ELMIRA COLLEGE Student Handbook
The Elmira College Student Handbook is revised on a regular basis. Students are responsible for policies as they appear in the Handbook for each academic year.
Produced by the Office of Enrollment Management
ÂŠ Elmira College 2012
Enrollment Agreement Elmira College is a private institution, and its codes of conduct, academic requirements, policies and procedures, and other rules and regulations (collectively, â€œRegulationsâ€?) are printed in publications such as, but not limited to, the Student Handbook and the Bulletin. Upon acceptance of admission, students agree to be governed by these Regulations, and by the Regulations as amended and supplemented from time-to-time by the College at its discretion.
Elmira College Mission Elmira College offers its students, in a supportive and collaborative environment, both liberal and professional education of sufficient breadth and depth to enable them to become more responsible and productive in society. Steeped in tradition, Elmira College is a private, residential, co-educational liberal arts college that emphasizes both general and professional education. The college blends academic rigor, distinctive programs, theory and practice beyond the classroom to graduate responsible global citizens and leaders prepared for a lifetime of careers and personal growth. Academic programs are built upon strong general education in the liberal arts and sciences, with special attention given to the development of communication skills and the exploration of world cultures. Students also participate in field experiences or projects related to career goals, and the College provides a wide range of other off-campus learning options, including a community service requirement.
Non-Discrimination Statement In compliance with Title IX of the Education Amendments of 1972 and the Age Discrimination Act of 1975, and other federal, state and local laws, Elmira College does not discriminate on the basis of age, color, race, gender, sexual orientation, religion, national origin, or disability in any phase of its employment process and of its admission or financial aid programs, or any aspects of its educational programs or activities. Dr. Robert Ruble, Vice President of Finance and Administration, is the individual designated by the College to coordinate its efforts to comply with Title IX, the Age Discrimination Act, and other applicable equal opportunity regulations and laws. Section 504 of the Rehabilitation Act of 1973: In compliance with Section 504 of the Rehabilitation Act of 1973, Elmira College prohibits discrimination on the basis of physical or mental disability. Questions or concerns regarding the College’s obligations under Section 504 and Title II of the Americans with Disabilities Act of 1990 (ADA) should be directed to Mrs. Carolyn Draht, Assistant Registrar and Director of Accessibility Services. Vice President Julie Baumann ’75, Vice President of Enrollment Management, is the individual designated by the College to coordinate its efforts to comply with Section 504 of the Rehabilitation Act of 1973. In Compliance with the Crime Awareness and Campus Security Act of 1990 as amended in 1992 and 2000, the Elmira College Safety and Security Report is published annually and provides detailed information about the Elmira College Security Staff, relationships with local, state and federal law enforcement agencies, crime prevention education programs, procedures for reporting crimes and other emergencies, campus resources for victims of assault, including sexual assault, fire safety, and general campus safety. Statistics concerning crimes on campus for the most recent three calendar years are included in this report. A copy of the Elmira College Safety and Security Report may be obtained from the Office of Admissions at 1-800-935-6472. In compliance with Article 129-A of New York’s Education Law, the Advisory Committee on Campus Security will provide on request all campus crime statistics as reported to the United Stated Department of Education. These statistics can also be obtained online by going to www.ope.ed.gov/security/.
Table of Contents Campus Resources................................................................................................................................................... 7 Student Rights and Responsibilities ....................................................................................................................... 9 Academic Affairs .................................................................................................................................................. 13 Academic Advising ........................................................................................................................................... 14 Registration ....................................................................................................................................................... 16 Grades ............................................................................................................................................................... 16 Diplomas and Commencement ......................................................................................................................... 17 Academic Freedom ........................................................................................................................................... 18 Academic Enrichment Services ........................................................................................................................ 18 The Gannett-Tripp Library ............................................................................................................................... 18 Athletics and Recreation ....................................................................................................................................... 20 Enrollment Management ....................................................................................................................................... 22 Admissions........................................................................................................................................................ 23 Campus Security ............................................................................................................................................... 23 Career Services ................................................................................................................................................. 28 Clarke Health Center......................................................................................................................................... 29 Financial Aid..................................................................................................................................................... 32 Residence Life .................................................................................................................................................. 33 Student Activities .............................................................................................................................................. 35 Business and Finance ............................................................................................................................................ 36 Business ............................................................................................................................................................ 37 EC Dining Services ........................................................................................................................................... 37 McGraw Bookstore ........................................................................................................................................... 38 Elmira College Post Office ............................................................................................................................... 39 Facilities Office................................................................................................................................................. 39 Office of Public and Government Relations ......................................................................................................... 40 Office of Institutional Advancement .................................................................................................................... 41 Alumni Relations .............................................................................................................................................. 42 Advancement .................................................................................................................................................... 42 Student Leadership................................................................................................................................................ 43 Student Association .......................................................................................................................................... 43 Student Senate................................................................................................................................................... 43 Judicial Board ................................................................................................................................................... 43 Student Activities Board ................................................................................................................................... 43 Finance Board ................................................................................................................................................... 44 Clubs and Activities .......................................................................................................................................... 44 The Student Association Agreement ................................................................................................................ 44 Agreement Between Administration and Students of Elmira College ............................................................. 45 College Governance—Committees .................................................................................................................. 46 Summary of Conduct Expectations ...................................................................................................................... 49 Violent Behavior ............................................................................................................................................... 51 New York State Education Law ....................................................................................................................... 52 Article 129-A, As Amended ............................................................................................................................. 52 The Official Credit Card Marketing Policy ...................................................................................................... 53 Policies and Procedures ........................................................................................................................................ 54 Academic Policies ............................................................................................................................................. 54 Acceptable Computer and Network Use Policies ............................................................................................. 55 Network Security and Privacy .......................................................................................................................... 57 4
Technical Support and Liability Release .......................................................................................................... 58 Copyright Policy ............................................................................................................................................... 59 Drug and Alcohol Policies ................................................................................................................................ 59 Policy on Bullying and Intimidation ................................................................................................................. 62 Policies on Harassment ..................................................................................................................................... 63 What Is Illegal Harassment? ............................................................................................................................. 63 Sexual Harassment ............................................................................................................................................ 63 Reporting Illegal Harassment ........................................................................................................................... 64 Investigation of Complaints .............................................................................................................................. 64 Confidentiality .................................................................................................................................................. 64 Remedial Measures ........................................................................................................................................... 64 Retaliation ......................................................................................................................................................... 64 Discipline .......................................................................................................................................................... 65 Compliance Officers ......................................................................................................................................... 65 Smoking Policy—Clean Indoor Act ................................................................................................................. 65 Weapons............................................................................................................................................................ 65 Missing Student Policy ..................................................................................................................................... 66 Residence Policies ................................................................................................................................................ 67 Residence Requirement .................................................................................................................................... 67 Inter-visitation Regulations ............................................................................................................................... 67 Residence Hall Guest Procedure ....................................................................................................................... 67 Overnight Guests .............................................................................................................................................. 68 Sign-Out Procedure........................................................................................................................................... 68 Meeting in Areas of the Residence Halls .......................................................................................................... 68 Residence Hall Study Environment .................................................................................................................. 68 Window Coverings ........................................................................................................................................... 69 Fire Safety ......................................................................................................................................................... 69 Pets .................................................................................................................................................................... 71 Hall Sports ........................................................................................................................................................ 71 Holiday Decorations ......................................................................................................................................... 71 Televisions, Refrigerators, and Microwaves .................................................................................................... 72 Residence Hall and Cottage Exteriors .............................................................................................................. 72 Residence Hall Front Door ............................................................................................................................... 72 Loft Assemblies ................................................................................................................................................ 72 Damage and Vandalism .................................................................................................................................... 72 Room Damage Guidelines: ............................................................................................................................... 73 College Housing Entry Policy and Procedure .................................................................................................. 74 Room Entry: ...................................................................................................................................................... 74 Resident Room Searches: ................................................................................................................................. 74 General Policies and Procedures ........................................................................................................................... 75 Insurance ........................................................................................................................................................... 75 Students with Learning Disabilities .................................................................................................................. 76 Motor Vehicles.................................................................................................................................................. 76 Bicycles ............................................................................................................................................................. 78 Solicitation ........................................................................................................................................................ 79 Disruptive Behavior at Events .......................................................................................................................... 79 Elmira College Neighbors................................................................................................................................. 79 WECW Campus Radio Station Broadcast Guidelines...................................................................................... 79 Discipline System ................................................................................................................................................. 81 Discipline Meeting ............................................................................................................................................ 82 Tier Two............................................................................................................................................................ 83 5
Tier Three.......................................................................................................................................................... 84 Tier Four ........................................................................................................................................................... 87 Appeals ............................................................................................................................................................. 87 Common Disciplinary Sanctions ...................................................................................................................... 87 Summer-Holiday Discipline: ............................................................................................................................ 89 Appendix ............................................................................................................................................................... 90 Drug-Free Environment Policies and Procedures ............................................................................................. 90 Family Educational Rights and Privacy Act of 1974........................................................................................ 91 Procedures for Requests by Individuals with Disabilities for Access to Programs and Activities................... 93 No-Show Policy ...................................................................................................................................................... 95 Grievance Procedures ....................................................................................................................................... 96 Title IX Complaint Procedure ........................................................................................................................... 97
Campus Resources For Concerns About...
Jennifer DeCapria Director of Student Success and Advocacy
Chuck Lindsay Associate Dean of Faculty and Director of Academic Advising Steve Coleman Vice President of Academic Affairs and Dean of Faculty
McGraw Hall Room 106
Carolyn Draht Assistant Registrar and Director of Accessibility Services Pat Thompson ’75 Vice President of Athletics Shannon Moylan Campus Bookstore Manager and Operations Manager Jennie Adriaansen Bursar
McGraw Hall Room 113
McGraw Hall, Room 215
Michael Blasic Director of Career Services Danielle Garrison ’11 Ashton Eldridge ’12 Doug Couchon Director of Counseling
McGraw Hall Room 226
email@example.com firstname.lastname@example.org email@example.com
John Fratarcangelo Controller and Assistant Vice President of Finance Mike Halperin Registrar and Associate Academic Dean
McGraw Hall Room 220
McGraw Hall, Room 113
Kathy Cohen ’83 Dean of Financial Aid
Joe Lemak Director of the Freshman Writing Program Margie Hitchcock, R.N. Director of Counseling and Health Services
Clarke Health Center
Ben Curtis ’99 Assistant Dean of Student Life
McGraw Hall, Room 127
Student Success and Advocacy, Withdrawals Leaves of Absence, Retention Academic Advising and Registration
Bills and Payments Career Services, Community Services and Field Experience
Evaluation of Credit
Health Form and Immunization Records Housing
McGraw Hall Room 106
Clarke Health Center
Joe Fahs Director of Academic Technology Services Natalie Kneeland ’04 International Student Director Liz Wavle-Brown Dean and Director of Library
Nathenson Computer Center
McGraw Hall Room 127
Gannett-Tripp Library Room 100
Jim Siconolfi Director of Dining Services
Natalie Kneeland ’04 David Williams ’02 Misha Neil
1808 1815 1814
Performing Arts (ENCORE)
Misheaila Neil Director of Student Activities and Encore Program
Policies and Procedures
Julie Baumann ’75 Vice President of Enrollment Management
McGraw Hall Room 127
Registration for courses
Mike Halperin Registrar and Associate Academic Dean Ben Curtis ’99, Assistant Dean of Student Life Megan Catalano ’08, Associate Director of Residence Life Emily Ewald ’12, RLC Rebecca Fretz ’11, RLC Jason Guernsey ’12, RLC Valerie Martini ’09, RLC Zack VanGalder ,RLC Noah Zazulia ’11, RLC Gary Miller Director of Campus Security
McGraw Hall Room 113
McGraw Hall Room127 Meier Hall
1838 1972 1834 1836 1833 1835
firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com firstname.lastname@example.org email@example.com
Tompkins-Perry Halls Twin Towers Twin Towers Columbia Hall Alumni Hall Anderson Hall
Misheaila Neil Director of Student Activities and Encore Program David Williams ’02 Dean of Student Life Susanna Kappanadze ’11 Academic Support Services Coordinator Hillary Wickman ’12 Academic Support Services Coordinator
Meal Plan Orientation Programs Summer Registration Fall Orientation Family Weekend
Student Activities (clubs and organizations)
firstname.lastname@example.org McGraw Hall Room 127 Campus Center Campus Center
Student Rights and Responsibilities A Summary of Student Rights as Noted in Policies throughout the Student Handbook This section is a review, in abbreviated form, of the rights and the responsibilities, of students that are outlined in more detail in other sections of the Handbook. The section is intended to be a quick guide. Students are advised to review policies listed elsewhere in this publication for complete definitions or explanations. FREEDOM OF ASSOCIATION: Students are free to organize and join associations for educational, political, social, religious, or cultural purposes. The Student Association of Elmira College has four major branches. These are Student Senate, Judicial Board, Student Activities Board, and Finance Board. It is through these organizations that students can constructively voice thoughts, ideas, and opinions and see them carried out by the Student Association and Administration. The Constitution and Bylaws of the Student Association provide the guidelines for each organization and the procedures they must follow. Each executive officer of the Student Association should have copies of the Constitution, which also can be found in the Office of Enrollment Management in McGraw Hall, Room 127. FREEDOM FROM DISCRIMINATION: In compliance with Title VI and IX of the Education Amendments Act of 1972, and other applicable federal, state, and local laws, Elmira College does not discriminate on the basis of race, gender, color, religion, national origin, sexual orientation, or age in any aspect of its admissions or financial aid programs, educational programs and related activities, or with respect to employment and advancement in employment. Questions or concerns regarding the scope and application of Elmira College’s non-discrimination policy should be directed to Dr. Robert Ruble, Vice President for Finance and Administration, McGraw Hall, Room 211. SECTION 504 OF THE REHABILITATION ACT OF 1973: In compliance with Section 504 of the Rehabilitation Act of 1973 Elmira College prohibits discrimination on the basis of physical or mental disability. Questions or concerns regarding the College’s obligations under Section 504 and Title II of the Americans with Disabilities Act of 1990 (ADA) should be directed to Mrs. Carolyn Draht, Assistant Registrar and Director of Accessibility Services. Vice President Julianne Baumann ’75, Vice President of Enrollment Management, is the individual designated by the College to coordinate its efforts to comply with Section 504 of the Rehabilitation Act of 1973. a.) RESPECT FOR RIGHTS AND OPINIONS OF OTHERS: Illegal harassment is a form of prohibited discrimination. In general, it can consist of words, signs, jokes, pranks, intimidation, or physical violence based on the protected characteristics of another student or employee which alters the work or educational environment of that student or employee. Retaliatory harassment resulting from the fact an individual has engaged in protected activity (i.e., opposition to prohibited discrimination or participation in a statutory complaint process) is also prohibited. Harassment of students working or studying outside the campus property is prohibited as well. The College is committed to preventing and correcting all forms of harassment, not just harassment which is severe or pervasive enough to provide the basis for a claim under federal or state law. b.) Students may not use the College’s computing and network facilities to harass, threaten or defame others. For example, repeated and unwanted e-mail messages may constitute harassment. FREEDOM FROM SEXUAL HARASSMENT Elmira College is committed to providing a learning and work environment free from sexual harassment. Sexual harassment may involve the exploitation of an unequal power relationship (for example, between student and professor or employee and supervisor), or may occur between student peers or employees of equal rank. Harassment on the basis of sex is discrimination and violates Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972, and the New York Human Rights Law. Illegal sexual harassment includes, but is not limited to, unwelcome: sexual advances; flirtation; propositions; verbal remarks of a sexual nature (whether directed to an individual or a group); vulgar language; sexually explicit or offensive jokes and comments; comments of a sexual nature about an individual or an individual’s appearance; sexually suggestive visual displays, such as cartoons, posters or calendars; physical contact or physical assault. Sexual harassment is not limited by the gender of either party. Any student who believes he or she is the victim of illegal harassment should report it to the Vice President of Enrollment Management, the
Vice President of Academic Affairs and Dean of Faculty, or another Cabinet Member or Executive Assistant with whom he or she feels comfortable. FREEDOM OF EXPRESSION: Because the rights of freedom of speech, lawful assembly, petition and peaceful, non-disruptive demonstrations are fundamental to the academic and democratic processes, the College supports these rights and recognizes the rights of all members of the academic community to express their views and to take exceptions to actions and opinions with which they disagree. The College emphasizes, however, that the academic processes cannot be sustained if action of any individual or group limit, interfere with, or infringing upon the equal rights of others either in their regular routine or in special exercises and ceremonies. TRUSTEE RESOLUTION ON VIOLENT BEHAVIOR: Everyone should have the right to pursue learning in an environment free from the threat of physical harm, and no student, faculty, staff, or others should be allowed to threaten or endanger the well-being of any other member of the College Community. The College especially condemns intoxicated and violent behavior. Any student who commits physical violence, whether against any member of the campus community or any other individual, shall be regarded as an undesirable member of the College community. Such violent behavior, whether it involves physical assault against another or destruction of the property of another, may be grounds for suspension or dismissal from the College. INTER-VISITATION RIGHTS: The following individual rights must be protected in all cases pertaining to inter-visitation: the right to personal privacy, as defined by College policy; the right to legitimate exercise of individual rights, as granted under policies of the College; the right to an atmosphere conducive to study; the right to the maintenance of quiet hours as established by the different living areas of a building and the College in general; the right to personal safety and protection of personal property. PRIVACY RIGHTS: There are several specific areas in which a student has the right to privacy. These areas include the following; • ACADEMIC DISHONESTY - Confidentiality shall be maintained in cases concerning academic dishonesty. The student may choose to notify his or her parents. Records shall remain on file for six years after a dismissed student leaves the College, or until the student graduates. In the event that a student is found innocent of academic dishonesty, all documents concerning the case shall be destroyed. • HARASSMENT - The College will, to the extent possible, maintain confidentiality with respect to complaints of illegal harassment. However, there is no such thing as an “unofficial” complaint of harassment. Once the College or its supervisors become aware of a complaint, the College is required by law to take action consistent with policy. These actions may require disclosure of the allegations to the extent necessary to conduct a complete and thorough investigation. • DISCLOSURE OF INFORMATION - In accordance with the Family Educational Rights and Privacy Act, students themselves, or parents of dependent students, have the right to access certain items of their college records. This act gives to students “the right to inspect and review” all official records and files “intended for school use or to be available to parties outside the school.” The College must obtain the student’s permission to send information to any other third parties except as permitted by law. The College is permitted to reply to a subpoena, but must attempt to notify the student in question that we are doing so. • RESIDENCE - Students are protected from arbitrary and capricious invasions of privacy and entry into their residences. The College will maintain and reserve the right to enter and inspect all areas of the Institution assigned to the use of its students, employees, and guests. Normal practice for the person seeking entry is to knock and ask permission to enter. Entry can be made with or without the agreement of the room occupant(s). Campus Security and Residence Life Professional Staff are responsible for conducting room searches under the approval of the Assistant Dean of Student Life, the Vice President of Enrollment Management, or another Vice President. Room searches will only be conducted when there is a reasonable belief that the safety of the individual student or community is in question or a violation of College Policy is occurring, or has occurred. RIGHT TO FINANCIAL AID: Students have a right to receive and maintain financial aid as long as the specified requirements of the Office of Financial Aid are met. All categories of scholarship are based on full-time status and continuous enrollment for four years and are renewable based on cumulative grade point average requirement at the end of each academic year. The Elmira College Grant is based on financial need. It will be renewed at the amount of a student’s entering year if all of the following conditions are met: full-time enrollment, satisfactory academic progress is demonstrated, completion of required documents, contracts, and supporting materials, and no decrease in family financial need
RIGHT TO A HEARING: There are several tiers that exist in the discipline system. Tier One: Residence Life Coordinators and the Assistant Dean of Student Life; Tier Two: Judicial Board or Administrative Hearing Officers; Tier Three: Discipline Committee, or the Vice President of Enrollment Management; and Tier Four: College President. Students accused of violating College Policies and Procedures stated in this Handbook, at any tier, will be guaranteed the written notice of the violation and the right to a hearing. This right includes adequate notice of a hearing, information concerning the accusation(s) against them, the opportunity to present information on their own behalf, and written notice of the decision. Ordinarily, judicial decisions are provided verbally immediately after a discipline hearing. Students also receive a written summary of hearing results. RIGHT TO APPEALS: The general appeal mechanism is as follows: Determine who is responsible for the decision, service, or the regulation, ask why the decision was made and in what way you were notified or could have been aware of its existence, keep a written copy of your message and any response you receive. Appeals should be directed to the next higher authority; the person’s supervisor, the Dean, a Vice President, and, ultimately, the President. The College includes a specific appeal mechanism for each of the following: • ACADEMIC DISHONESTY - If a student disagrees with the instructor’s determination of academic dishonesty or with the instructor’s determination of appropriate sanctions, the student may appeal in writing to the Office of the Vice President of Academic Affairs and Dean of Faculty. The Vice President of Academic Affairs and Dean of Faculty shall review the instructor’s report, the student’s written appeal, may consult with the parties involved, shall collect other relevant material, and shall forward all relevant material to the College Discipline Committee. • GRADES - If a student does not agree with a grade received, the student must attempt to discuss grade appeal with the instructor. A petition from the student regarding the instructor’s decision must be directed to the Vice President of Academic Affairs and Dean of Faculty for review by the Educational Standards Committee. A copy of the petition will be forwarded to the instructor by the Dean with an invitation to respond in writing prior to the meeting at which the appeal will be considered. The student petition and instructor’s response are reviewed by the Committee. The Committee may determine, in light of evidence presented, that the assigned grade was correct, or it may recommend that the instructor review the assigned grade. • PENALTIES FOR TRAFFIC AND PARKING VIOLATIONS-The imposition of fines and penalties set forth regarding traffic and parking violations may be initially appealed to the Director of Campus Security. Such appeals must be made within three (3) days of the violation by the student or other member of the College community on an appeal form available at the Office of Campus Security located in the Tompkins Hall Terrace Level. Appeals of the Director of Campus Security’s decision are made to the Assistant Dean of Student Life. • RESIDENCE HALL DAMAGES AND FINES-Any student who wishes to appeal either the nature or the amount of a residence hall damage charge must do so in writing within 30 days of the date the charges are billed. All appeals must be sent in writing to the Assistant Dean of Student Life. • DISCIPLINARY FINES - Disciplinary fines may be imposed by Residence Life Coordinators, the Assistant Dean of Student Life, or other disciplinary agents of the College for violation of College policies. Students have the right to appeal within 10 days of being notified of being fined; the student may appeal the fine to their RLC in writing. If not satisfied with that decision you may appeal it to the Dean of Student Life or the Vice President of Enrollment Management. • DISCIPLINE DECISIONS - An appeal of any discipline decision or sanction may be made by the student affected, the individual who presided at the discipline hearing, or the complaining individual. All appeals must be made in writing within ten days of the decision to the Vice President of Enrollment Management, or in the case of a Tier III hearing to the President of the College, and must clearly state the grounds on which an appeal is being requested. The appeal should contain all appropriate supporting information to be considered on the appeal.
Elmira College Alma Mater Mary Logan Bench, Class of 1946
All sons and daughters, hail to thee our Alma Mater! Sing loud her praises, ever laud her name. In thankfulness to her, oh what can we give? Keep her before us; by her example live. Here then, Elmira, memâ€™ries that inspire A lasting and loyal love and devotion to you. When we leave your fair halls, untried paths to know, As you have taught us, be it ever so.
Student and College Services Academic Affairs The Office of the Vice President of Academic Affairs and Dean of the Faculty, which is located in McGraw Hall, Room 106, is responsible, together with the faculty, for overseeing, developing, and assessing the Collegeâ€™s academic programs and services including: Academic Advising, Off-Campus Travel, Independent and Directed Studies, Academic Concerns and Issues, ROTC, English as a Second Language, First-Year Experience Courses-CORE, Encore, Freshman Writing Program, and Mark Twain Studies.
Vice President of Academic Aﬀairs and Dean of Faculty Steve Coleman x1703
ExecuEve Assistant to the VP of Academic Aﬀairs and Dean of Faculty Darlene Wilson x1804
Associate Dean of Faculty and Director of Academic Advising Chuck Lindsay x1798
Secretary Hollie Snyder x1795
Faculty Division Chairs CreaEve Arts George de Falussy x1978 Economics & Business Philip Hurdle x1881 HumaniEes Heidi Dierckx x1954 MathemaEcs & Natural Sciences ChrisEne BezoQe x1852 Professional Programs Maureen Donohue-‐Smith x1957 Social & Behavioral Sciences Charlie Mitchell x1937
Faculty Program Directors EducaEon Linda PraQ x1911 Nursing Lois Schoener x1892 Speech & Hearing Phyllis Holtgrewe x1846 Theatre John Kelly x1981 Women’s Studies Martha Easton x1956
Registrar and Associate Academic Dean Mike Halperin x1895
Assistant Registrar Carolyn Draht x1857
Director of Freshman WriEng Joseph Lemak x1701
Freshman WriEng Program Lecturers
Director of Center for Mark Twain Studies and Assistant Professor of American Literature Barb Snedecor x1941
Dean of the Library Liz Wavle-‐Brown x1865
Chemical Hygiene and Technical Specialist Marcia Metcalf x1820
ESL Coordinator and Instructor Heidi Kotun-‐Dawes x1928
Quarry Farm Caretaker Tim Morgan 607-‐259-‐6083
Director of ConEnuing EducaEon KaEe Larrabee x1825
RegistraEon Staﬀ Photographer Graphic ArEst Jan Kather x1934
Academic Support Services Coordinators
InformaEon Services Librarian Marge Kappanadze x1769
Research and InstrucEon Librarian Martha Smith X1866
Head of Technical Services Archivist Mark Woodhouse x1869
Access Services Staﬀ
ConEnuing EducaEon Coordinator Art Loomis x1825
ConEnuing EducaEon Staﬀ
Dean of ConEnuing EducaEon Elizabeth Lambert x1825
Technical Services Specialists
Academic Advising The principal function of the Academic Advisor is to assist the student in developing and attaining individual educational goals. The advisor interprets College policy and aids in the studentâ€™s personal and educational development. The advisor assists the student to fulfill her or his responsibility for seeing that the College goals are achieved with the individual student and is the person who must approve all registrations before they will be accepted by the Registrar. Academic Advisors for freshmen are initially assigned by the Associate Academic Dean and Director of Academic Advising. After the freshman year, students may request an advisor of their choice. At the time of declaring a major, students are encouraged to select an advisor in their major field. Transfer students, International students, and students expressing an interest in a specific major are assigned to one of a group of faculty who have a special interest in advising them. If you have problems concerning your progress at Elmira College, you should first speak with your advisor. Questions concerning the advising program should be directed to the Associate Academic Dean and Director of Academic Advising. If you are interested in changing your advisor, you may do so quite simply by filling out a Change of Advisor form, which is available in the Office of the Registrar, McGraw Hall room 113. Although the academic advisor as well as other members of the faculty and administration are available to help the student plan a program and work toward the completion of a degree, ultimate responsibility for knowing and complying with these regulations and for meeting all requirements rests with the student. Responsibilities of Academic Advisors A. Availability 1. Keep an updated schedule posted for advisees, including office hours. 2. Submit office hours to the Office of the Registrar for publication. 3. Be available during regularly scheduled office hours. 4. Respond to messages from advisees and return calls promptly. 5. Extend office hours during registration and drop and add periods. B. Information 1. Provide advisees with accurate information about: a. Degree and major requirements. b. College procedures and policies, such as drop and adds, deadlines, withdrawals, incompletes, charges, etc. 2. Make advisees aware of special programs, options and opportunities. C. Referrals 1. Consult with and refer advisees to faculty and staff who may be of assistance or have relevant information. 2. Be familiar with and refer advisees to the support staff of the College as necessary: a. Counseling b. Career Services c. Term III study abroad and other off-campus opportunities d. Academic Services e. Student Life f. Enrollment Management g. Library (Reference services, inter-library loan service, media center, etc.) h. Health Services i. Residence Life D. Program Planning
1. Help the advisee to develop an educational program consistent with individual interests and abilities. 2. Assist the advisee in planning a complete (four-year) academic program. 3. Guide the advisee in the selection of courses, including appropriate alternative course choices, as well as Career Related and Community Service Field Experiences. 4. Assist the advisee in exploring options for a major. 5. Help the advisee define career goals and explore career options. E. Student Programs 1. Assist advisees in the continual monitoring and evaluation of their educational progress and program. 2. Conduct frequent and careful reviews of each advisee’s record. 3. Confer with advisees who have received academic warning notices. 4. Recognize the special achievements and accomplishments of advisees. F. Rapport 1. Be sensitive to the needs, interests, and feelings of advisees. 2. Be a good listener. Responsibilities of Advisees: As an advisee, each student is responsible to his or her advisor for the following: 1. To keep appointments, be punctual, and notify the advisor in advance if unable to keep an appointment. 2. To make and keep an advising appointment during the scheduled advising week, prior to the day of registration. Making an appointment to see your advisor is especially important during the advising period. All faculty must meet classes and attend meetings at designated times. Your advisor will be unable to meet with you if you appear ten minutes before a class or meeting. To avoid wasting your time, check your advisor’s schedule and make an appointment at an appropriate time. 3. To arrive at the advising appointment with an outline of a proposed schedule, including alternative course choices, as well as all registration materials (Course Schedule and the on-line Course Descriptions, Bulletins, special forms). 4. To give thoughtful consideration to personal goals so that academic and professional goals can be coordinated with them. 5. To discuss with the advisor personal long-range goals and the kind of job opportunities available through completion of a chosen major, minor, or specialization within a major. 6. To know the basic requirements for graduation and for the major well enough (from bulletins and departmental information) to ask meaningful questions about requirements, options, electives, etc.). 7. Given relevant information, to accept the responsibility for making final decisions on academic matters. 8. To be thoroughly familiar with the College Bulletin, the Student Handbook, the Course Schedule, and the on-line course descriptions, so that the questions asked are pertinent to immediate needs. 9. To keep the advisor informed of all changes in schedule, any problems encountered, and circumstances which could affect academic life, such as a change of major, possible withdrawal, etc. 10. To maintain personal copies of the major check sheet, grade reports, transfer evaluation form (if any), and degree status sheet so that a record of progress toward the degree is readily available. Policies: Advising policies and procedures are established by the Associate Academic Dean and Director of Academic Advising in consultation with the Faculty Advising Committee. Advising and Registration: 1. Prior to the registration and advising period, all students and advisors will receive copies of the Course Schedule, which includes the class schedule for the following term. Also, updated schedules and course descriptions are available on-line. Registration forms are only available from Academic Advisors. 2. Each student should schedule an appointment with his or her advisor. See #2 under “Responsibilities of Advisees.” 3. Before meeting with your advisor, consult the College Bulletin and the Course Schedule and on-line course descriptions to determine which courses you need to take and which courses you would like to take as electives. 4. Meet with your advisor to finalize decisions and to complete the registration form. Your advisor must sign the registration form. 5. Take the approved registration form and financial clearance card to the Office of the Registrar during the designated time period
and complete your registration. Financial Aid: For State and Federal financial aid purposes, a full-time student is defined as being enrolled for a minimum of twelve credits Term I and twelve credits Term II (or a combination of twelve credits Terms II and III if a written plan of study is filed with the Office of the Registrar prior to the start of Term II). Contact the Office of Financial Aid and consult the Financial Aid section of the College Bulletin for more complete information. Course Waivers and Substitutions: Because of a studentâ€™s particular background or career goals, it may be desirable to waive a graduation requirement, or to substitute a requirement with another course or academic activity. To do so, obtain the necessary forms from the Office of the Registrar and process them as indicated.
