2013-14 BGSU Student Handbook
The BGSU Student Handbook for the 2013-14 academic year.
2013-2014 1 Fall 2013 Welcome to another exciting year at Bowling Green State University! The University’s Core Values are important to your experience at BGSU and you will have opportunities to engage your classmates in discussion and interactions that are informed by these values. Intellectual and personal growth, collaboration, respect for one another, creativity and innovation, and pursuit of excellence should all shape your daily life on campus. Whether it is in a class, student organization, residence hall, dining facility or on an athletic field, the University’s Core Values should help to form your experience here at BGSU. Make the most of your year by working diligently on your academic endeavors and, when appropriate, taking time to become involved in the co-curricular life of the University. The faculty will challenge you to excel in the classroom, your primary purpose for enrolling at BGSU. In addition to your academic experience, you will find opportunities to learn outside the classroom. Through interactions with your peers and University staff, you will be exposed to new perspectives, lifestyles, and approaches to learning. The policies and procedures outlined in this Student Handbook will provide you with information on how to be a responsible member of our community. In addition, this book contains helpful information on many of the programs and services available to make your year as successful as possible. Take advantage of the programs and services available to you, get involved and make BGSU your own! Best wishes and ROLL ALONG! Note: Bowling Green State University is committed to providing equal educational opportunity. The University provides access to educational programs and activities without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran shall be reported by SES to the Office of Equity and Diversity, to the Office of Disability Services, or to the Office of the Dean of Students for investigation and resolution. The Office of Equity and Diversity, 204 University Hall, BGSU, is responsible for University compliance with Title IX, Section 504. Disability Services, 413 South Hall, is responsible for compliance with the Americans with Disabilities Act. If the respondent is a student, all complaints should be reported to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843. Division of Student Affairs 107 Conklin North 1001 East Wooster Street Bowling Green, Ohio 43403-0160 Phone: 419-372-2147 Fax: 419-372-8150 email@example.com www.bgsu.edu/offices/sa 2 A University of Distinction As a BGSU student, you will be challenged, inspired and encouraged. Welcome to Bowling Green State University. We want you to graduate from BGSU with more than a diploma; we want you to graduate with a full understanding of what it means to be a well-informed citizen who participates fully in society. BGSU graduates are critical and constructive thinkers, as shown by proficiency in investigating and making connections. > To Inquire > To Solve Problems Creatively > To Examine Values BGSU graduates communicate effectively, as shown by proficiency in writing and making presentations. > To Write > To Present Through personal character and values, BGSU graduates demonstrate effective social interaction, as shown by proficiency in participating and leading. > To Participate > To Lead What you need to know… As a BGSU student, you have the right to expect an education that will allow you to develop these proficiencies. You also have the responsibility to conduct yourself in a manner that allows each member of our campus community the opportunity to achieve distinction. 1. Bowling Green State University is committed to providing a safe and secure campus through our Public Safety program. Protect yourself and others by being familiar with the areas addressed, such as: > Campus escort service > Residence hall security procedures > Crime prevention > Sexual offenses > Drug and Alcohol Policies: These policies are strictly enforced and there are detailed consequences—including possible suspension—for students who violate the policies. 2. You are expected to abide by the BGSU Codes of Academic and Student Conduct. Some areas that are addressed: > Cheating > Plagiarizing > Physical abuse > Harassment > Disorderly conduct > Disruption or obstruction of University activities or functions > Property damage > Theft > Disciplinary and appeal procedures for violations 3 3. You should be familiar with BGSU Policies and Procedures. Ignorance of a policy will not excuse you if you violate a policy. Some areas that are addressed: > Registering bicycles and cars > Managing parking > Cancellation of classes > Class attendance requirements > Hazing > Network and computer policies > Racial, ethnic and sexual harassment > Space and facilities reservations 4. You are expected to abide by BGSU Community Living Standards. Some areas that are addressed: > Who must live on campus > What items are allowed in your room > What items are not allowed in your room > Quiet hours > Damage to residence hall property > Fire safety policies > Safety and security > Student conduct and appeal procedures for violations Each of the above areas is carefully detailed in this Student Handbook. We strongly encourage you to take the time to review these documents. If you ever have a question about a policy or procedure, please do not hesitate to contact the Office of the Dean of Students at 419-372-2843 for assistance. A University of Values Bowling Green State University aspires to be the premier learning community in Ohio, and one of the best in the nation. Through the interdependence of teaching, learning, scholarship and service, we will create an academic environment grounded in intellectual discovery and guided by rational discourse and civility. Central to the BGSU experience is a focus on the University’s five core values: > We respect one another and foster diversity and a culture of inclusion. > We collaborate with each other and our community partners in the region, the State of Ohio, the nation and the world. > We promote intellectual and personal growth through curricular and co-curricular efforts. > We foster an environment of creativity , innovation, and entrepreneurism. > We expect excellence in all we do. These values shape every curricular and co-curricular activity throughout the campus to create an educational environment that is rich and rewarding. You have embarked on a journey of self-discovery to define your own values and discover your place in the world. A University of Tradition As a BGSU student, you are a member of a community that is over 100 years old. Falcons are a proud and loyal group—we embrace our heritage and traditions while reaching for new possibilities. History Established in 1910 as a teacher-training institution, Bowling Green Normal College held its first classes in 1914. There were 303 students enrolled and 21 faculty members. The first bachelor’s degrees were awarded in 1917. In 1929, Bowling Green expanded to provide four-year degree programs in the College of Education and the College of Liberal Arts. The College of Business Administration and graduate programs were added in 1935, the year in which Bowling Green attained full university status. In 1947, the Graduate School was formed and BGSU awarded its first doctoral degree in English in 1963. Today, the University boasts eight colleges, 200 undergraduate majors and programs and 20,000 students. BGSU Falcon In 1927, the Daily Sentinel-Tribune sports editor, Ivan “Doc” Lake, originated the Falcon mascot for BGSU teams. He thought the nickname fitting because it was indicative of a powerful bird that was small in stature, its coloring represented the Bowling Green school colors, and like the athlete, the falcon goes through a long period of training before battle. 4 In the 1960s, Jim Fowler, Marlin Perkins’ assistant on “Wild Kingdom,” was invited to bring his falcons to Bowling Green for a halftime performance. To be assured that the halftime show would run smoothly, Fowler took his falcons for a dry run at the stadium. It was a good thing he did! Falcons, being fighting birds, attack anything that is airborne. In this case, when released, the falcons began attacking the flags. Thus, when the audience viewed the falcons at halftime, the birds were hooded so they would not see the flags. So much interest was generated that BGSU soon obtained its own falcons, which were kept at a small house on Troup Street. Student trainers always brought the falcons out on the field during the halftime shows. Often the birds would fly away and get lost. The next to last falcon flew away during a demonstration and was never found. The last falcon was donated to the Toledo Zoo where it could be kept in style. School Colors Professor Leon L. Winslow of the industrial arts department originated the school colors, burnt orange and dark brown. He first saw the striking color combination on a woman’s hat in the Toledo Union interurban trolley station and was taken by its appeal. His recommendation to the Board of Trustees that these colors be adopted was subsequently passed. Spirit Organizations President Frank J. Prout formed SICSIC on October 5, 1946. Membership consists of two seniors, two juniors and two sophomores. SICSIC is a secret spirit organization whose members remain anonymous until the end of their senior year. The group, which works in the early morning hours painting and erecting signs, is unique among campus organizations. The group’s purpose is to promote spirit and goodwill among students, faculty and staff. Spirit and traditions are also important functions of the BGSU dance team, cheerleading squads, Freddie and Frieda Falcon (the University mascots) and the Falcon Marching Band. The University Seal When faced with designing a seal for the new Normal College, Leon Winslow remembered that William Creighton had felt the new Normal College was the rising sun of a great new institution of learning. He therefore decided to pattern his seal after the State Seal of Ohio. It was, in contrast to the state seal, divided into four parts—the mountain range, the brilliant sun, the bundle of 17 arrows representing Ohio’s rank in the Union and the sheaf of wheat to signify the great agricultural industry of the state. Around the outside of the main design were printed the words “Bowling Green State Normal College.” Several changes in the lettering have taken place, as the State Normal College became a State College and finally a University. University Mace The mace, used as a weapon in medieval times, is employed today on many university campuses as a symbol of office. Designed and created by the late Harold L. Hasselschwert, then an assistant professor of art, the Mace of the President of Bowling Green State University bears symbols and figures representing three related categories of human culture: areas of learning, the vicissitudes of culture and the waxing and waning of human life. The Pendant The president of Bowling Green State University wears a silver pendant that symbolizes the values of the University: intellectual, spiritual and creative growth; learning community; inquiry and discovery; and collaboration and collective effort. The design, which mirrors the interconnectedness of the University, features three interlocking rings set inside a set of concentric rings and encircled on the outside by coils. In the center is a rutilated quartz sphere that resembles a mini-universe and represents the University’s global perspective. The design combines traditional with contemporary elements to reflect the mission of the University to have both a solid foundation while looking forward. The Logan Elm Standing by the northwest corner of South Hall is a seedling of the historic Logan Elm, which was brought to Bowling Green during World War II. Now approximately 30 feet tall, it is a symbol of a massacre that occurred in the spring of 1774. Mingo Chief Logan’s family was massacred, allegedly by a party of Caucasians under the pretext of retaliating for Native American murders. Logan sought revenge by making war and killing many settlers. Following a decisive battle, the Native Americans, except for Logan, were ready to surrender. During an historic peace treaty meeting, held under the large elm tree, Chief Logan delivered his eloquent speech on Native American relations. Songs of the University Forward Falcons Forward Falcons, Forward Falcons, Fight for victory. Show your spirit, make them fear it, Fight for ole Bee Gee. Forward Falcons, Forward Falcons, Make the contest keen. Shout up the fame of our mighty name And win for Bowling Green! 5 Ay Ziggy Zoomba Ay Ziggy zoomba zoomba zoomba Ay ziggy zoomba zoomba ze Ay Ziggy zoomba zoomba zoomba Ay ziggy zoomba zoomba ze Roll along you B.G. Warriors Roll along and win for B–G–S–U Ay Ziggy zoomba zoomba zoomba Ay ziggy zoomba zoomba ze Ay Ziggy zoomba zoomba zoomba Ay ziggy zoomba zoomba ze Alma Mater Alma Mater, hear us, As we praise thy name. Make us worthy sons and daughters Adding to thy fame. Time will treat you kindly, Years from now you’ll be Ever dearer in our hearts, Our University. From your halls of ivy, To the campus scene, Chimes ring out with gladness For our dear Bowling Green. When all is just a mem’ry Of the bygone days, Hear our hymn, dear Alma Mater, As thy name we praise. — Edith Ludwig Bell ‘51 City of Bowling Green Bowling Green State University and the City of Bowling Green enjoy a collaborative relationship. The city’s businesses, services and restaurants offer an array of attractions, from the charming historical downtown to impressive golf courses, antiques and the annual Black Swamp Arts Festival. Students, faculty and staff are proud to be a part of the community, as loyal consumers, as well as dedicated employees for many of the local businesses and organizations. BGSU faculty members also work closely with business owners and community members to improve businesses through advice and training. The City of Bowling Green offices are located at 304 N. Church St., (419-354-6204) or accessed online at www.bgohio.org. A University of Success Students first—that is the hallmark of the BGSU campus. All of us—faculty, administrators and staff—are sincerely dedicated to making your University experience successful and rewarding. To assist you in reaching your academic, professional and personal goals, the University offers a wide range of student and academic support services as well as services designed for student convenience. We are here to help and encourage you to contact any of the areas listed in this section. Academics Academic Colleges Bowling Green State University offers undergraduate programs in seven colleges. These colleges are: Arts and Sciences, Business Administration, Education and Human Development, Firelands, Health and Human Services, Musical Arts, and Technology. Undergraduate students who have not yet identified a specific major will enroll in Pre-Major Advising. Additional information is available on the web at www.bgsu.edu/colleges. Academic Degrees, Majors and Specializations BGSU offers more than 200 undergraduate degree programs and majors in seven undergraduate colleges. The University also offers a comprehensive selection of specializations, minors and certificate programs. Undergraduate students do not need to have decided on a major prior to beginning their academic program at BGSU. There is time for students to explore opportunities and options. There are many people on campus that can assist in exploring academic and career prospects; there is also information online at www.bgsu.edu/catalog about programs offered at the University. Academic Policies Policies have been developed to clarify academic related issues at BGSU. When a student has a question about changing from one college or major to another, grading policies or withdrawal from a course (or the University), answers to these, and other academic questions, can be found at www.bgsu.edu/catalog/Acad_policies/index.html 6 Academic Success Tips As a student at BGSU, you are responsible for progress toward your academic success. The day-to-day decisions that you make will have an impact on this success. There are a number of things that you can do to help you thrive in this academic environment. How well you follow these “tips” may determine your level of success both now and in the future. > Attend classes and take good notes. > Study every day; don’t wait until the last minute. > Manage your time wisely; a day planner/organizer will help you plan ahead. > Set realistic, positive, measurable goals. > Understand how you learn best. > Find a study environment that works for you. > Read your textbooks in small, manageable amounts. > Get involved with a group or organization that matches your values and interests. > Talk to people in your classes; find study partners or become part of a study group; get to know your professors. > Be an active participant in your education. > Seek the help of advisors and faculty, before a small problem becomes a crisis. Office of the Senior Vice President for Academic Affairs and Provost The Senior Vice President for Academic Affairs and Provost is the chief academic officer of the University and is responsible for administrative leadership in all academic programs and services. Academic Support Services Academic Advising Each student at the University may seek assistance from an assigned academic advisor. The advisor assists students in planning their schedules, checking their progress toward completing graduation requirements and helping them in the longrange planning of their programs. It is the student’s responsibility to contact the advisor; names and locations of advisors are available in the college offices and on a student’s MyBGSU portal (https:// my.bgsu.edu). Academic advising is available in each college office. Advising Services (101 University Hall) offers academic advising and major exploration for Pre-Major advising and UPAS students. College office locations are as follows: Arts and Sciences 205 Administration Building 419-372-2015 Musical Arts 1031 Moore Musical Arts Center 419-372-2181 Business Administration 253 Business Administration Building 419-372-2747 Pre-Major Advising 101 University Hall 419-372-8943 Education and Human Development 444 Education Building 419-372-7372 Technology 102 Technology Building 419-372-7581 BGSU Firelands 150 North Building Firelands Campus (Huron, Ohio) 419-433-5560 University Program for Academic Success 101 University Hall 419-372-8943 Health and Human Services 102 Health Center 419-372-8242 Center for International Programs 216 University Hall http://international.bgsu.edu 419-372-2247 The Center for International Programs provides a wide range of services for BGSU students, faculty, and staff and leads the University’s efforts towards further internationalization. Services provided to international students include admissions advising, international credential evaluation, orientation programming, and immigration advising. The Center also provides immigration support for the University’s international faculty and staff. The Center’s Education Abroad office provides information on a variety of study abroad programs sponsored by BGSU. Advisors are available to meet with students to discuss their academic interests and suggest destinations where they might best meet their educational goals. The Education Abroad office also assists students in finding financial aid to study abroad. Further, the Fulbright Program Advisor is located in the Center and is available to all U.S. domestic BGSU students, alumni, faculty, and staff to answer questions and guide applicants through the process. 7 Classroom Technology Services 118 Olscamp Hall www.bgsu.edu/cts 419-372-6993 Classroom Technology Services (CTS) provides a variety of services for students, staff and faculty. CTS’s Technical Services assists in the production of audio and video recordings by students and faculty and provides video and audio transfer services of non-copyrighted materials for a variety of analog and digital formats. CTS Audio/Video Distribution Services provides scheduling and delivery of technology equipment to the classroom including video projectors, laptop computers, and other A/V equipment. English for Speakers of Other Languages (ESOL) Program 218 East Hall www.bgsu.edu/departments/esl 419-372-8205 The English for Speakers of Other Languages (ESOL) Program serves non-native English-speaking undergraduate and graduate students with English language support. This support is provided in the form of English language proficiency testing, placement into supplementary English courses, supervision of progress through those courses, and informational services provided to students and faculty. Supplementary courses are offered in writing and grammar, speaking and listening, reading, and ITA (International Teaching Assistant) support. The goal of the ESOL Program is to help non-native English speakers succeed in their academic and professional future by supporting their English growth and development and to maintain the academic excellence BGSU demands of its students. Language Learning Center 303 University Hall www.bgsu.edu/llc 419-372-8146 The Language Learning Center (LLC) is a multimedia facility serving the departments of Romance and Classical Studies (ROCS), German, Russian and East Asian Languages (GREAL), and English as a Second Language (ESL). The Center is divided into four areas: a multimedia classroom; individual workstations; a group-study area; and a video-viewing area. The LLC provides students with an ideal study environment for intensive practice listening, speaking, reading and writing in foreign languages. The facility is open and fully staffed 60-plus hours per week during the academic terms. Learning Commons st 1 floor of Jerome Library bgsu.edu/learningcommons 419-372-2823 At the BGSU Learning Commons, you will find: Math & Statistics Tutoring Trained math and stats tutors are ready to help you with any math problem or concept as soon as you walk into the Learning Commons. The staff works closely with the Department of Mathematics and Statistics and the Department of Applied Statistics and Operations Research to ensure that course objectives are being met. Experience an ideal environment for study outside the classroom. Textbooks, calculators, and online resources are available while you study. Study Skills The Study Skills staff helps students to learn more effective study and textbook reading skills and apply these skills directly to their college courses. Students who have questions about study skills and textbook reading are invited and encouraged to make an appointment with our professional staff. Students should bring their textbook, syllabus, lecture notes, and available exams to the appointment. Subject Tutoring One-to-one or group study sessions are offered in courses across the curriculum. Tutors are your peers – students who have taken your course and received an “A”. The use of a tutor is an excellent way for you to augment your classroom learning experience and assist you in further understanding the course content. Please visit the Learning Commons website to view a list of current tutors and/or request a specific tutor from one of your courses. Writing Friendly and informed writing consultants provide in-person and online writing support for you from your first day on campus through graduation. The Writing staff is committed to the success of campus and community writers throughout various stages of their writing projects, with primary emphasis on the development of student writers. They will help with first-year 8 composition courses to writing in courses across your curriculum. To schedule a writing appointment at any stage in your writing process, call or visit the Learning Commons. Nontraditional and Transfer Student Services 16 College Park Office Building http://www.bgsu.edu/offices/ntss/ 419-372-8136 firstname.lastname@example.org Nontraditional and Transfer Student Services (NTSS) provides comprehensive services to nontraditional, transfer, and Veteran students who are just beginning their experience at BGSU or who may be returning after a significant break in their education. Students who because of work, family or other considerations require additional assistance are also served by this office. NTSS provides pre-admission advising, career and academic counseling, assistance in schedule planning, and coordinates prior learning assessment. The staff serves as valuable resources and advocates for these student populations as they plan and complete their academic programs. Pre-Major Advising 101 University Hall http://www.bgsu.edu/offices/advising 419-372-8943 This office provides academic advising and major exploration for students who have yet to declare a major or college. Professional advisors in Pre-Major Advising assist those students in learning more about their interests, abilities and values, and how to select an appropriate major. Advisors also help students plan their course schedule and explore different ways to get involved on campus as part of their overall education at BGSU. Registration and Records 110 Administration Building www.bgsu.edu/offices/registrar 419-372-8441 The Office of Registration and Records is responsible for maintaining students’ academic records and is the official source of information from the academic record. Services provided by the office include: > Maintaining the Undergraduate Catalog with the assistance of academic departments and colleges > Maintaining the University’s registration system and all student class schedules > Coordinating the release of student directory information > Coordinating the award of Advanced Placement Credit > Certifying completion of University requirements for graduation > Certifying enrollment for insurance purposes, student loans, or benefits under the Veterans’ Education and Social Security Acts. In addition, the office is responsible for: > Issuance of academic transcripts > Evaluation of transfer credit > Production of degree audit reports > Re-admission of former students > Admission of guest students > Certification of eligibility for participation in athletics and honor societies > Clarification of residency for tuition purposes > Processing of credit-by-exam > Various other academic functions related to students. For information related to these services, refer to the Undergraduate or Graduate Catalogs or contact the office. University Honors Program 209E Harshman Quadrangle www.bgsu.edu/offices/honors 419-372-8504 The University Honors Program is designed to meet the educational needs of serious, highly motivated students and to provide enrichment opportunities for the entire University community. The program offers special Honors classes, two optional Honors learning communities, an Honors Student Association and an intellectually challenging environment in which students will grow and learn. Honors students have special opportunities for academic challenge, interaction with other motivated students and Honors faculty and a more personalized educational experience. The Honors Program offers the support and atmosphere of a small liberal arts college focused on critical thinking and great ideas, within the framework of a large and diverse university community. 