Summer Camp Orientation Guide
Where parents can learn all about Girl Scout Summer Camps and how to register!
Register Online www.gsutah.org p m a C r e m m Su e d i u G n o i t a t n Orie 2014 Tiered Pricing & Registration Information (page 20) Please Note: After May 16 all payments must be paid in full by credit card. Girl Scouting builds girls of courage, confidence, and character who 1 make the world a better place. TABLE S OF CONTENT 2 3 4 4 4 7 8 8 8 8 8 8 8 9 9 9 9 10 10 10 10 10 11 12 12 12 12 WELCOME NOTE AND CONTACT INFORMATION OPEN HOUSE DATES PREPARING FOR CAMP: PARENT/GUARDIAN CHECK LIST Before Camp Check In Day Check Out Day GENERAL CAMP INFORMATION FOR PARENTS/GUARDIANS Living Units Overnights Buddies Meals and Snacks Camp Kapers Cell Phones and Phone Calls Mail and Email Visitors Weather What We Do At Camp Sample Daily Schedule Horseback Riding Assessment Swim Checks Badges and Journey Awards Leadership Outcomes Trading Post HEALTH SERVICES/SPECIAL NEEDS/ DIETARY NEEDS Health Supervisor Medications Health Insurance 12 12 12 12 13 13 13 13 14 14 14 15 15 16 16 17 18 18 18 18 Heath Screen Physical Examinations Physical Requirements Self-Care Special Dietary Needs Girls with Special Needs Sun Safety Showers at Camp CAMP GUIDELINES Camp Guidelines Misconduct PACKING LIST AND INFORMATION Packing List Dress Code Weather and Special Packing Considerations Theme Weeks TIPS FOR A SUCCESSFUL CAMP EXPERIENCE First Time Campers Returning Campers Homesickness 20 REGISTRATION INFORMATION AND ELECTRONIC FORMS 20 Register Online 21 Tiered Pricing 21 Activity Scholarship Information 21 Other Registration Information 21 Confirmation Information 22 Cancellations and Refunds 22 Disclaimer 23 Activity Scholarship Guidelines and Form 1 WELCOME Welcome to the Girl Scout Camping Experience We are thrilled that your camper will be joining us at camp this summer. Girl Scout camp is a great place for girls to build character, learn leadership skills, gain a sense of belonging, and most of all – have fun! Between now and the time camp begins, we will be getting ready for your camper’s arrival by hiring and training staff, preparing activity programs, and much more. You and your camper will be getting ready by talking about what camp will be like, getting a physical (for programs longer than 2 nights), packing, and getting excited for her adventure. Here at Girl Scouts of Utah we believe families want their camper to have a chance for personal development in a safe environment. We also know girls want to have a fun adventure. We work to provide both by hiring and training qualified staff and offering a quality outdoor experience. We know that every girl is the center of someone’s universe so we want her to leave camp feeling better about herself and what she is capable of doing. Like most things in life, what girls get out of camp depends greatly on what they put into it. This booklet is the first step in getting ready for a great experience. We encourage you to review it with your camper. If you have any questions, please do not hesitate to contact us. We’ll see you at camp! Contact Information Outdoor Program Manager: Amber “Frog” Kuecker (801) 891-8384 email@example.com Registration: Cheryle Hatch (801) 265-8472 firstname.lastname@example.org Outdoor Program Specialist: Carly “Tangerine” Cahoon (801)-716-5089 email@example.com Spanish Translation:* Anacandy Castro or Raquel Lee (801) 265-8472 firstname.lastname@example.org email@example.com ACA Accreditation Trefoil Ranch and Camp Cloud Rim are proud to be accredited by the American Camp Association (ACA) and meet its high standards for program design and activities, site and food service, transportation, health and wellness, operation management, and human resources. In addition, both camps follow all guidelines recommended by GSUSA in Safety Activity Checkpoints and Girl Scouts Sites and Facilities. *Spanish translation of this camp catalog can be provided by contacting Anacandy Castro. 2 OPEN HOUSE DAYS Girl Scouts of Utah welcomes families to visit one or both of our camp properties on our annual open house days. We encourage first time campers and their families to attend an open house as it is a great opportunity to meet the Camp Director and counselors, see where they might sleep, check out the dining hall, and explore the program areas (stables, waterfront, art room, ropes course, and archery field). After your visit we hope your camper is super pumped for camp! Register: Online at www.gsutah.org (No fee) Registration Closes: June 6 Camp Trefoil Ranch Cloud Rim June 14 June 28 Date Time 2 p.m. to 5 p.m. 2 p.m. to 5 p.m. Phone (801) 224-2735 (435) 649-8641 3 PREPARING FOR CAMP Before Camp: 1. Read all information in this packet. If you have questions or concerns, please contact the Outdoor Program Team (page 2). 2. Make an appointment with your child’s doctor for a physical exam if your camper will be attending camp for more than two nights. Physical exams need to be completed within 24 months of camper’s programs session. 3. Return completed paperwork by May 16, 2014*. This paperwork will be included in your confirmation email after you register for a camp program. These forms can also be found at www.gsutah.org/summer-camp. • Physical Exam (for programs longer than 2 nights) • Health History and Consent • Outdoor Program Girl Release • All About You •M edication Log (bring to camp if you’re camper will be bringing medications with her) Return all paperwork to: Girl Scouts of Utah Attention: Program and Camp Registrar 445 East 4500 South, Suite 125 Salt Lake City, UT 84107 * If you registered your Girl Scout for a camp program after May 16, mail completed forms to above address at least three weeks prior to your camper’s session. *I f you registered your Girl Scout for a camp program within three weeks of the program, bring the completed forms to camp with your camper. 5. Make sure your camper has had success sleeping away from home. 6. Attend the Camp Open House (page 3) if you or your camper would like to tour the camp prior to her camp program. Check In Day: Note: Please allow for up to two hours for the check-in process once you and your camper arrive at camp. If your camper is of driving age and you need her to drive to camp on her own, please contact the Outdoor Program Team (page 2) so you can discuss this process. 1. Before leaving your residence, check your arrival time (page 6). • Due to limited parking areas at both camps, Girl Scouts of Utah uses a staggered check-in time for opening day. • Arriving at your staggered check-in time helps alleviate your wait time and the wait time of others. • If you are checking in more than one camper, please arrive at the earlier check-in time. 4. Go over the camp guidelines and expectations with your camper (page 14). 