Registration The Office of the Registrar: Prior to each termâ€™s registration, students must meet with their academic advisors, determine their academic program for the coming term, and have their registration forms approved and signed by their advisors. Class registration occurs two times per academic year. No student will be permitted to register without advisor approval. Students will not be permitted to register for classes in any term if their bill has not been paid for the preceding term or if arrangements have not been made for payment for the current term. Continuing students register during November for Term II, and during March for the following Term III and Term I. A $50 change of registration fee will be charged to continuing students who change their schedules after the Drop-Add period. Students may drop and add courses or register initially during this period by coming to the Office of the Registrar, completing the Drop-Add Form and obtaining advisor approval. A fee of $150 will be charged for each of the following courses: Encore, WRT 1010, and WRT 1020. These charges will appear on the bill at the beginning of a term after registration takes place.â€? After the late registration period, no student will be permitted to register initially or to add a course without the approval of both the advisor and the faculty member whose course he or she wishes to enter. See Adding a Course information in the College Bulletin. Registration Approvals If a student is unable to reach an Academic Advisor for approval and signature of course registration, a signature from the Vice President of Academic Affairs and Dean of Faculty, Dr. Stephen Coleman, in McGraw, Room 106, will be sufficient.
Grades For a description of the grading system, consult the College Bulletin. Final Grades: Within one working week of the official end of any term, students will be mailed a grade report of all work taken during a particular term. Grades, once permanently recorded by the Registrar, can be changed only by faculty action; computational errors may be rectified by the appropriate faculty member until the end of the following term. Once a course has been finished and the final grade submitted, the grade may not be changed by additional work being done. Complaints from students about grades received must be registered in writing with the Vice President of Academic Affairs and Dean of Faculty for the Educational Standards Committee within six months of the date the grade was recorded by the Registrar.
Notice to Parents and Guardians Parents and guardians of full-time dependent students may be sent copies of mid-term deficiency reports and other communications which are thought to illustrate academic performance or require parents’ attention. Disciplinary Dismissal: When a student is withdrawn from the College by administrative action during a term, a grade of “W” shall automatically be entered by the Registrar for all courses, including incompletes, for which the student is currently registered. Grade Appeal Procedure: 1. Student must attempt to discuss grade appeal with instructor. 2. A written petition from the student must be directed to the Vice President of Academic Affairs and Dean of Faculty for members of the Educational Standards Committee within six months. 3. A copy of the petition will be forwarded to the instructor by the Dean with an invitation to respond in writing prior to the meeting at which the appeal will be considered. 4. The student petition and instructor’s response are reviewed by the Educational Standards Committee. 5. The Committee may request the student and the instructor appear before it for further clarification. 6. The Committee may determine, in light of evidence presented, that the assigned grade was correct, or it may recommend that the instructor review the assigned grade. 7. The Committee will notify the student petitioner and the instructor of its decision. See the Elmira College Bulletin in the Academic Programs Section on the Elmira College website for the following information: Course Load Class Attendance Adding Courses Mid-term Deficiency Reports Withdrawing from a Course Good Academic Standing Repeating a Course Incomplete Grades Residency Requirement Issuing Transcripts Leave of Absence
Diplomas and Commencement The Office of the Registrar is responsible for ordering and distributing diplomas to all students who have completed degree requirements. Students in their final year will be asked to inform the Office of the Registrar, in writing, of the title of the degree they expect to receive (Artium Baccalaurei, Scientiae Baccalaurei, etc.), their name as it is to be printed on the diploma, and major and minor areas of study. In order to participate in Commencement undergraduate students must be within nine credit hours of completing the degree at the time of Commencement. Exceptions to this may be made by petitioning the Educational Standards Committee for any undergraduate degree (A.A., A.S., A.B., S.B.). At Commencement, students will be issued diplomas, which will include the students’ names, degree, and Latin honors when appropriate. Majors are listed only on the transcript and never on the diploma. All graduating students are expected to attend Commencement Exercises. Permission to be absent must be requested of, and can only be granted by, the Registrar. Such requests must be sent to the Registrar, in writing, well in advance of Commencement Exercises. The College will conduct one Commencement per year (following the Term III only). Should the student complete requirements prior to the June Commencement exercises (August or December), the degree will be conferred at that time. Diplomas will not be issued if a bill remains unpaid in the Business Office.
Academic Freedom Elmira College affirms and is guided by the ideal that all members of the faculty, whether tenured or not, are entitled to academic freedom as set forth in the 1940 “Statement of Principles on Academic Freedom and Tenure” jointly formulated by the American Association of University Professors and the Association of American Colleges. Further, the College and the Faculty accept the following excerpts from the 1940 Statement as defining what is meant by academic freedom. (Note: the text has been modified to avoid sexist language.) a. Institutions of higher education are conducted for the common good and not to further the interests of either the individual teacher or the institution as a whole. The common good depends upon the free search for truth and its free exposition. b. Academic freedom is essential to these purposes and applies to both teaching and research. Freedom in research is fundamental to the advancement of truth. Academic freedom in its teaching aspect is fundamental for the protection of the rights of the teacher in teaching and of the student to freedom in learning. It carries duties correlative with rights. c. The teacher is entitled to full freedom in research and in publication of the results, subject to the adequate performance of his or her academic duties; but research for pecuniary return should be based upon an understanding with the authorities of the institution. d. The teacher is entitled to freedom in the classroom in discussion on his or her subject, but should be careful not to introduce into his or her teaching controversial matter which has no relation to his or her subject. e. College or university teachers are citizens, members of a learned profession, and officers of an educational institution. When they speak or write as citizens, they should be free from institutional censorship or discipline, but their special position in the community imposes special obligations. As men or women of learning and educational officers, they should remember that the public may judge their profession and their institution by their utterances. Hence, they should at all times be accurate, should exercise appropriate restraint, should show respect for the opinions of others, and should make every effort to indicate that they are not institutional spokespersons.
Academic Enrichment Services Any full-time undergraduate student seeking tutorial assistance in any course or courses should contact the Office of Academic Enrichment Services. The office is located on the first floor of the Gannett-Tripp Library; the Academic Enrichment Services Coordinator can be reached by calling 607-735-1769 or extension 1769 from the on-campus telephone system. Academic Enrichment Services offers a variety of peer tutoring options including individual tutors and College Algebra and Writing tutors located in the lounges of the first-year residence halls SundayThursday from 8 p.m.-10 p.m. during Term I. Also offered is the “walk-in” program, the most popular tutorial option for students. This particular program allows each student to “walk-in” to the Office of Academic Enrichment Services to meet with a tutor at the student’s convenience. The “walk-in” schedule of hours, determined at the beginning of Term I and II, should arrive in students’ mailboxes, and is available on the College’s web site, during the first week of classes of the respective term. The Office of Academic Enrichment Services provides tutoring at no charge to fulltime undergraduate students. Additionally, any student in at least their second year who is interested in becoming a peer tutor should call 607735-1769 (or extension 1769) or stop by the office.
The Gannett-Tripp Library First and foremost, the Gannett-Tripp Library is a helpful, people-friendly place and the library staff is a tremendous resource and asset for you. The library serves the information and research needs of the Elmira College community and is a place to research, learn, discover, and study. Our expert staff of research librarians and consultants is committed to helping you find information and resources, while teaching you to critically navigate and assess the millions of resources that are available to you at your library and beyond. If you are not finding what you are looking for, talk to us! The library has over one million titles, including collections of print materials, CDs and DVD videos with free loans. The library provides around-the-clock access to electronic information in research databases. In addition, it is easy to find a comfortable place to study, to work with a group or to meet with a club. The library provides access to copy machines, study rooms for group or quiet study, and technologyenhanced spaces to practice presentations.
For personal assistance in using the library, please visit the Research Help Desk or call extension 1864. The research librarians and consultants will help you find information on any topic and will assist you in getting started on papers and other research assignments. Hours: The library is open Monday - Thursday 7:45 a.m. – 1:00 a.m. Friday 7:45 a.m. – 9:00 p.m. Saturday 10:00 a.m. – 9:00 p.m. Sunday 10:00 a.m. – 1:00 a.m. Any schedule adjustments will be reflected on the College’s Library website page. Circulation Policies for Students: Material Type Loan Period Books 3 weeks DVD Videos 3 days CDs 7 days New Release DVD’s 3 days
Renewal Policy twice for 2 weeks each once for 3 days no renewals no renewals
Fines $ .10 per day $1.00 per day $1.00 per day $1.00 per day
Fines: Students will be fined for material not returned to the library within the specified time period. If the materials are not returned, the replacement cost of the materials and a $15.00 service charge will be charged to your account. These additional charges will be removed from your account if the materials are returned, but the fine must still be paid. Materials that are checked out may be recalled for the use of another patron and must be returned promptly or a fine of $1.00 per day is charged. Late fees are also levied for overdue reserve items. All fines will be charged to the student account.
Athletics and Recreation Regardless of whether your interest is a spectator or participant, Elmira College offers a wide range of intramural and recreational activities along with twenty-seven varsity and junior varsity sport offerings. A description of these programs can be found on the College website at www.elmira.edu.
Vice President of Athle1cs Pat Thompson '75 x1730
Execu1ve Assistant to the VP of Athle1cs MaryAnne Boorse x1730
Senior Associate Director of Athle1cs Jen Bozek x1748
Emerson Hall Manager and Coordinator of the Fitness Center
Assistant Director of Athle1cs -‐ Murray Athle1cs Center (MAC) Facility Manager Michael Letzeisen 607-‐739-‐8786
Supervisor of MAC Maintenance Tim BartleZ 607-‐739-‐8786
Head Coaches -‐ Administra1ve Assistants
Assistant and JV Coaches
Director of Intramurals Jeremiah Kneeland '05 x1980
Faculty Athle1cs Rep Professor Alison Wolfe x1787
Director of Sports Informa1on Shannon Howley x1976
Sports Informa1on Assistants
Head Athle1cs Trainer Dave Tomkalski x1752
Assistant Athle1cs Trainers
Director of Physical Educa1on Rhonda Faunce x1732
Physical Educa1on Instructors
Full-time students can take advantage of athletics and recreational facilities in Speidel Gymnasium and the triple-domed Murray Athletic Center. The College intranet posts information on pool and fitness center hours, upcoming intramural activities, home athletics contests, aerobic classes and more. For more information regarding intercollegiate athletics, general recreation or intramural sports programs, please contact the Vice President of Athletics, at 607-735-1730 or by email at email@example.com. Offices are located in the Speidel Gymnasium. Emerson Hall includes: two racquetball courts, pool, locker rooms, gymnasium, athletic offices, dance studio, a fitness center, seminar room, two classrooms, laundry room, and sports medicine area. The Speidel Gymnasium is home site for intercollegiate athletic contests in basketball and volleyball. Full-time students must present a current Elmira College ID card to use the Emerson facilities. The campus field is the home site for soccer and lacrosse contests. An admission fee is not charged for these regular season games. Additional recreation areas include: Arnot Park, Washington Avenue field, the Campus Center recreation room, and bowling lanes. The Murray Athletic Center (the Domes) offers student-athletes one of the premier athletic facilities in the Northeast. It is the Soaring Eagles home site for field hockey, tennis, and ice hockey contests. Located nine miles from the main campus, the Murray Center is the world’s first geodesic domed athletic complex. It features a 3,200 seat hockey arena, a 2,000 seat gymnasium, a 38,000 square foot field house (with four indoor tennis courts), six squash and racquetball courts, and two athletic fields. Transportation to the Murray Center from the main campus is free to students and available at regular intervals before and after all varsity contests and practices. Bus schedules are posted in the Speidel Gymnasium and at the Campus Center Information Desk. Regular season home Men’s Hockey contests are free to full-time students by presenting a current Elmira College ID card. There is no admission charge for all other sports’ home contests. Intramurals: The Intramural Office is located in the Speidel Gymnasium complex. The intramurals program at Elmira College stresses participation and fun. A wide variety of activities are planned for students, faculty and staff. Refer to EC Web (campus events and information) for updated schedules, rosters, and results. Sports Medicine Services: The Sports Medicine area of the Elmira College Department of Athletics exists primarily for the benefit of the College’s intercollegiate athletes. However, limited services are available to the student body in general and College employees. The following services are available: 1. Intercollegiate Athletes (Varsity & JV) Complete injury evaluation, treatment, rehabilitation, referral, and counseling on health, fitness, and athletic injury issues for all intercollegiate athletes. In-season athletes will have priority. 2. All Other Students (Including Intramural Athletes) Any injuries should be reported to the nursing staff at the Clarke Health Center. If the nurses feel it is appropriate, the Sports Medicine staff will be available for one-time consultations or injury evaluations as time permits. An appointment may be necessary. All follow-up treatments will be handled by the College’s nursing staff, and those requiring rehabilitation will be referred to an off-campus Sports Medicine or Physical Therapy clinic. 3. Faculty, Staff, and Administrators The Sports Medicine staff will be available for one-time consultations, injury evaluations, selftreatment suggestions, and physician referrals as time permits. Appointments are recommended. All follow-up treatments and rehabilitation must be arranged off campus.
Enrollment Management The Office of the Vice President of Enrollment Management is located in McGraw Hall, Room 127. The Vice President of Enrollment Management is responsible for the work of the Offices of Admissions, Financial Aid, International Students, Student Success and Advocacy, and all areas supervised by the Dean of Student Life.
Vice President of Enrollment Management Julie Baumann '75 x1806
ExecuPve Assistant to the VP of Enrollment Management Pat Goble x1806
Dean of Admissions BreA Moore x1740
Associate Director of Admissions Leslie Daloia x1739
Assistant Directors of Admissions Amber Crouthamel x1741 and Patrick GilleAe x1736
InternaPonal Student Director and Advisor to the VP of Enrollment Management Natalie Morris '04 x1808
Dean of Financial Aid Kathy Cohen '83 x1728
Associate Director of Financial Aid Lorraine Mothershed x1728
Director of Student Success and Advocacy Jennifer DeCapria x1147
Coordinator of Student Life OperaPons Mary Swasta x1815
Campus Ministry The Rev. Joseph Shetui '12 The Rev. Dr. Jeﬀrey Seeley
Director of Student AcPviPes and Encore* Misha Neil x1814 *-‐-‐-‐-‐-‐-‐ to Academic Aﬀairs
Assistant Dean of Student Life Ben CurPs '99 x1821
Financial Aid Assistant
Associate Director of Residence Life Megan Catalano '08 x1705
Residence Life Coordinators
Dean of Student Life David Williams '02 x1816
Director of Campus Security Lt. Gary Miller x1777
Campus Security Oﬃcers x1777
Technical Director of Theatre ScoA McGuire x1860
Student AcPviPes Assistant
Box Oﬃce Manager
Director of Counseling and Health Services Margie Hitchcock x4750
Director of Counseling Doug Couchon x1950
Director of Career Services Michael Blasic x1830
Career Services Assistants
Admissions • Responsible for recruitment and admission of full-time students • Personal referrals from Elmira College students are one of the very best sources of good students. Bring the names of your friends who should be interested in Elmira to the Office of Admissions. • The Elmira College Ambassadors offers you an opportunity to visit your own high school, and perhaps other high schools in your home area, as a student representative of the College. Watch for announcements of Ambassador meetings in the fall. • Your comments on the publications we use—Admissions Viewbook, brochures, recruitment letters, phone calls, e-mails—will help us improve our recruiting and admissions process, and are always welcome.
Campus Security Additional information, including campus crime statistics, is published in the Elmira College Security and Fire Safety Brochure each October. To Contact Campus Security: • Dial 1777. This is a radio-telephone inner connect system and will allow your call to be answered by the patrolling officer. Please allow the phone to ring at least six times before redialing. Turn down any loud noises in the background as they inhibit communications. • See your RA or RLC-they have a radio line to the officer on patrol • Call the Campus Center Information Desk (735-1713) • From any phone off campus, dial 607-735-1777. Safety and Security at Elmira College At Elmira College, we are committed to providing a safe and secure campus for all members of the College community. Like many other campuses, Elmira College is not immune to crime. Through safety measures and education, the College and students can work together to maintain a high level of safety. This information is a guide to policies and procedures that Elmira College employs to deter and respond to crimes. The information in the Elmira College Security and Fire Safety Brochure was prepared in compliance with the Crime Awareness and Campus Security Act of 1990 as amended in 1992, 1999, and 2000. The Director of Campus Security, the Assistant Dean of Student Life, and the Director of Human Resources will gladly respond to any questions about safety. The Elmira College Security Staff The Elmira College Campus Security Department is responsible for the safety and security of the entire Elmira College campus. This includes approximately 1,200 full-time students, another 1,000 evening students, and over four hundred faculty members, administrators and staff. The Director of Campus Security is assisted by five full-time certified security officers. The department is a non-deputized, unarmed service available to all members of the college community twenty-four hours a day throughout the year. Security personnel conduct frequent patrols of campus, lock buildings, provide escorts, and maintain order at various campus functions. Elmira College Campus Security does not have arrest authority. Many Elmira College Security Officers have prior police or security experience, though such experience is not required by New York State. The College provides in-service training for its security officers in such areas as patrol procedures, emergency response, cardiopulmonary resuscitation, first aid, and other skills relating to the performance of their jobs. The Officers also attend training programs sponsored by their professional associations. The department operates in compliance with all requirements of the New York State Security Guard Act of 1992 and is licensed as a Security Guard Training School. Campus Policy Enforcement As with any community, there is a need for responsible regulation of individual conduct so that all can enjoy institutional resources and an environment which supports the achievements of the College. The College’s Security Officers are charged with the enforcement
of College regulations and concern for campus safety. To meet this end, Officers’ requests and directions must be followed. Failure to respond to them will result in disciplinary action. When disagreements arise, students should first comply with the direction and appeal after-the-fact to the Director of Campus Security, the Assistant Dean of Student Life, or the Dean of Student Life. Elmira College does not have any non-campus student organizations and, therefore, does not utilize local police to monitor nonstudent organizations. Law Enforcement Students, employees and campus visitors are subject to all local, state, and federal government laws, as well as campus regulations. Campus Security maintains a cooperative working relationship with local and state police to ensure the enforcement of all laws. A formal memorandum of understanding (MOU) outlines the relationship between Elmira College and the Elmira Police Department. Copies of this MOU are available in the Office of Enrollment Management and Campus Security. Security Officers intervene in violations of College policy or law and may detain individuals for the Elmira Police Department when need dictates. Local police agencies also provide back-up assistance to the College for any emergency that might require additional police personnel or special services. Law enforcement officers may come on campus when invited to do so by Campus Security or other authorized College staff. Local and state police can arrest students, staff, and visitors for violations of laws within their agencies’ jurisdiction. Crime Prevention and Community Education Just as Elmira College’s various alcohol education programs aim to make individuals aware of the potential consequences of their actions and foster a positive sense of social responsibility, crime education efforts stress both good personal safety habits and the importance of community safety. Since most campus crimes are “student-to-student,” especially the most frequent crimes — theft and vandalism — good safety practices both inside and outside the residence halls and in general with personal property are important. The Department of Campus Security educates the campus community about the realities of crime through brochures about rape, theft, and other crimes against property or persons and through student publications. Campus Security offers campus safety programs such as Operation I.D. and a studentmanaged escort service, all of which are free, and designed to protect the student and his property. Campus Security is also the place to check for lost and found items. The Office of Residence Life also sponsors educational programs that promote safety, personal responsibility, and ethical standards. In the residence halls, Resident Assistants inform students about safety procedures. The residence hall programs include explanations for securing doors, the Resident Assistants’ duties, guest policies, the role of Campus Security, and emergency procedures. Emphasis is placed on individual responsibility for residence hall security and on teaching students to be responsible for one another to maintain the safety of their campus home. Reporting Crimes and Other Emergencies Procedures for reporting criminal actions or other emergencies occurring on the campus apply to students and all other members of the College community alike and are well-publicized. All members of the College community are provided with the telephone number to call Campus Security in emergencies. It is College policy to have a Campus Security Officer or Officers respond to every emergency call. The department has developed a manual outlining appropriate responses to campus emergencies. All incidents occurring on campus should be first reported to Campus Security. The responding Security Officer will call the City Police (for the student). With very few exceptions, ALL business between the City Police and the campus community is conducted in the Security Office. Students are asked not to call the City Police without notifying Campus Security first. Telephones are provided in numerous campus locations for local calls. Security can be reached by dialing 1777. These phones are located in Harris Hall, Kolker Hall, Fassett Commons, Campus Center, Library, and McGraw Hall. The Residence Life staff also has set procedures to follow in securing help in response to criminal actions or other emergencies. As soon as possible, all emergencies and criminal actions involving students are brought to the attention of the Director of Campus Security or the Assistant Dean of Student Life for appropriate College follow-up, support, or possible disciplinary action. It is Elmira College’s policy to encourage that all crimes on campus are reported in an accurate and prompt manner.
Student Housing Options During the academic year, Elmira College students live in College residence halls. Room changes are granted upon request when space is available and students mutually agree to the move. Standard window and door locks are used to secure each student room. Student Resident Assistants and professional Residence Life Coordinators are assigned areas of responsibility in residence halls. They are trained in initial crisis intervention, first aid, CPR, peer counseling and emergency response. The Resident Assistant and Residence Life Coordinator staffs are supported by the professional staff of the Office of the Assistant Dean of Student Life. Illegal Drugs The use of any illegal drugs in the College community is strictly prohibited. Elmira College will take strong disciplinary action against any member of the College community involved in the possession, use, or distribution of any controlled substance. The College reminds students of their responsibility to know and obey all federal and state statutes prohibiting the use of illegal drugs. While the College is not specifically responsible for the enforcement of federal and state drug laws, those external agencies charged with this legal responsibility have the authority to carry out their duties on campus. The College cannot, nor does it wish to, provide a haven for illegal drug activity. Thus, individuals who illegally possess, use, or supply prohibited drugs within the academic community risk action by the appropriate civil authorities as well as action by on-campus disciplinary groups. There is considerable evidence that prolonged drug use can harm an individualâ€™s psychological or physical health. Students whose drug use results in academic difficulties or psychological-physical health difficulties will be advised or sanctioned to seek professional assistance and may be required to withdraw from the College. State, Local and College Alcohol Regulations All members of the College community are subject to state and local laws pertaining to alcohol possession, consumption, and sale. The College does not provide individuals or organizations with immunity from complying with all such ordinances and laws â€” including those governing sale, dispensing and use of alcoholic beverages by individuals or organizations. In addition, the College has established its own policies for the use of alcohol on campus. Violations are handled through College judicial procedures. The legal age in New York for the purchase and consumption of alcoholic beverages is twenty-one. Moreover, it is illegal to furnish or serve alcoholic beverages to any person under the age of twenty-one. RAs and other staff may now refer students to the campus judicial system for violating New York State law on alcohol consumption by those under twenty-one. It is also a violation of the conduct code for any student to possess an open container of alcohol in any campus public area. Campus Safety Each fall and spring, a lighting survey of the entire campus is conducted by the Director of Campus Security and the Director of Facilities. After these surveys, suggestions and recommendations for campus lighting are made. In recent years, many lighting improvements have been implemented in response to student recommendations and requests. In general, campus lighting illuminates pathways and entrances. Efforts are made to trim shrubbery and trees to minimize shadowed areas. Students are encouraged to contact the Security Staff with suggestions. It is helpful to receive such suggestions in written form. The College provides a student managed and staffed escort program for the campus community seven nights a week. Escorts work Sunday-Thursday, 9:30 p.m. - 12:30 a.m. and Friday and Saturday nights, 10:00 p.m. - 2:00 a.m. Requests for escorts can be made by calling ext. 1777. College Guests Policies regarding guests on campus are integrated with other policies relating to student housing, student conduct, and access to facilities. Generally, students and other campus community members are held accountable for the actions and conduct of any of their guests while they are on campus. All guests are subject to the same College rules and regulations governing the conduct of students and other members of the College community. Visitors to the campus after regular business hours are required to be sponsored by a student, administrator or faculty member and must be escorted by their sponsor while on campus. Such guests may not spend more than three days in residence in the residence halls during a single visit. Repeat guests may be asked to limit their time on campus and in the residence halls so that their presence does not interfere with students.
Securing Entrances All residence hall exterior doors are locked twenty-four hours a day. This limits access to the buildings unless a key or proximity card has been distributed to the individual. Students are encouraged to carry their keys or proximity card at all times for their safety. All students are issued a key or proximity card to their room and building when assigned housing, and they must notify the Residence Life Coordinator immediately in the event of lost keys or proximity card. Students will be billed for lock changes that result from lost room keys or replacement proximity card. Housing During Holidays All College residence halls are closed during official College vacations, and students must request permission in advance if they intend to remain on campus during breaks. All College residence halls will be closed to all students during the December mid-year vacation. During holiday and vacation periods when housing is available, students approved to remain on campus will be assisted by Residence Life staff. The lock on the main entrance of each residence hall is changed during these periods to prohibit access by anyone except those registered with Residence Life staff. Campus security is notified of all students in residence during vacation periods, and all residence halls are checked regularly. Fire Safety Each student room and every hallway in the residence halls is equipped with smoke detectors. The City of Elmira maintains a fulltime, professional fire department capable of rapid deployment if need arises. Elmira College safety personnel, administrators, and Student Life and Residence Life staff are glad to answer any questions or concerns about safety in residence halls or the campus in general. Meier Hall is equipped with a sprinkler system. Sexual Violence Policies A. Policy Statement Elmira College seeks a safe and healthy environment for all community members. Thus, the College has developed the following policy on rape, acquaintance rape, and sexual violence to reaffirm the College’s commitment to providing resources and processes for prevention, education, support, reporting, and adjudication of these offenses. The personal trauma experienced by victims and survivors of sexual offenses undermines the process of education, is fundamentally inconsistent with the mission of our College, and offends our very basic standards of community behavior. Sexual offenses have no place in our community and will not be tolerated. This policy covers all forms of sexual offenses and sexual violence. Sexual Violence refers to physical sexual acts perpetrated against a person’s will or where a person is incapable of giving consent due to the victim’s use of drugs or alcohol. A person may be unable to give consent due to an intellectual or other disability. A number of different acts fall into the category of sexual violence including rape, “date” rape, sexual assault, sexual battery and sexual coercion. A violation of this policy occurs when a member of the College community forces another to engage in sexual activity against his or her will or without his or her consent. Assent shall not constitute consent if it is given by a person who because of youth, unconsciousness, mental disability or intoxication is unable to make a reasonable judgment concerning the nature or harmfulness of the activity, or if the assent is obtained through threat or coercion. B. Procedures for Reporting Sex Offenses Sexual offenses which violate this policy may also violate state or local laws. Victims of sex offenses have the right to pursue such offenses through civil authorities and College officials. A complaint to the civil authorities may be made prior to, during, or following the College’s investigation. The decision of when to file a civil complaint is solely at the discretion of the complainant. It is important that any evidence be preserved, as physical evidence, such as bodily fluids, proof of physical injury, etc., may constitute proof of the offense in any subsequent prosecution or proceeding against the alleged perpetrator. If a College employee is made aware of an incident involving sexual violence, they must immediately report it to the Vice President of Finance and Administration or any other Vice President with whom they feel comfortable. Victims of sexual violence can make a complaint to any one of the following sources: Clarke Health Center, a full-time Residence Life staff member, Campus Security, the Vice President of Enrollment Management, or the Director of Counseling. Upon request, these same personnel will assist community members in contacting local law enforcement to make a police report if the victim desires to make
such a report. When a report is made to a campus office other than Campus Security, Campus Security will be informed of the occurrence of the offense (without the names of those involved) for statistical reporting purposes only. Counseling and other support services for the victims of any kind of sexual offense are available on campus through the Clarke Health Center, the Director of Counseling, Office of Enrollment Management, and the Office of the Dean of Student Life. In appropriate instances, referrals are made to professionals in the community at large. For information regarding public and private counseling services in the Elmira area, please contact the Clarke Health Center or the Director of Counseling C. Procedures for Campus Investigations Because Sexual Violence is viewed to be a form of harassment, the College will utilize the investigation procedures described later in the Student Handbook. Both parties will be informed of the outcome of any disciplinary proceeding (whether the College found that harassment occurred or not). D. Sanctions Any individual who is found to have engaged in conduct which violates this policy will be subject to investigation and possible sanctions. Violation of this policy is grounds for disciplinary action for students, which may include suspension or dismissal, and up to dismissal for any employee of the College. E. Living and Class Arrangements In certain cases, the victim of a sexual offense may wish to change his or her living and academic arrangements. The College will satisfy such requests to the extent reasonably possible. Requests for changes in living arrangements should be made to the Assistant Dean of Student Life, who will determine the feasibility of the request. Requests for changes in academic arrangements should be made to the Registrar, who will determine the feasibility of the request. F. Description of Educational Programs Consistent with the College’s efforts to educate the community regarding sexual offenses, community members may seek additional information regarding the nature of acquaintance rape, sexual violence, and non-consensual sexual offenses through the following offices and departments: Clarke Health Center, Offices of Dean and Assistant Dean of Student Life, Director of Counseling, and Vice President of Enrollment Management. Issues surrounding sexual offenses are also addressed through the following campus programs: Fall Orientation Programs, programs presented in each residence hall during Term I of each academic year, Residence Life Staff, and other offices present programs periodically on campus. For information regarding public and private counseling services in the Elmira area, please contact the Clarke Health Center or the Director of Counseling G. Confidentiality Every effort will be made to insure the confidentiality of victims of Sexual Violence. If a complainant requests confidentiality or asks that the complaint not be pursued, the College will take all reasonable steps to investigate and respond to the complaint consistent with the request for confidentiality or request not to pursue the investigation. The College must also weigh the request for confidentiality in the context of our responsibility to provide a safe and non-discriminatory environment for all students. It should be noted that if a complainant requests complete confidentiality, the College’s ability to respond to the complaint will be limited. Crime Prevention and Sexual Assault presentations are provided several times through the year by the Campus Security, Residence Life, and Clarke Health Center staffs, as well as by guest lecturers. In cases such as rape, where crimes often go unreported, special programs have been initiated to encourage students to recognize “date rape” and overcome their fears of reporting such crimes. Caution linked with “good sense” can help make individuals safer and less vulnerable to sex crimes. In a study conducted at Auburn University, Dr. Barry Burkhart found that sexual aggression in dating situations happens frequently. Ninety percent of the college sophomores in his study had experienced at least one sexually aggressive incident during the time they had been dating. Twenty-five percent of the students had been coerced into having sexual intercourse. The Vice President of Enrollment Management, Director of Counseling, Residence Life staff, Clarke Health Center staff, Dean of Student Life staff, Department of Athletics staff, and the Department of Security are available every day to assist any member of the Elmira College community who has been victimized as a result of sexual assault.
