with the highest number of votes. g. All ballots shall be cast in person. No voting by proxy shall be permitted at any election. h. The order of elections begins with the President. After the President is elected, the Vice President is elected, followed by the Treasurer, Secretary, and so forth depending on future club positions (which may be proposed by an active member at any time). i. Elected officers shall act upon their new duties immediately following the election. j. Procedure in the event of resignation, removal, or vacancy: i. Any vacancy in the Presidency shall result in the succession of the Vice President to the Presidency until an emergency election is held. 5
ii.
If for any reason the Vice President cannot assume the presidency temporarily, another member of the Executive Board shall take place until an emergency election is held.
Article VI: Meetings A. Meetings shall be held once every two (2) weeks and only when class is in session. B. The time and date of the meetings shall be determined by the collective decision of the Executive Board. C. Special Meetings a. If one half (½) of the club’s active members bring a petition to the president than the president shall call a special meeting within one week of being handed the petition. b. No officer may be removed during special meetings. D. A majority of the active members shall be required to attend meetings when fundraising and club activities are in discussion. E. Only active members may participate in voting during meetings. Article VII: Removal of Officers A. If it is evident that an officer is not performing their duties up to standard of Hofstra and the club constitution then they may be removed from office with the following procedure: a. At least two (2) active members of the club shall collect and present evidence against the officer. b. The members shall discuss a date for an impeachment vote with the president and then present it to the offending officer. c. The members of the club shall present all of their evidence to the active members of the club. d. The offending officer shall be given the chance to defend themselves. e. After all the necessary procedures are followed a vote shall occur in which two-thirds (⅔) of all active members shall vote against the officer in order for them to be removed. B. A member of the Student Government Association’s Rules Committee shall be required to attend in order for the impeachment to take place.
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Article VIII: Method of Amendment A. Any proposed new amendments to this constitution shall be discussed during regularly scheduled club meetings. One-third (⅓) of active members are required to vote in favor of the new amendment in order for it to be ratified. B. Voting on a new amendment shall take place within the same meeting that it is presented. C. In order for any newly added amendment to this constitution to go into it effect it shall first be approved by the Student Government Association’s Rules Committee. Article IX: Fundraising A. As fundraising shall be the main aspects of this club, it shall be the duties of all officers and members of the club to participate in the club’s fundraising events. B. Club members and officers are not obligated to make any donations towards the club’s fundraising events: however, any donations made by members or officers during a fundraising event shall be accepted (cash only). C. Any member of the club shall be reimbursed for any voluntary contribution to a fundraising event with proof of receipt, and after having reviewed by the Executive Board. D. All funds made shall be sent out directly to the official Operation Smile organization at the end of each semester. Article X: Logistics A. Materials for Fundraising a. Materials for fundraising may be posters, brochures, and templates. Then there may be baking ingredients and tools for cookies, brownies, or cupcakes. Since these materials are disposable, a quantity shall be determined before every event by all members and approved by the Executive Board. b. A banner representing the logo of the club shall always be present during events. c. All members shall be responsible for the care of all equipment and assume the consequences for its misuse. B. Every other month of each semester when classes are in session, there shall be at least one fundraising event or club activity. a. Activities may range from bake sales and game nights to car washes, and other such activities that only occur on campus, depending on the time constraints and budget of the club at the given time period. 7
b. Events shall be announced at least two weeks ahead of the scheduled times to all active members of the club and then released to the student body. c. All members are expected to contribute as much time and effort as they may in order to achieve the maximum amount of funds at each event for the philanthropy. d. Members are not obligated to donate money to the club. C. Transportation a. All members shall be responsible of finding their own mode of transportation if there shall be an off-campus trip or event. b. It shall not be mandatory for all members to travel to an off-campus club activity or event at their own expense. c. If the club budget allows, the Executive Board may approve providing members an organized mode of transportation free of charge.
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Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.006 Non-Exclusivity Clause Update
This comes from Article 1, Section Two of the Constitution. Section Two. The Student Government Association shall have the power to set fees, regulations, or restrictions upon any undergraduate club operating under the policies of the aforementioned, and shall further have the power to recognize any group of undergraduate students who petition to become an organization in collaboration with the Registration Committee so long as they are non-exclusive and nondiscriminatory in nature. A club or organization will shall be defined as non-exclusive in its membership and actions if it by “ extendsing equal opportunity to all 1 qualified individuals without regard to Protective Characteristics. race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status (characteristics collectively referred to as ‘Protective Characteristic’) in employment and in the conduct and operation of Hofstra University’s Educational programs and activities…” “Exclusivity” shall only be defined by interpersonal qualities as defined by this Constitution and Policy Series; not how, where, or when a club or organization’s membership is ultimately determined. Qualified individuals shall be defined as those who meet the expectations and standards of the organizations’ inherent purpose. Respectfully Submitted, Timothy Grief Isabelle Schmidt Appropriations Chairperson Student Services Chairperson Richard Caldwell Donovan Harvey Senator Senator Alexa Osner Erynn Phillips Senator Senator 1
Noted from Hofstra University’s Nondiscrimination Policy, January 2016. 9
Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.007 Removal of Comptroller’s Senate Vote This comes from Chapter 1: The Executive Branch of the Constitution.