4 • I f you are checking in campers at both camps, please contact the Outdoor Program Manager (page 2) to make arrangements. 2. B efore leaving your residence, please make sure you having the following with you: •S leeping bag, pillow, backpack, water bottle, and duffle bag or suitcase. •D irections/map to the camp property (attached to your confirmation email). • Any paperwork that was not sent in to the Salt Lake City office. •A ny medications/vitamins that your camper will need while at camp – this includes over-the-counter medications as well. • Please ensure that all medications are in their original containers. •D ue to American Camp Association (ACA) requirements, medication that is not in the original container will not be accepted under any circumstances. •P rescription medication must be labeled with the child’s name. •P lease fill out the Medication Log (with exact dosage) prior to check in. • Have medications and log easily accessible at check in. •A rrive at camp at your scheduled check in time. 3. When you arrive at camp: • Camp staff will direct you from the camp gate to a parking space. • You and your camper will rotate through various check-in stations including: • Visiting with the Camp Director and turning in any needed forms. • Dropping off mail for your camper. • Checking-in any medication with the Health Supervisor. • Completing a brief health screening (check temperature, head lice, etc.). • Stopping by the Trading Post (camp store) to set up your camper’s account and/or to purchase items. • Meeting one of your camper’s camp counselors. • Dropping off luggage. • Visiting your camper’s sleeping area. • Camp staff will help direct you back out of the parking lot to the gate. Please Note: • Please leave your dogs/cats at home. Pets are not allowed in camp – no exceptions. • Please wear closed-toed shoes while on camp property. • Camp is a smoke-free environment. Please refrain from smoking while on camp property. 5 CHECK IN TIMES FOR CLOUD RIM 10:00 a.m. Backpacker Big Sis, Lil’ Sis Campapalooza Epic Awesomeness Glitter Bugs Nature Lovers Pottery Pro 10:30 a.m. Art-ventures! Cloud-dance Film Festival Crazy for Critters! Try It, You’ll Like It LEAP 11:00 a.m. Girl Wilderness Adventure Challenge (G.W.A.C.) Heroines of Olympus: 2nd Edition Outwit, Outlast, Outplay Pirates of Brimhall CHECK IN TIMES FOR TREFOIL RANCH 10:00 a.m. Bits and Pieces Hard Hats and Horse Sense 1 Pony Tails Ropes and Reins 10:30 a.m. Amazing Race Horse Lover 11:00 a.m. Archers of the Forest Hard Hats and Horse Sense 2 iNVENT and iNSPIRE: Colonizing the Moon Night Crawlers (4th-5th Grade) Tents & Twigs Who Camps? iCamp! 11:30 a.m. Night Crawlers (6th-8th Grade) Range Riders Roaming Rovers Teepees and Trees The Arena: Take Aim Twist and Shout! 12:00 p.m. Fandom Kickin’ It Camp Style 11:30 a.m. Boats and Belay Lake Jumpers Photo-Sketch! Rock On! 12:00 p.m. CIT programs 6 Check Out Day: Note: Please allow for up to one hour for the check-out process once you arrive at camp. 1. Check-out time is 9 a.m. for all programs ending on Saturdays (breakfast will be served prior to check-out). 2. C heck-out time is 6 p.m. for all programs ending on Wednesdays and Thursdays (dinner will not be served prior to check-out). 3. When you arrive at camp: •C amp staff will direct you from the gate to a parking space. •P ick up your camper by the lodge (girls will be finishing breakfast, singing songs, and/or with their group during this time). •S ign your camper out with her counselors. •I f your camper brought medications with her to camp, pick up medications from Health Supervisor. • P ick up all luggage from the luggage area. Please be sure you have all of your camper’s items including sleeping bags, pillows, stuffed animals, dirty clothes bags, etc. – many times campers go home with more luggage then they brought with them. •C amp staff will help direct you back out of the parking lot to the gate. 4. If your camper needs to leave early, please notify the Camp Director when you sign your camper in on check-in day. The Camp Director may limit the time of day early check out is available in order to minimize disruption to camp programs. 5. Lost and Found: • Girl Scouts of Utah is not responsible for lost or stolen items. • “Found” items are returned to GSU – 445 East 4500 South, Salt Lake City – every two weeks. • Craft projects, personal hygiene items, socks, underwear, and other such items will not be sent to GSU. • Please do not contact the camp about lost and found items. • All items not claimed by Labor Day will be sent to a local charity. 7 TION A M R O F N I P M GENERAL CA /GUARDIANS S FOR PARENT Living Units Girls are assigned to living units by program. Living units may consist of platform tents, cabins, or dormitory style rooms with cots and mattresses, flush toilets, and running water. Girls in leadership programs will sleep in spring bar tents with mattresses. Sleeping assignments are made after your child arrives at camp so she may share living quarters with friends in the same program; she also has a chance to meet new friends on the first day so she may want to share living quarters with them. GSUSA requires that counselors have separate sleeping accommodations from the campers. Counselors live in a tent or room that is in close proximity to the girls. Overnights Girls may go on an overnight hike during the week (hiking equipment is provided). The overnight locations are determined by the camp staff and campers in each program. Buddies Girls may choose to attend camp with one buddy (a friend in their same age level). Girls need to sign up for the same camp session at relatively the same time to ensure there is availability for both girls in the program. Girls attending camp as buddies will sleep in the same quarters and participate in camp program together. Multiple buddy requests cannot be accommodated. Meals and Snacks Girls will be provided tasty, nutritious, kid-friendly meals served in the lodge. Two snacks are also provided throughout the day. Campers are given an opportunity to cook outdoors or have a picnic at least once during their stay. If your child has special dietary needs, please see page 13. Possible Menu Items* Breakfast: Pancakes, eggs, bacon, hash browns, cereal, yogurt, fruit, toast Lunch: Pizza, sandwiches, soup, tacos, salad bar Dinner: Spaghetti, baked chicken, steamed vegetables, fajitas, salad bar Two snacks are also provided daily to campers. *These are just