H. New York State Laws Pertaining to Sexual Offenses The following information is intended to provide an overview of state laws regarding sexual offenses and their penalties. Please note that this is not an exhaustive or definitive list of such laws but rather is meant to indicate the kinds of conduct that are illegal and the range of penalties that may be imposed for such conduct. 1. Sexual Misconduct - Sexual misconduct is defined as engaging in sexual intercourse with a female without her consent or engaging in deviate sexual intercourse (sodomy) with another person without that person’s consent. Penalties-The maximum penalty is a $1,000 fine and-or one year in jail. 2. Rape and Sodomy - Rape is defined as engaging in sexual intercourse or deviate sexual intercourse (sodomy) by forcible compulsion or by engaging in such action with a person who is incapable of consent. Penalties-Rape and sodomy are classified as felonies with penalties of up to twenty-five years imprisonment and-or a fine of up to $5,000. 3. Sexual Abuse and Aggravated Sexual Abuse - Sexual abuse and aggravated sexual abuse are defined as subjecting another person to sexual contact by forcible compulsion or subjecting another person who is incapable of consent to sexual contact. The use of a foreign object or finger inserted in the vagina, urethra, penis, or rectum constitutes aggravated sexual abuse. Penalties-The penalty for a sexual abuse offense may range from three months imprisonment and-or a $500 fine to twenty-five years imprisonment andor a $5,000 fine. Some types of sexual abuse may be classified as felonies. I. Definitions according to New York State Penal Law 1. Sexual intercourse has its ordinary meaning (penis to vagina penetration) and occurs upon any penetration, however slight. 2. Deviate sexual intercourse means sexual conduct between persons not married to each other consisting of contact between the penis and anus, the mouth and penis, or the mouth and vulva. 3. Incapable of consent refers to a person who is mentally defective, mentally incapacitated (by narcotic or intoxicating substance taken or administered without consent), physically helpless, or under seventeen years of age. 4. Forcible compulsion means to compel by the use of physical force or a threat (expressed or implied) that places a person in fear of immediate death or physical injury to himself or herself or to another person. 5. Physically helpless means that a person is unconscious or otherwise physically unable to communicate an unwillingness to act. For Safety and Security Brochure Contact: Director of Campus Security for safety and security crime statistics brochures at (607) 735- 177 7. To access Crime and Security statistics: 1. Go to www.ed.gov 2. Search ED.gov for ‘OPE Campus Security Statistics Website’ 3. Click on Campus Crime and Security at Postsecondary Education Institutions Home Page 4. Click on link to OPE Campus Security Statistics
Career Services The Office of Career Services, located in McGraw Hall, Room 226, offers students assistance reaching their personal, educational, and career goals. All students can benefit from frequent use of services which include: • Career Library - information on careers, employers, and graduate schools • Workshops - including job search strategies, resumes, interviewing, dressing for success, financing graduate school • Student-Alumni Career Network - job search and position posting software program • Career Counseling - skill and interest inventories, career planning and job search assistance, referrals to key professional contacts • Newsletter - regularly issued to highlight special events, announcements, job and graduate study opportunities • Practice Interviews - job interviewing skills improved through practice and feedback • Resumes - reviewed with suggestions for improvement • Special Events - including Graduate School Day, Community Service Fair, Recruiting Days, and Career Expo • Job Announcements - posted on the Job Board and internet links • Placement Files - letters of recommendation kept on file for job and graduate school searches • Career Assistants - students helping students
Operating hours are: Monday-Friday, 8:30 a.m. â€“ 5:30 p.m. For more information, contact us at: Phone: (607) 735-1830 Fax: (607) 735-1153 E-mail: firstname.lastname@example.org
Clarke Health Center The staff of the Clarke Health Center realizes that total health is an important factor in the success of a student on Campus. As a result, programs and services are designed to enable students to reach optimum wellness, which will allow them to take full advantage of the academic experience. In addition, the goal is to prepare students to be competent healthcare consumers. The Clarke Health Center is open Monday through Friday and is staffed by registered nurses during hours of operation. There is a daily clinic where the College Physician, Nurse Practitioner, or Physician Assistant is available for students by appointment. Services available at the Clarke Health Center include assessment and treatment of illness and injury, referrals to other healthcare agencies, relaxation room, wellness programs and psychological counseling. The Center offers educational programs and a variety of brochures and videos. Families should note that extensive healthcare services are also available by two area hospitals located near Campus. Services rendered outside of the Clarke Health Center are not included in the student health fee and coverage depends on the student's own health insurance policy. In order for the Clarke Health Center to provide competent and thorough treatment, we require a COMPLETED HEALTH FORM for each full time student. This form must be on file in the Clarke Health Center one month prior to the student's arrival. If it is not, your Elmira College account will be charged a fee of $100.00. An additional fee of $100.00 will be added each month until the COMPLETED Health Form is received. The Health Form should be completed and returned by mail to the Clarke Health Center one month prior to the student's arrival. The Health Form must include: 1) Completion of the first two pages by the student. Please note student signature requirement on the bottom of page two. 2) Completion of the College physical exam on page three performed by a physician, nurse practitioner, or a physicians' assistant, which must be within six months of arriving to Campus. 3) Completion of page four (i.e. the immunization record) with the signature of your health care provider. a) Measles, Mumps, and Rubella requires two MMRs or dates of positive titers b) Meningococcal vaccine and booster of first does prior to age 16. c) Varicella vaccine and booster if you have never had the chicken pox or positive Varicella titer date. New York State Department of Health mandates the date of chicken pox disease if applicable. d) Tetanus vaccine history of primary series and booster within ten years. (minimum of three) e) Polio vaccine history of primary series and booster. (minimum of three) or positive titers. f) Hepatitis B Series of three vaccines or date of positive Hepatitis surface antibody. g) PPD within the last six months (skin test to screen for tuberculosis). Please note, any positive PPD reading will require a chest x-ray on or after the date the PPD. The public health department or pulmonologist work-up needs to be sent including documentation that anti-TB medication was discussed and offered to the student. The copy of the chest x-ray report needs to be sent with the Health Form. Please list BCG vaccine if applicable.
IMPORTANT: If documentation of proof of immunity against Measles, Mumps and Rubella and the Meningitis vaccine is not on file at the Clarke Health Center within thirty days of the start of classes, you will be withheld from attending classes until in compliance with New York State Public Health Law #2167 and #2165. HEALTH INSURANCE Due to changes to the regulatory environment surrounding student medical insurance, namely the Affordability Care Act, the nature of student health insurance has changed dramatically. New and more extensive coverageâ€™s have been mandated. As a result, the premium has risen as much as two or three times beyond its former level. The College did not feel comfortable adding these increased costs to your tuition bill. Therefore, after much consideration, we have decided not to offer directly a student sickness insurance program for the current year. Instead, we have identified a student sickness plan that you can access directly. Information and enrollment forms on this program may be found at this website: https://www.uhcsr.com/acsahagedorn Please note: If you do enroll for this plan, you need to use your Elmria College address. Otherwise, your enrollment may be rejected. Finally, the College will still be providing, at no cost to you, student accident insurance. If you have any questions regarding health services, you may call the Clarke Health Center at (607) 735-1750. COUNSELING AND HEALTH SERVICES NOTICE OF PRIVACY PRACTICE THIS NOTICE DESCRIBES HOW COUNSELING AND MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY. We have established the minimum need to know privacy standards and limit staff membersâ€™ access to your health information according to their primary job functions. Everyone on our staff is required to sign a confidentiality statement. We will keep your health information confidential and use it only for the following purposes: Healthcare Operations: We may use health information about you for treatment (such as sending your medical records information to a specialist as part of a referral), to obtain payment for treatment (such as sending billing information to a health insurance plan), for administrative purposes, and to evaluate the quality of care that you receive (such as comparing patient data to improve treatment methods). We may also contact you about appointment reminders or treatment alternatives. We will also use our professional judgment in your best interest by allowing someone to pick up filled prescriptions, x-rays, or other similar forms of health information or supplies unless you have advised us otherwise. We may use and disclose your health information to seek payment for services we provide to you. This disclosure involves our business office staff and may include insurance organizations or other businesses that may become involved in the process of mailing statements or collecting unpaid bills. We may release health information concerning your medical status, medical condition, injuries, prognosis, diagnosis and treatments to an interpreter when there is a communication barrier. We may release health information concerning your medical status, medical condition, injuries, prognosis, diagnosis and treatments to ROTC commanders, nursing instructors and professors, dance instructors, education program directors, community service personnel, and Term III travel professors and ADA compliance personnel when professional judgment deems necessary. We may release health information concerning your medical status, medical condition, injuries, prognosis, diagnosis and treatment to physicians including both the College physician and the student's primary care physician, midlevel practitioners, nutritionists, psychiatrists,
counselors, athletic trainers, or other professionals in order to provide a multidisciplinary approach for medical and psychological treatment. Athletes: We may disclose your health information about athletes to your coaches, athletic trainers and the Vice President of Athletics in order to assure your safe participation and allow coaches to make informed decisions about the athletes' playing status in practice, games, and other team activities. Information given may include the diagnosis, prognosis, restriction, precaution, and treatment of such condition. Emergencies: We may use or describe your health information to notify, or assist in the notification of a family member or anyone responsible for your care, in case of any emergency, your location, your general condition, or death. You may request that we not contact a family member or caretaker. We will consider you request but are not legally required to grant it. Under emergency conditions, a threat to your health or another person's health or safety or if you are incapacitated, or when the EC Pandemic Plan is initiated, we will use our professional judgment to disclose only that information directly relevant to your care. Required by Law: Subject to certain requirements, we may give out health information without your authorization for public health purposes, abuse or neglect reporting, auditing purposes, worker's compensation purposes and emergencies. We provide information when otherwise required by law, such as court or administrative order, subpoena, discovery request or other lawful process. We will use and disclose your health information when requested by national security intelligence, and other state and federal officials and if you are an inmate or otherwise under the custody of law enforcement. In any other situation, we will ask for your written authorization before using or disclosing any identifiable health information about you. If you choose to sign an authorization to disclose information, you can later revoke that authorization to stop any future uses and disclosures. Individual Rights: In most cases, you have the right to look at or get a copy of health information about you. If you request copies, we will charge you $0.05 for each page. You also have the right to receive a list of instances where we disclosed health information about you. You have the right to request that your health information be communicated to you in a confidential manner such as sending mail to an address other than your home. You may request in writing that we not use or disclose your information for treatment, payment, or administrative purposes or to persons involved in your care except when specifically authorized by you, when required by law, or in emergency circumstances. We will consider your request but are not legally required to grant it. We may change our policies at anytime. Before we make a significant change in our policies, we will change our notice and post the new notice in the waiting area and in each examination room. You can also request a copy of our notice at anytime. Complaints: If you are concerned that we have violated your privacy rights, or you disagree with a decision we made about access to your records, you may contact the person listed below. You may also send a written complaint to the U.S. Department of Health and Human Services at 26 Federal Plaza, Suite 3313, New York, New York 10278. Under no circumstances will you be retaliated against for filing a complaint. If you have any questions or complaints, please contact: Director of Health Services and Counseling Elmira College One Park Place Elmira, New York 14901 email@example.com (607) 735-1751
Financial Aid The Office of Financial Aid is located on the Terrace Level of Hamilton Hall. Staff is available to meet with you Monday through Friday, 8:00 a.m.-5:30 p.m. The Office of Financial Aid administers over $44 million in College, State, and Federal grant, scholarship, loan and work programs. To determine your financial need and eligibility for aid, each year file the Free Application for Federal Student Aid, the appropriate state application if applicable, or the International Financial Aid Application after January 1 but preferably by May 1 preceding the academic year for which you are requesting aid. A Financial Aid Award letter will be mailed to you once Term III grades are posted and will list the grants, scholarships, loans and work award for which you are eligible based on availability of funding. The basic annual charge consists of tuition and fees, and if a resident student, room and board. In addition, you should plan for individualized course fees, books, and personal expenses. It is the obligation of the student and family to meet expenses beyond the aid awarded. Financial aid awards, excluding work, will be credited to your account in at least two installments during the academic year once you have signed and completed all the required paperwork. The Office of Financial Aid administers two student campus employment programs. Work Study is a federal aid program which is based on financial need. Work Aid is a College-funded program which is not restricted by need. However, students with financial need will be given priority for job referrals by the Office of Financial Aid. You will be paid on a monthly basis after completing time sheets signed by your supervisor reporting hours worked. All scholarships, grants, and loans received from Elmira College will be prorated according to the College’s refund policy published in The Elmira College Bulletin, if you attend a percentage of a term or the academic year. The Refund Policy for federal student aid recipients is governed by federal regulations. Affected students should contact the Bursar, firstname.lastname@example.org, McGraw Hall 215, (607) 7351762. To remain eligible for financial aid, you must meet the Academic Requirements for Aid Eligibility which are published in The Elmira College Bulletin under the Financial Assistance section. If you are awarded federal or state grants, enrollment in less than 12 credits for Term I, 12 credits for Term II, 6 credits for Term III, or the number of credits specified by the government agency for any term may result in a decrease or cancellation of your award. Prior to dropping or withdrawing from a course you should contact the Office of Financial Aid. Elmira College grants, which are based on need, will remain the same for up to four academic years assuming no reduction in financial need is assessed for the student. Students must meet the cumulative grade point average required for Honor Scholarship and Award renewal, if applicable. Should a student’s grade point average fall below the requirement for scholarship renewal, the student may apply for a need-based grant from the College and other assistance. If the grade point average is achieved at the end of future academic years, but no later than the end of the student’s fourth year at the College, the scholarship will be reinstated and the student’s account will be credited with the difference between the scholarship and any need-based grant. The Office of Financial Aid staff encourages you to contact us if you have questions or need more information about student aid. We are located in Hamilton Hall on the Terrace level, (607) 735-1728 or at email@example.com.
Residence Life Residence Halls Elmira College is a four year residential college. Students live on campus for their entire academic career. The College feels that living on campus contributes to a student’s academic and extracurricular success by making resources readily available. The Residence Life staff is one such resource for students. Every student has a Resident Assistant (RA) on their floor and those RAs are supervised by professional, live-in Residence Life Coordinators (RLC). The Office of Residence Life is located in McGraw Hall, Room 127. Residence Life Coordinator The Residence Life Coordinator is responsible for the administration of the residence hall. The Residence Life Coordinator will establish an environment which fosters academic achievement, personal development, and physical comfort and safety of residents. A Residence Life Coordinator may be a full-time administrator or a Graduate Assistant. Resident Assistant A Resident Assistant (RA) is a full-time student who has been selected through a rigorous process to serve as an integral part of the Residence Life staff. In many ways an RA must be everything to everyone. To students they are counselors, friends, and helpers. To the Office of Enrollment Management and Student Life and the College Administration, they are liaisons to students, administrators, and disciplinarians. At times these roles will conflict with one another and the RAs biggest task will be to keep sight of who they are as people and how they can best foster student growth and development, because in the final analysis, this is the central goal of the College. Goals of Residence Life: Growth comes about as a result of challenge—to beliefs, behaviors, ideas, and attitudes. Most people do not want to be challenged and since gaining autonomy is a significant area of development for college students, a conflict can arise. It is one of the main functions of the Residence Life Staff to mediate between the needs of the individual versus those of the community wherein interdependence is the goal. Room Selection Procedure: Each year, after class registration in March, returning students are permitted to select their residence hall room for the following year. This is not a contract or guarantee of specific housing for the next year. Students who fail to participate in room selection will be placed on a waiting list and assigned housing on an as-available basis after all incoming new students are housed in August. The following are some general guidelines that should be kept in mind when selecting a room. Updated Room Selection Procedure information will be available online during Term II. 1. There are two processes involved in the selection. First, a random number assigned by computer will be sent to the student in Campus Mail one to two weeks prior to room selection. This number will determine when, in relation to other students in their class, a student will select a room. Second, selection of a room will be done by class year. If you believe that your classification is incorrect, you should discuss proper classification with the Office of the Registrar prior to room selection. Registrar’s classification will be used in all cases. Transfer students should be especially attentive to this issue. 2. All current students are eligible to select a room after they have paid a $300 confirmation deposit and registered for Term I of the following year. a. All students, except married students and those living with parents or biological children and within commuting distance of fifty miles to the College, (as determined by the college) are required to reside in College housing. Students who are twentyfive or older may choose to live on or off campus. Any student over the age of twenty-five desiring on-campus housing will need to meet with the Assistant Dean of Student Life before housing is provided. A determination will be made as to whether or not the residence hall will suit a non-traditional aged student’s needs. Final decisions are also based on available space in the residence halls and the suitability of living requirements. Those living in the residence halls must take their meals in the College Dining Hall. b. Refund Policy: Students who select rooms at room selection or after, have until July 15 to cancel their room for Term I. Please
refer to the Bulletin. 3. Students in the Junior Class will be able to reserve their present room for the following year as long as it is filled to capacity. A student living in a double room must have a roommate. Members of the Junior Class interested in this option must confirm their rooms prior to regular room selection. This option will not be available the night of room selection. Anyone living alone in a double room, for whatever reason, will be charged an extra $1,000 for the year. Students will have the ability to petition for a waiver of this fee. This charge is not a guarantee in any way that a student will remain alone in a room, nor will the fee be utilized as an option to buy a single. Students in the Freshman class are not permitted to live in a single room or alone in a double room. 4. All of Perry and Alumni Halls will be reserved for a quiet study environment. During Term I the quiet hours are 10 p.m. - 8 a.m., Sunday – Thursday. Selection of a room in one of these buildings indicates an acceptance of the quiet study environment. 5. Students whose lottery numbers do not allow them to select a single or an allotted double-single are expected to select a roommate. Students who do not locate a roommate on their own should realize that a returning student roommate will be assigned or they will be moved and paired with a returning student during the room selection process. Rooms must be filled to capacity before new rooms are opened. 6. Rooms in Towers suites are reserved on an individual or roommate basis in class lottery number order, or when the selection will fill the suite to capacity. All Perry Hall suites will be reserved on the same basis. Adjoining rooms in Tompkins Hall and Meier Hall will be treated as either separate rooms or joint selections. There is a possibility that parts of suites or adjoining rooms will be taken by the time a group comes to select. In that case, the group may have to look at other spaces or break into smaller groups. 7. If you are unable to attend room selection, a friend may represent your interests by presenting a proxy form, which may be obtained from the Office of Residence Life, McGraw Hall, Room 127. All resident students are expected to participate in the selection process. Failure to do so may result in being placed on a housing waiting list. 8. Room change request forms may be submitted at room selection for the following September. Room changes will be honored on a class year lottery number order until the start of the academic year when they are granted on a first-come, first-served basis. As soon as space is available, changes will be made. Some changes may be accomplished in the spring or summer, but most will take place in the fall. No changes involving an upperclassman “pulling in” underclassmen will be processed until after midterm break of Term I. 9. Any student who believes they require accommodations under the American Disabilities Act or students with special medical needs should see ADA Compliance Officer, Mrs. Carolyn Draht, Director of Accessibility Services, in McGraw Hall, Room 113. 10. In compliance with Section 504 of the Rehabilitation Act of 1973, Elmira College prohibits discrimination on the basis of physical or mental disability. Questions or concerns regarding the College’s obligations under Section 504 and Title II of the Americans with Disabilities Act of 1990 (ADA) should be directed to Mrs. Carolyn Draht, Assistant Registrar and Director of Accessibility Services. Vice President of Enrollment Management Julianne Baumann ’75 is the individual designated by the College to coordinate its efforts to comply with Section 504 of the Rehabilitation Act of 1973. Cooperative Housing: The College currently has several options available for cooperative housing: the College Cottages and the Perry apartment. To be considered for any of these, the student must be full-time, have above a 2.3 GPA, and must apply in the Office of Residence Life. There is a system which awards points in order to determine who is chosen for these alternative situations. Students with any questions should see the Assistant Dean of Student Life. Students in the Cottages will be required to purchase the Cooperative Housing meal plan. The Perry apartment must purchase the full meal plan. Other than meal plan requirements, alternative housing units are on-campus housing and are subject to the same policies as the residence halls. Cooperative Housing residents who violate College policy may be required to meet with several College administrators who will determine if the residents have violated their housing license. Violations may result in the student being removed from this special housing option. Summer Housing: Students may remain on campus during the summer if they are taking classes or are employees of the College working at least twenty hours each week. Interested students must fill out an application and housing is assigned on a “first come, first served” basis. Students with any questions should see the Assistant Dean of Student Life.
Room Changes: The primary goal is to attempt to assist students in mediating roommate conflicts. If mediation is not successful, room changes can be made following a written request made by the student. All room changes are limited by the availability of appropriate residence hall space and the following guidelines: 1. No freshmen are permitted to live in a single or double room alone. Exceptions may be made for exceptional circumstances by the Assistant Dean of Student Life. 2. Room changes are available only on a limited basis during Term III.
Student Activities There is always something going on at the Elmira College Campus Center. In addition to special events throughout the year, and bowling in our College lanes, programs are presented every weekend by the Student Activities Board (SAB), Weekend Festivities, and the Student Government Association. With so much to do, the majority of students remain on campus during the weekends. You can develop an impressive array of useful skills through increased involvement in student activities. There are more than 100 cocurricular clubs and organizations for students interested in Campus Media, Performing Arts, Music, Theatre, Activities and Programming, Academics and Honor Societies, Student Government and Advisory Councils, Intramurals, and Pre-Professional, Religious and Spiritual, Service-oriented, and Special Interest student organizations. Join these clubs and organizations because getting more involved on campus helps you to meet other students, administrators, and faculty members, learn more about your own areas of interest, develop your leadership and interpersonal skills, and even obtain various leadership positions in organizations to make you more experienced, marketable, competitive, and knowledgeable in your career, community, and life. New members are welcome at any time of the year in our student organizations. You also have the option of starting a club of your own! Recent events include: Films (Where the Wild Things Are, Step Father, Brothers, Twilight, New Moon, Old Dogs, The Hangover, G.I. Joe: the Rise of Cobra, Inglorious Basterds, Public Enemies, Up, and Sherlock Holmes) Student Performances (Talent Shows, Poetry Slams, Karaoke contests, EC Idol, and EC Iron Chef) Special Events (Concerts with The Fray, Third Eye Blind, Lupe Fiasco, Josh Gracin, Dashboard Confessional, OAR, Lewis Black, Greg Giraldo, The Roots, Ben Folds, Citizen Cope, game shows with cash prizes, and annual Video and Blacklight Dance Parties) Weekend Festivities (Pub Trivia, Coffeehouses, UFC Tournaments, Texas Hold â€˜em tournaments, Bowling for Bucks, Holiday Spa, and Pool tournaments) Free trips (both one-day and overnights) to New York City, Hershey Theme Park, Carousel Mall, Washington, DC, and Niagara Falls For more information on clubs and activities, please feel free to contact Ms. Misheaila Neil, the Director of Student Activities at (607) 735-1815, or email firstname.lastname@example.org.
Business and Finance The Office of the Vice President for Finance and Administration, located in McGraw, Room 211, is responsible for the Bookstore, Buildings and Grounds, Bursar, the Business Office, Dining Services, Human Resources, Information Technology, and the Post Office.
Vice President of Finance and Administra2on Bob Ruble x1802
Execu2ve Assistant to the VP of Finance and Administra2on Nina Skinner x1802
Controller and Assistant Vice President of Finance John Fratarcangelo x1765
Assistant Controller Pat Tobey '09 x1764
Bursar Jennie Adriaansen x1762
Director of the Bookstore and Special Projects Shannon Moylan x1782
Director of Informa2on Technology Brian Cornell x1720
Director of Network Services Brandon Burleigh x1959
Director of Human Resources Carey Seneca x1812
Director of Academic Technology Services Joe Fahs x1906
Network Systems Administrator Jim Colunio x1921
Help Desk Administrator Kim Niraula '07 x1707
Network Systems Administrator Neil Griswold x1726
Coordinator of Student Technology (GA)
Network Database Administrator Nick Ives x1920
Network Technical Administrator Charles HowiU '09 x1727
Assistant Network Database Administrator Jeﬀ Rurey x1919
Coordinator of Instruc2onal Technology (GA)
Director of Facili2es Don Brimmer x1905
Director of Dining Services Jim Siconolﬁ x1879
Supervisor of Trades Dana Randall x1904
Assistant Director of Dining Services Kathy Knapp x1877
Supervisor of Housekeeping and Special Projects Jeﬀ Marvin x1902
Dining Room Manager Kelly Belloma x1876
Supervisor of Grounds Vacant -‐ TBD x1903
Chef -‐ Produc2on Manager Allen Plate x1878
Supervisor of MAC Maintenance Tim BartleU 607-‐739-‐8786
Dining Services Night Manager Theresa LaDouce x4744
Coordinator of Mul2media Services (GA) Oﬃce Manager Tessa Moore x1900
Business The Business Office is located on the second floor of McGraw Hall. The Cashier’s Office is between Rooms 221 and 223. The Treasurer and Human Resources Office are in room 211. Student Payroll: Checks are available to students around the fifteenth of each month, or if the fifteenth falls on a Saturday or Sunday, checks will be available on the Friday before. Students can pick up checks in McGraw Hall, Room 223, the Business Office, between 8:30 a.m. and 5:00 p.m. You must have your I.D. Card. No one may pick up another student’s check. Time sheets are due by the second work day following the end of the month. Time sheets that are submitted too late to process will not be honored until the following check period. There will be no pay advances. The June checks will be mailed to students at their home address unless other arrangements are made with the Payroll Office. Personal checks up to $100 may be cashed at the Business Office. However, local banks will cash paychecks if you show them your College I.D. Knead Bread? Make Dough! If work study is necessary to pay a student’s bill, a Power of Attorney must be signed so that checks can be retained and used to reduce charges on their bill. See the Human Resources Office, Room 211. Perkins Loan: Students with Perkins Loans must see the Student Loan Coordinator in McGraw Hall, room 223, for exit interviews when leaving the College. For more information, contact the Student Loan Coordinator at extension 1761. Registration: A student will not be allowed to register for classes in any term if his bill has not been paid for that term. Fines: $ 35 $ 25 $125 $ 50 $ 25
charge for each bad check charge for replacement of a lost I.D. Card charge for late registration charge for change of course parking fine and, if not paid within ten days, an additional $10 late fee
Refund Checks: Overpayments on the student’s account will be refunded by check upon request from the Business Office. Checks are available once a week on Friday, requests for refunds must be received by noon on Tuesday of the preceding week. Notary Public The following persons are Notaries Public: Ms. Carolyn Draht – Office of the Registrar, McGraw Hall room 113 Ms. Lesia Fadale – Office of the Registrar, McGraw Hall room 113 Ms. Mary Swasta - Campus Center, First Floor Ms. Shirley Weston – Office of Institutional Research, McGraw Hall room 205
Dining Services The Elmira College Meal Plan is a convenient, prepaid a la carte dining plan that works much like a debit card and is used in all Elmira College dining facilities for the purchase of meals and snacks. The plan is moderately priced and based on the assumption that
Elmira College students will take a certain number of their meals off campus given both fast food and restaurants being conveniently located near the College. With use of this meal plan, students are charged only for what they order at any of the Dining Services areas. Unlike all-you-can-eat meal plans that are available at many other colleges, students may choose what, when, and where on campus they take their meals without penalty of losing money if a particular meal is not eaten. There are a number of conditions under which students might wish to add money to their plan: 1. 2. 3. 4. 5. 6. 7.