9 University Libraries William T. Jerome Library www.bgsu.edu/colleges/library Hours available online 419-372-2051 The William T. Jerome Library is the focal point of the academic community. The design, open stacks, reading lounges, and quiet study areas offer an atmosphere conducive to independent and group study. The library contains collections of more than six million items, including books, multimedia, journals, periodicals, microfilms, government documents, various electronic media, sound recordings and other materials. The University Libraries provide users with access to a wide variety of electronic databases, journals and reference sources both online in the library and remotely. The library also is a member of the statewide electronic library and information network, OhioLINK, which provides the BGSU community access to the collections of more than 88 public and private university libraries within the state of Ohio. A special feature of the OhioLINK system allows students to borrow books not owned by the University Libraries directly from other libraries in the state from any computer. These books are delivered to the Jerome Library or the BGSU Firelands Library within days of your request. Students can connect to both BGSU’s catalog and OhioLINK at www.bgsu.edu/colleges/library. A number of special collections are located in the Jerome Library. These collections include the Curriculum Resource Center (419-372- 2956), Music Library and Sound Recordings Archives (419-372-2307), Browne Popular Culture Library (419-372-2450), as well as the Center for Archival Collections and Historical Collections of the Great Lakes (419-372-2411). Students wishing to access special collections material should contact them directly as hours of operation vary. Campus Services and Programs Automatic Teller Machines ATMs are located in the Bowen-Thompson Student Union and in the lobbies of Founders Hall, McDonald Hall, and the Stroh Center. The Union also has two electronic banking full-service machines and a branch banking office for those students needing more than just cash from an ATM. The ATMs are available at all times and accept major bankcards. BG1 Card Services 130 Bowen-Thompson Student Union www.bgsu.edu/bg1card 419-372-4127 The BG1 Card is the official University ID and a necessity to everyday campus life. The BG1 Card is used for admittance to buildings and events, to access meal plan accounts as well as to make purchases with BG Bucks, a discretionary spending account. The BG1 Card website offers a complete list of locations that accept BG Bucks. BG1 Card Services is the location for ID production as well as customer service and support to students, faculty, and staff regarding the BG1 Card. BGSU Bookstore Bowen-Thompson Student Union http://bookstore.bgsu.edu Hours available online 419-372-2851 Toll-Free: 1-866-517-9766 The BGSU Bookstore has several locations, including: the Bowen-Thompson Student Union, the Firelands campus, an online store, and the Stroh Center. Merchandise includes: textbooks (i.e., new, used, in-store rentals, and eBooks), BGSU merchandise, technology products, recommended course materials, school and office supplies, and the latest best sellers. The Bookstore provides diverse scholarship programs to students and faculty. A portion of sales support the BowenThompson Student Union and all net income is invested in improvements that benefit the campus and community. The Bookstore offers a variety of unique features that include Bookstore Gift Cards, BG4Me Gift Registry, Frugal Falcon Approved deals, Microsoft software at academic prices, and Apple discounts. In addition, the Bookstore is the campus headquarters for commencement caps and gowns, diploma frames, class rings, and personalized graduation announcements. See http://www.bgsu.edu/offices/bookstore/page79179.html for more details on the Bookstore’s refund policy. MyBG Points customers earn points for every dollar spent at the BGSU Bookstore, Peregrine Shop, Ziggabyte, BGSU Firelands Bookstore, and our online store. MyBG Points can be redeemed for rewards including gift cards, clothing, and BGSU accessories. To sign up or view more details, visit http://www.bgsu.edu/offices/bookstore/ page79171.html. Accepted payment methods include Cash, Check, BG1 Card, Visa, MasterCard, Discover, American Express, Bookstore Gift Cards, and certain Financial Aid. The BGSU Bookstore's Financial Aid Opt-In Program allows financial aid recipients the opportunity to purchase their books from the BGSU Bookstore prior to receiving their refund check on the first day of each term. Refer to MyBGSU http://my.bgsu.edu for more information. 10 The BGSUChoose price comparison service not only allows students to see the Bookstore’s prices and the prices of four online competitors, it also helps students to order the books they need from any source, even if that is a source other than the BGSU Bookstore. To begin the BGSUChoose price comparison or to see a full list of your required textbooks, click on the yellow “Book List” button on your schedule. For more details on BGSUChoose, see http://www.bgsu.edu/offices/bookstore/page89936.html. We want your used textbooks. We buy your used books every week at the customer service area at the main entrance of the Bookstore. We also hold an end-of-term book buyback in the Multi-Purpose room of the Bowen-Thompson Student Union and at the front of the Firelands Bookstore. For more information, visit http://www.bgsu.edu/offices/bookstore/page78670.html. Student employees are a vital resource at the BGSU Bookstore. We are always looking for committed individuals to join our team. For additional information and to view current openings, visit http://www.bgsu.edu/offices/career/page75022.html. BGSU Dining 705 Ridge Street nd The Oaks Building, 2 Floor www.dineoncampus.com/bgsu 419-372-2891 When it comes to eating at BGSU, students can have what they want, when they want it. BGSU Dining offers a wide variety of locations to choose from with hours ranging from 7:30 a.m. to 2 a.m. Choices include a full-service bistro style restaurant and pub, convenience stores, Starbucks, Steak Escape, Marcos Pizza, Jamba Juice, residential retail dining, and Pinkberry as well as a Dunkin Donuts and two new state-of-the-art, LEED-certified, all you care to eat dining facilities. With nine different meal plans to choose from and multiple location options, students have the ultimate variety and flexibility. For assistance in choosing a meal plan, visit our website www.DineOnCampus.com/BGSU and choose My Meals Assistant. Bowen-Thompson Student Union 231 Bowen-Thompson Student Union www.bgsu.edu/offices/union 419-372-9000 The Student Union’s mission is to be the community center of the campus. The Student Union is home to the BGSU Bookstore, a food court, a restaurant, a pub, Starbucks™, PNC Bank branch, Stampers Mail & Copy Center, numerous lounges, the Hazel Smith Off-Campus Student Lounge, student organization offices, and meeting and event space. Career Center 318C Math-Sciences Building hire.bgsu.edu 419-372-2356 email@example.com > Career Exploration and Assessment > Cooperative Education and Internship Program > Job & Graduate School Search Services Career Center staff members help students explore career and major options; clarify academic, career, and life goals; gain practical, relevant experience through jobs, internships and cooperative education experiences; and search and apply to career (post-gradation) and graduate school opportunities.. The Career Center provides a wide variety of programs and services including: personalized career exploration appointments, vocational assessments, one-on-one job and internship search appointments, resume/cover letter assistance, mock interviews; employer panels; job and internship fairs; and printand web-based career planning and employment resources. WorkNet, the University’s centralized online job and internship database is accessible through your MyBGSU account. Use WorkNet to view and apply for positions and on-campus interviews. FOCUS is an interactive career exploration and planning tool, available through your MyBGSU account. It is designed to help students assess their interests, skills, values, and personality and explore occupations compatible with their personal qualities, preferences, and needs. The University Cooperative Education and Internship Program (419-372-2451; firstname.lastname@example.org) offers undergraduate and graduate students an opportunity to integrate classroom theory with practical, on-the-job experiences through work assignments with employers in business, industry, government, and the non-profit sector. 11 Center for Leadership and Sidney A. Ribeau President’s Leadership Academy 301 Bowen-Thompson Student Union www.bgsu.edu/leadership 419-372-9623 The Center for Leadership plays a critical role in helping students achieve the BGSU learning outcomes by teaching students how to engage others in action. Our programs help students understand that leadership is their ability to influence, show mutual respect, and develop a spirit of compromise and goal setting. The Center for Leadership encourages all students to explore and enhance their personal leadership skills and earn the BGSU Leadership Certificate. Counseling Center 104 College Park Office Building www.bgsu.edu/counseling 419-372-2081 Counseling services are available to currently enrolled BGSU students facing a variety of mental health and personal concerns. Some examples include: > > > > > > > > > > Depression Anxiety Relationship problems Academic struggles Concerns about physical or sexual assault Issues of grief and loss Body image concerns Sexual/gender identity issues Challenges with adjusting to college or leaving college Alcohol and drug use concerns Counseling is: > Confidential > Available at no charge to currently enrolled students > Offered individually or in small groups > Professional > Student focused > Collaborative > Effective Students can begin services by simply coming to the Counseling Center during Walk-In hours which are posted on-line. Most students are able to address their concerns within the Counseling Center’s brief therapy model. However in some situations, counselors may work with students to identify resources in the community better suited to meet their needs. Student organizations, departments, and instructors may also request a variety of educational presentations offered by the Counseling Center. Typical program topics include: > Stress management > Healthy relationships > Conflict resolution > Introduction to the Counseling Center > Signs and symptoms of mental illness > Eating disorders > Grief A wide array of educational materials and on-line screenings are available at the Counseling Center’s Web site. These materials include information about the services, programs, hours and staff of the Counseling Center, as well as information about a variety of mental health concerns. A counselor is always available during normal office hours to meet with students in crisis or to consult with students, faculty, staff, or parents who are concerned about the wellbeing of BGSU students. This counselor can be reached by calling or coming to the Center. 12 Disability Services 413 South Hall www.bgsu.edu/offices/sa/disability 419-372-8495 The mission of Disability Services (DS) is to provide equal access and opportunity to qualified students with disabilities. Our goal is to increase awareness of disability issues and provide opportunities for students with disabilities to fully integrate into the BGSU community. Disability Services staff encourage students to contact the office to discuss the eligibility process or with other questions they may have regarding disability issues as soon as they decide to come to BGSU. Please visit our website for the most recent information on a variety of topics related to disability in higher education. Information Technology Services 213 Hayes Hall www.bgsu.edu/its 419-372-7712 Information Technology Services within the Office of the CIO has established the Technology Support Center (TSC) as the central point of contact for questions regarding technology on campus. Further information about the Technology Support Center and ITS services may be accessed on the Web site at www.bgsu.edu/its/ Upon admission to BGSU, students receive a BGSU account that provides access to their BGSU email account and to MyBGSU, the campus Web portal. The campus Web portal is the primary means used to communicate selected academic and administrative information and also provides the mechanism for use of Blackboard/Canvas online courseware for instructional use. Computer labs located throughout campus provide access to technology for general computing applications. Information about ITS computer lab locations and hours is available at www.bgsu.edu/its/labs/ The Academic Resource Center, located in 103 Olscamp, is a resource available for use by BGSU faculty and students. The Academic Resource Center (ARC) promotes campus technology and general information technology (IT) literacy. They will help students help themselves, and aid them in understanding how various campus technologies can help streamline and improve their studies. ARC services may be referenced on the Web at www.bgsu.edu/arc. Intercollegiate Athletics Sebo Athletic Center www.BGSUFalcons.com 419-372-2401 BGSU offers intercollegiate competition in 18 varsity sports and holds membership in the Mid-American Conference and Western Collegiate Hockey Association. BGSU, one of 13 schools in the country to compete in NCAA 1-A football and Division I ice hockey and in men’s and women’s basketball, is committed to excelling both on the field and in the classroom. As a group, our student-athletes consistently have one of the highest, if not the highest, overall grade point averages of the conference institutions. Intercollegiate Athletics manages all athletic facilities, including Doyt Perry Stadium, Stroh Center, Sebo Athletic Center, Cochrane Soccer Stadium, Stellar Field, Meserve Field, Anderson Arena, and Whittaker Track. BGSU students receive complimentary admission to all athletic events by showing a valid student ID. Additionally, Athletics offers a variety of employment and volunteer opportunities in the areas of administration, facility operations, game operations, equipment operations, athletic communication/statistics, ticketing and sport operations. National Testing Center http://www.bgsu.edu/offices/sa/disability/ 419-372-7533 The National Testing Center is a component of Disability Services, and is located in 413 South Hall. The testing staff administers the following national testing programs for admission into undergraduate, graduate, and professional schools: ACT, GRE, LSAT, PRAXIS, MAT, and CLEP. Off-Campus Student Services 301 Bowen-Thompson Student Union www.bgsu.edu/offcampus 419-372-2843 Off-Campus Student Services (OCSS), a programmatic function within the Office of the Dean of Students, provides resources and services for off-campus and commuter students. The primary goals of the program include helping off-campus and commuter students to maximize their engagement with the University, providing programs and services to help students Â 13 Â understand their rights and responsibilities as citizens of the Bowling Green or surrounding community, and serving as an advocate for off-campus and commuter students issues and concerns. Specific examples of initiatives coordinated by OCSS include: dedicated space for off-campus and commuter students in the Hazel H. Smith Off-Campus Lounge located on the second floor of the Bowen-Thompson Student Union, oversight of the Commuter Assistant program, the annual Housing Fair, and a comprehensive web site with resources and information. Office of Campus Activities 401 Bowen-Thompson Student Union www.bgsu.edu/getinvolved 419-372-2343 The Office of Campus Activities (OCA) provides programs and services from admission through graduation to connect students and families to Bowling Green State University. By supporting over 300 registered student organizations, Fraternity & Sorority Life, Homecoming, Dance Marathon, and the University Activities Organization (UAO), OCA provides a variety of outof-class experiences for the campus community. OCA also oversees Parent and Family programs (i.e., the Falcon Parent & Family Association, Family Weekend, and Sibs N Kids Weekend) which provide an opportunity for students' families to participate in the collegiate experience. OCA encourages students and families to take advantage of these opportunities and to Get Involved! at BGSU. Office of Equity and Diversity 204 University Hall www.bgsu.edu/offices/oed 419-372-8476 The Office of Equity and Diversity monitors University compliance with federal and state equal opportunity and nondiscrimination laws and regulations. This includes monitoring institutional employment practices and procedures, as well as investigating and resolving discrimination and harassment complaints. The office conducts training programs and presentations on affirmative action, sexual and racial harassment and a wide range of diversity programs and workshops in order to ensure the most wholesome and productive learning and work environment for students, faculty and staff. Individuals who believe they have been unlawfully harassed or discriminated against are encouraged to contact the office. LGBT (Lesbian, Gay, Bisexual, and Transgender) Resource Center 318B Math Science Building http://www.bgsu.edu/offices/sa/oma/lgbtaq_resource_ center/ 419-372-2642 Our center's purpose is to provide service to the entire BGSU community through programming, education and support. We are located in 318B Math Science Building and have a variety of resources and services available, including a library of books and media. The LGBT Resource Center is a function of the Office of Multicultural Affairs. Office of Multicultural Affairs 318B Math Science Building www.bgsu.edu/offices/sa/oma 419-372-2642 The Office of Multicultural Affairs promotes diversity and inclusion through cultural enrichment programs, diversity education workshops, conferences and a variety of other events. Through its academic engagement and social integration programs the office supports the retention of diverse student populations. Through its inclusion programs, the office actively engages the campus and community in appreciating and valuing societyâ€™s rich diversity of racial, ethnic, country of national origin, age, disability, gender, sexual orientation, social class, religious affiliation and more. The Lesbian, Gay, Bisexual and Transgender (LGBT) Resource Center and the Ethnic Student Center are located within the Office of Multicultural Affairs. The LGBT Resource Center provides a variety of programs and resources while the Ethnic Student Center is a gathering place for diverse student groups and a place to find cultural resources. All students and the BGSU community are welcome to attend events, programs and use the resources made available or sponsored by this department. Office of Residence Life 470 Math Science Building www.bgsu.edu/housing 419-372-2011 The Office of Residence Life is responsible for all programs and services associated with living on campus: residence hall staffing, minority peer mentoring, housing of fraternities and sororities, residential-based educational initiatives, residential student governance, residential leadership programs, facility management, residential computing, housing administration and assignments, and residential conferences. The variety of educational, leadership and social opportunities provided by the Office of Residence Life are designed to further the academic, cultural and personal development of students living on campus. 14 Office of the Bursar 132 Administration Building 419-372-2815 www.bgsu.edu/offices/bursar email: email@example.com The Office of the Bursar is responsible for the following: > Ebilling (all tuition, fees and related charges) > Receipting of payments on accounts > Student account refunds > Installment payment plan > Student account counseling > 1098T tax reporting > Employer Reimbursement > Third-party and outside scholarship billings > Collection on past-due accounts and NSF checks Payments may be made on-line at www.bgsu.edu/offices /bursar/page25675.html or via toll free telephone (1-866-484-0436). MasterCard, Discover and American Express credit cards are accepted. A convenience fee will be assessed for these transactions. E-Check payments (debit to checking or savings accounts) may also be made on the web pages listed above. There is no fee associated with these payments. Check and cash payments are accepted at the cashier windows. Please make checks payable to BGSU. Our mailing address is: BGSU / Office of the Bursar / 1001 E. Wooster St., Bowling Green, OH 43403-0100. Students are encouraged to view their ebills regularly, and to understand when payments are due. Failure to pay bills by the stated due dates may result in the assessment of service charges and/or late fees, as well as holds preventing future registrations. Office of the Dean of Students 301 Bowen-Thompson Student Union www.bgsu.edu/offices/sa/deanofstudents 419-372-2843 The Office of the Dean of Students is designed to aid students’ total development with assistance for virtually any question, issue or problem. The office suite is home to: Student Conduct, President’s Leadership Academy/Center for Leadership, and Spirit Groups (cheerleading, dance team, Freddie & Frieda, and SIC SIC). Services offered by the Office encompass: crisis intervention, emergency services, off-campus student services, Undergraduate Student Government (USG) and Graduate Student Senate (GSS) advising. Division of Student Affairs 107 Conklin North www.bgsu.edu/offices/sa/vp 419-372-2147 firstname.lastname@example.org The Division of Student Affairs offers comprehensive programs and services that range from career counseling and health and wellness to student housing and dining services. These programs help create a positive living-learning environment for student success. The Office of Student Affairs serves as the lead administrative office for the division and the Vice President for Student Affairs, Ms. Jill Carr, and her staff are dedicated to putting education in action and to helping students succeed both in and out of the classroom. New Student Orientation & First-Year Programs 104K University Hall www.bgsu.edu/newstudent 419-372-0353 The Office of New Student Orientation and First Year Programs assists incoming students by coordinating programs, services, and resources designed to successfully prepare and support students in the undergraduate collegiate experience. Through active participation in programs, students are engaged in the campus experience and are introduced to strategies and resources that contribute to academic success, increase student persistence, and lead to timely degree completion. The following programs and services are designed specifically for first year students and allow them to become more connected to BGSU and more involved in their own learning: Student Orientation Advising and Registration (SOAR), Opening Weekend, Fall Welcome, First Year Success Series, successNET academic progress reporting, student retention efforts, and the Connections e-newsletters. 15 Postal Services Processing Center 101 Park Avenue Warehouse Hours: 8:00am to 5:00pm Mon-Fri www.bgsu.edu/postal 419-372-2310 Student mail is delivered once per day, Monday through Friday, to each residential unit. Next day or express mail is delivered to the residential unit along with the students’ daily mail. Mail is picked up at the city post office each morning and distributed the same day to each residential unit. Items received at the city post office after the morning pick-up will be collected the following day. Items received requiring additional postage will be held at Stamper’s Mail and Copy Center for student pick-up and payment of additional postage. Student will be notified of a postage due item via email. Recreation and Wellness Student Recreation Center www.bgsu.edu/recwell 419-372-2000 Recreation and Wellness provides students with programs and facilities that offer the opportunity for vigorous, fun, challenging and health-promoting physical activity conducive to personal lifetime wellness and fitness development. Wellness programs, recreation activities, group exercise classes, intramurals and sport clubs are available in a variety of facilities on campus including the Student Recreation Center, Perry Field House, BGSU Ice Arena, Forrest Creason Golf Course, intramural fields, tennis courts, walking/jogging trail, sand volleyball court, and outdoor basketball courts. Full-time students have access to the Student Recreation Center through payment of the University’s general fee. Shuttle Service 1 College Park http://www.bgsu.edu/offices/parking/page25627.html 419-372-0236 The BGSU Shuttle Service is designed to provide transportation to just about anywhere on campus. The Shuttle Service is available: Orange Route Sun 5pm to 1am Mon –Wed 7:30am to 1am Thur – Fri 7:30am to 2:30am Sat 7pm to 2:30am North Route Sun – no service Mon – Thur 7:30am to 9:00pm Fri 7:30am to 5:00pm Sat – no service South Route Sun – no service Mon – Thur 7:30am to 9:30pm Fri 7:30am to 5:00pm Sat – no service The service operates during the academic year, except holidays, semester breaks and spring break. The shuttle is not available during summer sessions except for charter services. Stamper’s Mail and Copy Center 227 Bowen-Thompson Student Union Hours: - Visit Website www.bgsu.edu/stampers 419-372-9633 Stamper’s Mail and Copy Center offers a wide variety of USPS services, money order sales, UPS shipping and black and white and full color printing services. We also offer finishing work such as cutting, creasing, folding, inserting, laminating and bindery services for any organizational, personal or educational purpose. 