some of the meal options â€“ different meals may be served while your camper is at camp. Please do not send any candy, gum, food or soda to camp with your camper. Camp Kapers (Camp Chores) Girls do kapers to help keep the camp and their living unit clean. Kapers include sweeping, cleaning bathrooms, setting and wiping down tables during meal time, and picking up litter. When girls assist with kapers, they gain a sense of pride in ownership of our Girl Scout facilities. Cell Phones and Phone Calls Sending your child to camp with a cell phone may interfere with her ability (and yours) to build a trusting and independent relationship. Any cell phone brought to camp will be secured in the camp office until your child returns home. Campers are not allowed to use the camp phone; however, you are welcome to contact the Camp Director at any time to check on how your child is doing. Camp Cloud Rim Trefoil Ranch (435) 649-8641 (801) 224-2735 firstname.lastname@example.org email@example.com 8 Mail and Email Camp is the perfect time to unplug and connect with nature. During your child’s stay at camp, she will not have access to computers or email. We encourage you to write letters to your child prior to her program and either pack them with her luggage or leave them with camp staff on check-in day (staff try to deliver mail daily but it is not guaranteed). For best results, label the outside of each letter with your child’s name, the name of her camp program and session dates, and the date or day of the week you would like each letter delivered. If you choose to use the U.S. Postal Service, allow six days for mail to arrive. Make sure your letters are cheerful and positive. Ask questions about what she is doing at camp, but please don’t tell her about all the great things she is missing or how much you miss her. This can lead to homesickness. If you want to send a care package, we recommend sending stationery, puzzles, books, comics, pens, stickers, etc. Please do not send candy, gum, food, or soda to your camper. Send mail to: Camp Cloud Rim Your Camper’s Name Her Program Name and Dates Camp Cloud Rim PO Box 1740 Park City, UT 84060 Trefoil Ranch Your Camper’s Name Her Program Name and Dates Trefoil Ranch Rural Route 3 Box 658 Provo, UT 84606 Weather Camp Cloud Rim is located at 9200 feet elevation which lends itself to high snow loads over the winter months. Depending on the snow amounts and the temperatures during the spring months, Camp Cloud Rim may not be able to open for resident camp as scheduled. If Camp Cloud Rim is unable to open on time, the Camp Directors and camp staff work together to offer Camp Cloud Rim programs at Trefoil Ranch (making modifications to camp program as needed due to the change of location). If this takes place, families be notified of the situation and will be given options including: receiving a full refund, transferring their camper to a different camp program, or keeping their camper in their current program (having them go to Trefoil Ranch instead of Camp Cloud Rim). What We Do At Camp Campers will have an opportunity to learn outdoor skills such as knife safety, knots, fires, map and compass, first aid, trail etiquette, dressing for the weather, and outdoor cooking. Campers will work towards earning badges related to outdoor living and their program content. Please note that campers may or may not complete an entire badge. Campers may also participate in age appropriate Journey activities. All girls at camp will play games, sing songs, visit the art room, participate in nature awareness activities, go on a hike, participate in a flag ceremony, go to the Trading Post, attend campfire programs, have a cookout, and help take care of camp by doing Kapers. In addition to the activities specifically mentioned in their program description (see the Camp Catalog), campers will have the opportunity to make choices about what they would like to do. Visitors Due to the full schedule of activities, having family/friends visit while resident camp is in session may be disruptive for campers. Therefore, we do not have a camp visitation day while resident camp is in session. We encourage you to visit and tour camp during our open house days (page 3). When your camper checks in for her camp session, you will be able to see where your camper will be living. 9 Sample Daily Schedule* *Daily schedules vary according to program theme and content. 7:00 a.m. 7:45 a.m. 8:00 a.m. 9:00 a.m. Noon 1:00 p.m. 2:00 p.m. 5:45 p.m. 6:00 p.m. 7:00 p.m. 9:30 p.m. Wake up Flag Ceremony Breakfast and Kapers (camp chores) Unit Program Activities Lunch Me Time (quiet time for campers to rest) Unit Program Activities Flag Ceremony Dinner Evening Program Lights Out Badges & Journey Awards While girls may work on various badge and Journey requirements at camp, they will not necessarily complete an entire badge or Journey at camp. Camp staff do their best to record what requirements your camper worked on, but many times there are requirements your camper did that were not recorded. Please take the time to talk with your camper after she returns home to see what activities she did â€“ especially while looking at the following badge categories for her grade level: Adventure Animals Artist Cook Craft Creative Play First Aid Healthy Living Naturalist Outdoors Horseback Riding Assessment at Trefoil Ranch Campers in our equestrian programs will spend a total of 8 hours per week at the stables, unless otherwise noted. Lessons include riding instruction, stables maintenance (mucking stalls), and ground school (learning about the animals and tack and how to care for them). Horseback riding is a sport that requires physical coordination, balance, and the ability to follow directions. Our programs are described as Beginning, Intermediate, and Advanced levels. Campers in any equestrian program will be grouped according to experience level and lessons will be geared towards the least experienced rider. Swim Checks at Cloud Rim In order to swim without a lifejacket, your camper will be required to pass a swim check. The swim check consists of a 25-yard swim (any stroke), a tread, and a float. If your camper chooses not to take the swim check, she will be required to wear a lifejacket for all waterfront activities. All campers are required to wear lifejackets while operating canoes, kayaks, sailboats, and other watercraft. Leadership Outcomes All campers will participate in activities that are intentionally designed to directly teach the following leadership outcomes: 1. Discover a strong sense of self. Girls will do activities designed to increase self esteem, confidence in abilities, self discipline, responsibility, coping, and dealing with stress. 