103. OFFICE OF THE COMPTROLLER 103.1 FINANCIAL RECORDS: The Comptroller shall be responsible to the Student Government Association for the maintenance of all financial transactions of the Student Government Association and clubs or organizations funded by the Student Government Association. A. Purchase Orders or Check Requisitions: The Comptroller shall sign all check requests before they are processed. No document shall go through without the Comptroller’s signature. B. Signing Powers of the President: The President shall have the authority to sign any document of the Comptroller if the Comptroller is unable to fulfill the assigned duties. 103.2 INTERNAL REVIEW AND CONTROL BOARD: The Comptroller may establish and serve as the Chair of the Internal Review and Control Board (IRCB). The Comptroller shall determine the membership of the IRCB. A. Club and/or Organization Oversight: All IRCB members shall be assigned clubs and organizations to monitor by the Comptroller. Members shall be required to meet with the treasurers of the clubs they are assigned to twice per semester. The IRCB shall review all financial transactions to ensure that fiscal policy is being followed by all clubs under review. B. Powers to Audit: The IRCB shall have the authority to conduct audits of SGA recognized clubs or organizations deemed necessary. 103.3 AUTHORITY TO FREEZE BUDGETS: The Comptroller shall have the authority to freeze a club or organization’s budget when directed by the Office of Student Leadership and Engagement staff, the Appropriations Committee Chair, the Club Relations Committee Chair, the Chief Justice or at their own discretion. This decision is subject to a two-thirds (2/3) vote of the Senate. 103.4 SENATE ATTENDANCE: The Comptroller of the Student Government shall attend Senate meetings. 103.5 VOTING POWER: The Comptroller shall have no voting power at Senate meetings.
Respectfully Submitted, Timothy Grief Appropriations Chairperson
Isabelle Schmidt Student Services Chairperson 10
Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.008 Removal of Comptroller’s Committee Vote This comes from Chapter 2: The Legislative Branch of the Constitution.
202. BOARDS AND COMMITTEES 202.1 STANDING BOARDS AND COMMITTEES: There are hereby established six (6) standing Boards and Committees of the Student Government Association, to be titled and apportioned as follows: A. Appropriations Committee: To consist of at least three four (34) senators, including a committee chair, and the Comptroller, who shall not serve as a voting member. Respectfully Submitted, Timothy Grief Isabelle Schmidt Appropriations Chairperson Student Services Chairperson
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Hofstra University Student Government Association Two Thousand and Nineteen S.A.2019.83.009 Content Change for Campaigning
This is from page 24, from the Election Rules section of the Policy Series.
F. CAMPAIGNING: 1. The start of campaigning shall begin at a time and date determined by the Elections Commission and approved by a majority of the Senate. 2. There shall be no discussion of elections campaigning at any of Hofstra University’s computer labs or workstations libraries. 3. There shall be no campaigning in the Student Government Association office or during any Student Government Association activity. 4. Publicity: a. No individual or endorsing group shall publicize prior to the start of campaigning. b. The Elections Commision may publicize prior to campaigning and during campaigning to advertise the election in general. c. Flyers may shall not be hung in off-campus business establishments. d. All mediums of campaigning shall be in good taste and may shall not libel or slander another candidate, nor destroy any campaign materials of another ticket. e. All flyers shall be approved by the Office of Student Leadership and Engagement, whom shall keep a file of all approved flyers to which the Elections Commision may refer. f. Ads may be placed in The Hofstra Chronicle for a combination of up to two (2) pages. The breakdown of these pages is at the discretion of the candidate or ticket. 5. Finances: a. Any candidate for the position of Senator-At-Large Senator or Justice shall not personally spend more than $100.00 to finance his or her campaign. b. Any candidate for the position of Senator-At-Large Senator shall not accept donations totaling more than $100.00. c. Tickets shall not may personally spend more than $500.00 to finance their combined campaign.
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d. may Tickets shall not accept independent expenditures donations from any source. totaling more than $500.00 which is separate from the $500.00 of personal expenditures as outlined above. e. The fair market value of all items given or sold to prospective voters shall be included in the spending limits stipulated above. f. Receipts shall be kept for all purchases and shall be submitted to the Elections Commission immediately after the end of voting. 6. Ads may be placed in The Chronicle for a combination of up to two (2) pages. The breakdown of these pages is at the discretion of the candidate or ticket. 7. Endorsements: a. Candidates may seek the endorsement of any group, department, or individual on campus. Any financial endorsements are subject to the spending limits stipulated above. b. A Student Government Association recognized club or organization may officially decide to endorse a ticket or candidate through a majority of the members present and voting, unless otherwise stipulated in said club or organization’s constitution. No candidate or ticket that does not have the official endorsement of a Student Government Association recognized club or organization may use any said club or organization resources. i. The Elections Commission will shall give ticket endorsement forms to be completed by clubs to be submitted to the Elections Commission. ii. Department heads must submit in writing official endorsements of tickets to the Elections Commission. c. A Student Government Association recognized club or organization shall not donate income budget funds to any candidate or ticket. No budget generated from the Student Activities Fee may be used to support any candidate or ticket. 8. The use of online social media is allowed. Any message sent or posted shall be in good taste and shall neither slander nor libel any other candidate(s) or ticket(s).
Respectfully Submitted, Jack McDonough
Rosaria Rielly
Tara Stark
Kaylor Dimes
Senator
Senator
Senator
Senator
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Agenda of the 83rd Senate
Hofstra University Student Government Association Special Senate Meeting February 14, 2019 Student Center Greenhouse Call to Order at 6:34pm I. II.
Quorum Call Special Business A. Welcome from Dean of Students, Gaby St. Léger i. Gaby states that she is excited to be here tonight. She states that a strong Senate makes a strong institution. She wants SGA to see her as an ally. She has been an administrator at four institutions. She grew up at Hempstead and has seen Hofstra flourish. She states that she is here to support students and making sure that what students want is what is happening on campus. Her mindset is to allow students to shape the agenda with the idea that the people in Senate represent the voices on campus. She states that she is here to guide students so that our voices are actually heard. She states that the team at Hofstra’s division is strong and that they have the students best interest in mind. She says that students should meet them and let them know if there is anything you want done on campus. She states that all efforts that students make are seen even if they don’t think it is. Speak up if you are in the minority at the Senate table, please speak up. She has office hours on Wednesday from 10am to 11am and would love to speak to everyone. Continue to represent your peers strong. B. Denise Boneta i. She says thank you to everyone that went to the summit. She states that she loves that people are coming to her and talking about initiatives. She would like to see more members stop by her office for any questions. C. Jefferson Has Gotta Go! Crash Course i. Senator Farooqui introduces the JGG Campaign. He states that last March the campaign held a protest on campus. They have three main demands for the university. ii. JGG Presents 1. They give short introductions. They state that they are part of a Planned Parenthood Gen Action campaign, a movement for achieving reproductive justice. They state that the national campaign has endorsed the JGG campaign. They demand that the university establish an online system of reporting of incidents of vias on campus. They also demand the implementation of a complaint receipt. And also relocate the statue of Thomas Jefferson.