They define themselves as “heavy” eaters. Their intention is to eat three full meals on campus each day. They are athletes in season. They enjoy lots of evening snacks at the College snack bar, MacKenzie’s, in addition to their meals. They have preference for higher-priced dinners such as those available in our full-service restaurant, Simeon’s, or The 1855 Room. They choose to purchase grocery convenience items from Mrs. Sweeney’s Shoppe on a regular basis. They stay on campus during normal college breaks and eat at the dining hall.
The most common amount to be added to plans is $150 to $200 per term. Although it is less convenient, additions to the Meal Plan can be made in increments as small as $25 at the Office of Dining Services. If lower than average consumption results in money being left in the meal plan at the end of Term I or Term II, the balance is carried forward and is available to the student in the next term. The money that remains left over could also be used to purchase grocery items from Mrs. Sweeney’s Shoppe. To maintain state sales tax exemption status, funds remaining in a student’s account at the end of the academic year will not be refunded or transferred. Because of the flexibility of this plan, students may take meals during any of the sixteen hours of normal Dining Services Operation. Questions about the mail plan in general or about adding funds beyond the basic meal plans should be discussed on a personal basis with the Dining Services Staff. Additionally, most special diets can be accommodated but should be discussed in advance with the Dining Services Managers and the Director of Health Services and Counseling to permit a complete understanding of what is available.
McGraw Bookstore The McGraw Bookstore provides required textbooks, educational, peripheral reading materials, notions, gifts and services to the students, faculty and staff. The Bookstore is College owned and operated for the benefit of the College community. Any profits are used to reduce tuition, lower selling prices in the Bookstore, and to provide more services. It is impossible for the Bookstore to stock all items requested by all students. However, the Bookstore makes every effort to encourage and fill all special orders for items that are not stocked. Patrons are urged to ask the cashier for any item that may not be found. Groups and organizations are encouraged to check with the Bookstore for any clothing or promotional items. The Elmira College McGraw Bookstore accepts cash, checks, VISA, MasterCard, Discover, and American Express. A student charge system is also available.
Shoplifting will not be tolerated, and shoplifters will be prosecuted and may be referred to the disciplinary system and local authorities for review.
The Bookstore prefers its customers not to enter carrying books or other items. The Bookstore maintains the right to inspect all parcels
leaving the store. Books should be purchased after registration to make sure that the right books are purchased for classes. The average amount spent on books and supplies is around $400 a term. Textbooks sold in the beginning of each semester are stocked in the terrace level of the Bookstore. Students can stop waiting in line for their books by ordering on line at http://bookstore.elmira.edu. The McGraw Bookstore also provides a buyback for unwanted textbooks at the end of each term. Prices paid for these texts are determined by the market. Listings of required textbooks and materials for all courses are found in the Bookstore section of the Elmira College Web Site, by searching the appropriate term, academic course area, course number and section, be certain to select the appropriate faculty member for the course section. Then, click on this information for the listing of required course materials including: author, title, publisher, and copyright date. If textbook materials are not available â€œto be determinedâ€? will be listed for that course until the materials are defined and are listed.
Elmira College Post Office The College Post Office is a U.S. Postal Substation which handles U.S. mail and campus communications. The sales window hours are Monday through Friday from 8:30 a.m. - 4:30 p.m. for the purchase of money orders, stamps, and performing other postal transactions. The package window is open Monday through Friday from 8:30 a.m. to 5:00 p.m. and on Saturdays from 11:00 a.m. until 1:00 p.m. Mailboxes: All Full-time resident students are assigned a mailbox in the Post Office. The combination and box number can be obtained at the Post Office. College office will send official notifications through campus mail to residence hall students and as a result students should check their campus mail box on a daily basis. All notices must be post card size or larger and may not contain advertising of non-campus activities or political promotions. All campus mail must be signed by the individual(s) who is sending the mail. All non-deliverable mail is disposed of during summer break unless the student guarantees postage. This may be accomplished by signing the necessary postal form available at the Post Office. Building hours are: Monday - Sunday 8: 00 a.m. â€“ 11:00 p.m.
Facilities Office The Facilities Office has under its care the maintenance of all College buildings and all property owned by Elmira College. Students requesting repairs in their residence hall room should submit a work order via ECWeb, making certain that all fields are completed appropriately. Emergency repairs need to be brought to the attention of their RA or RLC. After 6:00 p.m. weekdays or on weekends, emergency repairs should be requested through Campus Security at extension 1777.
Office of Public and Government Relations The Office of Public and Government Relations is the communications center for Elmira College. It identifies the Collegeâ€™s varied publics and directs the dissemination of information to them. It fosters interest and participation in the activities of the College, particularly among students, parents, alumni, trustees, faculty, and staff. Additionally, the Office of Public Relations is the liaison to the media for the College on all public matters and generates news releases focusing on student, faculty and staff accomplishments and public events on campus. The Office also publishes many College publications. Offices are located in McGraw Hall Room 110.
Vice President of Public and Government Rela6ons and Chief of Staﬀ Mike Rogers x1891
Execu6ve Assistant to the VP of Public Rela6ons Chris6ne Mancini x1891
Director of Publica6ons Carrie Geer x1894
Director of Digital Content and Design Dan Baroody x1870
Public Rela6ons Associate
Office of Institutional Advancement
Vice President of Ins/tu/onal Advancement Sherry Trocino x1772
Director of Annual Giving Kyle Smith x1775
Annual Fund Assistant
Director of Major GiFs Peggy Arnesen '63 x1893
Execu/ve Assistant to the VP of Ins/tu/onal Advancement PaVy O'Connell x1770
Advancement Secretary Vacant -‐ TBD x1771
Director of Advancement Research and Donor Rela/ons Ellen Burke '00 x1774
Director of Advancement Services and Communica/ons Adriana Giancoli '98 x1779
Director of Alumni Rela/ons Lindsay Petrillose x4858
Coordinator of Alumni Programs Ellen Himmelreich x1855
Alumni Rela/ons Assistant
Director of Grants Valerie Rosplock x1174
Alumni Relations The Office of Alumni Relations, located on the first floor of historic Cowles Hall, functions as a liaison between the College and the Alumni Association. The Alumni Association sponsors a variety of programs to assist students with their transition to alumni status. They also sponsor the Alumni Reception where graduating students are inducted into the Alumni Association and two outstanding graduates receive the Alumnae and Alumni Ring Prizes. The Director of Alumni Relations plans and promotes Reunion in June and also plans the Athletics Alumni Weekend in conjunction with the Vice President of Athletics in January. The Director and other members of the staff also work with alumni throughout the country to plan and implement a variety of regional chapter programs and events at which alumni renew friendships, network for potential career opportunities and receive updates from Campus. Information is also shared with alumni in the “Cowles Corner” and “Class Notes” sections of Campus Magazine, coordinated and edited by the Alumni Relations staff. The Student Alumni Council assists the Office of Alumni Relations and the Alumni Association Board of Directors in coordinating alumni programs throughout the year.
Advancement Alumni, parents, friends, faculty and staff pledge their support to Elmira College, raising over $1 million each year, which helps close the gap between tuition income and the real costs of an Elmira College education. The Office of Advancement is located on the first and second floor of Hamilton Hall. The Elmira College Phonathon is a vital component of the College's Annual Fund. During the Fall and Spring, student callers contact alumni and parents to ask for their pledges. Student works gain valuable sales and communication experience by working in a professional setting. If interested in securing a position as a student caller please contact 607-735-1770.
Student Leadership Student Association The Student Association at Elmira College has four major Boards. These are: Student Senate, Judicial Board, Student Activities Board, and Finance Board. It is through these organizations that students can constructively voice thoughts, ideas, and opinions and see them carried out among the Student Association and Administration. The Constitution and Bylaws of the Student Association provide the guidelines for each organization and the procedures they must follow. The Constitution also provides the individual rights of the students and the information needed when proposals are being presented to the Student Association. Each executive officer of the Student Association has copies of the Constitution, which also can be found in the Office of Student Life, Campus Center, and in the Office of Enrollment Management, McGraw Hall 127.
Student Senate The first board of the Student Association is referred to as “Student Senate.” The Officers of Student Senate are the President; Vice President; Secretary; Public Relations Chair; and Special Events Chair. The Vice President of Enrollment Management and the Dean of Student Life act as advisors to Student Senate. There is one elected faculty representative to Student Senate. The purposes of the Student Senate are: 1. To be a representative body which establishes student government policies. 2. To coordinate the election process. 3. To maintain open and candid communication lines between students, faculty, and administration.
Judicial Board The second board of the Student Association is the Judicial Board. This section of the Student Association consists of: 1. Chief Justice 2. Associate Chief Justice 3. Three elected representatives from each class and an alternate for each class. 4. The Dean of Student Life and the Assistant Dean of Student Life act as advisors to the Judicial Board. Judicial Board’s main objective is to hear cases involving student violations of College policies. The Board is chaired by the Chief Justice. The Chief Justice is an executive officer to the Student Association (SA) and has full voting capacity on the Judicial Board, Student Senate, and Discipline Committee. The Associate Chief Justice is also a voting member of the Judicial Board, SA Executive Council, and the Discipline Committee. Judicial Board is the all-College student judicial panel. For more information about Judicial Board’s procedures, please review the Disciplinary Procedures section of the Student Handbook.
Student Activities Board The third board of the Student Association according to the SA constitution is the Student Activities Board, commonly known as SAB. This group is responsible for most student activities programming. The Board consists of: 1. The President and Vice President who are elected in a campus-wide election. They are executive officers of the Student Association and the President serves on Student Senate in a full voting capacity. 2. Executive Officers who are elected from and by members of the board, and Chairpersons, who are selected with approval of the President, Vice President, and Advisors. These individuals are each responsible for specific programmatic areas. 3. General committee members who support the work of the board through their participation in the selection of entertainment and event preparation.
4. The Director of Student Activities and the Student Activities Assistant serve as advisors to the Student Activities Board. SAB sponsors events such as May Days, bands, game shows, comedians, films, travel events, and much more. Board members are trained to serve as a source of information for other groups who are interested in sponsoring events. SAB holds a weekly meeting open to all fulltime undergraduate EC students.
Finance Board The fourth board of the Student Association is the Finance Board. Finance Board solicits budget proposals from recognized student organizations, prepares the annual Student Association budget, reviews the student activities fee level, which must be approved by the Student Senate, and monitors all expenditures throughout the year. Board meetings are conducted by the Finance Board President and Vice President, who are executive members of the Student Association. The members include: 1. Finance Board President 2. Finance Board Vice President 3. Six members chosen by the President and Vice President, in conjunction with the advisors, after an interview process. All members must have a working knowledge of accounting principles. 4. The College Comptroller, Bursar, and Dean of Student Life, serve as advisors to the Finance Board. Finance Board members have set office hours during the week in the Campus Center Student Association Office to be available to club and organization treasurers. Generally the meetings of Finance Board are closed. Organization treasurers submit requests for special funding through their assigned Finance Board Representative and by emailing email@example.com.
Clubs and Activities Elmira College sponsors over one hundred student government groups, honor societies, clubs and organizations for students. Being involved on campus helps students make new friends and provides the opportunity to become a leader among peers, and get to know faculty and administrative advisors outside of the classroom. Chances for success increase when students are actively involved. Contact the Director of Student Activities and Encore at firstname.lastname@example.org or (607) 735-1815 for information about existing clubs and organizations or to found a new club or organization.
The Student Association Agreement If the privileges of the Student Association are to be maintained and the tradition of self-government is to be preserved, each student must not only assure the adherence to regulations and standards, but must also endeavor to assure the adherence of others. The Student Association—through not only its organized judicial branch, but also its individual members—must actively concern itself with preventing violations and taking action against offenders who endanger the maintenance of order, the atmosphere of trust, and the freedom of its members. Thus, it is through the system of self-government—which not only requires obedience to rules and standards of conduct, but also draws its strength from each student’s personal honor, standards, and growth into maturity—that the College community is governed. Students enrolling in Elmira College indicate by their enrollment at the College their willingness to abide by the self-government agreement and College policies until changed through institutional procedures.
Jurisdiction of Student Judicial Bodies and Penalties: The effectiveness of the Elmira College system of self-government is dependent upon each studentâ€™s acceptance of personal responsibility in maintaining the standards of behavior set forth by the total body. A student who violates College regulations or fails to uphold accepted standards is subject to disciplinary action. In the self-government system, the responsibilities of all students are twofold. First, in accepting responsibility for their own actions, they are expected to report violations to a member of the appropriate Board or Committee for review. Second, in accepting responsibility for the total system, students are expected to seek to prevent the violations of others and to speak to any individual who appears to be violating the academic or social standards of the College, giving that student the opportunity to clarify any misunderstanding and to report any violations. Should the student in question fail to report improper conduct, the student having spoken to the individual should submit that name to the appropriate Board or Committee.
Agreement Between Administration and Students of Elmira College I Whereas, the students of Elmira College desire to assume individual and community responsibility for the conduct of students in their college life, and whereas, it is believed that such responsibility, if given to the students, will promote loyalty to the best interests of the College. The Administration of Elmira College hereby authorizes and charges the Student Association to exercise the powers that may be committed to it with the most careful regard for liberty and order, and for the maintenance of the best conditions for scholarly work. The jurisdiction of the Student Association in those matters entrusted to it by the Administration covers all times during which the student is enrolled in the College. In granting to the Student Association the privilege of the management of certain matters connected with college life, it is expressly provided that the authority so granted is not to be understood to be absolute. It is not in the power of the Administration to grant absolute authority to any person or set of persons. The ultimate responsibility in every emergency must rest upon the Administration where the charter rights of the College unalterably center it. Yet, in as far as authority in these matters can be justly delegated, the following matters are hereby placed in the care of the Student Association: 1. Formulation of Student Association rules and regulations. 2. Prescription and administration of penalties for violations of the regulations, i.e. the Judicial Board may suspend or expel a student from the Student Association and may recommend to the administration suspension or expulsion from the College. 3. Preservation in permanent form of careful records of all actions taken by the Student Senate, Judicial Board, the Student Activities Board, and the Finance Board with copies filed regularly with the Vice President of Enrollment Management. 4. Supervision of an Activities Fee to cover various student activities. 5. Supervision of the financial structure of student organizations. II The Administration of the College is pledged to support the Association to the full extent of its power. The members of the Association are pledged to cooperate with the President of the College, the Vice President of Enrollment Management, and the faculty in maintaining a high standard of scholarship and conduct. III It shall be within the power of the Administration of the College to withdraw the powers granted in this document, or of the Student Association formally to relinquish the same, thirty days notice being given in either case.
IV The Administration reserves the right to further amend or change any of the rules and regulations in this handbook, in which case the President of the Student Association will be notified by the President of the College or the Vice President of Enrollment Management. V If disciplinary action for violation of the rules and regulations is not taken by the Student Association, or if such action is not effective, the Administration reserves the right to prescribe the necessary discipline. Such action by the Administration is not to be considered as lessening the powers of the Student Association or as a violation of the Agreement between the Administration and the students. VI The Discipline Committee shall consist of the Vice President of Academic Affairs and Dean of Faculty, the Vice President of Enrollment Management, two elected faculty members, the Chief Justice, and the Associate Chief Justice of the Judicial Board in a full voting capacity. The President of the College may attend the hearing portion of Discipline Committee meetings but will not participate in the deliberation or sanctioning. The Discipline Committee shall consider cases when disciplinary action is recommended involving suspension or expulsion. The Committee shall be advisory to the President of the College, in whom the Bylaws of the Elmira College Charter vests responsibility for discipline.
College Governanceâ€”Committees Standing Committees: These committees provide an opportunity for student representation, though there are limitations. The Chairman of each committee may excuse the student member from a meeting if the discussion is judged to be confidential. All of the student representatives to the standing committees are chosen upon the approval of the Student Senate, except where specified elsewhere. Students are represented on the following committees: A.
The Curricular Policy Committee consists of: Eight faculty members with no more than three from the same division, elected for two-year terms. The Dean of Faculty and the Dean of Continuing Education or their representatives shall serve as voting ex-officio members; the Registrar and a student appointed at the beginning of each academic year by the President of the Student Association shall serve as a non-voting ex-officio members. Elections shall be staggered so as to provide an annual rotation of four faculty members. Other faculty or administrative officers may be invited to sit with the committee as required for the consideration of particular issues. Duties: a. To review, on a rotating five-year schedule, the academic programs of the College including all majors, minors, graduate and certificate programs and components of general education. b. To make recommendations based on these five-year program reviews to the faculty regarding the continuance or modification of programs, majors, curricula, or courses and to the Dean of Faculty regarding matters of staffing, resources and facilities. c. To provide training and feedback to the college community on Academic Assessment, maintain a complete file of program assessment plans, accept and review the Annual Assessment Reports from each major and to work toward the continual improvement of these documents. d. To oversee the development of programs and curricula as well as changes to majors, minors and other programs. To approve for recommendation to the faculty proposals for these programs as submitted by Divisions, the General Education Committee or the Office of Continuing Education. In order to ensure continuity, current continuing members of GASC would be added to CPC for next year. e. To address other curricular issues that might arise. f. To review the College Mission on a periodic basis and to make recommendations for change as needed.
B. The Course Approval Committee of the Faculty consists of: Three faculty members elected for two-year terms, (each from a different division and terms of office shall be staggered.) The Registrar will serve with a vote. Duties: a. To establish and publish, subject to approval, standards and procedures for the development of new courses; b. To approve new courses, including new Term III courses; c. To approve changes in a course description when the revision may be so great that the new course is actually being created; d. To approve changes in course levels and field codes. C. Advising Committee of the Faculty Membership: Five faculty members elected at large with the Associate Academic Dean and Director of Academic Advising and the Vice President of Enrollment Management, or designate, serving ex-officio, each with a vote; two students appointed at the beginning of each academic year by the President of the Student Association, to serve with vote. Elections are staggered to produce an annual turnover of two or three faculty members. Duties: 1. To establish the general policies and procedures governing the advising of students and to recommend same to the faculty. 2. To develop and establish a cycle of advising activities to serve each class. 3. To plan and assist in the implementation of activities contributing to the improvement of advising skills. D. The Arts and Lectures Committee of the Faculty consists of: 1. Four faculty members elected at large (No more than two from any single division) 2. Two members appointed by the President (One from the faculty for a two-year term and one from the Administration) 3. Vice President of Enrollment Management or a designate 4. One student appointed yearly by the Student Association Duties: 1. To select and administer cultural and intellectual extracurricular events on campus. 2. To coordinate such events with relevant on and off-campus activities. 3. To ensure adequate publicity for these events. 4. Seek, in conjunction with the Office of Development, additional sources of funds. E. The Academic Concerns Committee of the Student Association consists of 1. The Academic Vice President or a designee 2. Three members of the faculty elected annually by the faculty 3. Two students from each class (8 students) Duties: 1. To serve as a liaison between students and faculty. 2. To promote high quality instruction. 3. To suggest expansion of curriculum where there is a need for new courses not currently being offered. 4. To help the evaluation procedures of faculty. 5. To promote the understanding of College policies. F. Student Life Committee of the Board of Trustees The Student Life Committee of the Board of Trustees represents the channel through which student proposals reach the Board of Trustees. Proposals must generally have prior Student Senate approval, though ad hoc agenda items arise during Committee discussions. Proposals are advanced to the Committee through the Vice President of Enrollment Management. Meetings of the
Committee are closed, except that students and administrators are on occasion invited to attend to present specific information or proposals. Meetings are held on three occasions during the academic year.
Summary of Conduct Expectations Students are expected to abide by local, state, and federal laws. The institution will not provide sanctuary for those who violate such laws, and the College reserves the right to subject a student to on-campus discipline when a student has been charged with civil violations. While most disciplinary action will result from alleged infractions of College rules that occur while the student is on the campus, students involved in off-campus incidents may also be charged through the Collegeâ€™s disciplinary procedures if it is judged that the alleged incident adversely effects members of the College community, interfered with the rights of local residents, or jeopardized the Collegeâ€™s positive relationship to the local community, or if there are grounds for believing that the student may pose a threat to the safety of others or to the integrity of the educational function of the College. 1. Offensive, disruptive, or disorderly acts which interfere with the rights of any member of the College community are prohibited. 2. Plagiarism, cheating, and academic dishonesty in all forms are prohibited. 3. Destruction or defacement of or tampering with College property or the property of others is prohibited. 4. Students are prohibited from carrying or storing firearms, ammunition, bows and arrows, knives, pellet guns, and other weapons on campus. 5. Forgery, falsification, alteration or misuse of College documents, records, or identification is prohibited. 6. Stealing is prohibited. 7. Removal or displacement of books or materials from College facilities (examples: library, residence halls, gym, offices, dining hall, Campus Center) without following prescribed procedures is prohibited. Students with improperly procured books or material in their possession will be considered as knowingly participating in the use of stolen articles. 8. Entering or exiting any College building or event except in accordance with established procedures is prohibited. Additionally unauthorized entrance to restricted areas is prohibited. 9. Setting fires, initiating false alarms, tampering with fire safety or fire fighting equipment, or failure to adhere to fire evacuation procedures are prohibited. 10. Students are prohibited from engaging in intimidation or bullying. 11. Harassment in every form is prohibited. Harassment is considered to be interference with the personal liberty of others and includes any act or domination by students over others which may lead to injury, emotional disturbances, physical discomfort, or humiliation. 12. Failure to comply with the directions of College officials acting in the performance of their duties is prohibited. Example: Failure to produce college identification upon request of a College official. 13. Physical violence (assault, battery, or any other form of physical abuse), or threat of physical violence, whether against any member of the campus community, self, or any other individual is prohibited. 14. Verbal abuse of a student or College employee is prohibited. 15. Sexual harassment or violations of the Sexual Assault Policy are prohibited. 16. Disorderly, lewd, indecent, or obscene conduct is prohibited. 17. Violation of established health and safety procedures is prohibited. 18. Door-to-door soliciting by individuals or groups in the private areas of the residence halls is prohibited. 19. Possession or use of fireworks or other pyrotechnics on the College campus is prohibited. 20. On or off-campus possession, manufacture, consumption, provision, or sale of drugs or possession of drug paraphernalia is prohibited, except when prescribed by law. 21. Smoking or chewing tobacco in any college building or in an area covered by a permanent roof is prohibited. 22. Possession of alcohol by anyone under twenty-one or sale or distribution of alcohol to anyone under twenty-one is prohibited, as is possession of alcohol in all public or common areas. 23. Interference with the normal operations of the College (i.e. disruption of teaching and administrative functions, disciplinary procedures, pedestrian or vehicular traffic, or other college activities, including its public service functions) is prohibited. 24. Presenting false or misleading information in a disciplinary proceeding or other College investigation of improper conduct is prohibited. 25. Disruptive behavior at campus events (i.e. Core lectures, Encore performances, SAB events, athletic events, etc) will result in that student being removed from the event and possible disciplinary action.
26. Endangering the mental or physical health of another member of the College community, but not limited to, involving in the forced consumption of liquor or drugs, for the purpose of initiation into or affiliation with any organization is prohibited. 27. Elmira College promotes good sportsmanship by student-athletes, coaches, and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments, or other intimidating actions directed at officials, student-athletes, coaches, or team representatives will not be tolerated and are grounds for removal from the site of competition. 28. Violation of the Copyright or Credit Card Marketing Policies. 29. Accruing three or more policy violations in one year will result in major (Tier II) disciplinary action. 30. Engaging in the unauthorized distribution of copyrighted material, such as peer-to-peer file sharing. The above regulations are established and set forth as guidelines for student behavior. The above actions or behavior are expressly prohibited. Violations of these guidelines or any other regulations or policies contained in the College Bulletin, the Student Handbook, or other official college publications may result in official disciplinary action by the College.
Violent Behavior The Board of Trustees of Elmira College: RESOLVED that during each academic year special College-wide emphasis be given to nurturing a spirit of mutual consideration, cooperation, and respect on campus. RESOLVED that everyone should have the right to pursue learning in an environment free from the threat of physical harm, and no student, faculty, staff, or others should be allowed to threaten or endanger the well-being of any other member of the College Community. RESOLVED that the College especially condemns intoxicated and violent behavior. The College recognizes an obligation as an institution of higher learning to set an example as a community in which the rights of all are respected, and violent, irresponsible behavior is not tolerated. RESOLVED that the behavior of individual students reflects upon the reputation of all students and the reputation of integrity of the College. Mature, responsible behavior on the part of students is expected at all times in all situations, whether on or off campus. Excessive consumption of alcoholic beverages or any other form of substance abuse is not acceptable behavior, or an excuse for other acts of abuse, including violence. RESOLVED that any student who commits physical violence, whether against any member of the campus community or any other individual, shall be regarded as an undesirable member of the College community. Such violent behavior, whether it involves physical assault against another or destruction of the property of another, may be grounds for suspension or expulsion from the College.
New York State Education Law Article 129-A, As Amended A. Resolved that the Board of Trustees of Elmira College does hereby adopt the following rules and regulations for the maintenance of public order and the regulation of conduct on the Elmira College campus, pursuant to Article 129-A of the Education Law of the State of New York, as amended. 1. Purpose The purpose of the College is to provide the facilities and environment in which truth and knowledge may be freely pursued in order to stimulate the intellectual, moral, and spiritual development of the students. The primary responsibilities of the faculty and administration are to foster, enhance, and safeguard the freedoms of all to learn. The central functions of the students are to exercise the freedoms and opportunities to learn and to contribute to the maintenance and nurture of an orderly intellectual environment wherein the freedom and opportunity to learn can be freely exercised by all members of the community. Because the rights of freedom of speech, lawful assembly, petition and peaceful, non-disruptive demonstrations are fundamental to the academic and democratic processes, the College supports these rights and recognizes the rights of all members of the academic community to express their views and to take exceptions to actions and opinions with which they disagree. The College emphasizes, however, that the academic processes cannot be sustained if action of any individual or group limit, interfere with, or infringe upon the equal rights of others either in their regular routine or in special exercises and ceremonies. To protect these freedoms and to maintain decorum and order, the following rules are adopted. 2. Rules: No person shall: a. Prevent either free access to or egress from the campus, or from any building or hallway, or room in any building, or adversely occupy any part of a building, hallway, or room. b. Obstruct the movement of others on the campus, disrupt or interfere with the conduct of any class, activity, event, or function conducted, sponsored, or approved by the College. c. Interrupt or prevent invitees or licensees of the College from speaking or performing, or interfere with their supplying information or services, or demonstrate in the building where a speech is taking place, or where a College function is being held. d. Use public address systems on College property, except when authorized by College officials. e. Use language or engage in conduct likely to encourage violence on the campus, or act in a disorderly manner. f. Damage or destroy College property or the property of others, or threaten or assault the person of others. g. Except a legally constituted police officer, possess any firearms on campus. h. On the Elmira College campus, refuse to identify themselves to the President, administrators who identify themselves, or any security employee thereof, by failing to present an identification card or other satisfactory evidence. i. Further, no club or organization of the College, or the Student Association, shall engage in any action or situation which recklessly or intentionally endangers mental or physical health, or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization. 3. Procedures and Penalties a. Any visitor, licensee, invitee, or trespasser on the campus who violates any of the foregoing prohibitions, shall be requested to leave the campus immediately and, upon failure to do so, shall be subject to eviction and arrest by the civil authorities. b. Any student, staff member, or member of the faculty who violates any of the foregoing prohibitions shall be requested to desist and shall be subject to suspension pending a hearing; and to censure, probation, suspension, or dismissal following a hearing. Hearings will be conducted according to the process described in the Discipline section of this handbook. Any organization
which authorizes conduct in violation of the regulations shall be prohibited from operating on the College campus. The President, Dean of the Faculty, or Vice President of Enrollment Management is authorized, pending a hearing, to suspend a student or member of the faculty who is accused of violating any of the foregoing prohibitions. Any student, staff member, or faculty member who continues to violate any of the foregoing prohibitions after being advised by the President or an authorized agent to cease, shall be subject to removal from the campus by civil authorities without the benefit of a hearing. B. Statute Section 6450, as amended. Regulation by colleges of conduct on campuses and other college property used for educational purposes. 1. The Trustees or other governing board of every college chartered by the regents, or incorporated by special act of the Legislature, shall adopt rules and regulations for the maintenance of public order on college campuses, and other college property used for educational purposes and provide a program for the enforcement thereof. Such rules and regulations shall prohibit, among other things, any action or situation which recklessly or intentionally endangers mental or physical health or involves the forced consumption of liquor or drugs for the purpose of initiation into or affiliation with any organization. Such rules and regulations shall govern the conduct of students, faculty and other staff, as well as visitors and other licensees and invitees on such campuses and property. The penalties for violations of such rules and regulations shall be clearly set forth and shall include provisions for the ejection of a violator from such campus and property. In the case of a student or faculty violator, suspension, expulsion, or other appropriate disciplinary action, and, in the case of an organization which authorizes such conduct, rescission of permission for that organization to operate on campus property. Such penalties shall be in addition to any penalty pursuant to the penal law or any other chapter to which a violator or organization may be subject.
The Official Credit Card Marketing Policy 1.