2. Discover by seeking challenges in the world. Girls will participate in activities designed to increase curiosity, intrinsic motivation, and their desire to explore and create. 3. Connect by building healthy relationships. Girls will try activities to enhance communication by expressing feelings, speaking, listening, and practicing assertiveness skills. 4. Connect through cooperation and teambuilding. Girls will do activities to foster community building and friendship skills. 5. Connect by developing conflict resolution skills. Girls will participate in activities designed to teach how to avoid conflict and find resolution, solutions, and negotiation. 10 Trading Post This summer there will be many exciting things for sale at the Trading Post (camp store) including flashlights, water bottles, stuffed animals, patches, and jewelry. Items range from $1.00 to $40.00. The Trading Post can accept cash, check, activity credits, and credit cards. When you registered your camper for her program, you had the option of selecting a Trading Post amount. If you did not do this and would like to or if you would like to add more money to her account, you can do so when you and your camper visit the trading post on check-in day. Girls are free to choose any items that they would like to purchase in the Trading Post. Camp staff will not question campers’ purchases. If you would like to guide your camper’s purchase, you will need to shop with her at check in. The Trading Post will be open on check in day. Your camper will also visit the Trading Post once during her time at camp. At the end of the week if your camper’s Trading Post balance is $20 or less, a gift certificate for the remaining balance will be given to your camper when they leave camp. This gift certificate can be redeemed at one of the Girl Scouts of Utah’s shops for program registration, merchandise, or a cash refund. If remaining trading post balance exceeds $20, the balance will be refunded by the Girl Scout Council. Activity credit refunds will also be issued by the Girl Scout Council. Your camper will have the option of donating her remaining balance to GSU’s campership fund so she can help girls who need financial assistance experience camp like she did. 11 CIAL E P S / S E C I V R IONS T HEALTH SE C I R T S E R Y AR NEEDS/ DIET Health Supervisor All camps have a qualified Health Supervisor on site with a Level 2 First Aid certification or higher. Camp is able to administer basic first aid only. A doctor is on-call and medical facilities are readily available. In the event of an emergency the camp will transport the camper to emergency services. You will be notified in the event of a serious illness or injury. Medications Your child will be assisted in taking prescribed medication provided the medication is in its original container and is prescribed specifically for her. Both camps carry over-the-counter medication such as: Tylenol, Ibuprofen, Tums, Benadryl, and cough drops, which you can authorize the camp to administer. Asthma: A child with asthma needs to be responsible enough to carry her inhaler, take her medication when needed, and report to camp staff if she needs additional assistance. Diabetes: A child with diabetes needs to be able to test her own blood, communicate when she needs rest or a snack, and manage her own medication. Camp staff can not administer shots. Anaphylactic Allergies: A camper who has been prescribed an Epi-pen must carry it on her person at all times and be able to administer the shot by herself. Camp staff are not authorized or trained to assist with administration of Epi-pens. Health Insurance Campers are covered by health and accident insurance while they are at camp. Pre-existing illnesses or conditions are not covered. Health Screen All girls staying at camp will go through a brief health screening upon arrival. Girls found to have a temperature of 101째 or contagious disease may be sent home. All campers are checked for head lice and, if found, will be sent home for treatment before being allowed back at camp. Physical Examinations (Programs three nights or longer) GSU, in accordance with American Camp Association and GSUSA, requires all girls and adults attending sessions that are three nights in length or longer to have a physical examination by a licensed health care professional within 24 months of camp attendance. The Physical Examination Form and Health History & Consent Form can be downloaded from www.gsutah.org/summer-camp. Physical Requirements Programs at both Camp Cloud Rim and Trefoil Ranch require that participants are able to walk up and down hills on uneven trails, climb stairs, hike up to a mile, and carry daily necessities in a backpack (flashlight, jacket, water bottle, sunscreen, etc.). Some programs may have additional physical requirements. To participate in any program, girls must be able to listen to and follow directions, wear required safety equipment, and perform the physical requirements of the activity. Camp Cloud Rim is at a high elevation (9200 feet). It is not recommended for people with heart conditions or breathing problems. Please consult your doctor before enrolling in a program at Camp Cloud Rim if your camper has any such condition. West Nile Virus Experts advise those spending time outdoors after dusk take precautions against mosquito bites such as wearing long sleeves, long pants, and mosquito repellant containing DEET. Self-Care To be successful at camp, your child needs to be independent with selfcare and be able to function in a 1:8 counselor-to-camper ratio. Girls need to be able to manage their own basic health and hygiene such as: carrying and drinking water from their water bottles throughout the day, eating a variety of food, putting on sunscreen when asked, wearing appropriate 12 clothing for the weather, brushing their own hair and teeth each day, walking to and using camp restrooms, showering twice during the week, and changing clothing each day. Counselors will help cue girls with basic needs. Special Dietary Needs The camps can facilitate basic special diets including: lactose-intolerance, vegetarian, gluten-free, and simple allergies. Children with severe food allergies must be fully able to manage their allergies at camp and know not to eat any of that food. We will do our best to accommodate but cannot guarantee that a child will not come into contact with any particular type of food or allergen during her stay. When you register your child for camp, you will be asked about your camper’s dietary needs and the severity of