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2. They state that Hofstra needs this online bias system would alleviate the burdens students have when reporting bias on campus. They give an example of UMASS Amherst. With the addition of 24/7 reporting. 3. They state that Hofstra needs a complaint receipt program so that students know their report has been submitted. In theory, only the recipient of the complaint and complainant will see it. 4. Questions a. Comptroller Kutsch asks them to talk about what problems they have with the existing program i. They state that they brought a thirty page proposal to administrators. Your receipt is just an email so they did not change anything. Only one person oversees this email and has other responsibilities so it's not that efficient. b. Senator Harvey asks what the semesterly briefings will entail i. They state that public safety does not release a semester incident report. This would help for the administration to see what the actual problems are on campus c. Senator Spann asks why they like UMASS’s program i. They state that the university goes through and actually investigates d. Senator Tomy asks about the reasoning behind relocation of the statue and the university’s response i. They state that Thomas Jefferson did some things. When survivors of sexual assault walk by the statue it can be jarring. They want everyone to be comfortable on campus. It is there with no context at all so it is more glorifying. It is retraumatizing for communities affected. The reasoning behind it is that he invented quads but he did not. ii. The university’s response was that the museum stated. The administration stated that they would not remove it. The statues on campus rotate after a period of time e. Vice President Denton states that the task force is looking into something. f. Senator Alameda asks what they would like to see from SGA i. They state that they would like support on the online reporting system. This is rooted in student safety. They state that SGA pushing for this to happen would show that the student body wants this to happen. They also state that SGA has connections with administrations that would help. g. Vice President Denton states that she met with V.P Fabiani from I.T. and that they are looking into having an online reporting system. This is in the works now. h. President Normandin states that they have been trying to tell President Rabinowitz about this and other administrators her and Deandra meet. They also spoke to Public Safety. She states that SGA could do resolutions and legislations to bring forth. i. Comptroller Kutsch states that some Senators have had language drafted for this issue. They are working on this so it can be continued upon
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III.
j. Senator MacCarthy states that last year SGA passed a legislation that was neutral and she wanted to know how they felt about this i. They state that they understand that SGA has to deal with bureaucracy. They understand it was a difficult decision. k. President Normandin gives context on a debate that occurred last semester for senators who were not present. There are more parts to this campaign now that were not mentioned in the resolution last year. l. Senator Dimes asks what incidents would be reported with this i. They state that it would be incidents of bias and discrimination. This happens frequently on this campus. For example, a professor using a slur. They also state that currently the complaints don’t come under Title IX reporting so that there have not been any follow up. m. Advisor Boneta asks if UMASS has Title IX under their reporting system i. They state that they think it is. And that Title IX at Hofstra is in support of this reporting system. n. Comptroller Kutsch asks if the person reporting to is the person who is being reported i. They state that this is true o. Advisor Boneta asks how meeting with the dean of students is going i. They state that they have a meeting coming up with her soon. The meeting that already happened was just logistics from past. p. Senator Dimes asks how common people face these issues on campus i. They state that one of the aspects is through #BigotryonHofstra and if that hashtag is seen there are many stories. And those were the ones people wanted to put online. So there could be many more. There is no formal statistics on that at Hofstra. Also, there has been retaliation for people that have reported on campus. q. Senator Phillips asks if faculty can use this too for students i. They states that this report system could also be for faculty. They state that this might be accessed through the portal so faculty could use it. Title IX looks at both faculty and student incidents. The whole idea for this is that the reports would go to various people r. Chairperson Schmidt asks about the departments they would want to work with i. They state that the problem is that the departments don't talk to each other. They have had meetings with many departments like the provost office. iii. Comptroller Kutsch moves to take a five minute recess 1. Motion seconded 2. Motion passes iv. Senator Farooqui states that if anyone has any questions they can direct them to Senator Hurley and him. Chairperson Labrie moves to suspend the rules and go to approval of the minutes A. Motion seconded
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IV. V.
VI. VII.
VIII.
IX.
B. Motion passes Senator Firooz moves to reinstate the rules to see new business A. Motion seconded B. Motion passes New Business A. S.A.2019.83.003 i. Senator Sanchez and Senator O’Brien present this senatorial action. They state that this is an update of the policy series of the rules committee. It is OSLE’s policy that SGA does not sit on this committee so this legislation aligns with OSLE’s policies. 1. Chairperson Crofts moves to pass S.A.2019.83.003 a. Motion seconded b. By a vote of 35-0-0, that motion passes B. S.A.2019.83.004 i. Senator O’Brien and Senator Sanchez present this senatorial action. They state that this regards information sessions. This legislation specifies the time period for the elections information sessions during the semester. 1. Senator Dimes moves to pass S.A.2019.83.004 a. Motion seconded b. By a vote of 35-0-0, that motion passes C. S.A.2019.83.005 i. Senator Fletcher presents this legislation. He states that the objections section was moved to parliamentary procedure. 1. Senator Farooqui moves to pass S.A.2019.83.005 a. Motion seconded b. By a vote of 35-0-0, that motion passes Senator Spann moves to suspend the rules to view committee reports A. Motion seconded B. Motion passes Approval of the Senate Minutes from February 7, 2019 A. Senator Harvey moves to approve the Senate Minutes i. Motion seconded ii. Motion passes Approval of the Special Cabinet Minutes from February 13, 2019 A. Senator Harley moves to approve the Special Cabinet Minutes i. Motion seconded ii. Motion passes Executive Board Reports A. President — A. Normandin i. She states that this week they had a trio meeting with Gaby and Houston. ii. They also met with public safety today. They are looking for some events, communication material, and a statement from SGA with ideas for shuttles on and off campus. If you would like to join the Ad Hoc Committee, please let her know. iii. Senator Reilly has been working on the alumni panel with President Normandin. It will happen on April 4th during Senate. iv. They went to an RHA meeting and talked with the President and Vice President about ideas in general. It is a productive meeting. v. USenate was on Monday. Chairperson Ramirez states that the faculty affairs committee is looking into working on policy with regards to student faculty relationships. 1. Senator Tomy asks what USenate is