Policy. The advertising, marketing, or merchandising of credit cards to students on the campus of Elmira College is strictly prohibited, except as provided in paragraphs three and four.
Penalty. Any individual visitor, licensee, or invitee on campus found violating this policy shall be banned from the campus for a period of two years, and any credit card issuer represented by this visitor, licensee, or invitee shall be banned from the campus for a period of one year. Any student, faculty, or other staff found violating this policy shall receive a warning and be prohibited from any and all future credit card marketing on the campus.
Restrictions. The following restrictions shall be imposed on any individual wishing to advertise, market, or merchandise credit cards, hereinafter, referred to as â€œmarketer,â€? on the campus of Elmira College. A. The marketer shall register with the Office of Student Life (Campus Center first floor) and receive express written authorization to be on campus property for the purpose of advertising, marketing, or merchandising of credit cards. B. The marketer shall be restricted to the Campus Center. C. The marketer shall be restricted to 12:00-1:00 p.m. on Monday to Friday. D. There shall be no posting of flyers, posters, or other forms of information on any college property for the purpose of advertising, marketing, or merchandising of credit cards, except on the day the marketer is on the campus, provided that it is limited to the immediate vicinity where the marketer has permission to operate. E. There shall be no inducement or gifts provided to the student in exchange for completing a credit card application. F. The marketer shall provide to each student applying for a credit card a pamphlet that provides students with information about good credit management practices, including how to access any information or services provided by the New York State Consumer Protection Board. This pamphlet must be approved in advance by the Office of Student Life.
Exemptions. This policy does not apply to any advertising, marketing, or merchandising of credit cards by either the College or an agent of the College to non-students, nor does it prohibit the advertising, marketing, or merchandising of credit cards to students through direct mail, newspapers, magazines, or within any banking institution located on the campus.
Policies and Procedures Academic Policies Academic regulations are printed in the current Bulletin. Students are responsible for the observance of these regulations. This section includes only some of those regulations. Elmira College Policy on Academic Dishonesty Honesty is essential to the proper functioning of an academic community and is the responsibility of each individual member. Therefore, this academic community must establish and enforce rules governing violations of the principles of academic honesty. I. Definition and Examples of Academic Dishonesty Academic dishonesty is any treatment of, or representation of work as if one were fully responsible for it, when it is in fact the work of another or work in which one has received unacknowledged assistance from others. Academic dishonesty is also any collusion or cooperation in the academically dishonest activities of someone else; an accomplice in academic dishonesty is also guilty of academic dishonesty and subject to the same sanctions. Academic dishonesty is a serious violation that is counter to the purposes and aims of Elmira College. Ignorance of what constitutes academic dishonesty is no excuse for violating the policy. Examples: • Submitting any fraudulent or plagiarized academic work, or knowingly cooperating in such activity. Specific examples include, but are not limited to: • Verbatim use of a quotation without quotation marks. • The use of another person’s idea or work in one’s own work without acknowledging its use. • Submission of a paper prepared by another person as one’s own work. • Submission of the same piece of work (or significant portion thereof) for credit in more than one course without the approval of all instructors. • Knowingly providing work to another person for submission as his or her own work. • Materials plagiarized from the Internet. • Giving or receiving answers and-or using or knowingly providing any materials pertinent to an examination without the permission of the instructor. • Stealing, manipulating, or interfering with any academic work of another student. • Falsification of attendance at any event required for a course. [NOTE: At the beginning of the term the instructor may choose to provide additional clarification or examples appropriate to the discipline or the course.] II. Procedure for Reporting Alleged Incidents of Academic Dishonesty A. When academic dishonesty is suspected, the instructor shall attempt to ascertain the facts and meet with the accused student(s). B. If the instructor believes that academic dishonesty has occurred, a written report of the incident shall be made, with one copy for the student and one for the Vice President of Academic Affairs and Dean of Faculty. ` 1. The instructor’s report shall indicate whether the student admits or denies responsibility for the incident; it shall be accompanied by all relevant information (i.e., crib notes, copy of plagiarized materials, exams, statements of witnesses, etc.) and summarize the circumstances surrounding the incident. 2. The instructor’s report shall indicate what sanctions she or he will apply regarding the assignment of grade (see III below)
and status in the course. The instructor may also recommend that further sanctions be considered for imposition by the Discipline Committee such as placement of the student on disciplinary probation for up to one year, removal from academic honors such as the Dean’s List or the list of Honors Scholars, suspension or loss of merit scholarship, or review by the Discipline Committee (as described below) for possible suspension or dismissal from the College. III. Assignment of Grade When Academic Dishonesty is Involved A. Should the course end before an instructor can meet with the student(s) to reach a decision on dishonesty, or before the appeal process is completed, an “I” shall be assigned for the course. B. A grade of “F” may be assigned for a course in which academic dishonesty has been substantiated, but an instructor may also assign a zero (“0”) to the piece of work or assignment or exam in question, in which case the appropriate course grade may be assigned. The student may be asked to re-do the assignment or re-take an exam if the circumstances warrant in which case an “I” would be the appropriate grade. C. When the instructor believes that academic dishonesty has taken place but the student denies the allegation, the student should be allowed to continue in the course without prejudice, pending appeal. IV. Appeal and Hearing Processes A. If a student disagrees with the instructor’s determination of dishonesty or with the instructor’s determination of appropriate sanctions, the student may appeal in writing to the Vice President of Academic Affairs and Dean of Faculty. B. The Vice President of Academic Affairs and Dean of Faculty shall review the instructor’s report and the student’s written appeal, may consult with the parties involved, shall collect other relevant material, and shall forward all relevant material to the College Discipline Committee, providing copies of any added materials to the student and the instructor. The Discipline Committee shall be the final route of appeal for the student who disagrees with the decision of the instructor in a case involving academic dishonesty. 1. The student shall also be informed that he or she will have the opportunity to present materials relevant to the complaint and to call and question individuals before the Discipline Committee. 2. The instructor shall have the same opportunities. V. Documentation Concerning a Case of Academic Dishonesty A. In the event that a student is found not responsible for academic dishonesty, all documents concerning the case shall be destroyed. B. In the event that a student is found responsible and sanctions applied, the documents shall remain on file in the Office of the Vice President of Academic Affairs and Dean of Faculty for six years after a dismissed student leaves the College, or until the student graduates. C. The Office of the Vice President of Academic Affairs and Dean of Faculty shall maintain a list of the students for whom academic dishonesty was determined. In the event of a second substantiated charge, the Vice President of Academic Affairs and Dean of Faculty shall refer the matter to the College Discipline Committee for a hearing. Sanctions up to and including suspension or expulsion could be applied.
Acceptable Computer and Network Use Policies Please note: Updates to these policies may be made throughout the year. Information Technology will disseminate announcements of any policy changes that take affect during the academic year, but it is the responsibility of the user to remain informed of our policies. Anyone connected to the network is expected to abide by these policies at all times. In support of Elmira College’s mission of teaching, research, and service, the Nathenson Computer Center provides access to information resources, including computer networks and computer equipment to the College community. Computers and networks provide powerful communication tools and access to resources on campus and around the world. When used appropriately, these tools increase the open exchange of information and advance the mission of the College. Inappropriate use of these tools, however, can infringe on the rights of others.
Appropriate use must always be legal and ethical, reflect academic honesty, uphold community standards and prevent the over consumption of shared resources such as network bandwidth. Appropriate use must demonstrate respect for intellectual property, ownership of data, system security mechanisms, and individuals’ right to privacy and to freedom from intimidation, harassment, and unwarranted annoyance. Users who connect to the Elmira College network must abide by the appropriate use policies described here and all relevant State and Federal laws, regulations, and contractual obligations. The use of the College’s technology resources is a privilege that may be revoked if users fail to comply with these policies. Elmira College supports freedom of expression and an open environment to pursue scholarly inquiry. The open sharing of information is encouraged, supported and protected. The College does not limit access to information due to its content, provided that such information is accessed and used in compliance with applicable law and Elmira College policies, procedures, rules and regulations. As a member of the Elmira College community you must abide by the general guidelines listed above, as well as the specific responsibilities listed below. You are responsible for: • Registering for your connection: Every computer that connects to the Elmira College network must be properly registered with the Nathenson Computer Center and be properly configured for the network. •
Protecting your computer: All students are required to install the antivirus provided by Elmira College. This software is available for download on Angel in the computer skills residential computing course.
All network activity originating from your equipment: Every bit of information that comes from your computer, whether you generate it or not, is your responsibility. For further details pertaining to College-owned computers refer to the Policy on Desktop Computers and Procedures, available from the Executive Assistant to the Treasurer, ext. 1802, or by going to Policies on the Information Technology Web Site.
Protecting the privacy of your accounts: Never release your personal account information to friends, relatives, roommates, or others. Never share your password. Likewise, never use a computer account that you are not authorized to use or obtain a password for a computer account not assigned to you.
Ensuring the security and integrity of your computer system: In cases where a computer is compromised (e.g. “hacked into” or “virus-infected”), the user’s computer may be disconnected from the campus network to prevent an extension of the attack. Every effort will be made to inform the owner of the computer when such action is taken. Information Technology will provide the user with instructions on how to fix the compromised computer. Verification of problem resolution by Information Technology staff is required before the computer is reconnected to the network.
Regularly applying system updates to your computer with an operating system that is licensed and supported by the vendor (e.g. Microsoft Windows Update).
Appropriate compliance with all copyright laws
Examples of Network Misuse include, but are not limited to: • Sharing your username and password. • Using electronic mail to harass others. • Engaging in the unauthorized distribution of copyrighted materials, such as peer-to-peer file sharing. • Using excessive bandwidth. • Responding to spam. • Wasteful use of College computing and network resources. • Attempts to bypass security systems.
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Connecting your computer to the Elmira College network and an outside Internet Service Provider such as Time-Warner Road Runner or America Online at the same time. Installing hubs, routers, switches, or personal wireless access points. Possession of hardware or software designed to detect or exploit network and computer system vulnerabilities. Knowingly running or installing on any computer system or network, or giving to another user, a program intended to damage or to place an excessive load on a computer system or network. This includes but is not limited to programs known as computer viruses, Trojan horses, and worms. Masking the identity of an account or machine. Unauthorized use of an account. Sending chain letters, advertisements, or solicitations of any type. Sending mass mailings to individuals who have not expressly agreed to be contacted in this manner. The College reserves the right to broadcast critical information by e-mail to members of the Campus community. Violating terms of applicable software licensing agreements or copyright laws. The illegal sharing, publishing, distribution, or storing of copyrighted electronic material is a violation of copyright law. Examples include, but are not limited to, music files, movies, software, and images. Using the campus network to gain unauthorized access to any computer systems. Using Elmira College resources for commercial purposes or monetary gain. Attempting to monitor or tamper with another user’s electronic communications, or reading, copying, changing, or deleting another user’s files or software without the explicit agreement of the owner. Knowingly performing an act that will interfere with the normal operation of computers, terminals, peripherals, or networks. Posting on electronic bulletin boards materials that violate existing laws or Elmira College codes of conduct. Modifying network wiring or tampering with network equipment. Using IP addresses not specially assigned by Information Technology. Each member of the Elmira College network is allowed only one, dynamically assigned IP address and may connect only one computer to the network at a time. Connecting DHCP, BOOTP, or SMTP servers to the network. Failure to comply with Information Technology’s instructions for configuring equipment and repeatedly engaging in activities that generate complaints to Information Technology.
Policy Enforcement and Possible Penalties Minor infractions of these policies are generally resolved informally by Information Technology staff with a written record retained. Repeated minor infractions or misconduct that are more serious will be referred to the Vice President of Enrollment Management for disciplinary action, or for faculty and staff, the appropriate College administrative authority. Cases that involve violation of the law may also be referred to local law enforcement agencies. Misuse of computing, networking, or information resources will result in the loss of computing privilege and may include disciplinary action under College handbook guidelines, College regulations, and criminal prosecution under applicable statutes. In addition, illegal reproduction of material protected by U.S. Copyright Law is subject to civil damages and criminal penalties including fines and imprisonment. The Department of Information Technology reserves the right to terminate a network connection or user account in order to prevent expansion of a threat to network security or in cases where a user’s account is seriously degrading network performance. Information Technology staff will attempt to give advanced warning in these situations, but does not guarantee it. Network Security and Privacy Network data to and from your computer connection may be monitored to protect the network and users from viruses, hackers, and other malicious attempts to compromise the security of Elmira College’s computing infrastructure. System administrators may access user files in order to protect the integrity of computer systems or to provide for the safety of any member of the campus community. For example, following organizational guidelines, system administrators may access or examine files or accounts that are suspected of unauthorized use or misuse, or that have been corrupted or damaged.
Furthermore, network administrators reserve the right to monitor traffic on the network for troubleshooting and statistical analysis. Network administrators reserve the right to ensure that systems connected to our network meet some minimum standard of security through the use of, but not limited to, active system scans across our network. This policy is in effect to preserve the integrity of our network and the safety of our users. Technical Support and Liability Release For student owned computers or other computers not owned by the college, Information Technology staff will make every effort to support your computer’s connection to the Elmira College network. You must accept this liability release before a member of Information Technology staff is authorized to physically touch your computer: By accepting technical support from Information Technology staff, I expressly waive all claims against Information Technology and its agents for any damages to my computer system or data that are incidental to the technical support rendered by Information Technology. I understand that technical support I receive from Information Technology may void manufacturer warranties and I understand that Information Technology offers no verbal or written warranty, either expressed or implied, regarding the success of this technical support. I understand that I have the right not to accept support from Information Technology staff and to seek technical assistance elsewhere. Harassment You may not use the College’s computing and network facilities to harass, threaten or defame others. For example, repeated and unwanted e-mail messages, instant messages, text messages, or any other electronic means of contact may constitute harassment. Likewise, e-mail containing discriminatory material — for example, race-related or sex-related material is prohibited. If the College discovers that discriminatory, harassing, or other prohibited material is being sent on the e-mail system, the College will take appropriate action, including any appropriate disciplinary action. E-mail Full-time Elmira College students are required to review their elmira.edu email on a daily basis. Critical information from faculty and administration offices will be communicated to students using this email address. The College is not responsible for a student’s not being aware of critical information sent by e-mail and not accessed by the student. Internet communications are inherently not secure. The confidentiality of electronic mail (e-mail) can not be assured for legal, policy, and technical reasons. Technical reasons may include misaddressed mail, excessive mail storage, and corrupt mailboxes. You are expected to respect the privacy of others by not attempting to access their e-mail or other personal and confidential information. Elmira College reserves the right to access e-mail messages sent or received on its system in order to enforce the provisions of this policy, monitor compliance with the anti-discrimination and harassment laws and for other operational and compliance purposes. E-mail messages on the College’s systems at Elmira.edu are the property of Elmira College. No individual or group of individuals have any rights with respect to those messages. When corresponding with others, you must clearly identify yourself. You may not alter electronic communications to hide your identity or impersonate another person. It is appropriate to use e-mail to communicate with other users and to create mailing lists. However, because available computer capacity is finite, it is not appropriate for individuals to use e-mail for mass communication to a large number of people (e.g. all Elmira College students). Electronic chain letters are strictly prohibited. The College reserves the right to broadcast critical information by e-mail to members of the campus community. Computer Center Laser printers are designed to produce final copies of important documents. Duplication of such documents should be done on photocopier or stencil machines.
People who use College computers for recreation such as games, social correspondence by e-mail, and casual use of the Internet must readily give up the computers when they are needed by others for academic work. Please bring your Elmira College ID card to the Computer Center to ensure that our facilities remain available only to those enrolled at Elmira College. ID is also required to check out materials such as manuals, documentation, CD-ROMs, videodiscs, and media equipment. We reserve the right to ask for identification. Software that generates sound may disrupt others working in the Computer Center. Please check out headphones form the Computer Centerâ€™s Help Desk when you want to listen to computer-generated sound. Guidelines on the World Wide Web The Internet and the World Wide Web (WWW) are recognized as important tools for communication, teaching, learning, and scholarship. Elmira College provides Internet server resources to divisions and individuals for legitimate College business and for educational activity. We recognize that both internal and external components of the Internet will be used. The full-text of the College web guidelines may be obtained in printed form from the Help Desk in the Nathenson Computer Center or on the Information Technology Web Site.
Copyright Policy Elmira College complies with the United States Copyright Act of 1976 as amended, the Digital Millennium Copyright Act of 1998, and Technology, Education, and Copyright Harmonization Act of 2002. These laws recognize that all intellectual works in all media (books, articles, programs, data, pictures, music, video and the like) are automatically covered by copyright unless it is explicitly noted to the contrary, as in the case of licensing agreements or written permissions from copyright holders. Fair Use is a legal principle that provides certain limitations on the exclusive right of copyright holders, allowing reproduction of copyrighted works under certain conditions for educational purposes, such as criticism, comment, news reports, teaching, scholarship, and research. Unauthorized use of intellectual works is a federal crime and subject to civil damages and criminal penalties, which may include fines and imprisonment. Elmira College administrators, faculty, staff, and students who make, acquire, or use unauthorized copies of intellectual works shall be disciplined as appropriate under the circumstances. Such discipline may include termination or dismissal. Elmira College faculty, administrators, staff, and students learning of any misuses of intellectual works within the College should notify College officials. Administrators, faculty, and staff should notify the Dean of the Library, the Director of Academic Technology Services, or the Manager of the McGraw Bookstore. Additional information on United States Copyright laws and Fair Use is available at the Gannett-Tripp Library, the Nathenson Computer Center or the McGraw Bookstore. Revisions The College reserves the right to change this policy if the need arises. You will be notified if these revisions occur.
Drug and Alcohol Policies Illegal Drugs On or Off Campus More than a decade prior to the Federal Government expressing a concern about student use of illegal drugs Elmira College implemented a strong policy regarding the use of illegal drugs on or off our campus. Concerned about the behavior of individual students regarding the misuse of illegal drugs, the College reached the decision to involve the full support network in our work with students on these issues. Elmira College prohibits the possession, manufacture, consumption, provision or sale of drugs which are identified as illegal or use of prescription drugs by those other than who the drug is prescribed or the misuse of the prescribed drug by
being used in a manner other than prescribed. A student need only be present in a room where illegal drugs are being used to be in violation of this policy. Additionally, possession of drug paraphernalia is prohibited. Any student found possessing, manufacturing, consuming, providing, or selling such drugs on or off campus may be subject to suspension or dismissal by the College and possible referral to the civil authorities. Misuse of prescription drugs is viewed to be illegal drug use and is covered by this policy. It would be wise for any student to discuss this subject with the Vice President of Enrollment Management, Assistant Dean of Student Life, or Residence Life Coordinator should there be some personal difficulties in this area. The staff at Elmira College is willing to offer any help and is available to the student who seeks such assistance. Elmira College Policy Statements on Alcohol: A. Elmira College upholds New York State law and Federal guidelines on the possession and consumption of alcohol. Therefore, no one under the age of twenty-one may legally possess alcohol. When alcohol is brought into the residence halls or any other campus facility by any person under the age of twenty-one, and it is seen by a staff member, it may be confiscated or disposed of, and disciplinary action may be taken. B. The use of drugs or alcohol shall in no way limit the responsibility of students for the consequences of their actions. C. Good Samaritan Policy: If a student, acting in good faith, voluntarily seeks out the assistance of a Residence Life staff member in order to provide an alcohol assessment and possible emergency care to an intoxicated individual, the individual who originally sought assistance for another student will receive no sanction if during the process of seeking help they intentionally or unintentionally revealed the fact that they too were in violation of the alcohol policy. The intoxicated student may have to complete any sanctions imposed by the College. D. Consuming alcohol to the point where the studentâ€™s behavior poses a danger of causing physical harm to that student is a violation of College policy. Any irresponsible use of alcohol is prohibited. E. When a member of the Residence Life Staff, Campus Security, or other College official deems it necessary for a student under the influence of alcohol to seek medical attention, the student is required to go to the hospital and required to go by way of ambulance. F. A three step approach will be taken with minor alcohol violations. Step 1. The staff member who documents the incident or appropriate administrative staff member will have a discussion with the student about what happened, what violation took place, why it is a violation, and what the impact of the incident had on the student, on others, and on the environment of the building. A fine may be imposed. If the staff members determine it to be appropriate, a referral to the staff at the Clarke Health Center may be made for assessment and education. Step 2. For a second offense, the RLC or other Administrator will have a similar discussion, noting that this is now the second offense, and giving a sanction appropriate to the offense in addition to a possible fine. Again the staff member will carefully evaluate the benefits to the students of a referral to the staff at the Clarke Health Center for alcohol assessment and education. In certain circumstances, a student may be referred for a Tier II disciplinary action. The student may be held responsible for the cost of this assessment. Step 3. A referral will be made to the Judicial Board or Administrative Hearing Officer for the third offense. Fines may still be imposed. If Judicial Board determines it to be appropriate, a referral to the Clarke Health Center staff may be made for assessment and education, in addition to other sanctions. If a student fails to keep these scheduled appointments, a fine of $150 will be assessed for each missed appointment. In addition, the student will be responsible for the cost of the assessment and all mandated follow-up. G. Major offenses of the alcohol policy may be directly referred to the Judicial Board or Discipline Committee depending upon the circumstances. If assessment is required as a sanction, the student will be responsible for the cost of assessment and all mandated follow-up. H. Since the vast majority of students residing in the residence halls are under the age of twenty-one years, no â€œpartiesâ€? can be held in these living areas. Parties are defined by the atmosphere created in the environment. I. The College Cottages are campus properties. Since this is an area where many of the residents are over twenty-one, there are some different guidelines to be followed, although the same basic policies regarding alcohol still apply. All parties in the Perry Apartment and College Cottages must be registered with the Office of Residence Life. All parties must be in accordance with the
following guidelines: 1. There can be no advertising of parties including electronic advertising. 2. It is expected that no one under the age of twenty-one and no one acting intoxicated will be served alcohol. 3. No multiple serving containers, including but not limited to beer balls, alcoholic punches, or kegs are permitted. 4. Parties must be limited as to the number of people who may attend according to the following formula: • thirty people, including residents, in a cottage. 5. All exits and stairways must remain clear at all times; to prevent the creation of a fire hazard. The party must remain contained within the cottage. It is the residents’ responsibility to see that no one is congregating outside the cottage. 6. Charging people an entry fee or collecting money in advance of, or at an event, is considered sale of alcohol and is prohibited by New York State Law. 7. There must be food and nonalcoholic beverages served at any party where alcohol is being served. 8. No binge drinking games are permitted. 9. Failure to comply with these policies may result in immediate removal from the cottage for the responsible student. Cooperative Housing residents who violate College policy will be required to meet with College administrators, who will determine if the residents have violated their housing license. J. Alcohol consumption is not permitted at the site of intercollegiate athletic competitions or intramural activities either on campus or at the Murray Athletic Center. K. College sponsored trips (e.g., athletic away contests, student club and organization off-campus trips, academic programs, or courses in off-campus locations) will uphold New York State, Federal, and College alcohol policies relating to the possession and consumption of alcohol. Listed below are some examples of the most frequent minor and major alcohol violations and a corresponding list of some, not all, of the possible sanctions. Minor Alcohol Violations • Underage possession or consumption of alcohol • Open container in any public area • Quiet hour violation as a result of the possession or consumption of alcohol • Misrepresentation of age • Multiple violations Possible Sanctions for Any Minor Alcohol Violation • Written warning • $25 fine • Educational letter • Discipline service hours • Referral to appropriate on-campus or off-campus office • Apology letter • Referral to Student Judicial Board or Administrative Hearing Major Alcohol Violations • Serving alcohol to anyone under the age of twenty-one • Damage or becoming sick related to alcohol possession or consumption • Multiple serving containers (e.g. keg, beer ball, funnel, punchbowl, wine box, etc.) • Physical violence, harassment, or noncompliance as a result of alcohol possession or consumption • Sale of alcohol (or exchange of goods or services for alcohol) • Anything that may be considered a binge drinking game. • Accruing three or more alcohol violations in one year • Possession of large amounts of alcohol
Possible Sanctions for Any Major Alcohol Violation • $50 fine • Apology letter • Discipline service hours • Social Warning • Confiscation of containers and related paraphernalia • Hospitalization requires a call to the student’s parent or guardian • Referral to appropriate on-campus or off-campus office • Referral to Student Judicial Board • Referral to Discipline Committee • Restitution Notification of Parents Regarding Illegal Alcohol and Illegal Drug Use by Students Although the College heartily endorses the fact that a student’s college years are a time of growth and individual exploration of the “unknown,” an overriding fact is that too many college students seriously and sometimes permanently affect themselves and others by illegal alcohol and illegal drug experimentation. At Elmira College we will comply with the Federal request to include parents in the process by notifying them of disciplinary sanctions administered by RLCs, Administrative Hearing Officers, the Judicial Board, and the Discipline Committee involving the use of illegal alcohol and illegal drug use by students when their students are found responsible for these policy violations. The inclusion of parents in the process of responding to these violations will be as follows: 1. Parents of first-time, full-time students, under the age of twenty-one, will be notified of any disciplinary violation regarding the College’s alcohol or illegal drug policy that results in mandatory educational or disciplinary action during their first year. The notice to parents will be a copy of any disciplinary sanction letter that is sent to the student. Follow-up telephone contact may be initiated in certain cases. 2. Parents of all other students under the age of twenty-one will be notified of any disciplinary violation regarding the College’s illegal drug policy or any major violation of the College’s alcohol policy that results in mandatory educational or disciplinary action or when deemed appropriate by the Vice President of Enrollment Management. The notice to parents will be a copy of any disciplinary sanction letter that is sent to the student. Follow-up telephone contact may be initiated in certain cases. 3. Parents of all students will be notified of any disciplinary result of the College’s illegal drug policy.
Policy on Bullying and Intimidation Elmira College is committed to creating an educational setting that is safe, secure, civil, and free from bullying or intimidation of any kind for its students and employees. All members of the campus community should be treated with dignity and respect. Bullying or intimidation of any type will not be tolerated. We do not allow intimidation, bullying, hazing, or any other victimization of students or employees based on any of the following actual or perceived traits or characteristics, including but not limited to, age, color, creed, national origin, race, religion, occupation, membership in the military, marital status, sex, sexual orientation, gender identity, physical attributes, physical or mental ability or disability, ancestry, political party preference, political belief, socioeconomic status, or familial status. This policy is in effect while students are on College property; while on College-owned or College-operated vehicles; while attending or engaged in College-sponsored activities; and while away from College grounds if the misconduct directly affects the good order, efficient management, and welfare of Elmira College. Intimidation and bullying are defined as any gesture, electronic (which includes-mail, text messages, internet postings on websites, or other social media), written, verbal, or physical act or conduct whether it be a single act or series of incidents toward a student or
employee which is based on any actual or perceived trait or characteristic of the student or employee and which creates an objectively hostile school environment that meets one or more of the following conditions: •
Places the targeted individual in reasonable fear of harm to her or his person or property;
Demeans a targeted individual or group with the use of jokes, stories, activities, hazing, or actions with the purpose or effect of causing injury, discomfort, fear, or emotional suffering; Has a detrimental effect on the targeted individual’s physical or mental health; Has the effect of substantially interfering with a student’s academic performance or employee’s job performance; or
• • •
Has the effect of substantially interfering with the student’s ability to participate in or benefit from the services, activities, or privileges provided by Elmira College.
Any member of the College community reported to be in violation of this policy may be subject to disciplinary action according to the disciplinary procedures described in this handbook for students and according to the employee handbook for employees of the College. Sanctions may range up to and including suspension or expulsion for students.
Policies on Harassment Harassment in every form is prohibited. Harassment is considered to be interference with the personal liberty of others and includes any act of domination by any member of the College community over others which may lead to injury, emotional disturbances, physical discomfort, or humiliation. Elmira College intends to provide a pleasant work and study environment that is free from harassment by anyone based on an individual’s gender, sexual orientation, race, age, color, national origin, religion, disability, or marital status, or based on the fact that the individual has engaged in activity protected by federal or state laws prohibiting discrimination. Illegal harassment of any sort, whether verbal, physical or visual, will not be tolerated. The College’s policy on Sexual Assault, issued pursuant to 34 C.F.R. Part 668, may be found in this Handbook.
What Is Illegal Harassment? Illegal harassment is a form of prohibited discrimination. In general, it can consist of words, signs, jokes, pranks, intimidation, or physical violence based on the protected characteristics of another student or employee, which alters the educational or work environment of that student or employee. While the most well-known type of illegal harassment is sexual harassment, both federal and state law, and this policy, also prohibit harassment based on an individual’s gender, sexual orientation, race, age, color, national origin, religion, disability, or marital status. In addition, retaliatory harassment resulting from the fact an individual has engaged in protected activity (i.e., opposition to prohibited discrimination or participation in a statutory complaint process) is also prohibited. While special attention is given below to describing illegal sexual harassment, all types of illegal harassment are subject to the other provisions of this policy. This prohibition applies to anyone on the Elmira College Campus. Harassment of students who are working or studying outside the campus property is prohibited as well. The College is committed to preventing and correcting all such harassment, not just harassment which is severe or pervasive enough to provide the basis for a claim under federal or state law.