16 Student Financial Aid 231 Administration Building www.bgsu.edu/offices/sfa 419-372-2651 Student Financial Aid (SFA) administers a variety of financial aid programs including scholarships, grants, loans and workstudy. Detailed information regarding the application process and aid programs is available on SFA’s Web site or by visiting the office. The office is open Monday through Friday, 8 a.m. to 5 p.m. Counseling is available on a walk-in basis. Students can also reach us by phone or ask us questions online at http://sfa.bgsu. edu/asksfa. Students can view their personal financial aid information online through MyBGSU at http://my.bgsu.edu Students can view their Financial Aid information under the “My Services” section in MyBGSU to view their financial aid package and accept or decline aid award offers. Be sure to check this information to be aware of any award updates, and also to check for any “Holds” and “To Do List” requirements. *This online portal and emails to the student’s BGSU email account are SFA’s primary source of communication with students and should be reviewed regularly. Student Health Service Health Center www.bgsu.edu/health 419-372-2271 Student Health Service provides caring and confidential health care to students and their domestic partners or spouses. Our healthcare team is comprised of physicians, certified nurse practitioners, nurses and other medical professionals to provide high-quality outpatient services. Our services include, but are not limited to, treatment of general illness, urgent problems, men’s/women’s health, psychiatric care, immunizations and allergy injections. We also have a full-service pharmacy and laboratory for your convenience and offer counseling on nutrition, sexual assault, eating disorders, body image concerns, sexual health and smoking cessation. Student Insurance Health Center email@example.com 419-372-7495 Following a resolution passed by the University’s Board of Trustees in 2005, all domestic students taking eight or more credit hours on the main campus and all international students are required to have adequate health insurance coverage. The resolution does not apply to domestic students at BGSU Firelands or distance-learning students. Under this “hard waiver” program, students are required to have health insurance coverage that meets a basic minimum set by the University. If they do not wish to purchase the BGSU-offered Student Insurance Plan, students must have alternative health insurance coverage, provide that information to the University and submit a waiver to that effect every year. Domestic students registered for eight or more credit hours on main campus must fill out the on-line waiver form. The form is located on your MyBGSU via the “Student Insurance Requirement” link. Please visit www.bgsu.edu/studentinsurance or call 419-372-7495 for more information. Student Legal Services at BGSU 338 South Hall www.bgsu.edu/offices/sls 419-372-2951 Student Legal Services strives to alleviate legal distractions confronting students in order to promote their academic success. SLS employs attorneys to advise, counsel and represent students on the main campus who have prepaid a small participation fee. Advice and counsel is available for most legal matters. In-court representation is provided for cases in the Bowling Green Municipal Court and the Wood County Common Pleas Court on such issues as landlord-tenant disputes, misdemeanor traffic and criminal defenses, consumer complaints and some family issues. Other than the initial participation fee each semester, no additional fees are required to utilize the services of the office. Student Money Management Services 205 Moseley Hall www.bgsu.edu/smms 419-372-2252 Student Money Management Services offers programs to assist students in increasing their awareness of personal financial matters. Through free and confidential Individual Financial Education Sessions, students can identify their financial education needs and develop a spending plan to meet those needs. Falconomics Group Seminars give students the opportunity to learn about a variety of money management topics such as budgeting, credit cards, banking and credit scores. The website for Student Money Management Services provides students with a wealth of online financial education resources. The Student Money Management Services Team is eager to help all students with their personal financial issues and goals. 17 Student Media 204 West Hall www.bgsu.edu/offices/sa/pub 419-372-2607 Student Media provides support, coordination and advising for student print and online media and offers traditional and contemporary skills for students interested in a communications career. Student Media offers practical experience and accredited internship and cooperative education support for several academic areas that focus on writing, editing, still and video photography, multi-media presentation, advertising sales, graphic design, print production and client service. Student learning is closely tied to University learning outcomes and leadership development. Student Media offers a wide range of traditional writing experiences through a campus newspaper, campus magazine and several other specialized publications. It also publishes the University Telephone Directory. Student Media includes UniGraphics, a unique, student-centered graphic design service that serves as an on-campus design and production resource. TRIO Programs 318 A Math Science Building www.bgsu.edu/offices/sa/trio 419-372-2677 A department which is the home of four educational outreach and student services programs designed to identify and provide services to assist students with entering and succeeding in higher education. The programs are targeted to serve and assist low-income individuals, first-generation college students, and individuals with disabilities to progress through the academic pipeline from middle school to enrollment in graduate school. Each program is made possible with funds from the U.S. Department of Education. Student Support Services Student Support Services is a learning community that provides, to eligible students, a network of academic support services, which include academic advising, tutorial assistance and, in some cases, financial aid assistance for eligible first- and second-year students. One goal of the program is to ensure that students persist and graduate from Bowling Green State University. McNair Scholars The McNair Scholars Program encourages and supports the pursuit of doctoral programs by undergraduates who are members of underrepresented groups in graduate education. Program services are designed to prepare students for doctoral programs. Participants are required to engage in undergraduate research with a BGSU faculty member. Educational Talent Search The Educational Talent Search program identifies and assists eligible individuals ages 11 to 27 within the Toledo area who have the potential to succeed in higher education. Upward Bound The Upward Bound program provides academic support and creates college-preparatory plans for Toledo area highschool students to succeed in high school and ultimately in college. Women’s Center 108 Hanna Hall www.bgsu.edu/offices/women 419-372-7227 The Women’s Center provides resources, support, and advocacy for women as they pursue their individual and collective goals. Its mission is to enrich the University community by providing a forum for women's cultural, intellectual, social, aesthetic, and spiritual lives; to make manifest the University's commitment to maintaining a campus climate in which women receive equal access, just treatment, and opportunities to utilize their talents to their fullest and most meaningful extent. 18 Public Safety Bowling Green State University is committed to providing a safe and secure campus. The BGSU Department of Public Safety provides the campus with 24-hour police protection by a fully certified staff of police officers, detectives and dispatchers. The department provides law enforcement, security, shuttle service, campus escort service, educational programs and crime prevention information, and regulates parking and traffic. This information is provided by the Department of Public Safety as part of Bowling Green State University’s commitment to campus safety and security and in compliance with the Title II Crime Awareness and Campus Security Act of 1990. Frequently Asked Questions about Campus Safety Is the campus patrolled 24 hours a day? Yes. BGSU Police provide patrols and service 24 hours a day, 365 days a year. Who do I call if I live off campus? Call Bowling Green City Police at 419-352-2571 for police service when off campus. However, if service is needed while on campus, call BGSU Police at 419-372-2346. Dial 911 for emergency service. How safe is our campus? While no campus can guarantee the complete safety of its community, together we can work to provide the safest possible environment. Your role is to take responsibility for your own safety and security by making safety-conscious decisions. How safe are the residence halls? BGSU Police, residence hall clerks and campus security officers patrol residence halls. Residents should always close and lock exterior doors, never prop doors open, and report suspicious persons immediately. On-campus residences are locations of constant activity, so if you notice a door is not closing or locking properly or that a light fixture is out, notify a Residence Life or a maintenance staff person right away. Whom should I call to report sudden serious illness or an injured person? Call BGSU Police (911) for sudden serious illness or if you find an injured person. You should stay on the telephone until the dispatcher obtains all needed information and instructs you to hang up. What should I do in the event of a fire? Fire safety is everyone’s concern. Each building is organized with fire protection in mind. Familiarize yourself with fire exits, extinguishers, pull stations and panic panels. Whenever a fire alarm sounds, day or night, you must evacuate the building immediately. Failure to vacate may result in a referral to the Office of the Dean of Students, criminal charges, or both. How do I protect my personal property? There are several services available to aid in theft prevention. We encourage you to see us about these programs. Often, the best protection you can provide is to not leave valuables unattended and to secure them when they are not in use. Are weapons allowed on campus? No! The University prohibits students from having weapons of any kind on campus. How much theft occurs on campus? Crimes of opportunity are the most common crimes committed on campuses across the nation. These crimes involve the theft of property left unattended. Lock your room doors and never leave items like your bookbag, jacket, wallet or purse unattended. 19 What precautions should I take with regard to my bicycle? Bicycles are a popular mode of transportation on campus. We recommend that you secure your bike with a U-bolt one-piece locking mechanism. Lock your bike to a bike rack, not a handicap ramp, tree or signpost. Always register your bike with the Bowling Green City Police, 175 W. Wooster St. Can I have a car on campus? Yes. Your vehicle must be registered with Parking Services within 48 hours of your arrival on campus. Keep your car doors locked, windows closed and valuables locked in the trunk and out of view. Are there crime prevention programs on campus? Crime prevention programs are offered year round to heighten student and employee awareness of safety issues on and off campus. See your hall director or call BGSU Police at 419-372-2346 if you are interested in safety awareness programs. What happens if I am on campus and dial 911 from my cellular phone? Calls made to 911 from a cellular phone on campus are routed to the Bowling Green or the Wood County Sheriff’s Office. Tell the dispatcher where you are and the dispatcher of the agency receiving the call will forward any information to the BGSU Police dispatcher or transfer the caller to the BGSU Police communications center. About BGSU Police The BGSU Police Department is committed to promoting a safe and secure campus that demonstrates openness, trust, honesty, integrity and respect for differences in ideas, people and lifestyles. BGSU Police actively investigate problems and incidents and search for positive solutions to support a sense of security throughout the campus. BGSU maintains an open campus environment and encourages the community to participate in activities that are open to the public. However, the University reserves the right to restrict unauthorized persons from its grounds when appropriate. The department is staffed by police officers who have full police authority, meet all state law enforcement standards, and are state certified. The Ohio Revised Code (Section 3345.04) grants the University authority to designate employees as police officers who take an oath to uphold the rules of the institution and laws of the state. Uniformed officers patrol the campus using marked police cars, bicycles and foot patrols, and are empowered to arrest any offender and bring that person before the local court system for judgment. The Office of the Dean of Students is responsible for student conduct proceedings. The BGSU Police Department and the Office of the Dean of Students work collaboratively to resolve incidents of student misconduct that involve University policy and procedures. The BGSU Police Department encourages accurate and prompt reporting of all crime. We investigate incidents of a criminal nature and initiate, before a court of law, any required legal action. If needed, assistance is available from Bowling Green City Police, Wood County Sheriff’s Department, Ohio State Highway Patrol, Ohio Bureau of Criminal Identification and the Federal Bureau of Investigation. In addition to the sworn police officers in the BGSU Police Department, the Department of Public Safety employs a student safety services staff that provides services for the University community. The members of this unit do not have statutory arrest powers, but work to assist police with security matters. Services Related to Safety Bike Registration Bicycles can be registered at the City of Bowling Green Police Department, 175 West Wooster Street. Building Security The Department of Public Safety maintains security of all buildings on the main campus and other facilities located off campus. University maintenance personnel assist by inspecting campus facilities and grounds regularly, making repairs and responding to reports of potential safety and security hazards such as broken windows and locks. The Department of Public Safety annually employs students in their Student Safety Services section. Among other services, these student employees assist BGSU Police with security of campus buildings and property. Student Safety Services employees are responsible for checking interior and exterior doors and locks of campus buildings and campus parking areas. Using a department-issued radio, they are in constant communication with BGSU Police and are trained to report criminal or suspicious activity. Campus Escort Service Student Safety Services runs a free campus escort service. All student employees wear a photo ID and have communication with BGSU Police. Walking escorts are provided to students from any on campus location to any on campus location during specific evening hours. To arrange for an on campus escort or to inquire about the escort schedule, phone 419-372-8360. 20 Crime Connection Hotline Crime Connection is a campus hotline you can call anonymously to report crimes in progress on campus or to give information regarding a crime that has already been committed. If your tip leads to the identification of the perpetrator, you may be eligible to receive a cash reward. Call Crime Connection at 419-372-6000. Crime Prevention Education BGSU Police personnel are active all year giving crime prevention speeches, demonstrations and programs. Our most popular programs are A.L.I.C.E. (active shooter response), Recognizing & Responding to Individuals in Distress, Sexual Assault Awareness, Personal Safety, Theft Prevention, Alcohol & Drug Prevention, Underage Consumption Laws and Penalties and OVI Laws. Lighting Surveys Police regularly tour the campus to determine where additional exterior lighting may be needed, replaced or repaired. Officer Liaison Program BGSU Police officers are assigned to each of the residence halls, including on-campus Greek houses and other small group living units, to provide one-on-one contact with students and University staff. Operation ID Fluorescent marking pens are available to any faculty, staff member or student who wishes to have a record of personal, University-owned or controlled office equipment. Call 419-372-9925 for more information. Parking Services Parking Services regulates the parking and operation of motor vehicles on campus. The office also handles parking lot maintenance, the Visitor Information Center and operation of the Shuttle Service. Contact Parking Services, 001 College Park, 419-372-2776, for more details. Parking Lot Camera Monitors The BGSU Police Department annually employs students that watch the cameras in all of the parking areas. The Parking Lot Camera Monitors link the patrol officers in the field to the activity in the lots. These employees, along with the dispatchers, direct the officers to any unlawful or prohibited activities in the lots. Residential Units University housing facilities are restricted to residents and invited guests. Only residents and authorized University personnel have keys to housing units. The primary responsibility for ensuring that the exterior doors of a living unit are secure rests with the residents. All exterior doors of living units, except the main entrance or other designated doors, are locked at all times. Door propping is a violation of the Community Living Standards. Only residents or guests accompanied by a resident, showing identification, may enter a living unit after midnight. Shuttle Service The University shuttle service is available five days a week. Stop by or call the Parking Services Office for a brochure of designated routes and times. Student Clerks The Office of Residence Life, within the Division of Student Affairs, hires student clerks to help monitor security of on-campus housing. A student clerk is assigned to the front desk of each residence hall from midnight until 8 a.m., while additional student clerks make rounds throughout the building. Student clerks check for doors that have been propped open, suspicious activity, vandalism or other unauthorized activity. Reporting Criminal Activity On Campus The BGSU Police Department, 100 College Park, is accessible 24 hours a day to receive information or to provide officer assistance. Criminal activity or emergencies (fire or medical) may be reported by dialing 911 or 2-2346 from any University phone. There are numerous blue light emergency phones located throughout campus. Emergency phones ring directly into the BGSU Police Department on campus. Off Campus Any criminal activity taking place off campus, in the city of Bowling Green, can be reported 24 hours a day to Bowling Green City Police, 175 W. Wooster Street, by dialing 911 or 419-352-2571. Dialing 911 from any off campus phone will put you in contact with a Wood County 911 dispatcher. Incidents that occur outside Bowling Green city limits, in Wood County, can be reported to the Wood County Sheriff’s Department, 1960 E. Gypsy Lane, or by phoning 419-354-9001. The following guidelines may assist you when reporting information to police: > When describing suspects, notice age, race, sex, height, weight and clothing. Compare your own weight and height to that of the suspect(s). > Notice unique characteristics—scars, eyes, jewelry, walk, speech or anything else that would help to identify the suspect. 21 > > When describing a suspicious vehicle, look for the license plate numbers, make, model, color, noticeable damage, decals and the direction of travel. When in doubt, call the police. Crime Prevention is a Matter of Personal Responsibility Criminal activity has no respect for persons. It flourishes in communities that are inattentive or apathetic in their approach to crime. Every member of the University community has a responsibility to contribute to the well-being of the community. No single group or organization can possibly prevent crime on behalf of all. Therefore, it is incumbent upon each of us to participate in crime prevention efforts. This can be accomplished by being aware of our surroundings, by reporting criminal or suspicious activity, and by getting involved in University-sponsored crime prevention programs. Crime prevention, to be fully effective, requires active participation, cooperation and the development of partnerships within the University community. Crime prevention begins with you. By working together, we can help to ensure a safe and secure environment. Disseminating Information on Serious Crimes We encourage everyone to take responsibility for the safety and security of themselves and others. We promote the crime prevention message through campus programs and literature distribution. We believe that publicizing crime and campus safety information helps make this campus safer. Timely warning reports of serious crimes, such as murder, robbery, aggravated assault, burglary, motor vehicle theft and rape, are provided to the campus community. These crimes are reported to the campus community using “Crime Alert” bulletins, the web site (www.bgsu.edu/offices/safety/ page25604.html), email and text message alerts, the student newspaper, campus radio, campus television station, local news media and/or other mailings. “Crime Alert” bulletins can be found posted on bulletin boards in both large and small living units, academic and nonacademic buildings, and on the BGSU Department of Public Safety web site. Sex Offender Registration Federal law requires convicted sex offenders to register for the purpose of community notification. In addition, these laws provide for the tracking of convicted sex offenders enrolled at or employed by institutions of higher education. The law requires sex offenders, already required to register in a specific state, to provide notice of each institution of higher education at which that person is employed or enrolled as a student. This registration is to be made available to the law enforcement agencies with jurisdiction where the institution of higher education is located. Institutions of higher education are required to issue a statement advising the campus community where law enforcement agency information, provided by the state concerning registered sex offenders, may be obtained. Persons seeking to obtain sex offender registration information relevant to the Bowling Green State University campus community may contact the Wood County Sheriff’s Office at 419-354-9137 or check their Web site at www.woodcountysheriff.com. Individuals at BGSU Firelands can obtain information from the Erie County Sheriff’s Office at 419-625-5560 or the Web site at www.erie-county.net/sheriff/sheriff.htm. Crime Statistics Pursuant to the Campus Security Act of 1990, the BGSU Police Department annually reports information to students and employees regarding institutional crime statistics. This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by BGSU; and on public property within, or immediately adjacent to and accessible from, the campus. The statistics can be accessed through the web site for the BGSU Department of Public Safety (www.bgsu.edu/offices/safety). A copy of the report can also be obtained by contacting the BGSU Police Department. Policies and Procedures for Addressing Sexual Offenses Bowling Green State University recognizes the seriousness of sexual offenses and commits itself to preventing such offenses. The University Policy on Violence below outlines, in full, the University’s commitment to a safe environment in which acts of violence are not tolerated. Students who report the occurrence of a sexual offense are treated with dignity, irrespective of their sexual orientation or gender identity and gender expression. The University acknowledges the support services of the Student Health Service, the BGSU Police Department, Counseling Center, Drug, Alcohol, and Sexual Offenses Coalition, Office of Residence Life, Student Legal Services, Wellness Connection, the LGBT Resource Center, the Women’s Center, the Office of the Dean of Students, the Office of Student Affairs and Behavioral Connections of Wood County. Many additional University offices also provide programming aimed at the prevention of sexual offenses. Information on Sexual Offenses Rape is a crime of power and control. It reflects a total disregard for the rights and feelings of others. No one should be forced or intimidated to have sex under any circumstances. Rape, sexual harassment and other sexual offenses can happen anywhere, at anytime, to anyone. Based on a study conducted by the National Institute of Justice, it is estimated that a college enrolling 10,000 female students could experience more than 350 rapes per year (U.S. Department of Justice, December 2000). It is also estimated that one in 12 men is the victim of rape or sexual assault. These are alarming statistics. BGSU does not tolerate sexual offenses. The University is 22 prepared to handle situations of sexual assault whether they occur on campus or off campus. BGSU offers a variety of programs and services that focus on education, prevention and response to sexual offenses. Survivors of sexual offenses can experience high levels of physical and psychological distress. Negative consequences of sexual assault are wide ranging and may include: > Sexually transmitted infections > Unwanted pregnancy > Adoption of negative health practices (such as the misuse of alcohol or drugs, eating disorders, and smoking) > Difficulty sleeping > Symptoms of depression and anxiety > Post-traumatic stress disorder or other psychological disorders > Difficulty concentrating on academic work > Low self-esteem > Problems with future intimacy or sexual functioning In addition, there may be disruption of employment and expenditure of massive financial resources and time as a result of pursuing medical, social, psychological or legal services. Especially in cases of nonstranger rape, survivors may blame themselves. Many sexual offenses go unreported, which can result in survivors failing to obtain necessary medical, social, psychological and legal assistance. Legal Definitions and Categories (Based on the Ohio Revised Code 2907.01-2907.09) Gross Sexual Imposition Having sexual contact with another, by force or threat of force; or the offender substantially impairs the other person’s judgment or control using drugs or intoxicants secretly or by force, threat of force or deception. Public Indecency Recklessly exposing one’s private parts, or masturbating; engaging in conduct appearing to an ordinary observer to be sexual conduct or masturbation. Rape Engaging in sexual conduct by force or threat of force; or for the purpose of preventing resistance, offender substantially impairs victim’s judgment or control by giving any drug/intoxicant secretly or by force, threat of force, or deception. Victim need not prove physical resistance. Rape Information There are occasions when a third party will share information regarding an alleged incident which may have occurred on campus. The caller typically provides little or no detail regarding the victim, suspect, time, place or what actually happened. This information, however, is recorded for the benefit of our students and the campus community. Sexual Assault An umbrella term covering a wide range of actions taken against a person without the person’s consent, against the person’s will, or under force, threat of force, or coercion. Sexual activity occurring when someone is medicated, asleep, passed out, or drunk can also be illegal. In these situations a person cannot truly consent since she or he is not in a coherent state of mind. Sexual Conduct Vaginal intercourse between a male and female, anal intercourse, or oral sexual activity between persons regardless of gender. Penetration with any body part or object, however slight, is sufficient to complete vaginal or anal intercourse. Sexual Contact Any touching of an erogenous zone of another, including the thighs, genitals, buttocks, anal zones, pubic region, areas particularly sensitive to sexual stimulation, or, if such person is female, breast(s), for the purpose of sexually arousing or gratifying either person. Sexual Other Minor incidents of a sexual nature which may or may not involve physical contact. (Example: offensive sexual words or comments, bumping, gestures, etc.) Voyeurism Trespassing or secretly invading privacy of another; to spy or eavesdrop upon another with the purpose of sexually arousing or gratifying one’s self. 23 Policies and Procedures to be Followed in Response to Cases of a Reported Sexual Offense 1. 