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a. This is the university senate. There are five committees that have reports on university wise policies and issues. It is mostly faculty and administration. It is chaired by the provost. vi. President Normandin states that USenate spoke about INTO. This is a pathway program that will help Hofstra recruit more international students. Between 500 to 1,000 students will be coming to campus in the Fall. vii. She states that Bill Kiliano works in the library and he had a budget planning meeting. Administrators are working on a blackboard design for students with disabilities. They are also looking at study abroad logistics for students with disabilities. viii. Structural Proposal 1. President Normandin and Vice President Denton speak about a proposal that they have made regarding the structure of SGA. Their intention is not to pass something this semester unless this is something everyone wants. They want to lay a foundation for change in the future. They want to hear Senate’s feedback on this proposal. They detail the specifics about this proposal. The eboard would add on a Chief of Operations and the role of secretary would be underneath them. The Executive Vice President would oversee two elected internal and external vice presidents. The internal and external vice president will oversee four committees each. Therefore, in total, there would be eight committees with different focuses than the committees in place now. The comptroller would have a deputy comptroller to make it easier on the head comptroller. The COO is a more managerial role. They state that the President and Executive Vice President roles would be similar to the roles now. The Comptroller and COO would not have voting power either under this proposal. They would run as senators and then if elected to board they could forfeit their vote at the table. a. Senator Harley asks about who will take minutes i. The Secretary would have the power for taking minutes and the COO will not. 2. The internal and external Vice Presidents would be the liaison for eboard and the committees. The number of senators on each can be discussed if Senate would like. The internal committees would be club resource, legislative, programming, and communications. The external committees would be wellness and campus safety, facilities and operations, academic affairs, and equity and inclusion. They would all have specific focuses. a. Senator Rose asks where student services would fall i. It would be all throughout the external committees and programming on the internal committee b. Senator Spann asks about comptroller role in terms of committee i. They state that the deputy comptroller would report to the comptroller c. Chairperson Grief asks if the deputy comptroller would have a vote in the club resource committee i. They state that yes, since they will be an elected senator d. Comptroller Kutsch asks about voting at cabinet for e-board i. They state that the President, Vice President, Comptroller, and COO would have a vote. 3. They also state that the committee meetings would work differently. They would like for there to be a meeting after each meeting where a breakout session would occur between all internal committees and a seperate one for all external committees.
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a. Senator Firooz asks how long will the committee meetings go i. They state that initially it was one hour for each but that won’t really work in the long run so this is open for discussion. b. Chairperson Crofts asks about special meetings on fridays i. They state that they put this in just in case there is a reason why a special meeting needs to happen. But it is not concrete. 4. They state that election procedures would be a bit different. President and VP would run on one ticket. The Comptroller and COO would run as a senator and then internally elected. The VP of internal and external affairs would be elected internally by Senate. The COO, VP of external affairs, and internal affairs would meet with Senators and their committees would be chosen. Associate applications would be seen by the COO. Committee Chair elections would happen internally within the internal and external committees. a. Senator Phillips asks if the Senators would choose internal or external i. They state that you would apply for the committees and the COO would place Senators b. Chairperson Labrie asks about the Judicial Panel i. They state that they are not the experts but they will be having a meeting on March 6th at noon. c. Senator Firooz asks why the chairs would not be in cabinet i. They state that the idea of a smaller cabinet would be to be more efficient. The VPs would be the specialists for the committees and then they would report it to cabinet. Also, it might help provide more relationships between chairs and senators. d. Senator Read asks if the meetings would be between V.Ps, Chairs, and Senators i. They state that they are 5. Chairperson Labrie moves for a thirty minute unmoderated caucus a. Senator Farooqui i. States that he would like to focus on the bigger picture. He think that we have an outdated structure of SGA. this structure lets SGA continuous work on initiatives that solo senators work on b. Senator Read i. States that she doesn’t like change, but she loves this. Our SGA is really outdated. Other universities have much better structures. This is a great start to where we need to go c. Senator MacCarthy i. States that Senators are spending more time in meetings now and that this structure would cut down the meeting time and be more effective initiative wise d. Senator Alameda i. States that this would be good for looking into structures that have problems now e. Senator Harley i. States that this structure might have some disconnect. This might get a bit laggy f. Senator Dimes
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i. States that this would be better for communication. g. Senator Doan i. States that she has some problems with the structures. The Club Resources committee would have too much responsibilities. The deputy comptroller would be elected for two terms so there would be more competition h. Senator Bathija i. asks if there could be sub-committees within these committees. If that would happen then the senators would need to be increased i. Senator Fletcher i. States that as senators we have different responsibilities. This structure would help members focus on more specific things. He also states that with the deputy comptroller, if they did a terrible job they could be voted out. Just because they have the year of experience doesn’t mean they would stay j. Chairperson Crofts i. States that we have spent much time last semester on constitution and now on policy series. We would have wasted this year k. Senator McDonough i. States that in the long term, this structure would help. He likes the idea that chairs are not on cabinet. He also likes the balance within committees l. Chairperson Schmidt i. States that SGA trying to restructure has been stopped throughout this year. We could have been doing this while we were working on the constitution. Restructuring should be happening slowly and one thing at a time. m. Senator Tomy i. States that there are eighteen positions open. So, there are many positions can be combined. There could be a combination of secretary and coordinators. Perhaps also reducing the amount of committee n. Senator Firooz i. States that separating initiatives into the external committees might not work if the senators do not want to do initiatives. Also she likes the new cabinet idea o. Chairperson Ramirez i. States that senators would be still do tabling, elections, office hours, and other responsibilities. She states that there have been cases where chairs have been reelected because they have experience. There is a power dynamic. She strongly opposes the deputy comptroller be a two term thing. She likes the idea of having SGA be more initiative based however, with the current structure, this is relying on the assumption that the offices would want to work with us. Historically, there have been examples of offices not wanting to work with us. There needs to be conversations with these offices before we make this structure. We wouldn’t have any more power if the office does not want to work with us. She does support the push towards initiatives