any food allergies so we can plan meals accordingly. If your child has severe dietary restrictions and food allergies please consult the Camp Director before enrolling her in a camp program. Girls with Special Needs If your child has a serious medical condition (heart condition, seizure disorder, severe allergies, diabetes, etc.) or has a mental or behavioral disorder that may require more support for her to be successful, please contact the Camp Directors so they can work with you to find the most appropriate program for her abilities. In addition, Girl Scouts of Utah has a partnership with Camp Kostopulos, located near Salt Lake City, which specializes in serving children with special needs. Sun Safety At camp we have two common and completely preventable problems: SUNBURN AND DEHYDRATION • Campers should have sunscreen of SPF 30 or greater. • Campers should put on sunscreen ten minutes before going outside so that it can be effective. • Campers should also bring and use lip balm with SPF 15 or greater. • Water is critical to our body’s health. Girls need to drink at least three water bottles a day. A water bottle with a strap for carrying is recommended. Girls will drink one glass of water at meals before other beverages. Encourage your camper to get used to drinking water before she comes to camp. Counselors will remind campers many times a day, but it is up to the girls to be responsible for applying their own sunscreen and drinking water throughout the day. Showers at Camp Both Camp Cloud Rim and Trefoil Ranch have hot & cold running showers. All campers are encouraged to shower during their stay. However, in consideration of Utah’s water supply, showers will be limited to twice a week, and girls are asked to keep their shower time to a minimum. Your camper may want to practice taking 5 minute showers before arriving at camp. Thank you for supporting our effort to use resources wisely. 13 CAMP RULES NES AND GUIDELI Girl Scout camp is a safe environment. Therefore, campers who come to camp are expected to adhere to the following guidelines. Camp Guidelines • Follow the Girl Scout Promise and Law. • Socks and closed-toed/closed-heeled shoes must be worn at camp. • Walk in camp; no running. • Use the buddy system. • Stay with the group. • Listen and follow the directions of the counselors. • Treat others with dignity and respect. •H elp with daily kapers (camp chores) like cleaning the tables after meals, cleaning the bathrooms, or picking up litter around camp. •A sk permission to enter other campers’ living areas or to touch or use other campers’ personal belongings. •R eport any problems or concerns to a counselor, the Health Supervisor, or the Camp Director. • No drugs, weapons, alcohol, or contraband of any kind. Misconduct Campers are expected to follow the Girl Scout Promise and Law. If a camper is unable to follow camp guidelines, damages property, or becomes a danger to herself or others, the Camp Director will work one-on-one with her and/or may choose to send the camper home. For the safety of everyone at camp, campers may be sent home for the following: • Running away or talk of running away. •V iolence towards another person like biting, hitting, kicking, or threatening to hurt another person. • Vandalism of any camper, staff, or camp property. • Possession or use of any weapons, drugs, alcohol, or cigarettes. • Talk or gestures pertaining to sex. • Bullying, ridicule, or name calling. • Refusal to follow camp rules, communicate with camp staff or participate in activities. • Refusal or inability to eat meals or sleep at nighttime. • Any self-harm or talk of self-harm such as cutting or suicide. • Excessive homesickness or crying. Please note: No refund will be given if a child is sent home due to misconduct. If it is determined that a camper needs to go home, her parents/guardians are expected to come get her within a 24 hour time period. A camper may be asked to stay in the camp office or Health Center until her parents/guardians are able to come and get her. 14 PACKING LIST TION A AND INFORM Please Note: 1. This packing list is for a week-long session. Please adjust accordingly for shorter or longer sessions. 2. Pack enough clothes to last your camper’s entire stay at camp. Laundry facilities are only available for those campers in programs lasting two weeks or longer. 3. Please label your camper’s belongings. Many campers bring similar looking items, labeling reduces conflict over ownership and reduces unclaimed lost and found. Clothing •2 pairs of closed-toed, closed-heeled shoes (1 pair lace-up tennis shoes; 1 pair sturdy boots or shoes for hiking) • Warm sweater and/or sweatshirt (2) • Pants and shorts (2-3 pair each) • T-shirts (5-6) • Long sleeved shirt (2) • Underwear (5-6) • Socks (5-6; at least one pair of heavier socks) • Hat with brim • Bandana • Knit hat • Raingear (waterproof jacket or poncho) • Warm pajamas (2) • Warm coat or parka • Swimsuit (modest in nature; no string bikinis) • Shower shoes (flip flops or water shoes to wear while in the shower) Camp Gear • Sleeping bag rated to 20 degrees or cooler • Pillow • Warm blanket or fleece liner • Bath towel • 24-32 ounce durable water bottles (2) • Dishes or mess kit (Unbreakable cup, bowl, and spoon) • Sunglasses • Backpack or daypack (Used for hiking and for carrying daily items such as water bottle, sweatshirt, camera, etc.) • Flashlight with extra batteries Toiletries* *It is helpful to campers if toiletries are in a little bag that is easy to carry to the restroom. • Toothbrush & Toothpaste • Hairbrush/comb • Body soap & lotion • Shampoo/Conditioner • Deodorant • Lip Balm (SPF 15+) • Sunscreen (SPF 30+) • Insect repellant • Sanitary supplies Optional Equipment • Camera • Stationery (addressed and stamped) • Pen/Pencil • Laundry bag • Stuffed animal • Book 15 Camp Cloud Rim – Additional Items •W ater shoes (Need to be closed-toed and have a heel strap; extra water shoes are available for campers to borrow) • Beach towel (2 if in a water-based program) • Extra swimming suit (if in a water-based program) Trefoil Ranch – Additional Items for Horse Programs • Extra jeans • Boots with a ½ inch heel •C ampers participating in horseback riding need to wear long pants, a helmet (provided), and boots with at least 1/2 inch heel while riding. For safety, riding boots must have a smooth bottom. Tennis shoes, loafers, or wedge bottom footwear such as hiking shoes/boots are not appropriate. Extra boots are available for campers to borrow while riding. Items to Leave at Home • Candy, gum, food or soda • Curling irons, blow dryers, straighteners, etc. • Items packaged in