Sexual Harassment Elmira College is committed to providing a learning and work environment free from sexual harassment. Sexual harassment may involve the exploitation of an unequal power relationship (for example, between a student and professor or between employee and supervisor), or may occur between student peers or employees of equal rank. At Elmira College, sexual harassment also constitutes unprofessional conduct which compromises the College’s commitment to the pursuit of learning. Elmira College will not tolerate any form of sexual harassment. Harassment on the basis of sex is discrimination which violates Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendments Act of 1972 and the New York Human Rights Law. Illegal sexual harassment includes, but is not limited to, unwelcome: sexual advances; flirtation; propositions; verbal remarks of a sexual nature (whether directed to an individual or a group); vulgar language; sexually explicit or offensive jokes and comments; comments of a sexual nature about an individual or an individual’s appearance; sexually
suggestive visual displays, such as cartoons, posters or calendars; physical contact or physical assault. Sexual harassment is not limited by the gender of either party. Nor is it limited to teacher-student or supervisor-subordinate relationships. Unwelcome conduct of a sexual nature violates the law when it creates an intimidating, hostile or offensive educational or work environment, or where acceptance or rejection of unwelcome sexual advances is the basis for making an academic or a personnel decision. However, this policy prohibits all forms of sexual harassment, regardless of whether the harassment may give rise to a legal claim.
Reporting Illegal Harassment Each student of the College has an obligation to report illegal harassment to an appropriate College official. Any student who believes he or she is the victim of illegal harassment should report it to the Vice President of Enrollment Management, the Vice President of Academic Affairs and Dean of Faculty, or another Cabinet member with whom he or she feels comfortable. The identities of these individuals are provided at the end of this policy. Alternatively, any student who believes he or she has been the victim of harassment based on sex may utilize the Title IX complaint procedure described in this Handbook. A student who believes he or she has been harassed on the basis of a disability may also utilize the Section 504 complaint procedure described in this Handbook.
Investigation of Complaints When the College becomes aware that illegal harassment may exist, it is obligated by law to promptly investigate and to take prompt and appropriate action. Failure to investigate allegations of illegal harassment or failure to take timely corrective action is considered a violation of the Collegeâ€™s Harassment policy. Once a complaint of illegal harassment has been made either in writing or orally by a student, or observed harassment of a student has been reported, the Vice President of Enrollment Management or designee will promptly conduct a complete, thorough and impartial investigation of the complaint. If the Office of the Vice President of Enrollment Management is involved in the alleged harassment, the President will designate a person from another department to conduct the investigation. In addition, while the investigation is being conducted, appropriate intermediate steps to end the harassment will be taken. The time necessary to complete an investigation will vary depending upon the facts of a particular case. After completing the investigation, both the complainant and the alleged harasser will be informed of the conclusions reached by the investigator.
Confidentiality The College will, to the extent possible, maintain confidentiality with respect to complaints of illegal harassment. However, there is no such thing as an â€œunofficialâ€? complaint of harassment. Once the College or its supervisors become aware of a complaint, the College is required by law to take action consistent with this policy. These actions may require disclosure of the allegations to the extent necessary to conduct a complete and thorough investigation.
Remedial Measures If the investigation reveals that illegal harassment did occur, the College will take all appropriate measures necessary to end the harassment, prevent future harassment, and correct any academic or personnel decisions made which are related to the harassment.
Retaliation It is a violation of federal and state law and this policy for anyone to retaliate against any person who has in good faith made a complaint of harassment, or who has participated in the investigation of such a complaint. This prohibition extends to all forms of adverse
treatment resulting from an individual’s opposition to discrimination or participation in the investigation of a complaint. Any employee who engages in retaliatory behavior will be subject to discipline, up to and including discharge. A student who does so will be subject to discipline up to and including dismissal from the College.
Discipline The College treats complaints of illegal harassment with the greatest seriousness. For that reason, any individual who is found to have engaged in conduct which violates this policy will be subject to discipline. That discipline may take a variety of forms, depending upon the circumstances of a particular case, and may include termination of employment for faculty and staff. For students, discipline may include dismissal from the College.
Compliance Officers Elmira College has appointed certain individuals as Compliance Officers. The Compliance Officers are responsible for receiving complaints of discrimination and harassment and for assisting in the resolution of those complaints. In addition, Compliance Officers are responsible for being proactive in creating an atmosphere which will inhibit discrimination or harassment. Complaints of harassment and-or discrimination should be directed to the following persons. If for some reason you are not comfortable directing your complaint to the individual(s) designated below, make your complaint to another Cabinet Member or Executive Assistant. Julianne D. Baumann ’75 Robert W. Ruble Vice President of Enrollment Management Vice President for Finance and Administration McGraw Hall, Room 127 McGraw Hall, Room 211 Extension 1806 (735-1806) Extension 1802 (735-1802) Stephen F. Coleman Vice President of Academic Affairs and Dean of Faculty McGraw Hall, Room 102 Extension 1804 (735-1804)
Patricia A. Thompson ’75 Vice President of Athletics Speidel Gymnasium Extension 1730 (735-1730)
Smoking Policy—Clean Indoor Act Elmira College abides by all New York State laws and regulations regarding smoking on campus. As laws and regulations are updated and changed by New York State legislature, the College updates its policies. New York State has amended the Clean Indoor Act to prohibit smoking in all undergraduate college housing. Therefore, the College will enforce no smoking in all undergraduate college housing including College Cottages. In accordance with New York State Health Law, smoking is prohibited in all Elmira College buildings and outdoor areas covered by a permanent roof. Violations of this policy should be reported to the Vice President for Finance and Administration, the Vice President of Enrollment Management, or the building manager. (i.e. Residence Life Coordinator, Director of Dining Services, etc.) No hookah pipes which utilize open coals are permitted to be used or possessed in a college residence hall.
Weapons • All potentially dangerous weapons (i.e. firearms, replicas of firearms, bows and arrows, paint ball guns, air rifles, pyrotechnics, knives, air pistols, firecrackers, pellet guns, martial arts equipment, etc.) are prohibited everywhere on campus. • Possession of a dangerous weapon anywhere on the College campus except by an individual with recognized peace officer status while on duty is a violation of New York State law. • The use of any objects (causing them to be a weapon or to place others at risk) directed at people or buildings (i.e. throwing water balloons, snowballs, cans, bottles, swinging objects, etc.) that could result in injury to others or damages will not be tolerated by Elmira College. Violations will result in disciplinary action.
Missing Student Policy Whenever a student is reported or believed to be missing from campus, immediate action will be taken by Residence Life and Campus Security Staff. An investigation begins to determine whether the student is missing and when and with whom the last contact with the student was made. Instructors, friends, dining records, residence hall entry records, and all other available resources will be used. If the whereabouts of the student remains unknown the studentâ€™s parents will be notified for dependent students. Concurrently, a report will be made to civil authorities through the Elmira Police Department. This notification will be immediate if the investigation determines that the student has been missing for 24 hours and in less time whenever possible. Students may provide confidential emergency contact information to the Director of Campus Security in his office on the Terrace Level of Tompkins Hall. This information should be placed in a sealed envelope with the studentâ€™s name prominently displayed on the front of the envelope and will be opened only if the student in question is reported missing.
Residence Policies Residence Requirement • All students will be required to reside in College housing. Exceptions to this policy include the following: • married students • students residing with their parents or biological children and within commuting distance (fifty miles from campus) • students twenty-five years of age or older. • All students who begin their academic careers at Elmira College as full-time residential students are required to remain a full-time residential student and will not be permitted to complete a status change to part-time. Exceptions will only be granted to students who meet the requirements to be commuter students, and in this case students will be required to petition for a change of status to part-time and to become commuter students. • Any student over the age of twenty-five desiring on-campus housing will need to meet with the Assistant Dean of Student Life before housing is provided. A determination will be made as to whether or not the residence halls will suit a non-traditional aged student’s needs. Final decisions are also based on available space in the residence halls and the suitability of living requirements. A written petition may be required. • Any student whose housing is revoked will be dismissed from the College unless the student lives within commuting distance (fifty miles) and the student resides with their parents. • Room selections are generally made for the academic year. Term III is viewed as an extension of Term II, and those students who select Term I housing will be obligated for the remainder of the year. • Students who are dismissed for disciplinary or academic reasons are eligible for a refund according to the refund policy. See the Bulletin for more details.
Inter-visitation Regulations • All residence halls are governed by a twenty-four hour visitation policy. • When desiring access to a locked residence hall, the appropriate way of entering is to make arrangements with someone living in that building to let you in or to call them from the call boxes located outside of each building. Banging or knocking on doors, walls, and windows is inappropriate, as is shouting to people in the building. This behavior may result in disciplinary action. • College policy allows twenty-four hour visitation, but does not permit cohabitation. • Every building is secured twenty-four hours a day and is accessible only to residents and their authorized guests or visitors. • The following individual rights must be protected in all cases pertaining to this policy: 1. The right to personal privacy, as defined by the College policy. 2. The right to legitimate exercise of individual rights, as granted under policies of the College. 3. The right to the maintenance of quiet hours as established by the different living areas of the building and the College in general. 4. The right to an atmosphere conducive to study. 5. The right to personal safety and protection of personal property. In cases involving equal, yet opposing rights, and if a resident feels any personal rights have been infringed upon in cases pertaining to visitation, it will be the responsibility of each resident to make every reasonable effort to resolve such conflict on a personal basis. If individuals cannot satisfactorily resolve a conflict, the residence hall staff should be contacted immediately.
Residence Hall Guest Procedure • Guests are expected to be escorted by a residence hall resident at all times. • Any visitor to a residence hall who is not a full-time resident student at Elmira College must be signed into the residence hall with the staff. Most residence halls provide a guest sign-in sheet on each floor outside of the Resident Assistant’s room for all guest registration. • The respective residence hall resident is responsible for the actions of each guest, including accepting responsibility for policy
violation and damage done by any visitors. • If the visitor is not properly signed in, the civil authorities may be informed and the visitor(s) may be subject to arrest for trespassing. This regulation will be strictly enforced as Elmira College has an obligation to insure the safety and welfare of its own students. Strong disciplinary action, including housing probation, could result from situations where a student’s guest compromises the safety and security of the College community. • It is in the best interest of any student to introduce guests to the residence hall staff and specifically to the Residence Life Coordinator responsible for that residence hall.
Overnight Guests • Overnight guests must be of the same sex as the assigned occupant of the room and may remain on campus for a maximum of three nights, provided that there is no objection from roommates. Any non-student is permitted to visit the residence halls for three days only. The procedure for housing an overnight guest is as follows: 1. Students must introduce the overnight guest to the Resident Assistant responsible for the floor or the RA on duty. 2. Overnight guests must be registered on the Guest Sign-Up sheet posted near the RA’s room on each floor. 3. No one may sleep in public areas of the residence halls. 4. Overnight guests are required to meet all College standards. Elmira students must assume responsibility for informing guests of the College regulations and are responsible for the actions of their guests. 5. Accommodations are not available in the residence halls for parents or children. 6. The College does not, and cannot, condone cohabitation (guests of the opposite sex staying in the same room). As a practical matter, campus living requires each residence hall member to respect the rights of others as well as the policies established by the Board of Trustees; violation of either set of norms is done so at the risk on one’s personal reputation and career at the College. 7. Guests are expected to be escorted by a building resident at all times.
Sign-Out Procedure • If a student is going to be out of the residence hall for an extended period of time (i.e. more than three class days), the Residence Life Coordinator and Resident Assistant should be aware of how the student can be reached. This allows the Residence Life staff to contact the student in the case of an emergency. • This information may be given to the Residence Life staff or Director of Campus Security in a sealed envelope to be opened only in the case of an emergency if the student wishes.
Meeting in Areas of the Residence Halls • The meeting area in each residence hall is the main lounge. • For reservations, please contact the building Residence Life Coordinator.
Residence Hall Study Environment • Study atmosphere: The residence hall must be a place for students to comfortably study in a quiet atmosphere. The College endorses the concept that it is an individual’s right to study in the residence hall and a privilege for students to socialize at appropriate times. • Perry Hall and Alumni Hall are contracted quiet hours buildings. • Musical instruments: The playing of amplified instruments and drum sets is not permitted in residence halls; except in the designated practice room in the Twin Towers on the terrace level and in the practice rooms on the terrace level of Meier Hall. • Quiet hours: Each residence hall may establish and enforce its own additional quiet hours. However, the following mandatory quiet hours are to be observed throughout the campus, including the College Cottages.
Listed below are the quiet hours. • Anderson and Columbia Halls Sunday – Thursday 11 p.m. - 8 a.m. Friday – Saturday 2 a.m. - 8 a.m. •
Alumni and Perry Halls Sunday –Thursday 10 p.m. - 8 a.m. Friday – Saturday 1 a.m. - 8 a.m.
Meier Hall, Twin Towers, Tompkins Hall, College Cottages Sunday – Thursday Midnight - 8 a.m. Friday –Saturday 2 a.m. - 8 a.m. • Quiet hours violations: Students who violate these quiet hours will be subject to disciplinary action. The College will not tolerate the abuse of the right to study by those who are pursuing their ability to socialize. • Courtesy Hours: twenty-four hour courtesy hours are always in effect. • Study Hours: During the scheduled period for final examinations during Term I and Term II, twenty-four hour study hours will be enforced in all residence areas.
Window Coverings • Elmira College provides fire retardant drapes for every room. These drapes are not to be removed nor should any flammable materials be placed in a window. To minimize problems of security, curtains should be kept closed after dark and at all other appropriate times.
Fire Safety Fire Inspections will be conducted in the College residence halls and Cottages by College staff on a monthly basis and on a yearly basis by the NYS Fire Inspector with College staff. 1. Fire Equipment: The College may impose a $1,000 fine on any student who is caught misusing a fire extinguisher, tampering with the fire extinguisher seal, or misusing any other fire safety apparatus including but not limited to the smoke detectors and sprinkler system apparatus. Along with the fine, disciplinary action will be taken for the above abuse and or tampering with any fire equipment. If the offender is not reported, there will be an automatic $150 fine levied on the residents of the residence hall in which the issue occurs. These fines and disciplinary actions are necessary since these actions are not only a violation of civil law, but also impose extreme danger to the members of the College community. The College will not protect violators of these regulations from action by civil authorities. Any student found tampering with a building sprinkler system will be subject to disciplinary action. Any student responsible for the activation of the system may be held liable for the damage caused. In addition, hanging or attaching items to the sprinkler system is prohibited. Any student found responsible of activating a false alarm will be fined $1,000 and be subject to disciplinary action including possible expulsion. In addition, any alarm activated due to a student’s negligence, that student or the students who live in that room will be assessed a $50 fine. Any alarm activated by a student’s negligence in a common area will carry the same $50 fine. Local fire officials have the authority to impose an additional fine, to be paid to the City, on an individual, floor living areas, or entire residence halls. 2. Safety Precautions: • No open fires or bonfires, open fire pits or homemade fireplaces are permitted on campus • Barbecue grills are only permitted as long as they are positioned on concrete at least fifteen feet from any building for safety. Only
charcoal or small propane gas must be used in these grills. The barbecue must be kept at a controlled level for cooking. Afterward, proper disposal of cooled charcoal is necessary. No grills can be stored in a college residence hall. • Wood fires are not allowed, except in designated indoor fireplaces. All fireplace procedures must be followed in these areas. • Barbecue grills at the College Cottages are expected to be used and stored in the designated areas. These areas are: the flagstone area in the courtyard on the west side of the Langdon Cottage and south of Lent Cottage. The only other appropriate area for barbeque grills is the cement pad at the south-east corner of the Puddle. • Extension cords and flexible cords shall not be a substitute for permanent wiring. Extension cords and flexible cords shall not be affixed to structures, extended through walls, ceilings, or floors, or under doors or floor covering. Approved surge-protectors may be used in residence halls. • Exit access and exit discharge areas shall be maintained as to provide a permanent reasonable straight path of travel. 3. Residence Hall Fire Safety Precautions: The following are not permitted to be used in student rooms: • Popcorn poppers • Irons • Coffee makers • Or any other cooking appliances These appliances must be used in pantries or Cottage kitchens. If any of these materials are found in use in a residence hall room, they will be confiscated and not returned until the end of the academic year. The following must be unplugged when not in use: • hair dryers • curling irons Items from the following list are not allowed in residence halls. If the following are found in a residence hall room or Cottage, they will be confiscated. They will not be returned to the student. Additionally, each item will result in a $25 fine being assessed to the student’s account. For example, if a student has four candles in their room, the candles would be disposed of, and the student would be charged $100. • Candles • Incense and incense burners • Hookah pipes • Immersion coils • Halogen lamps • Gasoline and other volatile substances — These are not allowed in any College buildings. • Propane grills or any propane tanks • Tapestries will not be permitted to be hung on the walls or ceiling. Tapestry is defined as any type of fabric (or material) hung in student sleeping areas or common areas, this includes flags • Extension cords other than power strips with approved surge protection and circuit breaker • Toaster Ovens • Hot Plates • Hot Pots • George Foreman Grills (or other contact grills) Please note that the College reserves the right to add to this list in the event that other items are deemed unsafe by a representative of the New York State Office of Fire Prevention and Control. Hallway Decorations • Decorations in the hallways are not permitted with the exception of the College bulletin boards and informational materials posted. Door Decorations • Student door decorations are limited to one door tag per student and one dry erase board per door.
Room Decorations • Students are not permitted to attach or hang any decorations from the ceilings, smoke or fire detectors, or sprinklers of the room. This includes fishnet, posters, or any other flammable material. These items are potential fire hazards. • No more than ten percent of walls or doors may be covered by flammable materials (paper, magazine clippings, paper holiday wrap, etc.) Fire Alarm Evacuation Procedures All fire alarms should be considered fire alerts, and the building must be evacuated immediately. In case of fire, a student should sound the fire alarm in his or her area and call Campus Security at ext. 1777 or (607) 735-1777. All students should evacuate the building immediately, knocking on room doors to notify fellow residents of the fire evacuation. Whether a fire or a false alarm, the building must be evacuated immediately. The following procedures should be followed: • • • •
Wear or carry clothing suitable for the weather. Close and lock your room door. Leave the building via the stairway, do not use elevators. Do not obstruct passageways for fire fighters.
Remain outside and at least fifty feet away from the building until the signal to return is given. Any student remaining in the building during an evacuation is subject to a $50 fine. Evacuation procedures will be made available to students at the beginning of each academic year. Failure to comply with any fire safety precaution may result in discipline action and fines. The College reserves the right to require immediate compliance from students with any fire safety code citations as identified by external authorities (i.e., State Fire Inspection Officials, Fire Department, State Fire Inspector, Health Department, etc.).
Pets Pets are not permitted in the residence halls, with the exception of fish and guide dogs for the blind. Violations of this regulation may result in disciplinary action and the immediate removal of the pet.
Hall Sports We expect that students will not engage in the playing of any type of sports (i.e. basketball, rollerblading, hockey, frisbee, golf, lacrosse) in residence hall common areas, hallways, stairways, or rooms. These activities have frequently been found to contribute to damage to fire equipment and other physical facilities as well as causing injuries to people walking through the residence hall. Dart boards are prohibited due to the damage sustained by the areas around the board. If found, dart boards will be confiscated. Students will be fined and billed for the damage resulting from violation of this policy and may be referred for disciplinary action.
Holiday Decorations Experience has taught us that precautions must be taken when decorating for holidays to insure personal safety and to avoid damaging the residence halls. Students are responsible for removing decorations and restoring their rooms before leaving for break. The following are holiday decoration guidelines: • One artificial Christmas tree is permitted in the main lounge of a residence hall. Small, noncombustible, artificial trees are permitted in student rooms. • Only fire retardant materials are to be used in the residence halls, which include aluminum paper, foils, and fire retardant snow sprays. • Use only Underwriters Laboratory approved decorations and equipment. • Please be careful when applying snow sprays, water colors, and magic markers; they should not be applied to any surface of the building where they cannot be removed.
• • • •
No more than ten percent of a door may be covered by flammable materials (paper, magazine clippings, paper holiday wrap, etc.) For your personal safety do not block exits or cover corridor lights and smoke detectors. No decorations can hang or suspend over the ceilings, in doorways, in hallways or student rooms. Lights may only be hung after returning from November break and must be removed before December break.
Televisions, Refrigerators, and Microwaves Students are permitted to have small refrigerators (3.2. cu. ft.), small TVs, and microwaves in their residence hall rooms. The appliances have to be Underwriters Laboratory approved and be in good working order. The appliances can be inspected at the Residence Life Coordinator’s discretion. Students are responsible for any damage caused by their appliances. Refrigerators must be defrosted and cleaned out during vacation or break periods and an absorbent floor covering must be placed underneath the refrigerator.
Residence Hall and Cottage Exteriors Aerials, antennas, air conditioners, or similar equipment which are installed outside windows, exit doors, roofs, etc. are prohibited as is the display or hanging of other items outside of windows. Alcohol containers and signs are not permitted to be displayed in windows. Interfering with residence hall cable television by intercepting or “splicing into” the cable is prohibited.
Residence Hall Front Door The residence hall front doors will be locked twenty-four hours a day, seven days a week. Each student who resides on campus will be issued keys at the beginning of their residence. The student ID’s of all Alumni, Anderson, Columbia, Tompkins, Twin Towers, and Meier Hall residents are activated to permit access to that building. These keys and ID are for the use of that resident. Any time a student passes keys or their ID that compromises the security of that building (i.e. passing keys to another student or a non-student) disciplinary action may occur. Students who lose their keys or ID should seek replacement keys or IDs as quickly as possible. Students can receive replacements from their Residence Life Coordinator for their keys, or for IDs at Campus Security. A charge of $10 to $50 for the room key and room lock charge and a charge of $20 for the front door key will be placed on the student’s bill, and $25 for lost ID for residents of buildings accessed by the student’s ID. Student IDs are expected to last all four years. Damaged cards will be replaced at a cost of $5.00 per card at Campus Security. Students are prohibited from tampering with the any door mechanisms. This includes propping any door open and any physical abuse of the equipment. A $50 fine will be assessed to any individual found propping open or opening a door without a key.
Loft Assemblies Student constructed or provided loft assemblies are prohibited. Failure to comply with this safety precaution may result in a fine and appropriate disciplinary action.
Damage and Vandalism The College believes very strongly that the residents of a residence hall share in the responsibility of preventing and reporting damage and vandalism. It is therefore an expectation that any student with knowledge of a damage and vandalism incident will inform a Residence Life staff member as soon as possible. Any students found responsible for incidents of willful damage of College property will be subject to payment of the cost of the repairs. The College will determine these costs, and they will be based upon the external contractor rate. Disciplinary review of first-time incidents will be handled by the Residence Life Coordinator. The RLC will hold a meeting with those involved determining responsibility and the action to be taken, including possible referral to a higher disciplinary tier. Parents or guardians may be notified of a first offence. The Assistant Dean of Student Life will be provided with a record of the incident and the action taken.
Any subsequent encounters involving willful damage to College property may result in the residents being assigned to a new living area, the loss of the housing contract, or in the case of a town student, exclusion from College facilities. The Tier II Discipline system will be responsible for decisions related to second incidents. Students may appeal decisions related to any aspect of the damage policy to the Assistant Dean of Student Life or the Dean of Student Life.
Room Damage Guidelines: 1. No room or College furniture, walls, windows, or closets may be painted by a student. 2. The College believes very strongly that the residents of a residence hall share in the responsibility of preventing and reporting damage and vandalism. It is therefore expected that any student with knowledge of a damage and vandalism incident will inform a Residence Life staff member as soon as possible. This applies equally to each student’s residence hall room as well as to all other areas of the residence hall. 3. Thumbtacks, pins, staples, blue tack, and tape may damage or mark walls, doors, and furniture and should not be used. Students should use the picture molding and bulletin boards for decorating their rooms. The use of dartboards is also prohibited. 4. Any room reorganization involving moving attached furniture must be approved in advance by the Residence Life Coordinator of that residence hall. They will inspect the construction to avoid any damage to College property. 5. No changes may be made to furniture which may alter the condition of an adjoining room. 6. During the academic year, any student who has been found to cause damage due to reorganization will be asked to place their room back to its original condition. 7. At the end of the year, the room must be returned to its original condition. Any student who fails to accomplish this before vacating will be charged $25 plus a labor charge for any repairs or moving. 8. In adjoining singles in Tompkins the adjoining door may not be blocked. 9. All pieces of furniture (bed frames, mattresses, chairs, couches) must be kept in the individual student’s room at all times. Any item of College furniture placed in storage will be removed and the student will be billed for replacement of that furniture. Common Area Damage: 1. All common area damage charges will be evenly divided between the residence hall or floor residents. 2. Residence Life Coordinators will designate residents of the specific areas (a floor, a Tower, entire building) against which damages will be levied. 3. The bills will be handled through the Office of the Bursar and posted to the student’s normal billing statement. 4. If furniture is found missing from a public area, the staff may conduct a search to locate the missing furniture. If the missing furniture is found in a student’s room, that student will be charged a $25 fine per item, and the furniture will be returned immediately; in addition, disciplinary action may be taken for theft. When furniture disappears or major damage occurs in a common area, the Residence Life Staff may lock certain areas to prevent further theft or damage. 5. The College believes very strongly that the residents of a residence hall share in the responsibility of preventing and reporting damage and vandalism. It is therefore expected that any student with knowledge of a damage and vandalism incident will inform a Residence Life staff member as soon as possible. This applies equally to each student’s residence hall room as well as to all other areas of the residence hall. Room Condition Reports and Appeal Procedures: 1. The Residence Life Coordinator will prepare a room condition report (RCR) before each student occupies their room. The students must then check, verify, and sign the Room Condition Report and return it to the Residence Life Coordinator. It is essential that the student checks the room very closely and makes note of any and all damages present in the room at the time of check-in. This will avoid charges for damage that was present at the time of arrival. 2. If during the academic year, damage occurs in a student’s residence hall room that they were not responsible for, it is the student’s responsibility to inform the Residence Life Coordinator of their residence hall immediately to avoid being charge for the damage. 3. Whenever a student vacates or changes rooms during the academic year, it is the student’s responsibility to notify the RLC so their RCR may be properly and accurately updated. It is important for the student to see both RCRs and take any additional RCRs as seriously as the first. The Residence Life Coordinator will inspect the room against the Room Condition Report to determine if any
additional damage occurred. Members of the Residence Life Staff and Buildings and Grounds will determine all room damage assessments. The student should also be aware of the disclaimer atop the RCR, which states “Finally, I understand that a final room inspection is completed by members of the Elmira College Staff after my departure and additional items may be added to this Room Condition Report.” The first checkout that the student is present for involves a general review to see if there are any emergency repairs that need to be reported immediately. Once students have removed all their property, a more-detailed inspection of rooms occurs by professional Buildings and Grounds and Residence Life staffs. Students are encouraged to read and review that paragraph at the time of Check-in and Check-out. By signing the Room Condition Report, students affirm that they understand these conditions. Charges will be in accordance with the cost of repair, replacement, and labor at the outside contractor rate. Any student who wishes to appeal either the nature or amount of damage charges must do so in writing within thirty business days of the “issued” date on his or her bill. Any appeals received after this date will not be reviewed unless special arrangements have been made with the Assistant Dean of Student Life. All appeals must be mailed, e-mailed or faxed to the Assistant Dean of Student Life in the form of a written or typed letter with a valid signature. The TOP of the FIRST page of the appeal should contain the student’s Name, Class Year, Residence hall and room number where the student resided and the Billing Address. Any letters lacking this format may not be reviewed at the discretion of the Assistant Dean of Student Life.
College Housing Entry Policy and Procedure The College reserves the right to enter and inspect any room. • Master keys are used by authorized personnel for protection of students and College property • Keys found should be turned in to the Campus Security Office in terrace level of Tompkins Hall. • Reasons for room entry: - Maintenance, cleaning, and repair - Inspection for security and safety - Emergency - Enforcement of College policies - Student lock outs - Fire safety inspections will be conducted in residence halls and cottages on a regular basis by College staff and at least yearly by the New York State Fire Inspector. • Misuse of master keys should be reported to the Assistant Dean of Student Life or the Director of Campus Security
Room Entry: Normal practice for the person seeking entry is to knock, identify himself or herself, and ask permission to enter. (Exception to this policy will occur only in emergency cases or in situations in which delay would be self defeating.) Entry can be made with or without the agreement of the room’s occupant(s).
Resident Room Searches: This section pertains only to resident student rooms and does not apply to offices or other areas within the College. 1. Campus Security or the Residence Life Staff shall be responsible for conducting all room searches only with prior direct approval of the Assistant Dean of Student Life, the Dean of Student Life, the Director of Campus Security, or a Vice President. 2. Room searches shall be conducted when there is reasonable belief that a violation of College Policy is occurring or has occurred. 3. Search of residence hall rooms shall only be conducted in the presence of a Residence Life staff member. Exceptions to this policy will occur in emergencies and life-threatening situations. 4 A search may be conducted when there is a suspicion of drug use. This search may take place with or without the residents’ permission or presence. Attempt to have the residents present will be made.