20
p. Senator Harley i. States that she likes the COO position. This would be a resource for senators. She states that we are not usually at cap and there might be trouble filling these. If someone wanted to sit on both, would be hard q. Senator MacCarthy i. States that right now there are more combined responsibilities. She states that this structure wants to spread things out a bit. She wants to hear more from freshmans and sophomores. Underclassmen should share their opinion. r. Senator Phillips i. States that she likes it overall. Perhaps the duties of each can be switched around a bit s. Senator Rose i. States that the new scheduling is a bit concerning. If it is happening with that time and the breakout session. Things could get rushed in committee perhaps. Some committees can’t fit everything they are doing in an hour. It is not fair to rush clubs for example. t. Comptroller Kutsch i. States that he thinks that having a bit more check on the power structure for Comptroller would be great. At least have one other person, like the deputy comptroller would be great. The comptroller would have more time with clubs and do more leadership based initiatives u. Chairperson Tomasso i. States that in order for this to happen, we would need to have more members. The universities she has looked at have thousands of members in SGA. So perhaps we can revisit the cap. With programming, the chair should also have an appointed person to help v. Senator Read i. States that the deputy comptroller could still work. The title does not guarantee they will be elected for the next year. She thinks that COO would be a great idea. The President and Vice President have a lot on their plate now. She also thinks that what if the four groups got to choose topics that the members want to focus on. w. Senator Fletcher i. States that with scheduling, he liked a previous senator's thoughts. The meetings could be moved to wednesdays. Taking an hour out of another day is not too much responsibilities. He also states that with regards to elections and programming, he thinks that if elections would be an internal affairs thing. And then programming would be an external affairs thing. It is not a numbers problem but a responsibility problem. If these two things are split up it would be beneficial. Senators feel too spread thin x. Senator Stark i. States that she likes this idea. The only concern she has is that SGA would be spread too think that there would be too much information reporting back. We could break
21
it down to be two new committees where we take it a little slower. She doesn’t want too much information being thrown at everyone y. Senator Hurley i. States that she likes the structure. The focus of each committee would be more focused on specific topics. She doesn’t think it would be spread thin z. Senator Ortiz i. States that SGA has a lack of transparency. She thinks that the structure might bring about a lack of communication aa. Senator Firooz i. States that she is worried about the break out sessions. Some of the senators do things outside of SGA and having another hour is a little too much bb. Senator Rose i. Asks what would happen with ad hoc committees. What if an ad hoc committee did not fit in cc. Senator Alameda i. States that having specific issues does not mean we shouldn’t look into this structure. He likes that this makes SGA responsible for the community. More positions of leadership and they are more focused. Senators could join committees are passionate about. This is a big responsibility. dd. Senator Ottavio i. States that what's the point of the new structure if we will be doing similar responsibilities. ee. Chairperson Schmidt i. Scheduling external committees on one day and internal committees on another limits senators even more by interest if they happen to be busy on one of those nights. Another thing is that the external affairs has topics already spelled out. The point of having ad hoc committees is so that you can still work on initiatives and also work on your own committees. With this structure, senators would have to choose which initiatives they can sit on. She thinks there could be a larger Student Services committee that chooses initiative areas to work on that semester with a few people focused on each area. ii. President Normandin states that these points will be taken into consideration. If anyone would like to discuss this, send an email out. Perhaps there can be a specific meeting next week to go over this. The intention of this is to lay the groundwork B. Vice President — D. Denton i. She states that there will be mid-semester reports March 7th. ii. The Chief Diversity and Inclusion Officer search committee will be bringing finalists to campus. The dates include February 21st, February 27th, and February 28th from 3:00pm to 3:30pm. iii. She states that there will be open meetings for the President’s Task Force. There will be an open meeting tomorrow in the university club.
22
X.
XI.
1. Last Friday, the task force recapped and this semester will be used to make a report which will be sent to President Rabinowitz 2. Senator Harley asks if these open meetings are being announced a. She states that an email has been sent out. 3. Senator Spann suggests including these meetings on This Week at Hofstra C. Comptroller— M. Kutsch i. He spent the last two weeks thinking about IRCB. He does not know the purpose of having this. 1. Chairperson Grief states that he can continue auditing informally ii. He states that adding another meeting each week would not work. iii. He signs paperwork at OSLE Tuesdays and Thursdays. Fitness Center on Fridays. All at 10am. If anyone is interested in this position, let him. iv. He was selected to head the sub-committee within the ad hoc committee for social justice. If interested, let him now. He wants to get more into initiative stuff. He is working on mental health counselling and Hofstra’s portal. D. Secretary — M. Nijjer i. No report Committee Chair Reports A. Appropriations — T.Grief i. Chairperson Grief states that the committee looked at the policy series. He states that anyone is interested in helping can join at the next meeting B. Club Relations — B.Crofts i. Chairperson Crofts states that he has delegated responsibilities to members of the committee. The audit has been formalized and an email will be sent out tomorrow morning. ii. Comptroller Kutsch moves to pass the club relations minutes 1. Motion seconded 2. Motion passes C. Public Relations — A. Labrie i. No report D. Rules — C. Ramirez i. Chairperson Ramirez states that they saw three pieces of legislation that was seen today. If interested in looking at policy series, please reach out. Also, sign up for elections. 1. Chairperson Crofts moves to pass the rules minutes a. Motion seconded b. Motion passes E. Spirit — C. Tomasso i. No report F. Student Services — I. Schmidt i. Chairperson Schmidt states that there is a faster timeline for surveys this semester. If someone would like to write any questions, please do so and give them to your chair and they can pass it to her. She needs them before Tuesday, February 19th. There will be a committee meeting next Tuesday and then there will be an open meeting at 7:00pm to discuss initiatives. Chairperson Labrie moves to have a four minute conversation to discuss opinions on the JGG crash course A. Senator Fletcher i. States that the online reporting system is prevalent right now. There have recently been reports of sexual misconduct in the music department for example. B. Senator MacCarthy
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XII.