glass containers • iPods, MP3 players, CD players, etc. •i Pads, Kindles, Nooks, and other electronic devices that may have wireless internet • Cell phones •P ersonal sports equipment (archery equipment, climbing gear, lifejackets, riding helmets, etc.) •A nimals (your pets will do much better at your home than in the camp environment so please leave them at home while you are at camp; including during check-in and check-out) •P lease Note: Electronic items can easily be damaged in the camp environment. If the campers bring these items to camp, they will be labeled and put in the Camp Director’s possession until the camper checks-out. Dress Code • Girl Scouts of Utah’s camp dress code is similar to a public school dress code. • Clothes need to be modest in nature and protect your camper from the elements. • Closed-toed and closed-heeled shoes and socks are required. • Your camper may wear sandals or water shoes (shoes need to have a heel strap – no flip flops) while showering. • Shorts need to be modest in length (to tips of fingertips). • Tank tops are okay, but no spaghetti straps tank tops, halter tops, etc. • Clothes/appearance should not promote drugs or alcohol or be gang related. Weather and Special Packing Considerations At Trefoil Ranch, the days are hot and the nights are cooler. At the beginning and end of the summer it may be quite a bit cooler at camp than in the Salt Lake valley. Camp Cloud Rim will, on average, be 10 to 20 degrees cooler than the weather in the Salt Lake valley. Afternoon rain showers are common. The mornings and evenings are cool, days are moderate and the nights are cold. The camp often has patches of snow on the ground through June. It is possible for camp to reach freezing temperatures at nighttime in June and August. 16 Theme Weeks We are excited to roll out theme weeks at both of our camps this year! Each week will be a different theme that campers will get to experience through lodge decorations, opening campfire, all camp, a theme meal and great experiences. These themes will not interfere with the camp girls sign up for, but will only enhance the fantastic camp experience! Themes were decided on by Camper Council (group of giels who help plan camp). June 6 – Olympic Heroism Get ready to strut your stuff in fun Olympic activities that will use the strength of your brain and your muscles! June 23 – Survivor Work with your group to complete various tasks throughout the week while building a fort, learning about camouflage, and going on a counselor hunt! June 30 – Fandom Enjoy different themed days based on some of your favorite stories like the Hunger Games, Percy Jackson or Doctor Who! July 7 – Superheroes Explore what qualities it takes to be a hero and how to recognize them in yourself. Plus, design and wear awesome costumes all week! July 14 – Opposite Week Get excited for pajama dinner with pancakes, mismatch clothes, crazy hair, wear your clothes backwards, sleep in and stay up late, and ice cream for breakfast! July 21 – Wild West Howdy Partner, do you have a hankerin’ to join us in the Wild West? Tip your hat and get ready for games and a Wild West hoe down. July 28 – Wet ‘n’ Wild It is summer and it is hot! From Wet and Wild Kickball to water balloon relays, you are sure to stay nice and cool in this jam-packed, water-filled week of awesomeness! August 4 – Puttin’ on the Glitz Enjoy a dance where you can really shine with decorations you created, ideas you suggested and a red carpet walk that lets you tell the world just how awesome you are! August 11 – Around the World Enjoy learning about other cultures this week with games, songs, dances, and food from Africa, Asia, South America, Australia, and Europe! 17 FUL S E C C U S A R TIPS FO CE N E I R E P X E P CAM First Time Campers Here are some tips to make your camper’s first experience at camp the best it can be. •T o prepare and practice for camp have your camper: •L ive out of a suitcase for a few days. •A ddress and stamp some envelopes to home and to other family members and friends so she can send letters while she is at camp. •T ake showers instead of baths. •W ash her hair on your own. •M ark a calendar with the days until camp. •G o over the suggested packing list. •C hange the batteries in her flashlight. •T ry a “Girl Scout bite” of different foods. •R oll up a sleeping bag. •D rink water with meals. Talk to your camper about what it will be like to be at camp: •G roup living •T aking care of herself and her belongings •T alking to counselors when something is wrong •N oises at night •D oing Kapers (Camp Chores) •W earing socks and closed-toed shoes •U sing the buddy system •U sing a flashlight at night Talk about what your camper might fear: •“ What if I wet the bed?” •“ What if no one likes me?” •“ What if I don’t like the food?” •“ What if I get sick?” •“ What if I really miss you?” •“ What if I’m scared of bugs?” Returning Campers Sometimes returning campers have to adjust to the fact that camp is different than it was last summer. Perhaps her favorite counselor is not coming back, or her best friend couldn’t come to camp this year. Talk with your camper about how things change and that camp will be different and might just be better! Campers who are returnees are often “the experts” at camp. We encourage girls who are trurning to camp to help be leaders within their groups, helping girls who are coming to camp for the first time see the magic of the camp experience. Homesickness Whether this is your child’s first time at camp or she has been to camp before, most campers experience “homesickness” to some degree. Our staff is trained in techniques for helping campers through feelings of homesickness and is taught that homesickness is not so much about missing home, as it is about making sure this unfamiliar environment is safe. This adjustment period usually lasts 2-3 days. So by Wednesday, when you have just received your first “please come and get me” letter, she is feeling better and having fun. At this point, you may decide to call the Camp Director to see how she is doing, or wait a day or two for the next letter. If your camper is not adjusting to camp life, the Camp Director will call you to discuss the situation. Sometimes homesickness occurs due to changes at home: marriage, divorce, new sibling, death of a loved one, parents traveling, etc. If your camper is in any of these situations, please talk about it before she comes to camp. This will help her to process the changes so she won’t have to worry at camp. You can also include this information in your camper’s All About Me form so camp staff are aware of the issue in case your camper addresses it with them while at camp. You may be tempted to say, “If you are really homesick, then I will come and get you.” What you are really saying is, “I expect you to get homesick.” Instead try, “Being at camp is going to be different. You may even be 18 nervous sometimes, but I know you will make it. Your counselors will be there to help you.” All parents/guardians are encouraged to visit the American Camp Association’s (ACA) website for parents at www.campparents.org for more information on how to make your camper’s stay at camp more successful. 