2. 3. 4. 5. Seeking Assistance The student who has been sexually assaulted has many options in seeking assistance. Although victims of sexual assault are not always sure about what has happened to them or what steps they can take, there are staff members specialized in victim advocacy that can assist the student in making informed choices. Students can also receive assistance from the BGSU Police Department, Counseling Center, Office of the Dean of Students, Office of Residence Life, Student Health Service, Bowling Green City Police, Wood County Hospital, Wood County Prosecutor’s Office, and The Link Crisis Hotline. It is the option of the student whether to seek legal, medical and/or psychological services. A student who experiences a sexual assault is encouraged to seek medical attention. If the student does not wish to report the assault, the student is still encouraged to seek medical attention. Seeking Medical Attention and Maintaining Evidence It is important for a student who has been sexually assaulted to receive medical care to ensure physical well-being and to maintain the collection and preservation of evidence should the student choose to take legal action at any time in the future. Medical care may include emergency contraception, antibiotic treatment to address any sexually transmitted infections and specialized, physical examinations. Physical examinations and rape kits conducted at the BGSU Student Health Service and at Wood County Hospital are provided by a trained Sexual Assault Nurse Examiner. The purpose of the rape kit is for the collection of evidence. All evidence should be collected in the first 72 hours after the assault has occurred. Regardless if a student showers or changes clothing, a rape kit can still be collected. Having a rape kit completed does not mean that the case will go to court or that the student must press criminal charges. It does leave the option available and can greatly enhance the chances of a successful prosecution should the student make the decision to press charges at a later date. Legal Issues The student who states that a sexual offense has occurred has the right to full and prompt cooperation from University personnel and Health Service professionals. The student also has the right to choose whether to prosecute in a court of law. Even if the student does not want to press charges, he or she can speak with an officer regarding the assault in order to keep all options open for the future. An advocate can help determine the difference between pressing charges and filing a report. BGSU police officers receive training in the investigation of sexual offenses. Officers are trained to first seek medical assistance for the survivor, then obtain vital information and evidence which may be used in a later disciplinary or court action. All BGSU police officers have full police powers which enable them to make arrests anywhere on the campus of Bowling Green State University. In addition, Bowling Green State University Police and the Bowling Green Police Division have a Mutual Aid Agreement which gives BGSU police officers full powers of arrest within the city of Bowling Green; likewise, the Bowling Green City Police have arrest powers on the campus of Bowling Green State University. Duty to Report All University personnel with the exception of those providing mental health services are required to report that a felony has been or is being committed. The victim’s identity may be kept confidential. Reporting Procedures On and Off Campus On-campus assaults should be reported to BGSU Police. All off-campus offenses should be reported to the Bowling Green City Police Department. Options to Consider in the Aftermath of Sexual Assault Academic Issues Sexual assaults can also affect a victim’s academic performance. Students may seek assistance with academic issues through the Office of the Dean of Students at 419-372-2843. At BGSU Firelands, students should seek assistance from the Office of the Dean at 419-372-0623. Advocacy Sexual assault advocates are trained in providing emotional support, information/referrals, plus medical and legal information. Advocates can be contacted at any point in the aftermath of an assault to provide assistance. However, the sooner an advocate is called and able to provide information and services, the more options a victim may have. To contact an advocate, call The Link Hotline at 419-352-1545 and ask for an advocate. Alcohol and Other Substances Often times, victims, knowingly or unknowingly, ingest alcohol and other substances prior to being sexually assaulted. In either case, a victim of sexual assault will not be penalized for underage consumption if an assault is reported to the police or the Office of the Dean of Students. BGSU Student Conduct Program If the perpetrator is a student, a victim may utilize the student conduct process, which is the University’s system of accountability for students. This course of action is an option even if the victim is not a student and is not choosing to prosecute. The student conduct process can be initiated through the Office of the Dean of Students at 419-372-2843. 24 Counseling Counseling can be an integral part of recovery from a sexual assault. The referral sources listed below include on- and offcampus counseling and advocacy services, as well as Sexual Assault Survivor Support groups available through Behavioral Connections via The Link Hotline at 419-352-1545. Housing Issues When a sexual assault takes place in a residence hall, a victim may choose or need to relocate. This option can be made available through the Office of Residence Life at 419-372-2011. Medical Care Medical care is recommended after any sexual offense. At a minimum, such care allows for treatment of sexually transmitted infections (STIs). In addition, if the assault has taken place within the last 72 hours, an exam can be conducted (known as a rape kit exam) for the purpose of collecting evidence for prosecution. Students may seek medical care at the Student Health Service (SHS) during business hours or Wood County Hospital’s Emergency Room 24 hours a day. If the student does not want a rape kit completed, the SHS, 419-372-2271, can still treat for STIs and provide emergency contraception. Non-students can go to the Wood County Hospital’s Emergency Room for a rape exam if the assault occurred within the last 72 hours. Non-students can also be seen at Planned Parenthood, 1-800-230-7526, or by a private physician for treatment of STIs and pregnancy. However, these providers are unable to conduct rape exams. Prosecution A victim has a choice about whether to prosecute or not. Even if a victim initially chooses not to prosecute, it can be helpful to report an assault so that prosecution can be pursued at a later date if the victim chooses to do so. This allows for timely evidence collection and early interviews with the victim and witnesses, and gives more credibility if prosecution is pursued at a later date. Reporting Sexual Assaults Sexual assaults that occur on campus can be reported to the BGSU Police at 419-372-2346. Sexual assaults that occur off campus can be reported to Bowling Green City Police or the jurisdiction in which the assault took place. Even if the victim does not want to report the assault to police, many campus officials have a responsibility to report the crime if they become aware of it. These reports may be investigated by police or other university officials if they represent a concerning pattern or an ongoing threat to the campus community. These reports are forwarded to the BGSU Police and the Office of Equity and Diversity to make this determination and to gather statistical information for use in the University’s annual report as required by the Clery Act. Victim’s Compensation Sexual assault victims may be eligible for victim’s compensation for costs incurred as a result of the crime. More information is available about such compensation through Behavioral Connections at 419-352-1545. Rights of a Student Who States that a Sexual Offense has Occurred 1. 2. 3. 4. Assistance Contact the Student Health Service, the Counseling Center, the Office of Residence Life, the Office of the Dean of Students, Student Legal Services or The Link Crisis Hotline. Medical Care The appropriate medical examination, including the collection of medical evidence, is available from the Student Health Service during regular hours of operation. Twenty-four-hour medical service is available through area hospitals. Crisis Intervention/Emotional Support Any student who has been assaulted has a right to receive mental health services from the Counseling Center. The student seeking such assistance generally meets with a counselor for an initial assessment session. Based on the perceived needs of the student and the availability of counselors, this assessment may be followed by on-going counseling or by referral to appropriate community resources. Services are available through Behavioral Connections, where information on intervention, referral and victim’s advocacy are provided. Living and Academic Options The student who reports that a sexual offense has occurred may request, through the Office of the Dean of Students, to be relocated to another on-campus residence. The student shall be relocated as soon as possible based on space availability. Efforts will also be made through the Office of the Dean of Students to assist the student with requests for changes in his/her academic schedule and responsibilities. Requests for academic changes and/or changes in living arrangements shall be given prompt attention. 25 Procedures for On-Campus Student Conduct Proceedings Involving Reported Sexual Misconduct 1. Student Rights The following procedures and rights are applicable to the complainant in cases involving reported sexual misconduct by a student whether on or off campus. A. The complainant may submit a written complaint of the alleged offense to the Associate Dean of Students or designee, Office of the Dean of Students, 301 Bowen-Thompson Student Union. B. The complainant will be provided with an interview conducted by the Associate Dean of Students or designee in the Office of the Dean of Students, who shall describe the due process and hearing procedures for the alleged violator and the rights of the complainant. Rights of the complainant include the following: 1. To receive written notification of the time and place of the hearing; 2. To have an advisor present during a campus student conduct proceeding; 3. To receive explanation of the degree of the burden of proof, which is “more likely than not” in campus student conduct proceedings, in contrast to “beyond a reasonable doubt” in off-campus criminal proceedings; 4. To remain present during the entire proceeding; 5. To present information and witnesses on his/her own behalf; 6. To hear and respond to information and testimony presented at the hearing; 7. To make a “victim impact statement”; 8. Not to have irrelevant sexual questions or history considered during a hearing; and 9. Not to have the underage consumption of alcohol considered. C. Both the complainant and the respondent shall be informed of the outcome of any campus student conduct proceeding brought forward alleging sexual misconduct. D. Both the complainant and respondent have a right to appeal the recommendation of the UCC or decision of the Dean of Students. 2. Sanctions following an On-Campus Student Discipline Hearing Following an on-campus student conduct hearing conducted by the University Conduct Committee, a finding of responsibility against the respondent for sexual misconduct may result in a maximum sanction of expulsion. For an explanation of the entire student conduct process, refer to the Code of Student Conduct, located beginning on page 32. Preventing Sexual Offenses Awareness and Prevention of Sexual Offenses 1. Coordination of programming and information dissemination is the responsibility of the Drug, Alcohol, and Sexual Offenses Coalition (a committee within the Division of Student Affairs), the BGSU Police Department and the Wellness Connection. 2. Written materials are disseminated to students and parents at SOAR and during Fall Welcome. 3. Programming and information are provided on campus by Behavioral Connections of Wood County, an off-campus mental health agency. 4. In addition, media communications, academic classes, the Office of Residence Life and campus organizations frequently focus on sexual assault prevention programming. Drug, Alcohol, and Sexual Offenses Coalition Recognizing the prevalence of this problem and its serious consequences, Bowling Green State University has established the Drug, Alcohol, and Sexual Offenses (DASO) Coalition. The coalition is comprised of students, faculty members, counselors, health-care professionals, health educators, law enforcement officers, Residence Life staff and others dedicated to combating sexual assault. DASO plays a major role in conducting educational programs across campus, in establishing policies and procedures for handling sexual offenses, in helping to formalize local hospital emergency room procedures for survivors of sexual assault, in training University staff, in developing a flow chart to assist University personnel in intervening with sexual assault survivors, and in implementing a male peer program, “Men Educating Men on the Prevention of Sexual Assault” and a female peer program, “SAIN - Sexual Assault Information Network.” These programs are now facilitated by the Student Wellness Network. Information about preventing sexual offenses (which has been largely excerpted from the 1989 Counseling Center publication, “Sexual Violations: Know the Signs,” written by Dr. Craig Vickio, Dr. Elizabeth Yarris, Ms. Nancy Breen, and Ms. Kimberly Chin) is provided below. Prevention The responsibility of preventing sexual assault lies with the person initiating sexual behavior, as that is the person who has the power to stop what he or she is doing. With this in mind, these are things to consider when initiating sexual behavior: 1. 2. Sexual assault is a crime and violation of both the Code of Student Conduct and BGSU Policy on Violence. As such, being found responsible for a Code of Student Conduct violation involving “sexual contact without permission” can result in a maximum sanction of expulsion from BGSU. Additionally, criminal charges could be brought forward as well as civil litigation within the court system. Because sexual assault is a crime of power and control, the most important thing to consider when engaging in sexual behavior is the CONSENT of the other person involved. Only a person’s consent gives one the right to engage in sexual contact. Therefore, consent must be many things, including: 26 Verbal and clear: Consent cannot be implied through seemingly “mixed” messages. One’s sexual partner must be given every opportunity to communicate his/her wishes and limits on the degree of behavior that is initiated. No means no, and when in doubt, ask first. Sober and unimpaired: Consent can only be given by a person who has full control of his or her mental capacities. A person who is drunk or high on drugs is not legally in a position to give consent. Consistent and prompt: Even if someone has agreed to be sexually involved with someone, that person has the right to withdraw consent at any time, even during behavior that might already be interpreted as sexual. Consent is not implied by the fact that dinner was bought for someone, or that the parties were sexually involved in the past or even if someone was seemingly “led on” by another’s behavior. Unforced and nonthreatened: Use of force, threats, intimidation, or coercion is a willful denial of a person’s right to freely give his/her consent. The well-being of the other person is of the utmost importance during any sexual encounter. Be aware of what your partner is saying or not saying during an encounter. When in doubt about proceeding to the next level of intimacy, ask. Checking in with your partner about what you are doing is a way of sharing the power and control of the situation that was initiated by you with them. This keeps the interaction an equal and safe situation for both parties. Risk Reduction Although the responsibility of prevention truly lies with those who are initiating sexual acts, there are things that individuals can know and do that can help reduce the risk of sexual assault. These are not guarantees of safety, but personal rights and best practices for a safer environment at BGSU: 1. You have the right to your own values, attitudes and beliefs about sexual behavior and relationships in general. Therefore you have the right to determine the type of interactions and activities you feel comfortable with and to end those activities at any time. 2. While there is no perfect profile of someone who will be sexually violent, there are some warning signs. These include: > Domineering, overly controlling actions > A tendency to disregard your feelings and desires > The expression of hostility or dominance toward potential partners > The belief that certain actions entitle one to sex > Intrusion into your personal space > Touching you in a way that makes you feel uncomfortable 3. No one is ever entitled to sex. You are not obligated to perform sexual acts as payment, as a favor, or in order to be a “real man” or a “good woman.” 4. You have the right to deny alcohol at any time. Alcohol not only impairs your judgment; many recognize alcohol as a frequently used and highly effective rape facilitating drug. 5. You have the right to say no at any time for any reason. When you feel that your personal rights are being threatened, you have every right to take a stand and let the offending party know that what he/she is doing is unwelcome. 6. Going to larger parties with people you trust may help to avoid dangerous situations. Inviting another couple to go with you is another great way of ensuring that there will be others around in case of an emergency. 7. Having your own transportation gives you a degree of power to leave a situation, if you see the need to. 8. If you must walk alone, use the Campus Escort Service while on campus. Bowling Green State University recognizes the need for healthy and successful relationships. Prevention of sexual assault starts with those who are committing the offenses and then is supplemented by the use of methods to reduce the risk of an assault. All students can play a role in combating sexual assault by holding perpetrators accountable, supporting the rights and choices of those who have been assaulted and making full use of campus resources to educate themselves on this serious, yet preventable problem. Alcohol, Drug Use & Abuse Prevention BGSU offers many opportunities and choices. Each decision you make can greatly impact your future. Choices relating to alcohol and other drug use can affect your safety, academics, health, relationships, and the lives of others in the BGSU community. Frequently, alcohol and other drug misuse results in sexual assaults, increases in vandalism, conduct problems, decreases in academic performance, injuries, medical problems, deaths including overdoses, suicides and traffic fatalities, impaired driving abilities and physical and psychological dependency. Absence from work, erratic job performance, safety hazards and a decrease in job productivity are just a few problems experienced by persons who are impaired by using alcohol and other drugs. Each of us must become aware of the issues related to alcohol and other drug use in our community. The following section provides information concerning the health risks, University sanctions, legal consequences and area support services regarding these concerns. Alcohol Guidelines Abstinence from alcohol is a safe and acceptable lifelong decision. Alcohol free lifestyles can decrease or eliminate your risk of alcohol-related negative consequences. Research shows that adverse consequences may occur at relatively low levels of 27 alcohol consumption. Driving-related skills can be impaired at relatively low levels of blood alcohol content (BAC). Reaction time, judgment, attention spans, eye movements, and coordination can be altered adversely at a BAC which is less than a legal level of intoxication. Ongoing studies are exploring the risks to a fetus which are associated with even low levels of alcohol consumption. By choosing healthy alternatives to alcohol consumption, you can learn new coping skills, alternatives for decreasing stress, and stronger social skills. Heavy drinking contributes to accidents, violence, trauma and medical impairment which can result in death. Any psychological and cardiovascular benefits which have been reported have been associated with moderate drinking. The U.S. Department of Health and Human Services has defined moderate drinking as “no more than one standard drink per day for women and no more than two standard drinks per day for men.” A standard drink is equal to 12 ounces of regular beer (with 0.5 ounces of absolute alcohol), 5 ounces of table wine, or 1.5 ounces of 80-proof distilled spirits. These guidelines for moderate drinking exclude the following who should not drink alcoholic beverages: 1. Persons under the age of 21 2. Women who are pregnant or trying to conceive 3. People who intend to drive or engage in other activities involving attention or skills 4. Recovering alcoholics 5. People with certain medical conditions 6. People taking certain medications Alcohol and the Law You have a responsibility to follow the laws of your city, state and nation. If you fail to live up to that responsibility, you may face certain penalties. This course of action is an option even if the victim is not a student and is not choosing to prosecute. The student conduct process can be initiated through the Office of the Dean of Students at 419-372-2843. Underage Consumption, Purchasing or Possession of Alcohol The legal drinking age in Ohio for consumption of an alcoholic beverage is 21. Purchasing, possessing or consuming alcohol prior to your 21st birthday is a first-degree misdemeanor. The maximum penalties associated with this offense are six months imprisonment or a $1,000 fine or both. A 20-year-old student, therefore, risks being imprisoned and fined when he/she decides to drink alcohol at a party or elsewhere. Providing Alcohol to an Underage Person A person who furnishes alcohol to an underage person is guilty of a first degree misdemeanor. The maximum penalty associated with this offense is six months imprisonment or a $1,000 fine or both. A social host, therefore, risks being fined and imprisoned when he/she furnishes alcohol to a person he/she knows or should know is not yet 21 years of age. Fake ID Possession or display of a fictitious operator’s license is a first-degree misdemeanor. The offense includes mere possession of a fictitious license or display of someone else’s valid operator’s license. The maximum penalties for this offense are six months imprisonment, a $1,000 fine or both. Moreover, if the fictitious operator’s license is utilized to purchase alcohol or to enter an establishment that serves alcohol, the minimum fine must be at least $250 and the person displaying the fictitious operator’s license may have his/her valid operator’s license suspended for three years. Operating a Vehicle While Under the Influence of Alcohol or Drugs (OVI) In Ohio, a person may not operate a motor vehicle if he/she is impaired by alcohol and/or drugs. The maximum penalty for operating a vehicle while under the influence is six months imprisonment (mandatory at least three days in jail) or a $1,000 fine (a mandatory minimum fine of $250) or both. In addition, the operator must forfeit his/her driving privileges for six months. Open Container It is illegal to possess in public an open container of an alcoholic beverage. Conviction of this offense carries a maximum penalty of a $100 fine. Consumption of alcohol in a motor vehicle is a fourth-degree misdemeanor with maximum penalties of 30 days imprisonment or a $250 fine or both. Disorderly Conduct Disorderly conduct while intoxicated is a minor misdemeanor and carries a maximum penalty of a $100 fine. Disorderly conduct occurs when one recklessly causes inconvenience, annoyance, or alarm to another due to offensive conduct. Think Before You Drink... Before you choose to break the law, please review the risks you encounter, namely possible fines, imprisonment, criminal record, embarrassment, career jeopardy, reputation jeopardy, loss of self-esteem, loss of job, suspension from the University, serious medical conditions or possible death. More information about laws governing the sale and possession of alcohol and other drugs, as well as penalties for violations of these laws, may be obtained from the BGSU Police Department, Student Legal Services, the Jerome Library or the City of Bowling Green Police Division. 