General Policies and Procedures Insurance Accident Insurance: All full-time students are covered by the Student Accident Insurance Plan which is secondary to other existing insurance. The premium is borne by the College. (Details of this plan are included with your first tuition bill for the academic year.) All international students, full-time or part-time, are required to be enrolled in a health insurance plan approved by the U.S. Department of State and Elmira College. Athletic Injury Insurance: Athletic Insurance coverage for varsity and junior varsity sport participants is an excess coverage, accident only, policy. This policy covers those expenses not paid by other health or accident insurances. Illnesses or any form of disease are not covered. There is no student contribution required—Elmira College pays the premium. In the event an injury does occur (in practice, during a game, or in travel directly to or from such) the sports medicine, coaching or other staff member will document the accident and-or treatment. Medical bills should not be forwarded to the College. They should first be submitted to your (parents’) insurance. A claim can then be made through the College’s plan for that portion of expenses not paid by your insurance. Assistance in completing medical claim forms is available from the Business Office, Room 217, McGraw Hall. Specific information regarding athletic injury insurance is distributed to athletes at the beginning of each sports season. Readmission: Students who have withdrawn or who have been suspended from Elmira College must apply to the Office of Admissions for readmission, unless they are on an approved Leave of Absence. A request for readmission form will be circulated for the approval of the Registrar, Bursar, and Office of Student Life. Once approved, the offer of readmission will be sent by the Office of Admissions. All requests for readmission must include the application fee. Students who have been dismissed for academic reasons must first petition the Educational Standards Committee for readmission. Should the Committee’s decision be positive, these students then follow the established readmission process as outlined above. Students Called to Active Military Service Being called to active military service during any term will trigger: A. Credit for the full term of tuition, room, fees and course fees for future enrollment. B. Credit pro rata for board fees to future enrollment. C. Analysis, on an individual basis, of coursework and class standing to maximize the awarding of academic credits for work in progress, or to allow work to be completed upon return to classes after enlistment is complete, depending on which approach is more appropriate. Tuition will be charged pro rata for all credits awarded under this provision. D. As long as student is on active duty, he or she will remain in good standing with the College. Note: Students who are approved to graduate early do not need to contact the Director of Student Success and Advocacy to complete an exit interview. Medical or Psychological Dismissal When a student has a medical or psychological condition that places either the student or campus community at risk of physical harm or disruption that impairs the normal functioning of student life, the College needs to protect both individual students and the campus
community. In such situations, the Director of Health Services and Counseling or the Director of Counseling will: • formulate a medical or psychological plan of action • formulate this plan in consultation with the individual student’s physician or counselor, if deemed appropriate by the College representative The College reserves the right to suspend or dismiss the student for medical or psychological reasons if: • the student fails to follow such a plan of action, including a recommended leave or suspension • the plan of action is ineffective in protecting either the individual student or the campus community from risk or disruption Decisions based on medical or psychological reasons may be appealed to the: • Vice President of Enrollment Management Appeals must: • be stated in written form • include specific reasons for the appeal with appropriate documentation as requested by the appeal officer
Students with Learning Disabilities All students with learning or other disabilities are reminded that disclosure of a disability is voluntary, and the information is maintained on a confidential basis. In order to receive services and accommodations, it is necessary that you provide the College with documentation attesting to the specific nature of your disability, and specifying any limitations and special accommodations required. This documentation and a consent form must be on file with the Director of Accessibility Services before you begin classes at Elmira College. Further details regarding documentation required for accommodation is available in the Appendix of the Student Handbook. For additional information, a copy of Elmira College’s Guidelines for Documentation of a Learning Disability (L.D.), and the Consent to Release Information form, please contact the Assistant Registrar and Director of Accessibility Services, McGraw Hall room 113 (607) 735-1857.
Motor Vehicles Registration: All students and staff are required to register any vehicle which they have at the College. This permits Security to recognize legally or illegally parked vehicles. All full-time students are also required to park in College-provided parking lots. Students who refuse to register their vehicles or park in College parking lots may be subject to disciplinary action. Vehicle registration also assists Security in notifying owners when they have left their lights on or damage has been done to their vehicle. The College has the right to ticket cars parked on city streets, especially in critical areas. Vehicles must be registered within twenty-four hours after they are first brought to campus. Application for vehicle registration may be obtained at the time of Summer Registration or at any time at the Security Office on the terrace level of Tompkins Hall. The following requisites for registration must be met for a motor vehicle to be registered: 1. The applicant and the vehicle must meet all requirements prescribed by the N.Y.S. Vehicle and Traffic Law for legal operation. 2. The motor vehicle to be registered must be operated by the applicant and owned either by the applicant or a family member. Overnight visitors or guests must report to Campus Security and obtain a temporary parking permit; the permit should be displayed on the vehicle’s interior rear view mirror. Members of the College community must acquaint their guests with the parking and traffic regulations of the College and are responsible for any parking tickets they may receive.
Parking Permits: Virtually all parking on campus (except visitor areas) is by permit only. A parking permit (sticker) does not guarantee the holder a reserved space, only an opportunity to park within a specified area. Within each permit eligibility category, permits are issued on a firstcome, first-served basis, and the College reserves the right to limit issuance so as to prevent exceeding the number of available spaces. Thus, it is important that those desiring parking privileges obtain their permits without delay. All vehicles except those with purple stickers (faculty and staff), must register annually with the College; vehicle registration runs from August to August. Parking stickers are valid only for the areas for which they have been specifically designated. They must be affixed (as designed) to the window behind the driver of the vehicle. Parking stickers are not transferable. Lost or stolen stickers must be reported and replaced within twenty-four hours. The parking stickers issued by the College are the property of Elmira College. Any changes, tampering with, or misuses of the stickers may result in the withdrawal of the stickers. Gold (Student) Parking Stickers - permit valid in gold or any current decal lots only are issued to all students. Reserved Handicapped Parking - Elmira College will only honor handicapped parking permits issued by the Department of Motor Vehicles or by Town Clerks. Temporary Permits - permits valid in designated lot stated on the permit are issued to short-time staff and departments needing temporary parking in restricted areas. Visitor Spaces â€“ Parking spaces reserved for visitors are reserved 24 hours a day. Vehicles with current parking stickers are prohibited from parking in spaces reserved for visitors at all times. Vehicles left on campus during College recess or vacations must park in Gold Lot #18 which is located on the corner of 5th Street and Davis Street. Parking Regulations: No vehicle may be parked in an area at a time for which it does not have the appropriate parking permit. Parking in the following places is prohibited at all times: 1. On the sidewalk or a crosswalk. 2. On the grass or lawn. 3. In front of a driveway, doorway, or steps. 4. In front or rear of Twin Towers. 5. In all service driveways, loading zones, and access roads. Also, no person shall park a vehicle on the grounds of the College in such a manner as to interfere with the use of a fire hydrant, fire lane, or other emergency zone; create any other hazard; or unreasonably interfere with the free and proper use of roadways. Only authorized College vehicles and emergency vehicles (patrol cars, ambulances, fire trucks) are authorized to drive on the innercampus roadways and walks. Insurance and safety regulations forbid parking of automobiles, motor scooters, and motor bikes inside or under cover of any building or extension of such building. ENFORCEMENT AND PENALTIES FOR TRAFFIC AND PARKING VIOLATIONS: All Elmira College students, staff, and visitors are expected to abide by the College and City rules and regulations with regard to traffic and parking or suffer the penalty as prescribed for any violation of these rules and regulations. All privileges may be withdrawn as the College may direct. The College has the right and will ticket cars parked on city streets, especially in critical areas. CRITICAL AREAS ARE DEFINED AS, BUT NOT LIMITED TO, THE FOLLOWING:
THE WEST SIDE OF DAVIS STREET FROM THE INTERSECTION OF WEST WASHINGTON AVENUE TO THE INTERSECTION WITH WEST CLINTON. THE EAST SIDE OF DAVIS STREET FROM WEST SEVENTH STREET TO WEST WASHINGTON AVENUE ANY STREET WEST OF DAVIS STREET: INCLUDING WEST FIFTH STREET, WEST SIXTH STREET, AND JOHNSON STREET WEST WASHINGTON AVENUE BETWEEN PARK PLACE AND DAVIS STREET The fines which may be imposed upon any person subject to these rules and regulations for any violations are listed on the parking ticket. The registering of a vehicle at the College is held to constitute an agreement on the part of the registrant to abide by the College rules and regulations with regard to traffic and parking or suffer the penalty prescribed for any violations of these rules and regulations. All privileges may be withdrawn as the College may direct. The College has the right to ticket cars parked on city streets, especially in critical areas. The fines which may be imposed upon any person subject to these rules and regulations for any violation are listed on the parking ticket. The College will deduct $10 from each College parking ticket if the vehicle is permanently displaying a 15-inch Elmira College decal in the back window. If Security has to conduct a license check through the New York State Department of Motor Vehicles, the College will add on the $5 fee which the state charges to the fine. All fines are to be paid at the Business Office located in McGraw Hall. Tickets not paid within ten days of issuance will be charged a $10 late fee. Violation Appeals: The imposition of fines and penalties set forth above may be initially appealed to the Director of Campus Security. Such appeals must be made in writing within three days of the violation by the registrant on an appeal form available at the Campus Security Office located in Tompkins Terrace Level. Appeals of the Director’s decision are made through the Assistant Dean of Student Life. City of Elmira Odd-Even Parking Ordinance The Elmira Police Department enforces an “odd-even” parking ordinance on city streets. Under this ordinance the following parking restrictions apply for the entire year: •. Between 2 a.m. and 7 a.m. on days with even numbers according to the calendar, vehicles may be parked only on the even (house numbers) side of the street. • Between 2 a.m. and 7 a.m. on days with odd numbers according to the calendar, vehicles may be parked only on the odd (house numbers) side of the street. • Note: this does not apply where parking is otherwise restricted by signs and where parking is restricted or prohibited on one side of the street for a full city block. Questions may be directed to the Elmira Police Department Traffic Bureau, 737-5640.
Bicycles Bicycles should be stored in appropriate locations. These locations include the Meier Hall archway bicycle storage room, individual residence hall storage rooms, and outside bicycle racks. Elmira College does not assume responsibility for lost or damaged items stored in these areas. Bicycles should not be chained to fences, light posts, or other public property or placed in public areas of College buildings. If bicycles are found in these improper locations, they will be removed.
Solicitation No organization or individual may solicit funds from or sell or promote at any time to the campus community, or anywhere on College property, without the prior written authorization from the Office of the Dean of Student Life and-or the Office of Public Relations. No Elmira College student organization may solicit funds from off-campus individuals, groups, businesses, or organizations without the prior written approval of the Vice President of Advancement.
Disruptive Behavior at Events Disruptive behavior at campus events (i.e.: Core lectures, Encore performances, SAB events, athletic contests, etc.) will result in that student being removed from the event and his or her being considered for disciplinary action. The NCAA promotes good sportsmanship by student-athletes, coaches and spectators. We request your cooperation by supporting the participants and officials in a positive manner. Profanity, racial or sexist comments or other intimidating actions directed at officials, student-athletes, coaches or team representatives will not be tolerated and are grounds for removal from the site of competition. Also, you are reminded that consumption or possession of alcoholic beverages is prohibited.
Elmira College Neighbors Elmira College is a part of a larger community in the City of Elmira. Just as students have neighbors at home, they and the College experience neighbors while on campus. The College has a basic expectation that students will respect the property and rights of its neighbors. Noise, trash, and disruptive-destructive behavior have an impact on how neighbors view the College. Common sense and consideration are expected.
Violations of College Policies, Regulations, and Guidelines The above regulations are established and set forth as guidelines for student behavior. The above actions and-or behavior are expressly prohibited. Violations of these guidelines or any other regulations or policies contained in the College Bulletin, the Student Handbook, or other official college publications may result in official disciplinary action by the College.
WECW Campus Radio Station Broadcast Guidelines The following is a listing of the College policy, Federal Communications Commission and legal guidelines to be followed by students who are granted â€œair timeâ€? on the Collegeâ€™s radio station (WECW). The club, which operates the station, has additional rules and all full-time students are welcome to join WECW as DJs. 1. The College maintains the FCC license, DJs who use the airwaves must be in good academic and social standing; be current fulltime students, faculty members, or administrators of the College; and be trained in station operation. 2. Malicious damage to, or theft of, station equipment or property will be reason for removal and may result in disciplinary action. 3. DJs may not accept money, gifts, services or other remuneration for support, or promotion of activities or products. This does not include statements that are required to identify individuals or groups who have underwritten the cost of broadcasts. 4. Obscene, indecent, or profane remarks are illegal; the use of good judgment is expected of all DJs. Community standards, not College, will serve as the backdrop for defining these terms. 5. Alcohol and drugs are prohibited in the radio station, and behavior related to abuses will not be excused. It is illegal to promote the use of drugs or alcohol on the air. 6. It is illegal to broadcast information that might unduly alarm the populace or cause panic. 7. It is illegal to slander or defame individuals or groups.
8. Station programming is expected to meet the standards for programming established by the National Association of Broadcastersâ€™ Radio Code 1973. 9. Elmira College is the holder of the stationâ€™s license. As a result, the College is held responsible for what is broadcast. DJs cannot claim an exemption for the College by noting they are speaking their mind and not reflecting a College position. DJs are, therefore, advised against statements that they think warrant such statements of exemption. The College reserves the rightobligation to discipline or remove DJs who violate the law, F.C.C. regulations, the Radio Code, or community standards. Ordinarily such decisions rest with the Station Advisor. DJs will be provided opportunities to appeal such decisions through normal administrative channels. 10. DJs are responsible for what goes out over the air and the conduct of others at the station during their air time. 11. DJs will play legally acquired music only, and must abide by the Acceptable Computer and Network use Policies and the Copyright Policy described in the Student Handbook. NOTE: The Radio Code and other guidelines will be kept on file at the station. DJs will be expected to be familiar with these items. Questions may be directed to the Station Advisor.
Discipline System Student conduct is an area which straddles the line between autonomy for individual expression and interdependence of community membership. We believe that each student is a responsible member of the campus community and, therefore, subject to the consequences of choices in behavior. We believe that ideal conditions for development exist when each individual in a community guides behavior by balancing individual expression against the rights of peers. However, ideals are tested by reality when the behavior of students entering the community is overly self-centered and awareness of the rights of peers is minimal. The ideal environment is also hampered by a lack of awareness by some students of the purpose and expectations of living in an academically oriented, primarily residential community. It should be noted by students that there are several tiers that exist in the discipline system. These tiers are listed on the following page below. Students should conclude that as they move to higher levels of the discipline system, they can expect that the sanctions imposed in response to their violations of rules may change from primarily educational to punitive in nature. While a student with a first-time minor violation will normally enter the system at the lowest possible level, a student may enter the system at any level depending on the nature and severity of the violation and the prior discipline history of the individual involved. The College Discipline System is composed of: Tier One Residence Life Coordinators and the Assistant Dean of Student Life Tier Two Judicial Board, Administrative Hearing Officer(s) Tier Three Discipline Committee, or Vice President of Enrollment Management, or Administrative Hearing Officer(s) Tier Four College President Discipline Procedure: When an incident occurs and a College staff member writes a report concerning the incident and files it with the building RLC or Assistant Dean of Student Life. The RLC will meet with the student(s) within seven business days of the incident, not including breaks, to explain why they were documented. Referral for Disciplinary Action Situations may be brought to the attention of the discipline system by any member of the campus community. Referrals may be made on an Incident Report form or simply in any written form by the individual wishing to make a referral to the discipline system. Incident Report forms can be obtained from Campus Security, any Residence Hall Office, or the Office of Residence Life in McGraw Hall, Room 127. The referral is expected to include information setting forth the basics of the situation that is being reported for possible disciplinary action. It should specify: â€˘ the individual(s) involved, â€˘ the conduct or situation that is being referred, â€˘ the day, date, time, and place of the violation. A referral can be made to any tier of the discipline system. Either the Vice President of Enrollment Management or any person so designated for this purpose will review a referral for the purpose of determining the appropriate tier of the discipline system to administer the referral. Additionally, the presiding member of any tier of the discipline system may transmit any referral to either the Vice President of Enrollment Management if it is believed that the original referral is before an inappropriate tier of the discipline system. Copies of all referred reports are to be promptly forwarded to the Office of the Vice President of Enrollment Management. Tier One Roles of Residence Life Coordinators and the Assistant Dean of Student Life A Residence Life Coordinator (RLC) serves as a disciplinary agent of the College. The RLC will meet with the documented student(s) within seven business days of the incident, not including breaks, to explain why the incident was documented.
RLCs are authorized to deal with first-time minor violations of the College’s rules and regulations. RLCs are authorized to impose sanctions, from conditional discharge through probationary housing (as hereinafter defined) in appropriate situations. Minor violations of the College’s rules and regulations include but are not limited to the following: 1. All minor violations of alcohol regulations independent of other violations. 2. Violation of guest procedure. 3. Violation of overnight guest policy. 4. Violation of quiet hours. 5. Violation of safety precaution regulations. 6. Behavior which interferes with building security. 7. Violation of the pet policy. 8. Damage or vandalism 9. Violation of fire safety regulations. Upon receiving documentation, the RLC will determine whether a discipline meeting is appropriate.
Discipline Meeting The RLC has a two-fold function: a.) to determine whether or not a rule violation has occurred and if so, b.) to impose an appropriate sanction. A discipline meeting will be required if a student allegedly violates College policy. The meeting, on reasonable notice, will at a minimum include the student and the RLC. In case of a discipline meeting, the RLC will: 1. Prior to the meeting, ascertain the facts of the situation from the staff and the students involved. 2. Evaluate the incident and assess the severity of the infraction. The RLC should consult with the Judicial Board Advisors andor the Vice President of Enrollment Management to determine the appropriateness of the matter being handled by the RLC. 3. Notify the student involved in the case of the need to discuss the behavior in question with the RLC. 4. Arrange a time, place, and date for the discipline meeting. 5. Give reasonable notice of the time, place, and date of the discipline meeting. 6. Inform the documented student that failure to appear for the meeting, without reasonable prior notice of extenuating circumstances, will result in the meeting proceeding in the absence of the student. 7. At the meeting, the RLC will clearly identify the behavior that is in question. 8. Obtain the student’s perception of the situation. 9. Describe and explain the rules and rationale involved. 10. Explore the student’s understanding of the impact of behavior in a community living situation and reinforce expectations of the individual or community behavior. 11. Assess how successful the intervention has been: a. Does the student understand the situation? b. Is referral to another service required? c. Is referral to another component of the discipline system required? d. Is there another problem area for which this behavior is only a manifestation? e. Is follow-up needed with roommates, RA, complainant? f. Is student action necessary, behavioral contract, or other solution recommended? 12. Decide on sanctions and follow-up procedures. 13. Document all correspondence regarding the discipline meeting. General information concerning the nature of the behavior, date of incident, and pertinent factual information concerning the incident and the discipline meeting is to be recorded.
Tier Two Judicial Board and Administrative Hearing Officers The Judicial Board serves as a disciplinary agent of the College. 1. Judicial Board membership includes: a. Chief Justice b. Associate Chief Justice c. Three elected representatives from each class d. Alternates representatives elected according to guidelines established in the Student Association Constitution. The Judicial Board is authorized to deal with second or subsequent minor violations (as hereinafter defined) of the Collegeâ€™s rules and regulations; referrals of students who have failed to comply with a prior sanction imposed by an RLC; and violations of the Collegeâ€™s rules and regulations which include but are not limited to the following: 1. Destruction of residence hall or other college property or property of others. 2. Setting fires, initiating false alarms, or tampering with fire safety or fire fighting equipment. 3. Violations of the Collegeâ€™s alcohol policy. 4. Carrying or storing firearms, ammunition, bows and arrows, and other weapons on campus. 5. Stealing student or College property. 6. Failure to comply with the directions of college officials, i.e. failure to produce college identification upon request. 7. Violation of established health and safety procedures. 8. Door-to-door solicitation in the private areas of the residence halls. 9. Possession or use of fireworks or other pyrotechnics. 10. Entering college buildings or events except in accordance with established procedures. 11. Harassment violations 12. Violations alleging the use of physical violence 13. Falsification of information on college records or providing false information to the College 14. Offensive, disruptive, or disorderly acts which interfere with the rights of any member of the College community. 15. Violations of the Policy on Bullying and Intimidation. The Judicial Board is authorized to impose sanctions, from conditional discharge through probationary housing (as hereinafter defined) in appropriate situations. A Judicial Board hearing requires the presence of the Chief Justice or Associate Chief Justice. A Judicial Board hearing requires the presence of a quorum of the existing Judicial Board membership. In the case of an Administrative Hearing, all items delegated to the Chief or Associate Chief Justice will be the responsibility of the chief hearing officer, and the administrative board will act as the Judicial Board. Upon referral, the following process is implemented: 1. The Chief Justice, Associate Chief Justice, and the advisor(s) determine that the referral to the Judicial Board is appropriate after conferring with the Vice President of Enrollment Management. 2. The Chief Justice or Associate Chief Justice sends a written notice to the student being referred to the Judicial Board that sets the time, date and location of the Judicial Board hearing regarding the referral. 3. In addition, the written notice will include a copy of the referral and may include other supplementary statements. The purpose of the written notice is to provide sufficient information regarding the accusation to permit the student being referred to understand the accusation and enable the student to prepare a response. The Chief Justice or Associate Chief Justice will also contact any witnesses and have them attend the session. 4. An accused student is required to attend the hearing of the Judicial Board. Failure to appear, without reasonable prior notice of extenuating circumstances, will result in the hearing process proceeding in the absence of the accused student. The failure to appear may also result in the imposition of sanctions against the student by the Judicial Board. 5. Hearings of the Judicial Board are closed to the public. The goal of the hearing process is to insure basic fairness to all participants and to insure that the rules are applied equally to all persons in similar circumstances. The hearing session must provide ample opportunities for:
a. The accused to freely present their version of the dispute and bring to the attention of the Judicial Board any pertinent information regarding the dispute. b. Both sides to have the opportunity to challenge the statements of the other. c. Both sides to have an opportunity to make summary statements to the Judicial Board. d. At the conclusion of the hearing, the Board shall inform the accused student of its findings and set forth the sanctions. 6. Witnesses, who are determined to have relevant information, may be present and make statements. Accused students who wish to bring witnesses must discuss their relevance with the Judicial Board Chief Justice at least 24 hours prior to the hearing. 7. The Secretary of the Judicial Board is required to keep minutes of its proceedings. The minutes, at minimum, should include: a. Date of meeting. b. Names of all members present and absent and whether absences are excused. c. Information from the referral, date of violation, person(s) referred, the violation, a brief summary of the information presented, and pertinent details. d. The sanction. e. The rationale for the decision and sanction representing a summary of the factors which resulted in the sanction. f. The distribution of votes of the Judicial Board. g. Any further considerations, e.g. referral to another disciplinary component for action; notification of Residence Life Coordinator of the terms of a social probation sanction, etc. 8. The Secretary of the Judicial Board shall send copies of the minutes to the Vice President of Enrollment Management, the Judicial Board Advisor(s), the Associate Chief Justice, and the Chief Justice. A copy of the minutes shall be maintained in the permanent files of the Judicial Board. 9. The Judicial Board will prepare a release for publication in the Octagon. Information to be released and sent to the Editor of the Octagon is to include: a. The date of the Judicial Board meeting. b. The violation. c. The decision and sanction. 10. Other notifications: Campus Security, the Vice President of Enrollment Management and Residence Life staff will be notified of restrictions, if any, imposed on an individual student who has been sanctioned by the Judicial Board.
Tier Three Discipline Committee, Vice President of Enrollment Management, or Administrative Hearing Officers The Discipline Committee serves as a disciplinary agent of the College. 1. The Discipline Committee membership includes: a. The College President (non-voting). b. Vice President of Academic Affairs and Dean of Faculty. c. Vice President of Enrollment Management or her designee (Chair of the Committee). d. Two faculty members elected by the faculty. e. Chief Justice of the Student Judicial Board. f. Associate Chief Justice of the Student Judicial Board. 2. The Discipline Committee is authorized to deal with serious violations of the Collegeâ€™s rules and regulations. The Discipline Committee is authorized to impose sanctions, from conditional discharge through expulsion (as hereinafter defined) in appropriate situations. Serious violations of the Collegeâ€™s rules and regulations include but are not limited to the following: a. Violations alleging the use of physical violence. b. Possession, manufacture, consumption, provision or sale of illegal drugs. c. Plagiarism, cheating, and academic dishonesty. d. Hazing. e. Falsification of information on college records or providing false information to the College. f. Harassment including any act or domination by students over others which leads to injury, emotional disturbances, physical discomfort, or humiliation. g. Sexual assault.
h. Referrals from other Disciplinary Agents. Upon referral, the following process is implemented. 1. The Vice President of Enrollment Management determines that the referral to the Discipline Committee is appropriate. 2. The Vice President of Enrollment Management or their designee meets with the person making the referral to obtain the complete details surrounding the referral. 3. The Vice President of Enrollment Management sends a written notice to the student being referred to the Discipline Committee that sets the time, date, and location of the Discipline Committee hearing regarding the referral. 4. In addition, the written notice will include a copy of the referral and may include other supplementary statements. The purpose of the written notice is to provide sufficient information regarding the accusation to permit the student being referred to understand the accusation and enable the student to prepare a response. 5. An accused student is required to attend the hearing of the Discipline Committee. Failure to appear, without reasonable prior notice of extenuating circumstances, will result in the hearing process proceeding in the absence of the student. The failure to appear may also result in the imposition of sanctions against the student by the Discipline Committee. 6. Hearings of the Discipline Committee are closed to the public. The goal of the hearing process is to insure basic fairness to all participants and to insure that the rules are applied equally to all persons in similar circumstances. The hearing session must provide ample opportunities for: a. The accuser and the accused to freely present their version of the dispute, question or cross examine opposing witnesses, and bring to the attention of the Discipline Committee any pertinent information regarding the dispute. b. Witnesses who are determined to have information relevant to the referral may be present and make statements. Accused students who wish to bring witnesses must provide a written statement regarding their relevance to the Vice President of Enrollment Management at least 24 hours prior to a hearing of the Discipline Committee. Character witnesses are not permitted, but character statements may be presented for review by the Committee. The Vice President of Enrollment Management will make the final determination regarding whether a witness will be required or permitted to appear at the hearing. Written statements may be submitted during a committee hearing. c. Both sides shall have the opportunity to challenge the statements of the other. d. Both sides shall have an opportunity to make summary statements to the Discipline Committee. e. Accused students are encouraged to invite an advisor to be present at the Discipline Committee meeting. f. Given the availability of student advisors and the informal nature of the Discipline Committee system, lawyers or other advocates are not permitted to attend or participate in Discipline Committee hearings. g. At the conclusion of the hearing, the Committee shall inform the accused student of its findings and set forth the sanctions, if any, to be imposed and the rationale for the sanctions. 7. The Discipline Committee is required to keep records of its proceedings. The records, at a minimum should include: a. Date of meeting. b. Names of all members present. c. The referral and any supplementary written information. d. The summary letter to the accused. e. Any further consideration, e.g. referral to another disciplinary component for action; notification of the Assistant Dean of Student Life of the terms of a social probation sanction, etc. 8. The Discipline Committee may prepare a release for publication in the Octagon. Information to be released and sent to the Editor of the Octagon is to include: a. The date of the Discipline Committee meeting. b. The violation. c. The decision and sanction. 9. Campus Security and Residence Life staff will be notified of restrictions, if any, imposed on an individual student who has been sanctioned by the Discipline Committee. 10. It is not a requirement that all members of the Discipline Committee be present at a committee meeting for the group to conduct business.
11. The Vice President of Enrollment Management may disqualify Discipline Committee members from hearing a particular case(s) if she believes there is a conflict of interest or an unwillingness to make a judgment. 12. The Vice President of Enrollment Management may designate another member of the Discipline Committee or another Administrative Hearing Officer to serve as the chair of the hearing. Role of the Advisor in Discipline Committee Hearings If students so desire, they may seek the help of an advisor of their choice from among the full-time administrators or faculty. The selected advisor must be an individual who is currently active on campus (e.g. not teaching abroad or off campus with a sports team, etc.). The selected advisor must agree to serve in this capacity. Students may request the assistance of the Advisor in reviewing information before a Discipline Committee hearing and may wish to invite the Advisor to be present during a discipline meeting. Advisors are not automatically included in discipline proceedings. It is the accused student’s responsibility to invite an advisor to participate. Advisors may be given access to Discipline Committee-student records if granted that access in writing by the involved student. Advisors do not participate in the decision-making process of the Discipline Committee. The Advisor may assist the student in preparing for a discipline meeting; however, the burden of presentation of information at the meeting rests with the accused student. The Advisor may sit through the Committee meeting but will not be called upon to make a presentation. Students are reminded that an Advisor can serve in an important support role in a Discipline Committee proceeding and are urged to use their help in this manner. More details on this topic can be obtained by meeting with the Vice President of Enrollment Management. Vice President of Enrollment Management The Vice President of Enrollment Management serves as a disciplinary agent of the College and may function at the same level as the Discipline Committee, including the ability to independently impose sanctions for student behavior up to and including expulsion from the College. Usually referrals of serious violations of the College’s rules and regulations will be referred to the Discipline Committee, but the Vice President of Enrollment Management has the right and authority to retain the referral for resolution by the Vice President of Enrollment Management. Recognizing that situations may arise in an academic community where student behavior infringes to such an extent on the rights of other members of the College community, the Vice President of Enrollment Management is authorized to act in place and stead of the Discipline Committee when, in her sole judgment, exigent circumstances exist that require immediate action or circumstances are such that the Discipline Committee cannot be conveniently convened. Suspension in lieu of a hearing: The Vice President of Enrollment Management may suspend a student without a hearing if there is reasonable cause to believe that a student’s continued presence on the campus will be a danger to the student or other members of the campus community. In such a situation, the Vice President will arrange for a subsequent referral to the Discipline Committee. The Vice President of Enrollment Management will implement the procedures of the Discipline Committee listed as items one through twelve in the Discipline Committee description. Administrative Hearing Officer An Administrative Hearing Officer serves as a disciplinary agent of the College. The College President or the Vice President of Enrollment Management may appoint individual college administrators to serve in the capacity of Administrative Hearing Officers. Individuals serving in such a position may make disciplinary decisions and impose sanctions up to disciplinary probation (as hereinafter defined). They may recommend “suspension” or “expulsion” to the College official who appointed them as the hearing officer, the Vice President of Enrollment Management, who may impose suspension or expulsion. An Administrative Hearing Officer is authorized to be appointed to act in place of either the Judicial Board or Discipline Committee. Administrative Hearing Officers will ordinarily be appointed when the case load of the Discipline Committee or Judicial Board implies a long delay before a hearing can reasonably be scheduled or when the appointing authorities deem advisable. The Administrative Hearing Officers can also be appointed when the Judicial Board or Discipline Committee cannot be conveniently convened due to the academic calendar.