19 ON I T A M R O F N I N REGISTRATIO NIC FORMS O AND ELECTR Register Online Registration is available online at www.gsutah.org/summer-camp beginning at 10:01 p.m. on Thursday, January 23, 2014. • To register a girl for a summer camp program you will need to: • Create a User Name and Password for yourself (her guardian). You will have access to your family roster with all family members. For assistance with creating a user name and password please contact council during business hours to assist you. This will help prevent any issues with losing links to family members and profiles. • Please check your family roster before online registration goes LIVE so you are sure you’re ready to go. We will have support staff available to answer the firstname.lastname@example.org and email@example.com email accounts and the (801) 716-5145 and (801) 716-5152 phone lines on January 23 between 8 p.m. and midnight. • Login in as the adult guardian council has listed as Guardian 1 for the girl. • Select the camp program and register the girl for camp by selecting the box next to her name. • Complete the registration information and process the order. • Review payment due and registration prior to entering card information. Option is available to print a receipt with verification order number. Must complete order and all information required to process correctly. Items in a cart not processed will not hold space for processing later. •C amp is on a first-come, first-served basis. You may sign your camper up for more than one camp if you wish! Register Before May 16 At Time of Registration: • $50 non-refundable, non-transferable deposit by credit card is due at time of online registration. Please note if you register for multiple programs and cancel one, you may not move the $50 deposit to another camp program – it is non-transferable. • If registering before April 1, you will have the option of applying your 2014 Activity Credits to your camp balance. If your Activity Credits are more than your camp balance, you will receive the remaining Activity Credits in the mail. The balance due will reflect the difference of any activity credits that have been applied to camp balance. • Activity Scholarships are available for summer camp - please see page 21 for more information. • Activity Scholarship applications are due. • Remaining balance will reflect the deduction of your $50 deposit, 2014 Activity Credits, and Activity Scholarship Award (if applied for). May 1-16: • Remaining balance may be paid by credit card online, (or through the mail/Girl Scout shop if paying with Activity Credits, check, and/or credit card combinations). May 16: • Remaining balance must be paid in full. • Payment received after this date will be assessed a $25 late fee. June 2: • If not paid in full by this time the camp session will be canceled, forfeiting your $50 non-refundable, non-transferable deposit. April 1: May 1: 20 Registrations After May 16 • Full payment by credit card is due at time of online registration. • Activity Credits may not be applied to camp fees. Tiered Pricing In trying to keep camp affordable to all families while also expressing the true cost of camp, we have adopted tiered pricing. All campers will experience the same camp experience regardless of which price the family can afford. Tier One is the actual cost to run our camps. This reflects staffing, program supplies, food and maintenance costs. Tier Two is a partially subsidized cost of camp, for families that can pay a little more but not the actual cost of camp. Tier Three is our standard subsidized fee. Please pick the tier your family can afford. Tiered prices are listed with each camp session description in the following order: Tier One/Tier Two/Tier Three. Please select your tier carefully. Review your order prior to card payment entry. Activity Scholarship Information Activity Scholarships may be applied for after you have completed the initial registration and paid your $50 non-refundable, non-transferable deposit. The activity scholarship form may be found online at www.gsutah.org/summer-camp or you can print page 23-24. The form can then be mailed to: Girl Scouts of Utah | Activity Scholarship 445 East 4500 South, Suite 125 | Salt Lake City, UT 84107 or emailed to: firstname.lastname@example.org. All Activity Scholarship forms are due April 1. Scholarships awards will be applied to your camp balance no later than April 30. Other Registration Information • We will have computers available during business hours at each service center for your use if you don’t have access to internet at home or at your local library. All you need is your credit card to pay the $50 non-refundable, non-transferable deposit for your camper’s camp session. 21 •Y our camper may request one buddy online; however the system does not place them together – that is up to you! Be sure if your camper wants to go to camp with a buddy that you plan to get together and register for the same session! When registering, you will have an opportunity to list your camp buddy’s name. • If your camper is not a member of Girl Scouts she may still come to camp. You will just need to pay the non-member price which is an additional $50. But wait! Wouldn’t it be better to register her online as a Girl Scout at www.gsutah.org (Join tab on the left side) for $15 and then register for camp? Do it! *Note you will need to register as a Girl Scout at least 24 hours prior to registering for camp in order to receive the member pricing. • If you are a registered Girl Scout in another council outside of Utah, please contact Cheryle Hatch, Program and Camp Registrar at email@example.com or (801) 265-8472. Confirmation Information You will receive an email notice immediately that your camper has been accepted (or waitlisted) for the camp program. Once the minimum number of registrations for a program occurs, you will receive a confirmation email which will include a link to the following forms. These forms can also be found at www.gsutah.org/summer-camp. • Health History and Consent • Physical Exam (required each year for a camp session 3 nights or more) • All About Me • Medication Log Cancellations and Refunds The $50 deposit is non-refundable and is non-transferable to other girls or other camp programs for the same girl. The remainder of the camp fee (excluding the deposit) will be refunded if: • GSU receives a written notification of the cancelation at least five weeks prior to the camp program. • The camper leaves her camp program due to illness or injury and GSU receives a written request for a refund within two weeks after the camper returns home. The refund will be pro-rated on a per diem basis. • The camper cannot attend her camp program because she becomes ill or injured and GSU receives a request for the refund in writing with a physician’s note within one week after the scheduled camp program. • GSU cancels the camp program and alternative programs were offered but you do not select one of the alternative programs. No refunds are given if a girl returns home during camp because of homesickness, misconduct, parent/guardian request, and/or any other circumstance. Other Registration Questions? Contact Cheryle Hatch, Program and Camp Registrar, at firstname.lastname@example.org or (801) 265-8472. Disclaimer Girl Scouts of Utah plans quality programs for camp with the health, safety, and well-being of the campers as our first priority. Some sessions may be altered or cancelled due to weather, fire, natural disaster, lack of staff, or lack of registrations. The Camp Director may determine whether a girl is competent to participate in any activity, and, if necessary, transfer her to another program. When necessary, campers will participate in alternate activities. No alternation or refunds will be issued if changes are made to activities due to weather, fire, or natural disaster. If a session is canceled due to low registration numbers, campers will be afforded the opportunity to select another program. 22 SHIP R A L O H C S Y T ACTIVI APPLICATION ACTIVITY INFORMATION - Deadline April 1,2014 Date(s) of activity/program PERSONAL INFORMATION Name of activity/program for which the scholarship is being requested Application must meet stated deadlines. All questions must be answered completely. Note: Please type or print using a ballpoint pen. Girlâ€™s name Parent/Guardian Address City/State Zip Phone ( Troop # ) or Juliette Email address Age as of June 1, 2014 Girl Scout Brownie Girl Scout Senior Girl Scout Junior Girl Scout Ambassador Girl Scout Daisy Grade in school (Fall 2013) Girl Scout level in 2013-2014 Membership Year Girl Scout Cadette FINANCIAL INFORMATION INCOME $0 - $12,000 $12,001-15,000 2 Persons 3 Persons $15,001-18,000 $18,001-21,000 6 Persons 7 Persons $21,001-25,000 $25,001-30,000 8 Persons 9 Persons Girls live with: $30,001-40,000 $40,001-50,000 10 Persons Persons Both parents $50,001-$60,000 Over $60,000 FAMILY SIZE (includes parents/guardians) 4 Persons 5 Persons No. of working adults in family Mother Father Guardian Other No. of dependent children Ages Other relevant information to be considered in granting the scholarship? (Attach separate sheet if necessary.) Has applicant applied for an activity scholarship in the past year? If yes, when? For: (program) Yes No Continued Activity Scholarship Application next page > > > > 23 SHIP R A L O H C S Y T ACTIVI APPLICATION PAYMENT INFORMATION Total activity/program fee Less deposit (if required) ($50 required for resident camp) Application must meet stated deadlines. All questions must be answered completely. Note: Please type or print using a ballpoint pen. $ $ $ $ $ Less activity credits Less additional amount family can pay Activity scholarship amount requested Year (All activity credits must be used for activity/program/camp before the scholarship is awarded.) Signature of parent or guardian: FOR OFFICE USE ONLY Date Date approved: Approved by: Amount Approved: Letter sent: Please mail this form to: Girl Scouts of Utah | Attn: Activity Scholarship | 445 East 4500 South, Suite 125 | SLC, UT 84107 or email this form to email@example.com 24 SHIP R A L O H C S Y T ES R ACTIVI U D E C O R P AND GUIDELINES Purpose: To provide assistance for individual girl members who are registered Girl Scouts and wish to attend Girl Scouts of Utah-sponsored camps or programs, Girl Scouts of the USA-sponsored programs, or Girl Scout destinations. Philosophy: Activity Scholarship should fill a specific financial need. It is not a reward for being a “good Girl Scout” nor is it a way to repay volunteer work a parent might have done in Girl Scouting. It is a way for Girl Scouts of Utah to help a Girl Scout participate in an experience in which she would otherwise not be able to because of financial restraints. The decision to grant activity scholarship, and the amount, is made on the basis of information given on the application form. All information is kept confidential and discussed only by those responsible for allocating the money. Guidelines for granting financial assistance: 1. The request must be made on a current application form and must be completed in its entirety. 2. The dollar amount of the scholarship granted is based on availability of funds and apparent need. 3. Scholarship will be granted only to currently registered girl members, not troops. 4. Families are expected to pay a portion of the expense for the program or camp. 5. P articipants in Girl Scouts of the USA destinations may receive up to one-fourth of the actual program fees in activity scholarship. Program applications must be received by published program registration deadlines. This applies to individual girls only – not troops. 6. A ll activity credits must be used for program fees before the activity scholarship will be granted. Activity credits may be used for transportation and published fees only. Additional activity fees and personal items are the responsibility of the participant. 7. T he scholarship may be based on the number of requests from the same family and on the total income composition. 8. The scholarship is non-transferable and not redeemable for cash. 9. A ctivity scholarship will be granted for only one like program per program year per girl. For example, a girl may apply for scholarship for resident camp and day camp, or resident camp and a program, not resident camp and troop camp in the same summer. 10. P rograms that will be considered for scholarships are: All Girl Scouts of Utah-sponsored activities, programs and camps on a council wide, national or international level; all GSUSA-sponsored destinations listed on GSUSA’s website or other material published by the national organization. 25