28 Federal and State Penalties for Sale and Possession The federal government decides if and how a drug should be controlled. Psychoactive (mind-altering) chemicals are categorized according to Schedule I-V. This schedule designates whether the drug can be prescribed by a physician and under what conditions. Factors considered in this categorization include a drug’s known and potential medical value, its potential for physical or psychological dependence, and risk, if any, to public health. Penalties for the illegal sale or distribution of a drug are established using the designation of Schedule I-V. If you have knowledge of a drug related felony you must report it to a law enforcement official. The following are Federal Trafficking Penalties as of January 1, 1997: Schedule I drugs have a high potential for abuse with no medical use. Production of these drugs is controlled. Examples include heroin, methaqualone, all hallucinogens (phencyclidine analogs can be Schedule I or II), marijuana and hashish. Tetrahydrocannabinol (THC), depending on its form, can also be a Schedule II drug. Schedule II drugs have a high potential for abuse and have some medical uses with severe restrictions. Production of these drugs is controlled. Examples include opium, morphine, codeine, some other narcotics, barbiturates, cocaine, amphetamine/methamphetamine and phencyclidine (PCP). Federal and state of Ohio penalties for selling Schedule I and II drugs vary with the quantity of the drug. Additionally, if death or serious injury is associated with the sale and/or if it is a second offense, penalties are more severe. When establishing penalties for sale of marijuana, hashish and hashish oil, the quantity and/or if it is a second offense are considered. The federal penalties for marijuana less than 50 kg mixture, hashish 10 kg or more, and hashish oil 1 kg or more are similar to those set for Schedule III drugs. Marijuana quantities above 50 kg mixture or 50 plants are penalized according to quantity, number of offenses, and/or if serious injury or death has occurred. These penalties are similar to those listed for Schedule I and II. The federal penalty for first-offense sale of small amounts of Schedule I and II drugs is “not less than five years/not more than 40 years; if death or serious injury, not less than 20 years or more than life; fine of not more than $2 million individual/$5 million other than individual.” Schedule III, IV, and V drugs include those that most citizens would categorize as “prescription drugs.” Schedule III drugs have some potential for abuse, but less than Schedule I and II. The potential for abuse of Schedule IV drugs is less than Schedule III, and Schedule V is less than Schedule IV. All Schedule III-V drugs have accepted medical uses and production is not controlled. Examples of these drugs include anabolic steroids (Schedule III), some narcotics, some barbiturates and other depressants which are not classified as Schedule I or II. The federal penalty for first-offense sale of a Schedule III drug is “Not more than five years; fine of not more than $25,000 individual/$1 million not individual.” The federal penalty for first-offense sale of Schedule IV drugs is “not more than three years.” The fine is the same as for Schedule III drugs. The federal penalty for first-offense sale of Schedule V drugs is “not more than one year; fine of not more than $100,000 individual/$250,000 not individual.” Sale of some Schedule III drugs is a felony and has a state of Ohio penalty of “up to seven years; or a fine up to $5,000; or both.” The State of Ohio penalty for sale of Schedule IV drugs is a felony and has a penalty of “up to four years; or a fine up to $2,000, or both.“ Sale of Schedule V drugs in the State of Ohio is also a felony and has a state penalty of “up to two years, or a fine up to $2,000, or both.” Support Services Bowling Green State University supports and sponsors programs aimed at preventing student and employee alcohol and other drug impairment problems. The BGSU Wellness Connection, a department of the Student Health Service, offers confidential alcohol and other drug counseling to BGSU students with screening, evaluation, referral, and follow-up. Supportive recovery assistance is available. In addition, the BGSU Wellness Connection offers peer education programs and professional staff education workshops on issues relating to substance abuse prevention as well as intervention. The BGSU Counseling Center and Psychological Services also offer counseling to students. BGSU Human Resources contracts with Impact Solutions to offer employee assistance services to BGSU employees, including supervisory and employee educational training regarding substance abuse issues and confidential counseling services with diagnostic assessments. Health risks associated with other drugs Narcotics (Opium, Morphine, Codeine, Heroin, Hydromorphine, Meperidine, Methadone) > Possible Effects: Euphoria, drowsiness, respiratory depression, constricted pupils, nausea > Effects of Overdose: Slow & shallow breathing, clammy skin, convulsions, coma, possible death > Withdrawal Syndrome: Watery eyes, runny nose, yawning, loss of appetite, irritability, tremors, panic, cramps, nausea, chills and sweating > Risk of Physical Dependence: High > Risk of Psychological Dependence: High 29 Depressants (Chloral Hydrate, Barbiturates, Benzodiazepines, Methaqualone, Glutethimide) > Possible Effects: Slurred speech, disorientation, drunken behavior without odor of alcohol > Effects of Overdose: Shallow respiration, clammy skin, dilated pupils, weak and rapid pulse, coma, possible death > Withdrawal Syndrome: Anxiety, insomnia, tremors, delirium, convulsions, possible death > Risk of Physical Dependence: Moderate to High > Psychological Dependence: Moderate to High Stimulants (Cocaine, Amphetamines, Phenmetrazine, Methylphenidate) > Possible Effects: Increased alertness, excitation, euphoria, increased pulse rate and blood pressure, insomnia, loss of appetite > Effects of Overdose: Agitation, increase in body temperature, hallucinations, convulsions, possible death > Withdrawal Syndrome: Apathy, long periods of sleep, irritability, depression, disorientation > Risk of Physical Dependence: Possible > Risk of Psychological Dependence: High Hallucinogens (LSD, Mescaline & Peyote, Amphetamine variants, Phencyclidine) > Possible Effects: Analogues, illusions and hallucinations, poor perception of time and distance > Effects of Overdose: Longer, more intense “trip” episodes, psychosis, possible death > Withdrawal Syndrome: Not reported > Risk of Physical Dependence: Unknown > Risk of Psychological Dependence: Unknown, High for Phencyclidine and analogs (i.e. PCP) Cannabis > (Marijuana, Tetrahydrocannabinol, hashish, and hashish oil) > Possible Effects: Euphoria, relaxed inhibitions, increased appetite, disoriented behavior > Effects of Overdose: Fatigue, paranoia, possible psychosis > Withdrawal Syndrome: Insomnia, hyperactivity, decreased appetite occasionally reported > Risk of Physical Dependence: Unknown > Risk of Psychological Dependence: Moderate 30 Codes of Conduct BGSU is a community of scholars. As members of this community, we each have the individual and collective responsibility to conduct our personal lives in the context of mutual regard for the rights, property and privileges of others. The Code of Academic Conduct The Code of Academic Conduct (also called the Academic Honesty Policy) is designed to enhance and sustain an environment of ethical and principled intellectual pursuit, consistent with the core values of the University. BGSU does not tolerate cheating, lying or stealing of property or ideas. The Code of Student Conduct The Code of Student Conduct is intended to ensure students and organizations conduct themselves in accordance with the University’s core values: respect for one another, collaboration, intellectual and personal growth, creativity and innovation, and pursuit of excellence. These Codes create a set of expectations for student conduct, ensure a fair process for determining responsibility when student behavior may have deviated from those expectations and provide appropriate sanctions when a student and/or student organization has violated the Codes. Student Rights and Responsibilities Student Rights One of the concerns of Bowling Green State University is to provide each student with the opportunity to learn. Therefore, some personal freedoms and rights of students include, but are not limited to: 1. Freedom of inquiry, speech and assembly. 2. Freedom from threats. 3. Freedom from acts of violence. 4. Freedom from unfair or obscene treatment from others. 5. Freedom from interference from others in an unreasonable and unauthorized manner while in class, activities and public events. 6. Freedom from theft and willful destruction of personal property. 7. Right to study and to learn in an atmosphere of academic freedom. 8. Right to procedural due process in University conduct action. 9. Right to be governed by justifiable academic regulations. 10. Right to be informed of the regulations for academic and social conduct, and graduation requirements of the University. 11. Right to petition for redress of grievances, academic and nonacademic. 12. Right to be informed in writing of alleged violations of the Code of Student Conduct. Student Responsibilities Each student has the responsibility: 1. To respect the rights and property of others. 2. To be fully acquainted and comply with the published rules and regulations of the University. 3. To comply with all local, state and federal laws 4. To recognize that student actions reflect upon the individuals involved as well as upon the entire University community. 5. To recognize the University’s obligation to provide an environment conducive for learning and academic inquiry. 6. To adhere to the academic requirements determined by individual instructors. 31 Academic and Student Codes of Conduct General Policy The preservation of freedom of discussion, inquiry and expression is possible only in an environment in which the privileges of citizenship are protected and the obligations of citizenship are understood. Accordingly, the University has developed regulations and policies pertaining to students and to student organizations on both the main campus and at BGSU Firelands. Any student or organization violating an established policy or regulation of the University is subject to conduct action according to the provisions outlined in these Codes of Conduct. Personal conduct on University owned or University-controlled property or at University-sponsored events is subject to University jurisdiction. The University also may enforce its own conduct policy and procedures, regardless of where misconduct occurs, when personal or organizational conduct directly, seriously, or adversely interferes with or disrupts the educational mission, programs, or other functions of the University. In addition to the guidelines of conduct set forth elsewhere in the Student Handbook and other official University publications, acts of conduct for which conduct action may be taken and the conduct procedures which apply to the fair adjudication of alleged violations are included in this document. Students at Firelands College should also refer to their Firelands College catalog for policies specific to the Firelands campus. Code of Academic Conduct (Academic Honesty Policy) 1. Introduction The Academic Honesty Policy is designed to enhance and sustain an environment of ethical and principled intellectual pursuit, consistent with the core values of the University. This policy is based on respect for intellectual property as well as for one another. Academic honesty is essential to the academy. Honest pursuit of academic challenges and higher learning are the essence of the university experience. Respect for one another is fostered when our academic environment is free from cheating, lying and stealing not only of property, but ideas as well. Individual and personal quests for knowledge will expand and challenge students’ creativity and intellect. Academic dishonesty is contrary to intellectual growth and pride in a job well done. Bowling Green State University graduates have met the challenges of achieving scholarly excellence and higher learning. Compromising academic honesty negatively impacts the foundations of our academy. We strive to nurture the respect inherent in the honest attainment of scholarly excellence. Discussion of the Academic Honesty Policy provides an opportunity to instill in students respect for honest and appropriate behavior. A. Objectives 1. To communicate to all members of the University community the conviction of the University and its faculty that cheating and plagiarism are destructive of the mission of the University and are universally disapproved. 2. To state procedures for accomplishing the above objective by students, faculty, academic deans and the Academic Honesty Committee. B. Suggestions for Limiting Academic Dishonesty 1. Both students and faculty should initiate discussions that emphasize ethical and principled intellectual pursuit, consistent with the Core Values of the University, and denounce dishonest academic pursuits. 2. Academic units may develop for their faculty and students a statement of the application of the Academic Honesty Policy in their courses provided that it is consistent with this policy. 3. Each faculty member is encouraged to include in the introduction of a course: a. A statement of the application of the Academic Honesty Policy within a particular course provided that it is consistent with this policy. b. The statement that every instance of dishonesty will be reported. c. A definition of plagiarism and proper citation consistent with the accepted style (e.g., APA, MLA). 4. Faculty are encouraged to remove temptation to potential violations insofar as possible. 5. Faculty members should exemplify the highest levels of academic honesty at all times. C. Definitions of Academic Honesty Violations This list is not exhaustive of possible violations of this policy. These definitions are based on Gehring, Nuss, Pavela, “Issues and Perspectives on Academic Integrity,” published in 1986 by the National Association of Student Personnel Administrators Inc., and on the Code of Student Rights, Responsibilities, and Conduct, 1998, the Trustees of Indiana University. Lack of intent shall not be a defense against a charge of violating this policy. That is, it shall not be necessary to prove intent for a person to be in violation of this policy. Unawareness of the policy is not a defense. 1. Cheating Using or attempting to use unauthorized assistance, materials, information, or study aids in any academic exercise. Submitting substantial portions of the same academic work more than once without permission, or using another person as a substitute to take an examination or quiz. 2. Forgery Altering a score, grade, schedule change form or academic record; forging an instructor’s or another student’s signature. 3. Bribery/Threats Offering a bribe or making a threat or coercion related to a grade or an academic exercise. 4. Fabrication Falsification or invention of any information, data, research or citation in any academic exercise. 32 5. Plagiarism Representing as one’s own in any academic exercise the words or ideas of another, including but not limited to, quoting or paraphrasing without proper citation. 6. Facilitating Academic Dishonesty Helping or attempting to help another commit an act of academic dishonesty. D. Definition of Terms 1. Academic Dean is the dean of the college in which the undergraduate student is enrolled. For graduate students, degree and nondegree, the academic dean is the Dean of the Graduate College. For guest students, the registrar is the academic dean who may transfer the case to the appropriate academic dean. 2. A day is one day when the University is holding classes. 3. A semester is one of the University’s three academic terms: Fall, Spring or Summer. 4. A year is three consecutive semesters. 5. A mark or grade assigned as a result of a violation of the Academic Honesty Policy is considered a sanction. E. Time Limits 1. Time limits given in this policy are for the purposes of expediting hearings and appeals. Time limits for hearings may be extended at the dean’s discretion. Time limits for appeals may be extended at the discretion of the chair of the Academic Honesty Committee, the Vice President for Academic Affairs, or the Board of Trustees of the University, for cases within their respective jurisdictions. 2. Time limits set forth are goals and are not jurisdictional. No action taken shall be voided unless it appears that there has been an unreasonable amount of delay and that the appellant’s right to a fair hearing has been violated. F. Statute of Limitations 1. There is no statute of limitations on graduate theses or dissertations. 2. The statute of limitations for all other academic honesty violations shall be one calendar year after the date of graduation of the person(s) involved. 3. When violations of academic honesty escape notice at the time of their commission, but are discovered at a later time and the statute of limitations has not expired, penalties may be imposed at the time the violation is discovered. G. Advisors The student and instructor are responsible for presenting their own cases. Both the student and the instructor have the right to be accompanied and assisted by advisors but the advisors are not permitted to participate directly in any hearing nor may they appear in lieu of the student or instructor. The academic unit may send a substitute for the instructor only in cases of undue hardship. H. Applicability of the Policy This policy governs all matters of academic dishonesty, and alternative policies or procedures not provided for herein shall not be used. I. Interpretations of the Policy Questions regarding interpretations of this Academic Honesty Policy should be directed to the chair of the Academic Honesty Committee. J. Possibility of Legal Action In addition to action taken by University officials for violations of the Academic Honesty Policy, violators may be subject to legal action in a court of competent jurisdiction. 2. Violations Discovered Before Graduation This section to violations of the Academic Honesty Policy that are discovered before the student has graduated and that are within the statute of limitations. A. Jurisdiction 1. Instructor a. In any case in which the sanction to be imposed for the alleged offense is less than suspension, the instructor in the course shall have original jurisdiction. The instructor shall determine and impose the sanction. b. If necessary, the instructor may delegate responsibility for conducting a conference and determining and imposing the sanction, in writing, to the chair of the department in which the course is taught. 2. Academic Dean a. In any case in which the sanction to be imposed for the alleged academic honesty violation is suspension, dismissal, or expulsion, or in which the alleged academic honesty violation is a second offense, the academic dean shall have original jurisdiction. The academic dean shall determine and impose the sanction. b. The academic dean may delegate to an individual or committee the responsibility for providing notices, arranging and conducting conferences and/or hearings, determining whether or not a violation has occurred and recommending a course of action to the academic dean. c. Conferences and/or hearings shall be conducted under procedures established by the academic dean. 3. Academic Honesty Committee a. The Academic Honesty Committee shall have appellate jurisdiction in all cases of academic dishonesty. An instructor may appeal decisions of the academic dean to the Academic Honesty Committee. When acting as an appellate body, the Academic Honesty Committee will review the records involved to determine whether to grant a hearing. Appeal hearings shall be conducted under procedures established by the Academic Honesty Committee. 33 b. B. The Academic Honesty Committee shall have the jurisdiction to initiate a full review of any case, including a consideration of the substance of the alleged offense. Review of cases shall be conducted under procedures established by the Academic Honesty Committee. c. In any appeal, the appellant shall have the burden of proof, and the standard of proof is “more likely than not.” d. The Academic Honesty Committee shall have the following powers: i. Deny an appeal; ii. Uphold the decision of the instructor or academic dean; iii. Suspend a sanction in whole or part and impose other terms and conditions as a corollary; or iv. Overturn a decision of the instructor or academic dean. In cases where the instructor has jurisdiction, direct the instructor to void the sanction. In cases where the academic dean has jurisdiction, direct the academic dean to void the sanction. e. The committee will be comprised of: i. 18 faculty members, 12 of whom shall have graduate faculty appointments, ii. Six undergraduate students, and iii. Six graduate students. f. Committee appointments shall be made: i. Each academic dean will nominate a minimum of two faculty members to serve on the committee. ii. Three faculty members shall be elected. iii. The Committee on Committees will appoint the remaining members of the committee from the list of faculty received from the academic deans. iv. The Vice President for Academic Affairs will appoint six undergraduate students and six graduate students. g. Committee coordinator: i. The Vice President for Academic Affairs shall appoint an individual who shall serve as the coordinator of all administrative functions of the committee (e.g., maintaining case files, filing all paperwork, scheduling hearings). ii. The coordinator will be responsible for the coordination of the training of all new members of the committee. iii. The coordinator shall conduct the hearing but is not a voting member. h. Hearing board composition: i. A quorum to conduct a hearing is five members: three faculty and two students. ii. In cases involving graduate students, the hearing board must include only faculty with graduate appointments and only graduate students. iii. If a quorum is not achieved, the Vice President for Academic Affairs shall have the power to appoint ad hoc members to and convene an academic honesty hearing board. 4. Vice President for Academic Affairs a. The Vice President for Academic Affairs (VPAA) shall be responsible for implementing and monitoring this policy, shall provide clerical support as necessary and shall serve as the central repository for records of violations of the policy. b. Final appeal jurisdiction in any case discovered before graduation rests with the VPAA. c. When acting on an appeal of the decision of the Academic Honesty Committee, the VPAA will review the records of the case to determine if a hearing should be granted. The appeal shall be conducted under procedures established by the VPAA. The VPAA may delegate to an individual or committee the responsibility for conducting conferences/hearings, determining whether or not a violation has occurred, and recommending a course of action to be taken. d. The VPAA shall have the jurisdiction to initiate a full review of any case, including a consideration of the substance of the alleged offense. Review of the case shall be conducted under procedures established by the VPAA. e. In any appeal, the appellant shall have the burden of proof. f. The VPAA shall have the following powers: i. deny an appeal; ii. uphold the decision of the instructor or academic dean or Academic Honesty Committee; iii. suspend a sanction in whole or in part and impose other terms and conditions as a corollary; or iv. overturn a decision of the instructor or academic dean or Academic Honesty Committee and direct the instructor or academic dean to apply or void the sanction. v. For complete details, please refer to the full Academic Honesty Policy found in the Academic Charter. www.bgsu.edu/downloads/bgsu/file921.pdf Procedures 1. Reporting a Case of Academic Dishonesty Cases of academic dishonesty shall be reported to the academic dean by the instructor. If a student suspected of violating this policy (for example, facilitating academic dishonesty) is not in the course, the instructor shall report the matter to that student’s academic dean, who shall assume original jurisdiction over that student. 2. Evidence Whenever possible, the instructor shall retain as evidence the original assignment (not a photocopy). 3. Continuance of Coursework A student accused of a violation of the Academic Honesty Policy shall be permitted to continue in the class pending final disposition of the case. If the final decision in the case results in a sanction of expulsion, dismissal, 34 4. 