XIII. XIV. XV.
i. States that we could open the idea of taking a side and amplify this initiative they have C. Chairperson Crofts i. Asks if there is an active counter-protest D. Senator Caldwell i. States that he was part of the counter-protest. He thinks that the SGA should stay neutral on the topic of the statue. We should make a suggestion for the online reporting campaign E. Senator McDonough i. States that he likes the online reporting system if it is not anonymous. He doesn’t see why we don’t vote on it throughout the campus. His position in SGA is taking it to the students. He doesn’t think it is appropriate F. Senator Firooz i. States that we should remain neutral for the statue. She works for an office on campus and she can’t be a part of taking a side on this topic. We represent G. Comptroller Kutsch i. States that we should take a stance H. Senator Dimes moves to extend this by a minute and thirty seconds i. Chairperson Schmidt 1. States that we should look forward with making a resolution for a online reporting system ii. Chairperson Ramirez 1. States that a neutral stance is not representing students. If the Hofstra community as a whole votes in favor or not of moving the statue it would not be a fair vote since this is a predominantly white institution. Since the counter-protest has not continued then obviously it is not as much of an issue as the people who were working on it. Special Reports A. Elections Commission Report i. Chairperson Tomasso states that the elections commission was formed. They met with Denise Boneta on Monday. She was elected as the head of this commission. For Good of the Order Announcements Snap Cup
Senator Spann moves to adjourn the Senate meeting Motion seconded Motion passes Adjournment at 10:15pm
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Cabinet Agenda Dean of Students Conference Room February 27 2019 I.
Call to Order
II.
New Business A. Presentation from Senior Gift Committee 1. Sybil Doleyres and Breanne Lisco visited meeting to discuss the Senior Class Gift, ways to help, and upcoming meetings for the Senior Gift Committee B. Senatorial Action 1. S.A.2019.83.006 a)
Chair Ramirez states that the focus of this legislation has been discussed before and is relevant to SGA non-exclusivity clause
b)
Chair Crofts asks about the last portion of the Senatorial Action (1) Chair Grief responds by saying that the sentence defines our interpretation of qualified individuals.
c)
Chair Tomasso moves to add S.A.2019.83.006 to the Senate Agenda (1) By a vote of 6-0-0 the motion passes
2. S.A.2019.83.007 a)
Chair Ramirez states that this legislation moves to remove the Comptroller’s vote at Senate
b)
Chair Tomasso expresses her sentiments of not fully being in support of this legislation but does not believe in prohibiting Senate from seeing it
c)
Chair Crofts moves to add S.A.2019.83.007 to the Senate agenda (1) By a vote of 6-0-0 the motion passes
3. S.A.2019.83.008 a)
Chair Ramirez states that this legislation moves to remove the Comptroller’s vote at Committee Meetings
b)
Chair Labrie moves to add S.A.2019.83.008 to the Senate Agenda (1) By a vote of 6-0-0 the motion passes
4. S.A.2019.83.009 a)
Chair Ramirez explains that the legislation is focused on campaigning, there were some grammatical changes, logistics, and other rules
b)
Chair Labrie moves to add S.A.2019.83.009 to the Senate Agenda
25
(1) By a vote of 6-0-0 the motion passes 5. Chair Schmidt asks about potential Senatorial Action on survey questions for upcoming Spring Into Action Week. Chair Schmidt, Vice President Denton, President Normandin, and Advisor Denise Boneta met with Institutional Research (IR) on Monday to gain feedback on questions and next steps for collaboration between IR and SGA. IR Representative stated during meeting that she can send feedback on questions later in the week. a) Chair Schmidt states being that IR has not sent over feedback as of yet, and that the timeline for the questions to be seen by Senate is for this week, then what is the next step (1) Chair Ramirez asks if the Senatorial Action with the survey questions can be added to the Senate agenda tomorrow at Senate (a) President Normandin states that yes, the Senatorial Action can be added to the to the Senate agenda at the Senate meeting by a two-thirds vote (b) Chair Schmidt will send a follow up email to IR to see when SGA can anticipate to receive the feedback on the survey questions 6. Chair Tomasso asks if legislation is coming about the attendance policy/Ethics and Conduct Chair a) Chair Ramirez states that Senator Souffrant sent her something recently regarding the Ethics and Conduct Chair 7. SGA Club Recognition a)
Operation Smile Club (1) Mix of upperclassmen and underclassmen (2) President Normandin asks if the club has done any major events on campus (a) Chair Ramirez states that the club has done some fundraising events (3) Chair Crofts moves to see Operation Smile Club tomorrow at Senate for SGA Club Recognition (a) By a vote of 6-0-0 the motion passes
C. Senate Logistics 1. Networking how-to a) Vice President Denton states that Senator Rielly and Senator Colon will be facilitating this presentation. This will be fitting as President Normandin and Senator Rielly are planning the Alumni Panel. The presentation will cover networking in a professional setting for 20 minutes. 2. Reminder for next week’s Senate meeting
III.
