Faculty or Registrar. The dates for Withdrawal Passing are not the same as the dates for withdrawal accompanied by refund of tuition charges, as described in the catalog section on Refunds in the Event of Withdrawal from a Class.
Withdrawal from Emory & Henry
A student who withdraws from Emory & Henry before the close of a semester must receive clearance from the Dean of Students. Withdrawal forms are available from the Registrar. Withdrawal will be complete and refunds will be issued based on the date the form is signed by the Dean of Students, following an exit interview. Refunds will be given as described in the catalog section on Refunds in the Event of Withdrawal from the College. A student who withdraws from the college during the period specified in the academic calendar for course addition will have no courses recorded on the transcript for the semester. Withdrawals will be recorded as W (Withdrawn) on the transcript after the last day for course addition and continuing through the withdrawal deadline. Withdrawals after this time and prior to mid-semester are recorded on the transcript and designated by the instructor as either WP (Withdrawn Passing) or WF (Withdrawn Failing). After mid-semester all withdrawals are designated as WF (Withdrawn Failing) unless the withdrawal is for medical or other demonstrably bona fide reasons acceptable to the Committee on Academic Standards. Students must submit a paper copy of their request to withdraw for medical reasons no later than the last day of classes of the term in which they wish to withdraw. To be approved, withdrawals for medical reasons must be certified by a licensed health professional and are designated as W (Withdrawn).
Leave of Absence
An enrolled student intending to suspend the college experience by taking a semester or longer off from classes may request a Leave of Absence in writing to the Registrar. This request must be submitted before the end of the add-drop period of the semester in which the leave commences. The request will be reviewed by the Dean of Faculty, who will normally grant it. The Leave of Absence can be for one or two semesters, subject to extension if an additional request is filed. The student may reenter the college at the end of the leave (or earlier) simply by announcing to the Registrar the intent to do so. While on leave a student may preregister for the semester in which he or she plans to return, by contacting the Registrar. A student on academic, financial, or social dismissal is not eligible for a Leave of Absence. A student on leave is not prohibited from taking courses at another school, although transfer of any such courses back to Emory & Henry cannot be assured without prior approval; see the section above on Credit Granted for Work Done Elsewhere. Financial aid for semesters in the distant future cannot be guaranteed; however, when possible, students returning from Leave of Absence will receive the same financial aid support that they would have received had they remained as continuous students. Exceptions may arise, for instance, (a) when the student’s financial status changes, (b) when governmental aid regulations change, or (c) when the student’s endowed scholarship has been awarded to another student in the interim.
Military Service
A student called to active military service will be allowed a reasonable time to 175