5. 6. or suspension, any course work completed during the disposition of the case shall be void as described in the penalties section of this policy. If the final decision in the case results in a sanction of withdrawal from the course and assignment of a grade of “WF,” work in the class completed during the disposition of the case shall be void. Notification All written communications in a case starting with the academic dean’s first letter to the student shall be copied to the instructor, the instructor’s chair or program director, the dean of the college in which the course is taught if different from the student’s academic dean, the registrar and the Vice President for Academic Affairs (VPAA). In cases involving international students, the academic dean shall notify the director of the Center for International Programs. In cases involving athletes, the academic dean shall notify the Department of Intercollegiate Athletics. For graduate students, the dean of the Graduate College will notify these parties and also the program graduate coordinator and the college dean of the student’s degree program. Communications from the Academic Honesty Committee shall be copied to these persons. Cases with Instructor Jurisdiction a. The instructor shall make a good faith effort to meet and confer with the student prior to making a decision in the case and assessing a sanction within five days of detection of the incident. b. At the conference, the instructor shall discuss with the student the nature of the charge(s) against the student and the evidence in the case. This conference should provide the student the opportunity to examine and challenge the evidence. c. After the initial discussion, the student shall have two days to provide additional information, if desired. d. Within five days after the conference, the instructor shall make a determination in the case. If the instructor decides to impose a sanction, the instructor should keep a written record outlining the substance of the conference with the student and notify the academic dean in writing. e. If the instructor determines that a violation of the Academic Honesty Policy has not occurred, no action will be taken against the student, and the instructor shall so notify the student. f. If the instructor determines that a violation of the Academic Honesty Policy has occurred, the instructor is required in all cases to inform the academic dean, in writing, of the facts (including whether or not a conference between the instructor and student took place) and the decision in the case. i. If the sanction is partial or no credit, and the appeal deadline has passed with no appeal, or if the instructor’s decision in the case has been upheld on final appeal, the instructor shall calculate the sanction into the course grade and report the grade on the class grade sheet. Otherwise, the instructor shall report an “NGR” (no grade). ii. If the sanction is withdrawal from the course and assignment of a grade of “WF”, and the appeal deadline has passed with no appeal, or if the instructor’s decision in the case has been upheld on final appeal, the instructor shall report the sanction on the class grade sheet. Otherwise, the instructor shall report an “NGR” (no grade). iii. The registrar shall not convert an “NGR” to a “WF” while an appeal is pending. iv. Upon notification from the instructor, the academic dean shall check with the Vice President for Academic Affairs to determine if the student has a prior violation of this policy. v. Within five days following receipt of the notice from the instructor, if a conference between the instructor and student has taken place, the academic dean shall notify the student, in writing, of the following: (1) the decision in the case; (2) the sanction imposed; (3) the student’s right to appeal to the Academic Honesty Committee; and (4) that the student may confer with the academic dean concerning the case. vi. Within five days following receipt of the notice from the instructor, if the instructor was unable to confer with the student, the academic dean shall notify the student, in writing of the following: (1) the receipt of the complaint; (2) the decision in the case; (3) the sanction to be imposed; (4) that the student should confer with the instructor; (5) the student’s right to appeal to the Academic Honesty Committee; and (6) that the student may confer with the academic dean concerning the case. Cases with Academic Dean Jurisdiction a. Introduction i. Hearings conducted by the academic dean are informal inquiries that do not follow formalized courtroom procedures. ii. Due process rights apply to these hearings. iii. Only evidence introduced at the hearing can be considered. iv. A taped record shall be made of all hearings conducted by an academic dean. v. The academic dean shall invite the instructor to the hearing who shall have the right to make recommendations on the decision and on the sanction. b. Hearing i. Upon receipt of written notice of an alleged violation of the Academic Honesty Policy, the academic dean within 15 days shall check with the VPAA to determine if the student has a prior charge pertaining to this policy and shall notify the student, in writing, of the charges made, the student’s right to examine the evidence in the case, and the student’s right to due process. The academic dean shall convene a hearing and shall notify the student of its time and place and make a decision. 35 ii. C. D. E. If a student has been properly notified of a hearing under this section and fails to appear, the student may be temporarily suspended by the academic dean until the student requests and appears at a new hearing. If the student has not requested a new hearing within five additional days, the sanction takes effect and the academic dean shall direct the registrar to bar the student from registration for future semesters and to drop the student from registration for any courses. iii. If the academic dean determines that a violation of the Academic Honesty Policy has not occurred, no action will be taken against the student, and the academic dean shall so notify the student. If a grade of “NGR” has already been reported, the academic dean shall direct the instructor to report the grade without the calculation of the sanction. iv. If the academic dean determines that a violation of the Academic Honesty Policy has occurred, the academic dean shall: (1) before imposing the sanction, notify the VPAA that the student has been charged with the offense, that the academic dean has determined that a violation of the Academic Honesty Policy has occurred, and request any relevant information regarding the sanction to be imposed in the case; (2) within five days after the decision in the case, notify the student, in writing, of a) the decision in the case; b) the sanction imposed; c) the student’s right to appeal to the Academic Honesty Committee. v. In cases under the academic dean’s jurisdiction, after an appeal deadline has passed with no appeal or after the decision in the case was upheld on appeal, the academic dean shall notify the registrar that the student has been withdrawn from the course, expelled, dismissed or suspended from the University as a sanction for a violation of the Academic Honesty Policy. The academic dean shall instruct the registrar to enter on the student’s transcript the grade and/or other sanction resulting from the decision. c. Hearing by Teleconference Upon petition from either the student or the instructor not to hold a hearing in person due to personal hardship, the dean, after providing the other party the opportunity to comment, may grant that the hearing be held by teleconference. Due Process Procedural Safeguards The following due process procedural safeguards will be followed in all hearings. 1. The student shall be given written notice of the charges against him or her, the time and place of the hearing, and the student’s right to examine the evidence in the case prior to the hearing. 2. The student has the right to question evidence presented against him or her and to present evidence on his or her own behalf. 3. The student has the right to be assisted by an advisor of his or her choice from among students, faculty or staff of the University. In cases where expulsion, dismissal or suspension may be the sanction, the student may be accompanied by an external advisor. The external advisor may advise the student during the hearing, but may not participate in the hearing. 4. The student has the right to receive notice of the decision in the case and notice of the right to appeal decisions to the Academic Honesty Committee. Appeals to the Academic Honesty Committee 1. The student shall have seven days from the date on which he or she receives notice of the sanction to file an appeal. 2. The student shall send a written appeal to the coordinator of the Academic Honesty Committee in the Office of the VPAA and shall send a copy of the appeal to the academic dean. The student may request an oral presentation of the request before two faculty members of the committee. 3. An appeal shall be based on new evidence, procedural error, or error in interpretation of evidence. The appellants must describe the basis of the appeal. (Severity of the sanction is not considered grounds for appeal unless it exceeds the maximum, which would be a procedural error). 4. The coordinator of the Academic Honesty Committee shall inform the student in writing with a copy to the academic dean whether a hearing is being granted. 5. If the Academic Honesty Committee grants a hearing, the hearing process shall begin within 15 days of receipt of the student’s written notice of appeal. A taped record shall be made of all appeal hearings conducted by the Academic Honesty Committee. 6. In the event of a hearing, the Academic Honesty Committee must furnish the instructor who imposed the original sanction and the academic dean with a copy of the student’s written appeal along with any or all pieces of evidence introduced on the student’s behalf. A decision and notification shall be made within two days. 7. If the decision of the instructor or academic dean is overturned by the Academic Honesty Committee and the deadline to appeal to the VPAA has passed with no appeal, or if the decision of the Academic Honesty Committee is upheld on final appeal, the coordinator shall notify the chair of the Academic Honesty Committee who shall notify the instructor or academic dean in writing to void the sanction. When a sanction is a grade or affects the grade, the instructor shall be obligated to compute the student’s grade according to the decision of the Academic Honesty Committee regarding the sanction. Appeals to the Vice President for Academic Affairs and Provost 1. The student, course instructor, or academic dean shall have seven days from the date on which he or she receives notice of the decision of the Academic Honesty Committee to file an appeal with the VPAA. 2. The student, course instructor, or academic dean shall send a written appeal to the VPAA and shall send a copy of the appeal to the chair of the Academic Honesty Committee and to the academic dean. 36 3. F. An appeal shall be based on procedural error alone (severity of the sanction is not considered grounds for appeal unless it exceeds the maximum, which would be a procedural error). 4. If the VPAA grants a hearing, the hearing process shall begin within 15 days of receipt of the written notice of appeal. The VPAA shall invite the party bringing the appeal and a member of the hearing board. 5. Decisions and sanctions shall be stayed until the VPAA has issued a decision. 6. If an appeal deadline has passed with no appeal or if the decision and sanctions have been upheld on appeal, the decision of the initial hearing body shall be in effect. Sanctions shall be imposed and the Office of Registration and Records notified within three days of the decision by the VPAA. Sanctions 1. Definitions of sanctions: a. Expulsion Administrative withdrawal from the University with no provision for readmission. The student shall be withdrawn from all courses. A grade of “WF” shall be assigned as a sanction for the course in which the offense occurred. Grades of “WP” or “WF” shall be assigned to all other courses in accordance with University policy governing such grades. b. Dismissal Administrative withdrawal from the University for a stated period of time not less than one year. The student shall be withdrawn from all courses. A grade of “WF” shall be assigned as a sanction for the course in which the offense occurred. Grades of “WP” or “WF” shall be assigned to all other courses in accordance with the University policy governing such grades. After the time has elapsed, the student may apply for readmission on the same basis as any student entering from another school. The student is subject to all regulations dealing with his or her status at the time of dismissal, e.g. academic warning. c. Suspension Administrative withdrawal from the University for a stated period of time not more than one year. The student shall be withdrawn from all courses. A grade of “WF” shall be assigned as a sanction for the course in which the offense occurred. Grades of “WP” or “WF” shall be assigned to all other courses in accordance with the University policy governing such grades. After the time has elapsed, the student may be readmitted. The student is subject to all regulations dealing with his or her academic status at the time of suspension, e.g. academic warning. Suspension under this policy is different from academic suspension. d. Suspended sanction Any of the three penalties stated above may be totally or partially suspended. In this case, a student who subsequently violates the Academic Honesty Policy is subject not only to the sanction prescribed for that subsequent offense, but also to the suspended portion of the previously imposed sanction. e. Withdrawal from the course The student shall be assigned a grade of “WF” as a sanction for the course in which the offense occurred. f. Partial or no credit on an examination or assignment Credit shall be determined in accordance with practices of the instructor. 2. Other Terms and Conditions of Sanctions Terms and conditions may be attached to and made part of any sanctions imposed under the Academic Honesty Policy. a. Mandatory terms and conditions of expulsion, suspension or dismissal. i. If the student is expelled, suspended or dismissed under the terms of the Academic Honesty Policy, the student shall be denied all privileges accorded a student and shall be required to leave the University premises. ii. The student may appeal to the VPAA for entrance to the University for specified purposes. b. Other terms and conditions may be attached to sanctions of suspended sanction or warning by the Academic Honesty Committee and the academic dean. c. Failure to observe the terms and conditions attached to and made part of a sanction may constitute cause for the extension of the time period during which the sanction is in effect. d. The VPAA shall have the power to direct the registrar to print on the transcript the reason for a student’s expulsion, dismissal or suspension as due to a violation of the Academic Honesty Policy in cases of repeated or egregious violations. e. No refunds of tuition or fees shall be granted as a result of course work dropped in connection with this policy. 3. Effective Date of Sanction If no appeal is submitted, the sanction shall take effect when the appeal deadline has passed. Otherwise, the sanction shall take effect when the decision of the initial hearing body is upheld on final appeal. If the decision of the initial hearing body is upheld on final appeal, the instructor/academic dean shall report the grade/sanction to the registrar. 4. Academic credit earned at another institution during a period of expulsion, suspension or dismissal for violation of the Academic Honesty Policy shall not be accepted at Bowling Green State University. 5. Grades assigned in connection with this policy shall not be changed. The effect on the grade point average of a “D,” “F” or “WF” assigned in connection with a violation of the Academic Honesty Policy shall not be eliminated by the course retake policy or the academic forgiveness policy. 6. Sanctions for first academic honesty violations, when discovered before graduation, shall be in accordance with the table entitled “VIOLATIONS DISCOVERED BEFORE GRADUATION”. 3. 37 Violations Discovered After Graduation This section shall apply to violations of the Academic Honesty Policy that are discovered after the student has graduated and that are within the statute of limitations. A. Jurisdiction 1. Academic Dean a. In any case in which the alleged violation is discovered after the student has graduated, the academic dean of the college from which the student graduated shall have original jurisdiction. The academic dean shall inform the VPAA about the suspected violation of the Academic Honesty Policy and shall check with the VPAA to determine if the student has committed a prior violation of this policy. b. Hearings shall be conducted under procedures established by the academic dean. 2. Academic Honesty Committee The Academic Honesty Committee shall have appellate jurisdiction in all cases of violation of the Academic Honesty Policy discovered after graduation. Appeal hearings shall be conducted under procedures established by the Academic Honesty Committee. The Academic Honesty Committee shall have the following powers: a. Uphold the decision of the academic dean; or b. Suspend a sanction in whole or in part and impose other terms and conditions as a corollary; or c. Overturn a decision of the academic dean. In cases where the academic dean has jurisdiction, direct the academic dean to void the sanction. 3. Vice President for Academic Affairs and Board of Trustees a. Final appeal jurisdiction in any case discovered after graduation not involving withdrawal of a degree or revocation of a degree rests with the VPAA. Withdrawal of a degree or revocation of a degree must be approved by the Board of Trustees. b. When acting on an appeal, the VPAA will review the records of the case to determine if a hearing should be granted. The appeal shall be conducted under procedures established by the VPAA. c. The VPAA shall have the jurisdiction to initiate a full review of any case, including a consideration of the substance of the alleged offense. Review of the case shall be conducted under procedures established by the VPAA. d. The VPAA shall have the following powers: i. deny an appeal; or ii. uphold the decision of the academic dean or Academic Honesty Committee; or iii. suspend a sanction in whole or in part and impose other terms and conditions as a corollary; or iv. overturn a decision of the academic dean or Academic Honesty Committee and direct the academic dean to void the sanction. B. Reporting a Case of Academic Dishonesty Cases of suspected violations of the Academic Honesty Policy discovered after the student has graduated shall be reported to the academic dean. C. Hearing Procedures 1. Pre-Hearing Procedures a. A college committee comprised of three faculty members shall be appointed by the academic dean. The academic dean shall delegate to the committee the responsibility for providing notices and arranging conferences and hearings, determining whether or not a violation has occurred and recommending a course of action to the academic dean. b. The academic dean shall notify the graduate, in writing, of the charges made, the evidence in the case, the intent to conduct a hearing in the matter, and the graduate’s right of due process. 2. Hearing Procedures a. Introduction ii. Hearings conducted by the college committee under the following procedures are informal inquiries that do not follow formalized courtroom procedures. iii. Due process rights apply to these hearings. iv. Only evidence introduced at the hearing can be considered. b. Hearing i. Within 30 days following the date of the notice to the graduate, the academic dean shall notify the graduate and the college committee, in writing, of the time and place of the hearing. ii. Within 15 days following the date of the notice to the graduate and the college committee, the academic dean shall convene the hearing. iii. Within 10 days after the hearing, the college committee shall make a determination in the case and recommend a course of action, in writing, to the academic dean. iv. Within 30 days following the written notice from the college committee, the academic dean shall make a decision in the case. v. If the academic dean determines that a violation of the Academic Honesty Policy has not occurred, no action shall be taken against the graduate. vi. If the academic dean determines that a violation of the Academic Honesty Policy has occurred, the academic dean shall, before imposing the sanction, notify the VPAA that the graduate has been charged with the offense. The academic dean shall provide the VPAA with all relevant information and shall confer with the VPAA about the case. 38 3. D. vii. Within 10 days following the decision in the case, the academic dean shall notify the graduate, in writing, of: > the decision in the case; > the sanction imposed; and > the graduate’s right to appeal to the Academic Honesty Committee. viii. The academic dean shall send written notice stating the nature of the case and the decision concerning it to the chair of the Academic Honesty Committee and the VPAA. ix. If the graduate has not appealed within 30 days, the academic dean shall notify the registrar of the sanction imposed. Due Process Procedural Safeguards The following due process procedural safeguards will be followed in all hearings. a. The graduate shall be given written notice of the charges against him or her and the time and place of the hearing, and the graduate’s right to examine the evidence prior to the hearing. b. The graduate has the right to question evidence presented against him or her and to present evidence on his or her own behalf. c. The graduate has the right to be assisted by an external advisor who may not participate in the hearing. The graduate has the right to receive notice of the decision in the case and notice of the right to appeal decisions to the Academic Honesty Committee. Appeals to the Academic Honesty Committee 1. The graduate shall have 30 days from the date on which he or she receives notice of the sanction to file an appeal. 2. The graduate shall send a written appeal to the chair of the Academic Honesty Committee and shall send a copy of the appeal to the academic dean. 3. An appeal shall be based on new evidence, procedural errors, or error in interpretation of evidence. (Severity of the sanction is not considered grounds for appeal unless it exceeds the maximum.) The appellant must describe the new evidence and/ or the error that is the basis of the appeal. 4. All appeals shall be heard within 30 days of receipt of the graduate’s written notice of appeal. 5. Decisions of the initial hearing body shall be stayed until the appellate body has given its decision. 6. The decision of the initial hearing body, if upheld on appeal, shall be in effect. 39 Violations discovered before graduation Offense Cheating, fabrication or plagiarism on examinations or other assignments in a course by an undergraduate student Cheating, fabrication or plagiarism on examinations or other assignments in a course by a graduate student* Forgery, bribery, threats (related to academic activities) Using a person or agency to prepare papers or other assignments in a course Minimum Sanction Partial or no credit on examination or assignment Maximum Sanction Withdrawal from course and assignment of sanction grade “WF” in course Original Jurisdiction Instructor in course Partial or no credit on examination or assignment Expulsion * Suspension Expulsion Academic Dean Suspension Academic Dean Substitution in an examination Suspension for both enrollee & substitute Plagiarism, fabrication or other forms of dishonesty by a graduate student associated with nonformal course material (e.g. thesis, dissertation, preliminary or comprehensive examination, field experience) Suspension Dismissal (undergraduate student) Expulsion (graduate student) Dismissal for both enrollee & substitute (undergraduate student); expulsion for both enrollee & substitute (graduate student) Expulsion Stealing, duplicating or selling examinations or examination books to be given Suspension Expulsion Academic Dean Possession and/or use of stolen examinations, papers or other course assignments Suspension Expulsion Academic Dean Misrepresentation of academic credentials Other academic dishonesty Dismissal Expulsion Academic Dean Partial or no credit on assignment* Expulsion Instructor/Academic Dean Facilitating academic dishonesty Suspension** (undergraduate student) Suspension (graduate student) Expulsion** (undergraduate student) Suspension (graduate student) Academic Dean* (undergraduate student) Graduate Dean (graduate student) Academic Dean Academic Dean * If the sanction involves a course grade it is the instructor’s jurisdiction; if the sanction involves suspension or higher, then the jurisdiction is with the academic dean. ** A student charged with facilitating academic dishonesty shall be subject to the minimum/maximum sanction for the academic honesty violation that was facilitated. If the offense is cheating, fabrication or plagiarism on examinations or other assignments and the facilitator is not in the course, the range of sanctions shall be from suspension to expulsion. For second and subsequent academic honesty violations, other than misrepresentation of academic credentials, the minimum sanction is suspension. The academic dean has original jurisdiction in cases involving second and subsequent violations. The maximum sanction for these violations is expulsion. ***In addition to the minimum/maximum sanction, other appropriate educational intervention is encouraged. 