a)
Mid-Semester Reports
b)
Compass Leadership
Matters at Hand by committee A. Spirit Committee 1. Spirit Week
26
a) Activities being planned: Movie on the Quad, Dunk Tank with Club Sports, Carnival Theme with free churros and cotton candy, free food from food truck b) Spirit Committee have assigned activities for each day 2. CAA Watch Party a)
March 11
b)
Watch Party for the semi-finals
c)
Chair Tomasso has ordered rally towels and food for watch party
d)
Men’s Basketball Team standing in the semifinals will not be confirmed until 2:00 pm on the day of March 10
e)
Spirit Committee will be tabling earlier on the day on March 11 to advertise
3. Stressbusters a)
Email sent out on Monday to clubs advertising participation in stressbusters
b)
Form is due on on March 11
B. Club Relations Committee 1. Chairperson Crofts and his committee worked on the Club Office Space Allocation Form this week. They also drafted language for the upcoming email for clubs regarding club office space allocations and club audit. 2. Cabinet members review Club Office Space Allocation Form, and offer their suggestions/edits a) President Normandin sees the good foundation for the form, but mentions that necessary edits should be made (1) President Normandin will review form more after the meeting and follow up with Chair Crofts C. Rules Committee 1. Senators from the Rules Committee who brought Senatorial Action for this week covered in New Business; four pieces of Senatorial Action were seen by the Rules Committee this week. Next week the committee is looking ahead to more legislation and club recognition hearings. D. Appropriations Committee 1. Chairperson Grief said that Appropriations held a Treasurer Training last Friday, there were five club leaders in attendance. The committee held two meetings in the past two weeks (including one during the non-operational week). E. Public Relations Committee 1. Chair Labrie has verified dates for What’s Happening at Hofstra; will upload info on Student Portal SGA box tonight 2. President Normandin will send out info regarding Gala Table lottery in Get Involved HU 3. Chair Labrie and Senator Harley had meeting recently to discuss moving forward with SGA recruitment video a)
Will be targeted more towards Fall 2019 elections
F. Student Services Committee
27
1. Chair Schmidt mentions that Event Management responded saying that tables will be needed for the Pies for Pride Event a) Chair Grief mentions that he can offer his own table b) President Normandin and Chair Labrie mentioned that tables can also be found in the SGA office that can be used 2. Spring Into Action Week a)
Everything is planned
b)
Senators on Student Services Committee each have a day that they planned and will facilitate.
3. Community Share Event a)
Back of Student Center confirmed for event
b)
Pride Pantry, and Compass confirmed to participate
c)
Various vendors (i.e, Kroger, Johnson & Johnson, and Aunt Flow), that are interested in donating goods/supplies
4. Campus Resource Guide a) In the works as well, Student Services Committee members are doing research, collecting information, and each have a section or particular department/campus resource to focus on IV.
President and Vice President: Week 13 Updates A. Upcoming dates to keep in mind 1. Mid Semester Reports on March 7 at Senate B. Alumni Panel Event updates 1. As of now, about 7 Hofstra Alumni who were active in SGA have confirmed their attendance at the Alumni Panel 2. Thursday April 4 C. Discussing SGA emails 1. President Normandin goes over list of SGA emails that need to be deactivated 2. Will deactivate the following emails: SGA_AcademicAffairs, SGA_Budgets, SGA_Fundraising, SGA_JudicialPanel, SGA_Programming D. Committee Convention 1. President Normandin explains the Committee Convention will be set up so that members in SGA can come together to discuss ideas regarding restructure of committees, have conversations, and work out next steps 2. Committee Convention is set to take place on Friday March 8 from 2:00 - 4:00 pm a)
Time may change based on availability
3. Any questions regarding logistics and intention behind the Committee Convention can be forwarded to President Normandin and Vice President Denton V.
Adjournment
Chair Crofts moves to adjourn meeting
28
Motion passes Meeting adjourned at 7:57 pm
29
Appropriations Minutes S19 Weekly Meeting 3 2/19/19 Meeting Commenced
6:30 PM
Attendance Attended Senator Leona Tomy Senator Hannah Shepherd Senator Manni Doan Senator Angelina Ottavio Comptroller Max Kutsch Chairperson Timothy Grief Absent Senator Richard Caldwell Senator Donovan Harvey Senator Nick Cote 1. Allocated funds to seven clubs Club:
Amount Requested:
Amount Allocated:
Hofstra Club Bowling
$1,345.86
$339.66
Hofstra Republicans
$1,245.00
$1,128.32
Hofstra Women’s Rugby
$4,946.25
$5,074.00
Hofstra InterVarsity Christian Fellowship
$2,880.00
$1,000.00
Hofstra Men’s Club Lacrosse
$2,030.00
$2,030.00
Hofstra University Ski and Snowboard Club
$1050.00
$500.00
Hofstra Computer Science Society
$587.19
$587.19
Total:
$14,084.73
$10,659.17 (75.68)
Meeting Adjourned 8:11 PM Respectfully Submitted, Chairperson Timothy Grief
30
Appropriations Minutes Meeting Commenced
S19 Weekly Meeting 4 2/26/19 6:30 PM
​Attendance Attended Senator Leona Tomy Senator Richard Caldwell Senator Donovan Harvey Senator Nick Cote Senator Manni Doan Senator Angelina Ottavio Comptroller Max Kutsch Chairperson Timothy Grief Absent Senator Hannah Shepherd 1. Allocated funds to four clubs 2. Continued to update Policy Series Club:
Amount Allocated:
Amount Requested:
Hofstra Club Softball
$2,680.00
$4,510.00
Hofstra Billiards
$585.00
$629.73
Hofstra Rock Climbing
$1,530.00
$1,980.00
Hofstra Live Action Adventures
-------
-------
Total:
$4,795.00
$7,119.73
Meeting Adjourned 9:00 PM Respectfully Submitted, Chairperson Timothy Grief
31
Club Relations Minutes S19 Weekly Meeting #4 2/25/19 Meeting Commenced
6:36 PM
Attendance Attended
Senator Rhea Bathija Senator Courtney Fegley Associate Nick Carrion Associate John McCluskey Chair Brandon Crofts
Absent:
Senator Rana Ismail Senator Desarae Cotton (excused) Associate Angela Sierra
1.
Introductions
2.
Audit Chair- Rhea Bathija a. 29 clubs have responded thus far. b. We will send out a reminder email this week. c. The only clubs who can apply for office spaces are those who fill out this form.
3.
Office Allocations Chair- Rana Ismail a. We are working on this independently for this week. b. We also drafted an email regarding the office space allocations.
4.
Club Relations/Public Relations Liaison- Courtney Fegley a. Courtney will be reaching out to Alex to see which club category to highlight first. b. We will choose our first club next week!
