8.3
Repeats, Remedial, Incompletes, Transfer Credits, and Withdrawals Transfer students must meet the same satisfactory academic progress requirements and maximum enrollment limits as other students. Only transfer hours needed to complete the declared degree will be accepted. Repeated courses, remedial and non-credit courses, incomplete courses, and courses from which you have withdrawn after drop and add periods are also included as semester hours attempted. Failing grades (F) are included in the GPA calculation. Withdrawals (W) are not used in the GPA calculations. Incomplete grades (I) are not factored into the GPA until a letter grade is recorded. Grade changes will be recognized when they occur. Retroactive reinstatement of aid will not be considered unless the grade change is officially posted by the last day of classes and funds are still available. Withdrawal from the College is not considered making satisfactory progress. Students will be financial aid eligible for up to 30 credit hours of Remedial (Developmental) coursework. Remedial courses do not have to be counted as hours attempted.
8.4
Maximum Time Frame The maximum timeframe a student is eligible for financial aid is 150% of the published length of educational programs. Most baccalaureate degrees require a minimum of 125 semester hours and associate degrees a minimum of 65 semester hours. Therefore, a student working toward a bachelor’s degree is eligible for financial aid up to 187.5 semester hours attempted. A student working toward an associate degree is eligible for federal aid up to 97.5 semester hours attempted.
8.5
Financial Aid Probation Students who fall below the required grade point average or completion ratio for attempted hours for maintaining satisfactory academic progress at the end of each academic year will receive written notification of probation which will include conditions for the probationary period. SAP will be monitored at the end of each academic year. Students with academic deficiencies will be monitored closely and should adhere to the conditions surrounding their probationary period (See Quantitative and Qualitative measures above). At the end of the probationary period should the student’s; GPA fall below the required cumulative grade point average or they have not successfully passed a minimum of 67% of their credit hours attempted during the preceding fall and spring semesters, they will be placed on Financial Aid Suspension. Note: Financial Aid Probation will not stop funding, but serve as a warning to encourage successful academic progression and give the student avenues to correct academic difficulties.
Financial Aid Suspension Failure to make Satisfactory Academic Progress upon the end of the probationary period will result in Financial Aid Suspension. The student will be denied all types of federal and state aid (grants, work study and loans) until the deficiency has been removed. Financial aid, once lost, cannot be reinstated retroactively for previous semesters. Expenses incurred while a student’s aid is suspended must be paid by the student. This policy applies to all students at Edward Waters College receiving Financial Aid. Appeal Procedures Students who fail to make satisfactory academic progress due to extenuating circumstances (divorce of a parent or spouse, death of an immediate family member or severe medical or financial problems for example) may appeal. Appeals and any supporting documentation must be submitted in writing and will be forwarded to the Appeals Committee. Students will be notified in writing no later than ten days after the Committee has rendered a decision. The deadlines for receiving submission of appeals are as follows:
EWC Catalog 2010-2012 Page 50