40 Violations discovered after graduation Offense Minimum Sanction Maximum Sanction Original Jurisdiction Cheating, fabrication or plagiarism on examinations or other assignments in a course Partial or no credit on examination or assignment Withdrawal from course and assignment of sanction grade “WF” (undergraduate student); revocation of degree (graduate student) Academic Dean Using a person or agency to prepare papers or other assignments in a course Withdrawal from course and assignment of sanction grade “WF” for both enrollee and substitute Withdrawal of degree (undergraduate student); revocation of degree (graduate student) Academic Dean Substitution in an examination Withdrawal from course and assignment of sanction grade “WF” for both enrollee and substitute Withdrawal of degree for both enrollee and substitute (undergraduate student); revocation of degree for both enrollee and substitute (graduate student) Academic Dean Possession and/or use of stolen examinations, papers or other course assignments Stealing, duplicating or selling examination books to be given Loss of credit Revocation of degree Academic Dean Loss of credit Revocation of degree Academic Dean Plagiarism, fabrication or other forms of dishonesty by a graduate student associated with nonformal course material (e.g. thesis, dissertation, preliminary or comprehensive examination, field experience) Revocation of degree Academic Dean Misrepresentation of academic credentials Revocation of degree Academic Dean Other academic dishonesty Withdrawal from course and assignment of sanction grade “WF” in course Withdrawal of degree Academic Dean Facilitating academic dishonesty* *A student charged with facilitating academic dishonesty shall be subject to the minimum/maximum sanction for the academic honesty violation that was facilitated. For second academic honesty violations, the maximum sanction is revocation of degree. 41 7. E. F. 2. The chair of the Academic Honesty Committee shall notify the graduate, the VPAA, and the academic dean of all decisions arising from the appeal. If the decision of the initial hearing body is upheld on appeal and the appeal deadline has passed with no appeal, or if the decision of the Academic Honesty Committee is upheld on final appeal, the academic dean shall notify the registrar of the sanction imposed. If the decision of the initial hearing body is overturned on appeal, no action will be taken against the graduate. Appeals to the Vice President for Academic Affairs 1. The graduate or academic dean shall have 30 days from the date on which the graduate receives notice of the decision of the Academic Honesty Committee to file an appeal with the VPAA. 2. A written appeal shall be sent to the VPAA, and a copy of the appeal shall be sent to the chair of the Academic Honesty Committee. 3. An appeal shall be based on procedural error alone (severity of the sanction is not considered grounds for appeal unless it exceeds the maximum, which would be a procedural error). 4. All appeals shall be heard within thirty days of receiving the written notice of an appeal. 5. Decisions of the initial hearing body shall be stayed until the VPAA has given a decision. 6. If an appeal deadline has passed with no appeal, or if the decision has been upheld on appeal, the decision of the initial hearing body shall be in effect. 7. The VPAA, as appropriate, shall notify the graduate, the chair of the Academic Honesty Committee, and the academic dean of all decisions arising from the appeal. If the decision of the initial hearing body is upheld on appeal, the academic dean shall notify the registrar of the sanction imposed. The academic dean with the concurrence of the VPAA may instruct the registrar to print on the transcript that the reason for the sanction was a violation of the Academic Honesty Policy. If the sanction is revocation of degree, the reason shall always be printed on the transcript. If the decision of the initial hearing body is overturned on appeal, no action will be taken against the graduate. Sanctions 1. Definition of Sanctions a. Revocation of Degree The degree awarded to the graduate shall be rescinded with no possibility for reinstatement. This action is subject to the approval of the Board of Trustees. b. Withdrawal of Degree The degree awarded to the graduate shall be rescinded with the possibility for reinstatement. This action is subject to the approval of the Board of Trustees. c. Withdrawal from Course The graduate shall be assigned a grade of “WF” as a sanction for the course in which the offense occurred. When withdrawal from the course and assignment of a grade of “WF” as a sanction results in the graduate not meeting requirements for graduation (e.g., course is required for graduation or GPA falls below 2.0), the degree awarded to the graduate is withdrawn with provision for reinstatement of the degree. Reinstatement of the degree results when the graduate enrolls in the course in which the offense occurred and receives credit for the course in a way that the graduate then meets requirements for graduation. d. Partial or No Credit on an Examination or Assignment Credit shall be determined in accordance with the practices of the instructor. When partial or no credit on an examination or assignment is given as a sanction and results in the graduate not meeting requirements for graduation (e.g., the final grade assigned as a direct result of the sanction does not meet credit requirements in a course required for graduation or the GPA falls below 2.0), the degree awarded to the graduate is withdrawn with provision for reinstatement of the degree. Reinstatement of the degree results when the graduate enrolls in the course in which the offense occurred and receives credit for the course in a way that the graduate then meets requirements for graduation. Effective Date of Sanction If no appeal is submitted, the sanction shall take effect when the appeal deadline has passed. Otherwise, the sanction shall take effect when the decision of the initial hearing body is upheld on final appeal. a. Penalties for academic honesty violations discovered after graduation shall be in accordance with the table entitled “VIOLATIONS DISCOVERED AFTER GRADUATION. 42 Code of Student Conduct 1. Introduction Bowling Green State University aspires to create an academic environment grounded in intellectual discovery and guided by rational discourse and civility. Within our learning community we endeavor to act on our Core Values of respect for one another, collaboration, intellectual and personal growth, creativity and innovation, and the pursuit of excellence. This Code of Student Conduct is intended to ensure students, as members of our community, and their organizations conduct themselves in accordance with these values. This Code thus creates a set of expectations of student conduct, ensures a fair process for determining responsibility when student behavior may have deviated from those expectations and provides appropriate sanctions when a student or student organization has violated the Code of Student Conduct. Every effort will be made to balance the needs and rights of the individual with the welfare of the community as a whole. 2. Definitions A. The term “University” means Bowling Green State University. B. The term “student” means an individual, who has been notified of his or her acceptance, expressed intent to and/or registered for classes, or otherwise entered into any other contractual relationship with the University to take instruction. This includes all individuals taking classes on a part-time and full-time basis, pursuing undergraduate, graduate or professional degrees and those attending post-secondary institutions other than Bowling Green State University and who reside in University-owned housing or who live off campus. Students who are not enrolled for a particular term but who have a continuing relationship with the University are considered “students.” C. The term “Code” means the Code of Student Conduct. D. The term “University official” includes any person employed by the University and any person serving the University in an official capacity. E. The term “member of the University community” includes any person who is a student, University official, trustee, or any other person serving the University in an official capacity. The Vice President for Student Affairs shall determine a person’s status in a particular situation. F. The term “University premises” includes all land, buildings, facilities, and other property in the possession of or owned, used, or controlled by the University, whether in Bowling Green, Ohio, or elsewhere. G. The term “organization” means any registered student organization. H. The terms “shall” and “will” are used in the imperative sense. I. The term “may” is used in the permissive sense. J. The term “day” means a day when the University is open for normal business, regardless of whether classes are in session (e.g., the day preceding Thanksgiving). In determining any deadlines as set forth in the Code, references to a number of “days” prior to or after occurrence of an event shall not include the day of the event. K. The term “Complainant” means any person filing a complaint of suspected misconduct under this Code. L. The term “Respondent” means a student or organization against whom a complaint has been filed under this Code. M. The term “health” means physical or mental well-being. N. For the purposes of the Code of Student Conduct, the term “residence hall” means any hall, house or other living unit owned or leased by the University for the principle purpose of providing student housing. 3. Conduct Authority Ultimate authority for student conduct is vested in the Board of Trustees of the University. The Board of Trustees has delegated authority for student conduct to the President. The Vice President for Student Affairs is the person designated by the President to be responsible for the administration of the Code of Student Conduct. Conduct authority may be delegated to University officials and committees as set forth in this code, in accordance with other University policies, rules, or regulations, and as deemed appropriate by the Vice President for Student Affairs. 4. Jurisdiction of the University University jurisdiction shall address conduct which occurs on or off University premises and adversely affects the University community and/or the pursuit of its objectives, including but not limited to creating a positive academic environment and promoting responsible citizenship. Each student shall be responsible for his/her conduct from the time of application for admission through the actual awarding of a degree even though that conduct may occur before classes begin or after classes end, as well as during the academic year and during periods between terms of actual enrollment. The Code of Student Conduct shall apply to a student’s conduct even if the student withdraws from school while a conduct matter is pending. Student organizations are also subject to the Code of Student Conduct. 5. Violation of Law and University Policy The campus is not a sanctuary from the law. A complaint may be filed against a student or organization charged with a violation of a law that is also a violation of this Code if both violations result from the same factual situation, without regard to any pending civil litigation or criminal arrest and prosecution. Proceedings under the Code may be carried out prior to, simultaneously with, or following civil or criminal proceedings. 6. 43 Prohibited Conduct Any student found to have committed one or more of the following acts of prohibited conduct will be subject to sanctions. A. Offenses Against the University Community 1. Acts of dishonesty, including but not limited to the following: a. Furnishing false information to the University or any University official. b. Forgery, alteration, or misuse of any University or government document, record, or instrument of identification. c. Tampering with the election of any organization. Note: Violations of the Code of Academic Honesty are not included in this section. 2. Disruption or obstruction of teaching, research, administration, conduct proceedings, or other University activities, including its public service functions, whether on or off campus, and other authorized non-University activities which occur on University premises. 3. Failure to comply with directions of University officials, including law enforcement officers, acting in performance of their duties, and/or failure to identify oneself to these persons when requested to do so. 4. Violations of other published University policies, rules or regulations. Such policies, rules or regulations include but are not limited to Residence Life Community Living Standards and Residential Living Agreement, Information Technology Network and Computer Policies, parking and traffic regulations, policies governing student organizations and other published policies. 5. Recording a lecture or other classroom interaction, selling class notes, or being paid for taking class notes, without the permission of the instructor or of Disability Services staff. 6. Videotaping, audiotaping, or photographing members of the University community without permission. B. Offenses Against Persons 1. Physical abuse, verbal abuse, threats, intimidation, harassment, sexual contact without permission, sex-based violence, stalking, coercion and other conduct, which threatens or endangers the health or safety of any person. This section is intended to include any contact or communication that threatens, harasses or injures a person or oneself. 2. Hazing, which includes any mental or physical requirement, request or obligation placed upon any person that could cause discomfort, pain, fright, disgrace, injury or which is personally degrading or which violates any federal, state, local law or University policy. A person’s consent to hazing is not an excuse under this section. a. No member of the University community shall participate in the hazing of another. b. No member of the University community shall knowingly permit the hazing of any person. c. No member of the University community shall fail to report hazing. C. Offenses Against Property 1. Attempted or actual theft or possession of stolen property. 2. Attempted or actual damage or vandalism to property. 3. Unauthorized possession, duplication, or use of keys and other entry codes or devices to any University premises or unauthorized entry to or use of University premises. 4. Theft or other abuse of computer facilities and resources, including but not limited to: a. Unauthorized entry into a file to use, read, or change the contents, or for any other purpose. b. Unauthorized transfer of a file. c. Use of another individual’s identification and/or password. d. Use of computing facilities and resources to interfere with the work of others. e. Use of computing facilities and resources to send obscene or abusive messages. f. Use of computing facilities and resources to interfere with normal operation of the Bowling Green State University computing system. g. Use of computing facilities or resources in violation of copyright laws. h. Any violation of Bowling Green State University’s Network and Computer Policies. 5. Littering on University premises. 6. Intentionally setting fire to property. D. Offenses Disrupting Order or Disregarding Health and Safety 1. Use, possession, distribution or manufacture of illegal drugs including drug-related paraphernalia containing illegal residue; or prescription meds that are unmarked or not for the person in possession of them. 2. Use, possession or distribution of alcoholic beverages except as expressly permitted by the law and University regulations. 3. Possession of firearms, explosives, incendiary devices, or illegal or unauthorized possession of weapons, or dangerous chemicals. 4. Participation in a campus demonstration which disrupts the normal operations of the University or infringes on the rights of other members of the University community. 5. Leading or inciting others to disrupt scheduled or normal activities within any campus building or area. 6. Intentional obstruction of the free flow of pedestrian or vehicular traffic on University premises or at University sponsored or supervised functions. Â 44 Â 7. E. Engaging in violent, abusive, indecent, profane, boisterous, unreasonably loud, or otherwise disorderly conduct under any circumstances (including, but not limited to intoxication due to the consumption of alcohol,) in which the conduct tends to cause or provoke a disturbance, or disrupts the normal operations of the University. 8. Entering false fire alarms or bomb threats or tampering with fire extinguishers, alarms, smoke detectors or other safety equipment. 9. Illegal gambling or wagering. 10. Violations of federal, state or local law on University premises or at University-sponsored or supervised activities. 11. Violations of federal, state or local law off University premises and not related to University-sponsored or supervised activities when the violations adversely affect the University community and/or the pursuit of its objectives. Violation of State, Federal or Local Laws and University Policies Any act or omission that constitutes a violation of federal, state or local laws and University policy which is not otherwise covered in this Code. F. Interfering with the Conduct Process, Including but not Limited to: 1. Failure to appear at a conduct meeting or hearing when directed to do so. 2. Falsifying, distorting or misrepresenting information at a conduct meeting or hearing, or knowingly initiating a false complaint. 3. Attempting to discourage a personâ€™s proper participation in, or use of, the conduct process. 4. Harassment or intimidation of a University official or member of a conduct committee. 5. Failure to comply with sanction(s) imposed under the Code. G. Shared Responsibility for Infractions 1. Students may be assigned joint responsibility when they act together to violate the Code. 2. Students and organizations may be held responsible for the conduct of their student and nonstudent guests while on University premises, at University-sponsored or supervised activities, and at functions sponsored by any registered student organization. 7. Organizational Responsibility A complaint may be filed against an organization under the Code. An organization and its members may be held collectively and individually responsible for violations of the Code by those associated with the organization, including guests and alumni of the organization. When a complaint is filed naming an organization as Respondent, the presiding officer and/or students affiliated with the group shall be required to participate in meetings and hearings as representatives of the group. 8. Conduct Procedures A. Filing a Complaint 1. Any person may file a complaint against a student or organization alleging violation(s) of this Code. A complaint shall be made in writing and directed to the Associate Dean of Students or designee. The University will treat a police report or citation as a complaint. 2. A Complainant is normally expected to participate in the conduct meeting or hearing and to present relevant information. 3. Complaints should be submitted as soon as possible after the event takes place, preferably during the semester in which the event took place. 4. The Associate Dean of Students or designee may conduct an investigation to determine if the complaint has merit and/or if it can be resolved by mutual consent of the persons involved on a basis acceptable to the Associate Dean of Students or designee. Such resolution shall be final and there shall be no subsequent proceedings. If the Associate Dean of Students determines the complaint has merit and cannot be resolved by mutual consent, the Associate Dean of Students or designee may participate in any subsequent conduct meeting or hearing to resolve the complaint. The Associate Dean of Students or designee reserves the right to reject a complaint without further qualification. 5. The Associate Dean of Students or designee will conduct a preliminary review of the complaint to determine whether the alleged misconduct may result in suspension or expulsion from the University. The Associate Dean of Students or designee will also determine whether the Respondent disputes the facts that form the basis of the complaint. Respondents not subject to expulsion and those who do not dispute the facts of the complaint are entitled to an informal conduct meeting with the Associate Dean of Students or designee. Respondents subject to expulsion and those disputing the facts of the complaint are entitled to a hearing before the University Conduct Committee. The Vice President for Student Affairs reserves the right to refer any complaint to a University official or committee other than the Associate Dean of Students or University Conduct Committee. 6. If a Respondent fails to keep a meeting with the Associate Dean of Students or designee, a decision regarding appropriate charges, responsibility and/or sanctions may still be made. B. Informal Process - Conduct Meeting Respondents not subject to expulsion and those not disputing the complaint are entitled to a conduct meeting with the Associate Dean of Students or designee. Respondents meeting with the Associate Dean of Students or designee will receive: 1. Written notice of the complaint at least three (3) days prior to the conduct meeting. 2. Reasonable access to the complaint filed prior to and during the conduct meeting. 45 3. C. An opportunity to be assisted by an advisor of their own choice and at their own expense. Advisors are not allowed to speak or participate in the meeting. Advisors may not appear in lieu of the Respondent. 4. An opportunity to respond to the complaint and to present relevant and necessary witnesses. 5. Written notice of the determination, including any sanction(s). Formal Process - University Conduct Committee (UCC) Respondents subject to expulsion and those who dispute the complaint are entitled to a hearing before the UCC. 1. Composition of the UCC a. The UCC shall be composed of at least three (3) full-time faculty, six (6) full-time students and three (3) full-time administrative staff members. Members shall be appointed for a one (1) year term and may be reappointed. b. The Associate Dean of Students or designee shall chair all UCC hearings. Five (5) members, one each from the faculty and administrative staff members and three (3) from the student members, are necessary to hear a complaint. The chair shall not vote except in the event of a tie. c. The Associate Dean of Students or designee is responsible for coordinating hearings and assigning complaints. d. The Vice President for Student Affairs may remove a member from the UCC when the member has failed or refused to perform his or her duties or responsibilities. Student members found in violation of this Code may be removed from the UCC. e. A Complainant or Respondent may challenge a UCC member on the grounds of a conflict of bias that might affect impartial consideration of the Complaint. The remaining members of the UCC will conduct a secret ballot vote to determine if the challenged member shall be disqualified. 2. UCC Hearing Procedures The following procedures are followed in UCC hearings: a. The Respondent will receive written notice of the complaint and hearing date at least seven (7) days prior to the hearing. b. On a date specified by the Associate Dean of Students or designee, the Complainant and Respondent will submit to the Associate Dean of Students or designee a list of witnesses for the hearing, a summary of the information each witness is expected to provide and any document(s) the Complainant and Respondent expect to present at the hearing. The Associate Dean of Students or designee will make copies of this information available to the Complainant, Respondent and the UCC prior to the hearing. c. The Complainant and Respondent may be assisted by an advisor of their own choice and at their own expense. Advisors are not permitted to speak or to participate in a hearing. Complainants and Respondents who choose an attorney as their advisor shall notify the Associate Dean of Students or designee of the attorney’s name and telephone number at least three (3) days prior to the hearing. Advisors may not appear in lieu of the Complainant or Respondent; however, an advisor may consult with the Complainant or Respondent during a hearing and may assist with preparation for the hearing. d. In the event that the University chooses to proceed through legal counsel, the Respondent will be notified three (3) days prior to the hearing and also shall have the right to proceed through counsel. Counsel may not appear in lieu of the Complainant or Respondent. e. If a Respondent fails to appear for a hearing, the hearing may proceed without the Respondent’s presence. f. Witnesses, other than the Complainant and Respondent, will be excluded from the hearing during the testimony of other witnesses. g. The chairperson will exercise control over the proceedings. Any person disputing a hearing or who fails to abide by the decisions of the chairperson may be excluded from the hearing. h. Violations will be determined on the basis of whether it is “more likely than not” that the Respondent violated the Code. i. The chairperson shall determine what information the UCC will consider. Information will be considered if it directly relates to the facts of the complaint or appropriateness of a particular sanction. Formal rules of evidence shall not apply. j. The Complainant, Respondent, and UCC may examine the information accepted by the chairperson and may question all witnesses. k. Respondents may speak on their own behalf; however, they will not be forced to speak against themselves and their silence shall not be used to their detriment. l. Should the Respondent be recommended responsible for any violation of the Code, the Complainant and Respondent will be given the opportunity to provide relevant information regarding possible sanction outcomes. The Respondent’s prior conduct record may be considered only to recommend an appropriate sanction. m. Recommendations by the UCC shall be by majority vote. n. The hearing will be recorded and the recording will remain the property of the University. o. Within three (3) days of the hearing, the UCC’s recommendation will be forwarded in writing to the Dean of Students with a copy to the Respondent. The Dean of Students will advise the Respondent of the decision in writing. 9. 