Meeting Adjourned
7:23 PM
Respectfully Submitted, Brandon Crofts Club Relations Chair
32
Public Relations Minutes S19 Weekly Meeting 4 2/29/19
Meeting Commenced
6:31PM
Attended
Senator Joey Alameda Senator Kaylor Dimes Senator Donia Firooz Senator Kathryn Harley Senator Sandra Read Senator Rosaria Rielly Chairman Alex Labrie Associate Bernice Aquino
Attendance
Absent
1. Introductions 2. Social Media a. Instagram & Facebook i. Club Relations highlight to come 1. Waiting for new Elections Commission information ii. Diversity ad hoc highlight to come 3. Elections Video a. Meeting with videographer to discuss logistics b. New direction: promoting Fall Elections as opposed to Spring c. Creative/concept meeting to be held next week 4. Admissions Events a. Senator Reilly to have brochure prepared by next event b. Senator Read to update board by next event 5. Portal Box a. New language to be sent advertising upcoming events, programs and senate meetings with notable guests 6. Build A Friend a. Room requests have been sent waiting on that to proceed with promotional materials and animal selection
Meeting Adjourned Respectfully Submitted, Alex Labrie Public Relations Chairman
7:25PM
33
Rules Committee Minutes S19 Weekly Meeting 4 2/25/19 Meeting Commenced
6:31 PM
Attendance Attended
Senator Zain Farooqui Senator Antonella Colon Senator Wiley Fletcher Senator Jack McDonough Senator David O’Brien Senator Gisselle Ortiz-Jimenez Senator Kelly Rose Senator Cristian Sanchez Senator Emanuelle Souffrant Chair Carissa Ramirez
Absent I. Introduction no II.
Operation Smile Club Constitution A. Passed 9-0-0
III.
C.I.A.O Constitution Update A. Passed 8-0-1
IV.
S.A.2019.83.006 Removal of Comptroller’s Committee Vote A. Passed 7-0-1
V.
S.A.2019.83.007 Non-Exclusivity Clause Update A. Passed 8-0-0
VI.
S.A.2019.83.008 Removal of Comptroller’s Senate Vote A. Passed 7-0-1
VII.
S.A.2019.83.009 Content Change for Campaigning A. Passed 7-0-1
Meeting Adjourned
8:30 PM
Respectfully Submitted,
Carissa Ramirez Rules Chairwoman
34
Spirit Minutes S19 Weekly Meeting 3 2/25/19 Meeting Commenced
Attendance Attended
6:35 PM Senator Celeste Battipaglia Senator Catherine McCarthy Senator Tara Stark Senator Jared Candelaria Senator Maggie Hurley Senator Moon Rob Associate Josh Philip Senator Donia Firooz Chair Chelsea Tomasso
Absent
I. II.
III.
IV. V. VI.
Personal check-ins Spirit Week a. Week confirmed for April 15th – 20th b. Brainstorm daily activities i. Written calendar is being prepared CAA Watch Party a. March 11th is Semifinals @ 6pm b. We will be ordering food c. Balloon arch d. PR – cannot advertise until confirmed that HU team is going to semifinal round i. This will be known March 10th by 2pm e. SGA will table in the Atrium all day March 11th to make up for lack of PR f. March 12th is Finals @ 7pm i. Collaborating with UR and Athletics to host ii. Spirit is hosting trivia during halftime iii. Committee would love to see SGA turnout Stressbusters a. Email was sent out to clubs on Monday to signup if they’d like to participate Minutes a. Donia will present Great meeting y’all! a. Super proud of the meeting the Spirit Committee had this week b. Very productive 35
Meeting Adjourned
7:35 PM
Respectfully Submitted, Spirit Chair Chelsea Tomasso
36
Student Services Committee Minutes S19 Weekly Meeting #3 2/5/2019
Meeting Commenced
6:30 PM
Attendance Attended Senator Alexa Osner Senator Charlie Greenberg Chair Isabelle Schmidt Senator Catherine MacCarthy Senator Erynn Phillips Associate DaisyMae VanValkenburgh Excused Senator Gisselle Ortiz Senator Gabby Spann I.
II.
III.
IV. V.
Spring Programming- spring into action week a. Sports- Gisselle Erynn and Daisy b. Self care- Gabby c. Carnival-Alexa and Erynn d. Spring Break-Charlie e. Love our Planet-Catherine Hofstra Shares a. April 3rd Back of Student Center b. Pride Pantry and Compass interested c. Kroger and Johnson&Johnson potential donors d. Reaching out to Aunt Flo and OSAPA and Hofstra Hall Campus Resource Guide--- Master Doc a. Title IX- Erynn b. SHACC- Alexa and Belle c. ResLife- Catherine and Daisy d. Public Safety- Gabby and Charlie P-safe A. Resolution It’s On Us Minutes A. Safe Spring Break 1. Tim Mousseau speaking March 5th and 6th 2. Tabling March 12th B. Letters 0f Support to Survivors- April 1-5th 1. SAAM display up for all of April 2. SGA tabling first week to collect notes C. Self Defense Workshops 1. Date TBD cosponsoring with Panhellenic D. It’s On All of Us Panel 1. April 29th 8 pm in Monroe 2. Google Form being sent out 3. Co-sponsored by IFC and SHACC
37
Meeting Adjourned
7:52 PM
Respectfully Submitted, Isabelle Schmidt Student Services Chair
38
Elections Commission Minutes S19 Weekly Meeting 2 2/27/19 Meeting Commenced
Attendance Attended
6:00 PM Senator Donovan Harvey Senator Jared Candelaria Senator Moon Rob Chair Chelsea Tomasso
Absent
I.
II.
III.
IV.
Senator Sandra Read
Date Conflicts a. Elections Bash will be held April 18th b. New members will be inducted April 18th c. First meeting of 84th Senate will be April 25th Debate a. *Tentative* for April 10th @ 6pm b. Notice date change Info Sessions a. Room changes for March 26th and 27th i. Will be in Breslin 208 and 112 respectively Reach out to PR for all promotion
Meeting Adjourned
6:30 PM
Respectfully Submitted, The Elections Commission
39