The Administrative Hearing Officer will implement the procedures of the Judicial Board listed as items one through ten in the Judicial Board description. Administrative Hearing Officers are annually appointed by the Vice President of Enrollment Management with the exception of the Director of Student Activities and Encore. This Director is a permanent appointment as a Hearing Officer and, among other more general violations, is specifically authorized to hear cases that involve disciplinary reports from the Encore Program.
Tier Four The President of Elmira College The President of Elmira College serves as a disciplinary agent of the College. In this capacity, the President is ex-officio at disciplinary hearings and is the College Official to whom appeals are made from decisions and sanctions imposed by the Discipline Committee, the Vice President of Enrollment Management, and administrative hearings. The College Presidentâ€™s decision is the final stage of Discipline Committee appeals.
Appeals An appeal from any discipline decision and sanction may be made by the student affected, the individual who presided at the discipline hearing, the complaining individual, or the Vice President of Enrollment Management. You are only given the option of appealing one time for each case. All appeals must be made within ten days of the decision. An appeal must be made in writing, and must clearly state the grounds on which an appeal is being requested and shall contain all appropriate supporting information to be considered on the appeal. Appeals may be filed on the following grounds: 1. That the initial hearing body substantially failed to observe the procedural requirements of the Student Handbook and such failure had an adverse effect on the outcome. 2. That the sanction imposed was clearly disproportionate for the offense established by the initial hearing body. 3. That new information has appeared subsequent to the initial hearing which could have substantially affected the decision. Appeals of decisions and sanctions imposed by an RLC are made to the Dean of Student Life. Appeals of decisions and sanctions imposed by Judicial Board and Administrative Hearings are made to the Vice President of Enrollment Management or an individual designated to handle appeals in any particular case. Appeals of decisions and sanctions imposed by the Vice President of Enrollment Management or the Discipline Committee are made to the President of the College. The results of an appeal will be sent in writing to the student. The College President or the Vice President of Enrollment Management, when acting as the Appeal Administrator, is authorized to lessen or increase the severity of a sanction, dismiss the appeal, overturn the action of the initial hearing body, or affirm the actions of the initial hearing body. Decisions of the College President or the Vice President of Enrollment Management, when acting as the Appeal Administrator, are final. Although a disciplinary sanction may be appealed as noted above, the sanction must be followed until such time as a response to the appeal is decided. Questions in this regard should be directed to the Vice President of Enrollment Management.
Common Disciplinary Sanctions The level of sanction will depend on the nature of the violation and will also take into account the individualâ€™s disciplinary history. The following list of sanctions is not exhaustive. Disciplinary agents may impose any single sanction, a combination of sanctions, or any not prohibited by State and Federal Law. 1. Conditional Discharge - Dismissal of violation on conditions established by the disciplinary agent. This may or may not include written reprimand from the disciplinary agent involved. 2. Discipline Service Hours - An educational and punitive sanction offered by and at the discretion of a disciplinary agent.
Discipline Service Hours consist of the assignment of tasks to be carried out for a specified period of time. Performance of these activities will be monitored by a disciplinary officer or individual appointed by the hearing body. 3. Disciplinary Fines - Disciplinary Fines may be imposed by Residence Life Coordinators, the Assistant Dean of Student Life, or other disciplinary agents of the College for violation of College policies which infringe upon the rights of other members of the College community. The fine system was instituted to permit staff to educate students and reduce minor violations of College policy without necessarily initiating a major disciplinary record. A fine is just one of the options that can be levied during the disciplinary process. When damage to College property is involved, the student will also be billed the repair cost at the outside contractor rate. Disciplinary fines will be added to the student’s account in the Office of the Bursar. Parents or guardians who inquire about the nature of a fine placed on their student’s account will be provided information about behaviors or events that led to the fine. 4. Restitution - Repayment in money or service for a violation. In most cases, this sanction is imposed in conjunction with another sanction. 5. Public Apology - An apology to the offended party. This can be either written or oral. 6. Counseling - Sessions with a counselor; referral for a set period of time and a set number of sessions. This opportunity is provided to help the student identify problem(s) and work through them. Students may be required to pay for these services whether they are offered on or off campus. 7. Social Warning - A warning which is filed on the student’s discipline record while present at Elmira College. Three or more social warnings on a student’s record will result in review of the record, and the student may be referred to the Discipline Committee or the Vice President of Enrollment Management for a review of the student’s status. 8. Housing Probation - A warning because of the engagement of certain behaviors, a resident student’s housing may be revoked if another violation occurs. The consequences of violating the probation may be dismissal from the College for any student whose family does not live within commuting distance (50 miles) of the College. For a student within commuting distance, it means being banned from all residence halls and other related and appropriate sanctions. Housing Probation may be applied to a student who is involved in one serious incident, such as violent behavior, harassment, sexual harassment, compromise of the security of the living community, bullying or intimidation, etc. that does not result in a student’s dismissal. It can also be applied to a student involved in a series of minor policy violations who has gone through one or more tiers of the discipline system. Housing Probation is usually administered by the Assistant Dean of Student Life and may be appealed to the Vice President of Enrollment Management. If the probation is administered by the Judicial Board, the appeal goes to the Vice President of Enrollment Management. If it is administered by the Discipline Committee, the President would receive the appeal. The length of the Housing Probation will be determined by the individual or board creating the sanction and can range from one term to the rest of one’s career at the College. 9. Disciplinary Probation - A status in which a student is placed that is intended to serve as a warning and when specified to permit the discipline agent to exclude the student from particular activities and locations. Any violation of College policy by a student who is on Disciplinary Probation will result in the review of that student's status by the Vice President of Enrollment Management and possible suspension or expulsion. The hearing board will specify the length of the sanction and activity or location exclusions. A violation of discipline probation or housing probation is considered to be any violation of EC policy or any documentation for violating EC policy. 10. Suspension - Exclusion of an individual (or organization) from all college activities and locations for a particular period of time. Any student who is suspended or expelled will not be a welcome visitor to campus and violation may result in the individual being arrested for trespassing on College property and if the student is suspended may result in expulsion. 11. Expulsion - Termination of student status and denial of access to all campus facilities and grounds. Expulsion is normally considered to be a permanent separation between the College and the student. Expelled students will not be welcome on campus and may be arrested for trespassing if found on College property. Disciplinary Fines Safety and Security: • Sports in the residence halls, including residence hall rooms ($50) • Improper use of appliances (i.e. using a toaster in a room) ($50) • Improper vacation closing procedure as defined in the closing instructions ($50)
• Giving residence hall keys or IDs to another student or a non-student ($50) • Propping residence hall doors ($50) • Entering or failing to exit a building during a fire alarm in an inappropriate manner ($100) • Allowing unauthorized people into a building or violating the guest policy ($50) • Throwing items out a window or at a building ($100) • Inadvertently setting off a fire alarm ($50) • Having a vehicle on campus without registering it with Campus Security ($50) • Being in a restricted area (roofs, closed buildings, construction area) (up to $1,000) Fire Safety: (mandatory fines) • Misusing a fire extinguisher, tampering with the extinguisher seal, or misusing any other piece of fire apparatus (up to $1,000) • Fire offender not reported—levied on the residents of the residence hall in which the abuse occurs ($150) • Fire alarm activated due to a student’s negligence ($50) • Failing to correct a fire code violation (up to $5000) • Prohibited item in a residence hall room or cottage ($25 for each item) Disruptions to a Community Environment: • Furniture missing from a public area of a residence hall (moving fee ($25 per item) or restitution for missing items) • Alcohol container violations such as an open container in a public area ($50) • Improper moving procedure ($50) • Quiet hour violation ($25) • Major alcohol violations such as possession of a multiple serving container of alcohol ($100) • Behavior or conduct inappropriate to a community environment such as public urination ($50) • Failure to comply with the request of a College Official (including failure to produce Elmira College ID, producing false identification or information) ($100) • Abusive language directed toward a College staff member ($100) • Multiple violations ($50) • Improper check-out ($150) • Removal of screens or windows will be charged to student(s) responsible through a Damage and Vandalism Report Early Arrival-Late Departure • Early arrival or late departure from College without proper authorization ($200) Appeals Procedure for fines: Within ten days of being notified of being fined, the student may appeal to their RLC in writing. If not satisfied with their decision, you may take it to a Committee consisting of the Judicial Board Chief Justice, the Associate Chief Justice, and the Judicial Board Advisors. Appeals may be filed on the following grounds: 1. That the staff failed to observe the fine procedures listed above. 2. That the fine imposed was inappropriate for the offense. 3. That new information has appeared subsequent to the initial meeting which could have substantially affected the decision.
Summer-Holiday Discipline: During regularly scheduled breaks in the academic year (i.e. Thanksgiving and term breaks) and during the summer sessions, the Vice President of Enrollment Management and-or designated representative reserve the right to make disciplinary decisions without recommendations from the formal discipline groups that ordinarily function through the academic year. During these time periods, especially the summer, students are defined as individuals who have previously been enrolled at the College and who have not graduated or otherwise formally terminated their academic work, or are new students who would normally be anticipated to be students during the next formal academic session. Students, as defined by this section, might be anticipated to be on campus for reasons such as: employment, a participant or helper at a special College-sponsored program, renting a residence hall room, or having been given permission to use a room for a specific time period, etc. If necessary, the Vice President of Enrollment Management, or a designated representative, will further define student status.
Appendix Non Discrimination Statement In compliance with Title IX of the Education Amendments of 1972, and the Age Discrimination Act of 1975, and other federal, state and local laws, Elmira College does not discriminate on the basis of age, color, race, gender, sexual orientation, religion, national origin, or disability in any phase of its employment process, and of its admission or financial aid programs, or any aspects of its educational programs or activities. Dr. Robert Ruble, Vice President for Finance and Administration, is the individual designated by the College to coordinate its efforts to comply with Title IX, the Age Discrimination Act, and other applicable equal opportunity regulations and laws. Section 504 of the Rehabilitation Act of 1973: In compliance with Section 504 of the Rehabilitation Act of 1973, Elmira College prohibits discrimination on the basis of physical or mental disability. Questions or concerns regarding the College’s obligations under Section 504 and Title II of the Americans with Disabilities Act of 1990 (ADA) should be directed to Mrs. Carolyn Draht, Assistant Registrar and Director of Accessibility Services. Vice President Julie Baumann ’75, Vice President of Enrollment Management, is the individual designated by the College to coordinate its efforts to comply with Section 504 of the Rehabilitation Act of 1973. In compliance with The Crime Awareness and Campus Security Act of 1990 as amended in 1992 and 2000, the Elmira College Safety and Security Report is published annually and provides detailed information about the Elmira College Security Staff, relationships with local, state and federal law enforcement agencies, crime prevention education programs, procedures for reporting crimes and other emergencies, campus resources for victims of assault, including sexual assault, fire safety, and general campus safety. Statistics concerning crimes on campus for the most recent three calendar years are included in this report. A copy of the Elmira College Safety and Security Report is provided to each student by campus mail by October 1st of each year and additional copies can be obtained at Campus Security on the terrace level of Tompkins Hall. In compliance with Article 129-A of New York’s Education Law, the Advisory Committee on Campus Security will provide on request all campus crime statistics as reported to the United States Department of Education. These statistics can also be obtained online by going to www.ope.ed.gov/security/. Graduation rate and transfer out data from Elmira College is available upon request in the Office of the Registrar.
Drug-Free Environment Policies and Procedures I.
Policy: The College is committed to the development and maintenance of a drug-free environment and, in accordance with the federal Drug-Free Workplace Act of 1988 and the Drug-Free Schools and Communities Act Amendments of 1989, prohibits the unlawful manufacture, distribution, dispensation, possession, or use of alcohol or a controlled substance in or on Elmira Collegeowned or controlled property. Each year, the College will remind all faculty, staff, and student employees of this policy. II. Guidelines and Procedures: A. Maintenance of a Drug-Free Environment: Elmira College will establish and maintain a drug-free environment by providing ongoing drug and alcohol awareness information for all members of the College community and by implementing and enforcing this policy. 1. The College’s Clarke Health Center will offer ongoing drug education and awareness programs for the College community; schedules and locations of meetings will be publicized in College media. 2. The Health Center will also distribute drug and alcohol abuse information materials, including information on the health risks of drug and alcohol abuse, the criminal sanctions that apply to various drug and alcohol-related offenses, and rehabilitative services available in the area.
3. Every faculty member, student employee, and staff member, including those newly hired, will be notified of this policy. B. Compliance as a Condition of Employment: In order to permit federal funding in support of any aspect of college activity, compliance with the provisions of this policy shall be a condition of employment, including student employment, at Elmira College. C. Employment Obligation for Notification of Conviction: In compliance with federal regulations, any faculty member, staff member, or student employee convicted of violating any criminal drug or alcohol-related statute in and on Elmira Collegeowned or controlled property shall provide to the appropriate supervisor or Executive Officer, notification, preferably written, of such conviction, including any resultant conditions, within five days of convictions. Student employees shall notify the student employment office. The supervisor, Executive Officer, or student employment official, having knowledge of receiving notification of a conviction shall immediately provide, in writing, notice to the Director of Personnel (or designee). D. Employer Obligation for Notification of Convictions: The College shall notify the appropriate federal contracting agency, if applicable, within ten days of receipt of notice of any individual’s conviction as described in “C” above. E. Sanctions for Violation or Non-Compliance: Sanctions will be applied in accordance with relevant provisions of the Faculty Handbook, Employee Handbook, or the Student Handbook, within thirty days of notifying the College of conviction. Appropriate action will be taken by the College; possible sanctions include but are not limited to the following: warning, counseling, mandatory rehabilitation, suspension, and dismissal. The severity of the sanction will be proportional to the seriousness of the offense and will also take into consideration the faculty member’s, staff members, or student employee’s fitness or lack of fitness to perform duties.
Family Educational Rights and Privacy Act of 1974 Implementation Guidelines – An amendment to the Elementary and Secondary Education Act of 1965, signed by the President on August 21, 1974, and enforceable after November 19, 1973, provides for the access by parents and students under eighteen, or students themselves if they are older than eighteen, or enrolled in a college or university, to certain school-college records. On June 17, 1976, the rules and regulations applying to the Family Educational Rights and Privacy Act of 1974, section 438 of the General Education Provisions Act, became final. The principal effects of this law and an amendment passed on December 13, 1973, as they relate to Elmira College, are as follows: According to the provisions of the Act, records not available to student inspection include parents’ financial statements, confidential letters, and recommendations written before January 1, 1975, and confidential law enforcement records. An educational record does not include records written by physicians, psychiatrists, or psychologists for treatment purposes. Section 438(a) gives students “the right to inspect and review” all official records and files “intended for school use or to be available to parties outside the school.” This section further provides that the College must respond to such requests within 45 days and that the College must provide “an opportunity for a hearing to challenge the content” of these records. The December 13th amendment provides that “the privacy notes and other materials, such as a teacher’s daily record book created by individual school personnel…as memory aids…” would not be available so long as they are not revealed to third parties. This section does not give the right to challenge the method of arriving at grades. Section 438(b) requires that we obtain the student’s permission for our release of any “personally identifiable records for files,” except such information as is normally in directories and programs, to any agency or organization other than: 1. To other College officials, including faculty members and administrators within the college who have been determined by the College to have legitimate educational interests; 2. To officials of another college in which the student seeks or intends to enroll; 3. To authorized representatives of:
a. The Comptroller General of the United States b. The Secretary of Education, or c. State educational authorities; 4. In connection with financial aid for which a student has applied or which a student has received; Provided, that personally identifiable information from the education records of the student may be disclosed only as may be necessary for such purposes as: a. To determine the eligibility of the student for financial aid, b. To determine the amount of the financial aid, c. To determine the conditions which will be imposed regarding the financial aid, or d. To enforce the terms of conditions of the financial aid; 5. To State and local officials or authorities to whom information is specifically required to be reported or disclosed pursuant to State statute adopted prior to November 19, 1974; 6. To organizations conducting studies for, or on behalf of, educational agencies or institutions for the purpose of developing, validating, or administering, predictive tests, administering student aid programs, and improving instruction; Provided, that the studies are conducted in a manner which will not permit the personal identification of students and their parents by individuals other than representatives of the organization, and the information will be destroyed when no longer needed for the purposes for which the study was conducted; the term “organizations” includes, but is not limited to, Federal, State, and local agencies; and independent organizations; 7. To accrediting organizations in order to carry out their accrediting functions; 8. To parents of a dependent student, as defined in Section 152 of the Internal Revenue Code of 1954. 9. To comply with a judicial order or lawfully issued subpoena; Provided, that the educational agency or institution makes a reasonable effort to notify the parent of the student or the eligible student of the order or subpoena in advance of compliance therewith; and 10. To appropriate parties in a health or safety emergency if knowledge of the information is necessary to protect the health or safety of the student or other individuals. The College must obtain the student’s permission to send information to any other third parties. The College is permitted to reply to a subpoena, but must make reasonable effort to notify the student in question that we are doing so. Section 438(b) (4) provides that persons identified in Section 438(b) who desire access to the records of the student shall be “required to sign a written form which will be kept permanently with the file of the student, but only for inspection by the student, indicating specifically the legitimate educational or other interest that each person, agency or organization has in seeking this information.” This subsection further provides that personal information shall be transferred to a third party on the condition that such party will not permit any other party to have access to such information. The following guidelines will be followed: 1.
2. 3. 4.
All students registered with the Office of Career Services should give blanket, written permission on forms we provide to send their placement folders, including copies of transcripts, to all employers or graduate or professional schools requesting such information. Students participating in intercollegiate athletics will be asked to give blanket permission to send information necessary for us to respond to the NCAA eligibility forms. Students will be given the option of signing a release in the event the College needs to respond to some request. When a request for information is received from a third party, unless the student has already given blanket permission to release this information, we will have to obtain written permission prior to release of the information. The student’s file or transcript will include a list of all third parties to whom copies have been sent. We will place in every student folder, housed in the Office of the Vice President of Enrollment Management, a form on which individuals inspecting the folder (including the student) must record their name, the date, and a brief reason for looking at the folder. These would be kept in the folder or attached to the permanent record card. The following statement will be placed on the outside of every credential file and on a note attached to any other personally identifiable information sent to third parties. “This information may not be shown to another party. It is for your personal use
only.” College attorneys advise that in using the statement, the College meets its obligation regarding fourth party access. 6. Students who request copies of information in their credential files must make such a request in writing on a form designed for that purpose. A copy of the form will be placed in the folder. Students will be charged for copies. 7. In relation to admission, a student is defined as such only after registering for the first time. At that time, the student would have the rights given in the law. 8. Grade reports and notification of disciplinary actions shall continue to be sent to parents or guardians of dependent students. 9. The Academic Vice President is designated as the person to whom the student goes for a hearing on academic matters. If a conference cannot resolve the issue, the Educational Standards Committee will be the appeal group. The Vice President of Enrollment Management is designated as the person to whom the student goes for a hearing on disciplinary or other student life matters. If a conference cannot resolve the issue, the Discipline Committee will be the appeal group. 10. In no case will students have access to any other information regarding their parents’ economic status without the written consent of the parents. Directory Information The College will, at its discretion, publish the following “directory information,” allowable by the Act, and for which written student consent is not required: 1. Student name 2. Major field of study 3. Degree program 4. Dates of attendance 5. Degree(s) received 6. Academic honors 7. Mailing address 8. Permanent address 9. Telephone number 10. Date of birth 11. Place of birth Students may withhold Directory Information by notifying the Registrar in writing by August 15th for Term I of any year for continuing students, and by December 15th for Term II. Requests for non-disclosure of Directory Information will be honored by the Institution for only one academic year; therefore, authorization to withhold Directory Information must be filed annually in the Office of the Registrar, McGraw Hall, Room 113, (607) 735-1895. In case of graduating students wishing to have Directory Information withheld subsequent to their graduation, a request for non-disclosure should be filed at the time of graduation.
Procedures for Requests by Individuals with Disabilities for Access to Programs and Activities Elmira College, founded in 1855, has buildings that may not be accessible to individuals with disabilities. It is the policy of Elmira College to provide to individuals with disabilities, access to programs and activities normally scheduled in non-accessible areas through the process of relocating programs and activities to an accessible area. To facilitate this process of relocation, the following procedures are provided for receiving requests for access to programs and activities by individuals with disabilities. It is the responsibility of each office named to develop specific reasonable and timely accommodations to individuals requesting such reasonable accommodation.
Academic Programs and Activities
Individuals with disabilities should be aware that academic programs and activities scheduled in Watson Fine Arts Building, Carnegie Hall, Gillett Hall, and Terrace Level of McGraw and on upper floors of Fassett Commons, Kolker Science Building and Harris Hall are not accessible. Requests for academic programs and activities to be relocated should be made to: Office of the Registrar McGraw Hall, Room 113 (607) 735-1895 Such requests should be made with reasonable notice. Administrative Programs and Services Individuals with disabilities should be aware that administrative programs and services scheduled on the second floor and terrace level of McGraw Hall, and the second and third floors of Hamilton Hall are not accessible. Requests for administrative programs and services to be relocated should be made to: Director of Accessibility Services Mrs. Carolyn Draht McGraw Hall, Room 113 607-735-1857 Such requests should be made with reasonable notice. Housing Individuals with disabilities should be aware that accessible housing will be made available. Requests for accessible housing should be made to: Director of Accessibility Services Mrs. Carolyn Draht McGraw Hall, Room 113 607-735-1857 Due to the nature of our residential campus, requests for accessible housing should be made as early as possible after admission has been granted and at least ninety days prior to the beginning of the term in which accessible housing is first requested. Request for Special Housing Based on Medical, Psychological or Physical Disability A student seeking special accommodations in housing due to a disability of any kind must make a request for housing accommodations in writing. The “Special Housing Request Application,” available from Carolyn Draht, Director of Accessibility Services, in McGraw Hall, Room 113, must be submitted by the following deadlines:. • By December 1 if you will be requesting a special housing accommodation for Term II of the current academic year; • By February 15 if you will be participating in the Room Selection process in March or April for the next academic year; • By March 1 if you will be requesting a special housing accommodation for Term III of the current academic year. The application must identify the specific housing accommodations you will be requesting and include the following documentation standards. Please indicate in your letter if this documentation is already on file with the Director of Accessibility Services. The Director and Compliance Officer will review the documentation to ensure that it provides the required information.
1. A diagnostic statement, including the date of the most recent evaluation along with the diagnostic criteria or tests used. 2. The documentation must also provide the treatments, medications, devices, or services currently prescribed. 3. The documentation must detail the current impact of the condition and the expected duration, stability, or progression of the condition. 4. The credentials of the diagnosing professional must be included. 5. The application must provide a clear description of the recommended housing configuration and connect the recommendation to the impact of the condition. 6. A list of alternatives must be provided. The Assistant Dean of Student Life and the Director of Accessibility Services will review requests considering, but not limited to, the severity of the condition, timing of the request, and feasibility and availability of space. The following questions will be considered: 1. Is the impact of the condition life threatening if the request is not met? 2. Is there a negative health impact that may be permanent if the request is not met? 3. Is the request an integral component of a treatment plan for the condition in question? 4. What is the likely impact on academic performance if the request is not met? 5. What is the likely impact on social development if the request is not met? 6. What is the likely impact on the student’s level of comfort if the request is not met? 7. Was the request made with the initial housing request? 8. Was the request made before the deadline for housing requests for the term in question? 9. Is space available to meet the student’s need? 10. Are there other effective methods that would achieve similar benefits as the requested configuration? 11. How does meeting this request impact housing commitments to other students? The above criteria need to be met in full for requests to be considered. Please see Carolyn Draht in McGraw Hall, Room 113, if you have any questions. Sign Language Interpreting Policy Sign language interpreting accommodations involve a large commitment of institutional revenues. Students receiving this accommodation will adhere to the following guidelines: A student with a hearing impairment must submit a written request to the Director of Accessibility Services for a sign language interpreter for each term the accommodation is requested. This request must include the name, number and section number, days of the week, and time of day for each class. Any change in schedule, either to add or delete accommodations, must be requested in writing to the Director of Accessibility Services. If a student is unable to attend class, a twenty-four hour notice to the Director of Accessibility Services or sign language interpreter(s) is required. If a student does not show up for class, the sign language interpreter(s) will leave the class fifteen minutes after the class starts. If a student has three or more recorded “no-shows,” his or her accommodations may be suspended. The student will immediately notify the Director of Accessibility Services in writing if a sign language interpreter is unsatisfactory (i.e. unsatisfactory ability to sign or caption, tardiness, absenteeism, unprofessional behavior, etc.) No-Show Policy Failure to provide twenty-four hour advance notice of non-attendance is considered a “No-Show.” To give advance notice a student may: Contact the Director of Accessibility Services at (607) 735-1857 or at email@example.com.
Failure to provide twenty-four hour notice will result in the following actions: 1. First “No-Show” Per Class, Per Term: Written Warning 2. Second and Subsequent “No-Show” Accommodations will be temporarily suspended and a letter will be sent to the student informing the student of the policy and the appropriate procedures. Accommodations will remain suspended until the student makes an appointment to meet with the Director of Accessibility Services. Charges for the “No-Show” accommodations may be added to the student’s tuition bill for the second and subsequent “No-Show” occurrences.
Grievance Procedures Section 504 Complaint Procedure Any student who believes that he or she has been discriminated against with respect to, access to or participation in the College’s educational programs or activities based on a disability protected by Section 504 of the Rehabilitation Act, may utilize the following complaint procedure. Student complaints of disability-based harassment may be made under this complaint procedure or under the Harassment policy complaint procedure outlined in this Handbook. 1. Our objective as an organization is to resolve conflicts to the satisfaction of all parties involved through informal, internal mechanisms whenever possible. In accordance with this objective, the initial procedure to resolve a complaint of discrimination is to schedule a conference with the Director of Disability Services to discuss a specific complaint, and if possible, reach an informal resolution. 2. Should the informal conference fail to produce a resolution, the complainant must send a written statement of the complaint to the Section 504 Compliance Officer. This statement must include whatever information the complainant believes is necessary to support the claim of discrimination. 3. A hearing will be held upon receipt of written notification of the complaint. The Hearing Committee shall be composed of the Section 504 Compliance Officer, who shall be the Chairperson of the Committee, and two persons from the Elmira College community selected by the President of the College. Reasonable notice shall be given to the complainant of the time and place of the hearing. 4. At the meeting of the Hearing Committee, the written complaint shall be considered. The Committee and the complainant may call witnesses and shall have the right and opportunity to question any witness, provided such questions are within the scope of the inquiry. The Committee may have access to all information and details necessary to make a judgment in the matter; however, all information upon which the decision will be made must be presented at the hearing. The complainant may be present and may be accompanied by an advisor from members of the full-time College community. The Committee may seek advice from the College’s attorneys. 5. The Hearing Committee will reach a decision which must be based on findings of fact determined solely from the information presented at the hearing. The decision shall be written and shall include the findings of fact. The Committee shall rule either that the complaint is not supported by the facts or recommend remedial action to the appropriate Executive Officer. The complainant and respondent and the appropriate Executive Officer will receive a copy of the findings of fact and of the decision. 6. The appropriate Executive Officer shall consider the Committee’s decision and recommendation and the evidence presented to the Committee. The Executive Officer may either accept, reject, or modify the Committee’s determination within twenty days of receiving it. 7. If the complainant or the accused is dissatisfied with the Executive Officer’s decision, he or she may appeal to the President within ten business days. Within thirty days of receipt of the appeal, the President shall issue a determination accepting, rejecting, or modifying the Executive Officer’s determination. In so doing, the President will consider the Committee’s decision, the Executive Officer’s decision, and the information presented to the Committee. The President’s decision is final.
Title IX Complaint Procedure Any student who believes he or she has been discriminated against with respect to access to or participation in the College’s educational programs or activities on the basis of his or her sex, may utilize the following complaint procedure. Student complaints of sexual harassment may be made under this complaint procedure or under the Harassment Policy Complaint Procedure outlined in this Handbook. 1. A conference should be scheduled with the Elmira College Title IX Compliance Officer, Elmira College, Elmira, New York 14901, phone (607) 735-1802, Office – Room 211 McGraw Hall. At that meeting, the nature of the complaint will be discussed and an informal resolution will be reached if possible. 2. Should this informal conference fail to produce a resolution, the complainant shall send to the Title IX Compliance Officer a written statement of the complaint. This written statement must include whatever information the complainant believes is necessary to support the complaint. 3. Upon receipt of written notification of the complaint, a hearing on the complaint will be held. The Hearing Committee shall be composed of the Title IX Compliance Officer, who shall be Chairperson of the Committee, and two persons from the Elmira College community selected by the President. 4. At this hearing the written complaint shall be considered. The Committee, complainant, and respondent may call witnesses and may have access to all information it deems necessary to make a judgment in the matter. The complainant may be present and may be accompanied by an advisor from the full-time members of the College community. The Committee may seek advice from the College’s attorneys. 5. The Hearing Committee will reach a decision which must be based on findings of fact determined solely from the information presented at the hearing. The decision shall be written and shall include the findings of fact. The Committee shall rule either that the complaint is not supported by the facts or recommend remedial action to the appropriate Executive Officer. The complainant and respondent and the appropriate Executive Officer will receive a copy of the findings of fact and of the decision. 6. The appropriate Executive Officer shall consider the Committee’s decision and recommendation and the evidence presented to the Committee. The Executive Officer may either accept, reject, or modify the Committee’s determination within twenty days of receiving it. 7. If the complainant or the accused is dissatisfied with the Executive Officer’s decision, he or she may appeal to the President within ten business days. Within thirty days of receipt of the appeal, the President shall issue a determination accepting, rejecting, or modifying the Executive Officer’s determination. In so doing, the President will consider the Committee’s decision, the Executive Officer’s decision, and the information presented to the Committee. The President’s decision is final.