46 Alternative Resolution Board (ARB) In an effort to more effectively deal with student behaviors directed toward oneself or others which adversely effect or disrupt the campus community, Bowling Green State University may choose to utilize an alternative formal process. Respondents subject to expulsion, those who refute the complaint, and those who have caused serious disruptions to the community may be assigned to the ARB for resolution of the case. A. Composition of the ARB 1. The ARB shall be composed of one staff member each from the Student Health Center, the Counseling Center, and Disability Services designated by the Associate Vice President for Student Affairs, and the Director of Residence Life or designee when the hearing involves a residential student, and the Associate Dean of Students or designee. 2. The Associate Dean of Students or designee shall chair all ARB hearings. All members, except the chair, shall have voting rights. Recommendations from the ARB shall be made by majority vote. In the event of a tie the chair will have a vote. 3. The Associate Dean of Students or designee is responsible for coordinating ARB hearings and assigning complaints. 4. All committee members hearing a case should not have a direct, firsthand knowledge of the case before the ARB. B. ARB Hearing Procedures 1. The Respondent will receive written notification of the complaint and hearing date, time and location at least (3) days prior to the hearing. 2. The Respondent must provide to the Associate Dean of Students within one (1) day of the ARB hearing, any evidence and a witness list being presented at the hearing. 3. The Respondent may be assisted by an advisor of his or her own choosing and at his/her own expense. Advisors are not permitted to speak or participate in a hearing. Respondents who choose an attorney as their advisor shall notify the Associate Dean of Students or designee of the attorney’s name and telephone number at least one (1) day prior to the hearing. Advisors may not appear in lieu of the Respondent. 4. If a Respondent fails to appear, the hearing may proceed without the Respondent’s presence. 5. Witnesses will be excluded from the hearing during the testimony of other witnesses. 6. The chairperson will exercise control over the hearing. Any person disrupting a hearing or who fails to abide by decisions of the chairperson may be excluded from the hearing. 7. The Respondent and members of the ARB may examine the information presented and may question all witnesses. 8. Respondents may speak on their own behalf; however, they will not be forced to do so and their silence may not be used to their detriment. 9. The recommendation of the ARB will be put in writing by the chair of the ARB and sent to the Dean of Students within two (2) days of the completion of the hearing. 10. The Dean of Students shall render the final decision. The decision will be put in writing to the Respondent. 11. Appeals shall be made to the Vice President for Student Affairs in writing stating the grounds of the appeal within three (3) days of receipt of the decision letter. The decision of the Vice President for Student or designee is final. Grounds for appeal are found in Section 11-D of this Code of Student Conduct. 12. Guidelines for the implementation of sanction(s) are outlined in Section 11-E of this Code of Student Conduct. 10. Sanctions A. The following sanctions may be imposed upon any student found to have violated the Code: 1. Warning—Notice in writing that continuation or repetition of prohibited conduct may be cause for additional conduct action. 2. Conduct Probation—A written reprimand specifying the violation for which the student is held responsible. Students on probation are not considered to be in good standing with the University. Probation is for a designated period of time and includes the probability of more severe conduct action if the student is found in violation of any University policy during the probationary period. 3. Restrictions and Loss of Privileges—Denial or restriction of certain privileges for a designated period of time. 4. Restitution—Compensation for loss, damage, or injury. This may take the form of appropriate service and/or monetary or material replacement. 5. Discretionary Sanction—Work assignments, service to the University, or other related discretionary assignments. 6. Residence Hall Suspension—Separation of a student from one or more of the residence halls for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified. 7. Residence Hall Expulsion—Permanent separation of a student from the residence halls. 8. Deferred Suspension–Separation from the University for a defined period of time unless specified discretionary sanctions are successfully completed. Upon successful completion of discretionary sanctions, conduct probation will be assigned for a defined period of time. Failure to complete discretionary sanctions will result in suspension from the University. 9. Suspension—Separation of the student from the University for a definite period of time, after which the student is eligible to return, and a permanent notation on one’s transcript. Conditions for readmission may be specified. 10. Expulsion—Permanent separation of the student from the University, and a permanent notation on one’s transcript. 47 B. C. D. E. The following sanctions may be imposed on any organization found in violation of the Code: 1. Any of the sanctions listed in Section 10 A above. 2. Loss of registration as a registered student organization. The Office of Campus Activities shall notify any national or regional governing body with which the organization is associated or which sponsors social, academic, or sports events when such action is taken. 3. Loss or withdrawal of all student general fee dollars or other University funding for the remainder of the academic year. More than one of the sanctions listed above may be imposed for any single violation. Violations involving persons or organizations intentionally targeted because of their race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, religion, age, marital status, disability, or status as a veteran may result in enhanced sanctions. Failure to complete sanctions may result in a University hold being placed on a student’s ability to register for subsequent semesters or change a class schedule. 11. Appeals A. Right to Appeal A Complainant or Respondent may appeal the sanction imposed by the Associate Dean of Students or designee (informal disposition) or the decision rendered by the Dean of Students (formal disposition.) B. Appeal of Informal Disposition Appeals shall be made to the Dean of Students within five (5) days of the Complainant’s or Respondent’s receipt of the sanction rendered by the Associate Dean of Students or designee. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the Dean of Students is final. C. Appeal of Formal Disposition Appeals shall be made to the Vice President for Student Affairs within five (5) days of the Complainant’s or Respondent’s receipt of the decision of the Dean of Students. The appeal shall be in writing, stating the ground(s) for appeal. The decision of the Vice President for Student Affairs is final. D. Grounds for Appeal 1. Appeals must be based on the issue of substantive or procedural errors which are prejudicial and which were committed during the conduct meeting or hearing. 2. The specifics to be addressed on appeal are: a. Were the procedures of the Code of Student Conduct followed? b. If a procedural error occurred, were the rights of the student or organization violated to the extent that the student or organization did not receive a fair hearing? c. Was the meeting or hearing conducted in a way that permitted the student or organization adequate notice and the opportunity to present its version of the facts? d. Was the information presented at the meeting or hearing sufficient to justify the decision and/or sanctions reached? e. Was there information existing at the time of the meeting or hearing that was not discovered until after the hearing? E. Implementation of Sanction(s) Sanctions shall not begin until either the time for appeal has expired without an appeal, or until the appeal process is exhausted. The Vice President for Student Affairs may impose sanctions during the appeal process to ensure the safety and well-being of members of the University community or preservation of University property. 12. Interim Suspension The Vice President for Student Affairs or designee may impose a University or Residence Hall Suspension on a student prior to a conduct meeting or hearing. The Vice President for Student Affairs may suspend the registration of an organization prior to a conduct meeting or hearing. A. Interim suspension may be imposed only: 1. To ensure the safety and well-being of members of the University community or preservation of University property; 2. If the student or organization poses a definite threat of disruption or interference with the normal operations of the University; 3. If a student or organization is criminally charged with one or more of the following offenses of violence: aggravated murder, murder, voluntary manslaughter, involuntary manslaughter, felonious assault, aggravated assault, assault, permitting child abuse, aggravated menacing, menacing by stalking, menacing, kidnapping, abduction, extortion, rape, sexual battery, gross sexual imposition, aggravated arson, arson, terrorism, aggravated robbery, robbery, aggravated burglary, burglary, inciting to violence, aggravated riot, riot, inducing panic, domestic violence, intimidation, intimidation of crime victim or witness, escape, improperly discharging a firearm at or into a habitation or school, endangering children and felonious penetration. B. During an interim suspension, a student may be denied access to a living unit and/or to the campus, including classes, and/or all other University activities or privileges for which the student might otherwise be eligible. An organization shall discontinue all activities during an interim suspension. C. An interim suspension takes effect immediately upon issuance. A student or organization will receive written notice of the interim suspension, including a description of the suspected misconduct. A hearing will take place within ten (10) days or such other time as may be specified in the notice of interim suspension of the student’s or the organization’s receipt of written notice of the interim suspension. The student or organization may within three (3) working days of 48 the imposition of the suspension, petition the Dean of Students for reinstatement. The petition must be in writing and must include supporting documentation or evidence that the student or organization does not pose, or no longer poses, a significant risk of substantial harm to the health or safety of self, others or property. 13. Conduct Records Other than suspension and expulsion, conduct sanctions shall not be made part of the student’s permanent academic record, but shall become part of the student’s conduct record. Complaints involving the imposition of sanctions other than suspension and expulsion shall be removed from the student’s conduct record seven (7) years from the year in which the offense occurred. 14. Code of Student Conduct Review The Code of Student Conduct shall be reviewed annually under the direction of the Vice President for Student Affairs. In addition, the Faculty Senate Student Affairs Advisory Board shall conduct an annual review of the Code of Student Conduct and make recommendations to the Vice President for Student Affairs regarding omissions, clarifications, constructive changes, and other matters germane to the proper interpretation and operation of the Code of Student Conduct. Questions of interpretation regarding the Code of Student Conduct or Student Handbook shall be referred to the Office of the Dean of Students. In keeping with normal University policy approval processes, the Code of Student Conduct and Student Handbook may, at the sole discretion of the University, be amended at any time. Residential Conduct Process Members of the University’s residential community are responsible for their own actions as well as for the actions of their guests. It is the expectation of the University community that each member of the community will respect all community members and their property. However, some members of the community may, either by error or intent, violate community standards. At these times it will be necessary to hold the community members responsible for their actions. It is the intent of the University to approach these violations from an educational perspective, when appropriate. However, other sanctions or requirements may be necessary to insure that the residential community continues to be a positive living and learning environment. It is the responsibility of each student to be aware of the policies and expectations the University community has for individual action. Any resident who violates a policy faces the possibility of being charged with allegedly violating the Code of Student Conduct. When students are allegedly involved in incidents which occur in University residences and violate the Code of Student Conduct, they will be involved in the Residential Conduct Process. Conduct Meetings A conduct meeting is an informal conduct proceeding conducted as part of the Residential Conduct Process. Conduct meetings will be held between a member of the Residence Life staff and the accused student to discuss and, if possible, resolve the student’s alleged misconduct. This required meeting provides students with the information necessary to make informed decisions about the conduct process, including the options available to them through the process. Failure on the part of a student to schedule and/ or attend a conduct meeting may result in a resolution being made in his/her absence and/or further conduct action. A. Resolution Options 1. Informal Resolution The conduct meeting is the first step toward informal resolution. Informal resolution provides an opportunity for the student and the Residence Life staff member to quickly resolve the student’s alleged misconduct. Informal resolution of a conduct matter occurs when: a. The student does not dispute the facts leading to the charge made by the residence staff. Therefore, a formal hearing or further proceeding may not be required. b. Neither suspension nor expulsion is a possible sanction and the student wishes to resolve the case informally. 2. Formal Resolution If the student disputes the investigative findings that a violation(s) has been committed or rejects an informal resolution, the case shall be resolved through the formal resolution procedures as follows: a. Following a conduct meeting with a member of the Residence Life staff where a student has requested a Residential Conduct Committee (RCC) hearing, the student shall be contacted by the Assistant Dean of Students or designee by phone or email, to schedule a time to discuss the hearing process and receive additional hearing information. b. The Residential Conduct Committee shall be composed of at least three (3) students who live in Universityowned housing and is chaired by a staff member from the Office of the Dean of Students. c. The case is heard by the RCC. The RCC serves as a conduct body for the formal resolution option. Depending upon the nature of the misconduct, formal resolution may involve the presentation of witness information, the presentation of information by the accused resident and the questioning of all involved parties. RCC hearings are recorded and the recording remains the property of the University. d. The RCC forwards a recommendation regarding its findings along with recommended sanctions, if appropriate, to the Assistant Dean of Students or designee. The Assistant Dean of Students reviews the recording of the hearing, the contents of the conduct file and the written RCC recommendation and finalizes the decision, which is then forwarded in writing to the Respondent. B. C. D. E. F. 49 Students’ Rights in the Residential Conduct Committee 1. The Complainant and the Respondent have the right to inspect before the hearing any documents which are to be submitted at the hearing. 2. The Complainant and the Respondent may bring witnesses to testify on their own behalf. The coordinator of the RCC process must be provided with the names of all witnesses and their expected testimony no later than 24 hours prior to the RCC hearing. 3. The Respondent and the Complainant may be accompanied by an advisor of their choice. An advisor is anyone who will provide the Respondent or the Complainant with support throughout the hearing. Advisors are not permitted to speak or to participate in the hearing. 4. The Respondent is under no obligation to make any statement(s) relevant to the charge(s) nor answer any questions relevant to the charge(s) and this cannot be used to the Respondent’s detriment. Sanctions If a student accepts responsibility for violations of the Code of Student Conduct, one or more of the following sanctions may be imposed: 1. Written Warning A written warning is a formal and official recognition of misconduct with the condition that further violations of the Code of Student Conduct may result in more severe conduct action. 2. Residential Conduct Probation Probationary status whereby any further violations of the Code of Student Conduct during a specified period of time may result in referral to the University-level of the student conduct process. Student is considered not in good standing with the Office of Residence Life. 3. Discretionary Sanctions Work assignments, service to the University or other related discretionary assignments. 4. Restitution Compensation, within a specified period of time, for loss or damage. This may take the form of appropriate service and/or monetary or material replacement. 5. Residence Hall Restriction and/or Loss of Privileges Denial or restriction of certain privileges including but not limited to visitation privileges in one or more residence hall(s) for a defined period of time. 6. Residence Hall Suspension Separation of the student from a living unit for a definite period of time, after which the student is eligible to return. 7. Residence Hall Expulsion Permanent separation of the student from residence units. Appeals Any student has the right to appeal the sanctions imposed by a conduct officer in an informal disposition or the final decision of the Assistant Dean of Students or designee in a formal disposition. Appeals must be filed, in writing, within five (5) University working days of receipt of the decision and are directed to the Director of Residence Life or his/her designee. Referral to the University Level of the Student Conduct Process In the event that the alleged behavior is deemed egregious and/or repeated misconduct, the case may be referred to the University level of the student conduct process. Residential Conduct Records Residential conduct files will be purged after seven (7) years from the year in which the offense occurred. Student Conduct Flowchart 2013 50 Â 51 Â Community Living Residence Life at Bowling Green State University Living on campus is a big part of your BGSU education. Living away from your family within a diverse community will allow you many opportunities for friendship, fun and personal growth. To foster a positive community environment, we expect each student to be sensitive to and respectful of the rights and interests of others, be personally honest and never place another member of the BGSU community in jeopardy or at risk. Within this Handbook are the rules and regulations that govern community living at BGSU. You will find everything from what kinds of appliances, lights and decorations you may have in your room to guest and safety policies. If you ever have a question about a policy or procedure, please do not hesitate to contact a residence hall staff member or the Office of Residence Life for assistance. Remember, we put students first. Residence Life Values Showing consideration for others and respect for University and personal property are the basic foundations of community living. The success of a residential community and the learning that takes place in this environment depend on the willingness of residents to accept responsibility for their behavior, decisions and actions as community members. Residents are expected to be aware of how their actions, whether written or spoken words, sounds, or public displays of visual material, may make a person or group feel harassed, intimidated, discriminated against, or in some way create a hostile or unwelcome living/learning environment. In keeping with this expectation, the Office of Residence Life holds as an important value the ability of community members and staff to support the diverse range of student needs and experiences. Included in this range of needs and experiences are the following: > > > > > the right to privacy an atmosphere conducive to study the protection of personal and public property respect for the needs and values of each individual freedom from discrimination and harassment on the basis of race, color, creed, religion, national origin, gender, gender identity, gender expression, age, disability, or sexual orientation. Principle of Community The following statement provides the foundation by which all residential students should conduct their affairs and activities: The life and work of a Bowling Green State University student should always be based on responsibility, integrity and consideration. In all activities and endeavors, each student is expected to be sensitive to and respectful of the rights and interests of others, be personally honest and never place another member of the Bowling Green State University community in jeopardy or at risk. She or he should be appreciative and supportive of the diversity of the community as providing an opportunity for personal learning and growth. The success of every Bowling Green State University student rests on his or her adherence to this principle of community. This principle provides the foundation for interaction between and among all members of the University. Each of us is expected to be mindful of this principle as we pursue our own interests as members of this community. 52 Residence Life Social Justice Statement The Office of Residence Life is committed to creating and maintaining an environment dedicated to social justice education through: > > > > the recruitment, hiring, and advancement of qualified, diverse staff establishing systems, policies and practices that promote equitable treatment of staff and students encouraging the use of language, conduct and programming initiatives that celebrate inclusion providing and supporting opportunities that encourage personal growth, development and education of social justice issues Through the practice of these initiatives, we strive to maintain diversity and equality within Bowling Green State University and the surrounding communities. Residential Community Policies Acceptance Agreement All students living in University residences sign an Acceptance Agreement for the full academic year. This agreement establishes the terms and conditions of occupancy in the University residences between the room occupant and Bowling Green State University. All residents are expected to review and understand the obligations outlined in this agreement. Housing Assignments A. B. C. Residency Requirement There are many benefits to living on campus at BGSU. For this reason, all first- and second-year students are required to reside in University-owned residences as a condition of enrollment. Exemptions from this policy may be granted for firstand second-year students who: 1. Have lived on campus for four semesters. 2. Are commuting daily from the permanent homes of their parents, legal guardian or spouse, located within a 50-mile radius of BGSU. a. Please note that the Office of Residence Life considers the permanent home address of the student’s parent(s) or legal guardian(s) to be the address-of-record on file with federal, state and local tax agencies and where a minimum of one of the student’s parent(s) or legal guardian(s) reside. b. Students who qualify to reside off-campus under this clause are required to complete a Residential Verification Form available in the Office of Residence Life. Please note that providing false information to the University is a violation of the Code of Student Conduct. 3. Have attained junior-level status by the first day of the fall semester. 4. Are 23 years of age or older by the first day of the fall semester. 5. Are enrolled in a University-approved co-op program. 6. Have served in a full-time capacity in the military for 30 consecutive months or longer. 7. Are married. 8. Are students teaching within a 50-mile radius of BGSU. Room Assignments When making room assignments, the Office of Residence Life cannot discriminate on the basis of race, color, religion, national origin, age, disability, sexual orientation, gender identity, or gender expression. The Office of Residence Life reserves the right, if the need arises, to reassign students to other residences or rooms/suites/apartments within a building for room consolidation, vacancies, maintenance or safety issues, policy violations or disruption of the living environment. Room/Suite/Apartment Changes Room/suite/apartment changes, including moves made within suites or apartments, must be initiated with the supervisor of the residence PRIOR to moving. Room changes between University residences must be initiated with the supervisor of a residence before a new room assignment will be offered. A short period is established at the opening of each semester during which no room/suite/apartment or residence changes are made. Requests for room assignment changes will not be honored for reasons involving age, race, ethnicity, color, national origin, sexual orientation, disability or religion. Fire Safety Policies A. Fire Drills/Alarms and Emergency Evacuation Fire drills are scheduled periodically during normal working hours in University residences in compliance with state regulations. Every time the fire alarm sounds it must be treated as a real fire and you must evacuate immediately. All persons must vacate the residence any time the fire alarm is sounded or an emergency situation arises that requires the evacuation of the building. All individuals in the building must follow the directions of the staff and other emergency personnel and may not re-enter the building until the supervisor of the residence gives permission. University, state or city officials may enter rooms to verify evacuation of residents. B. C. D. E. 53 Fire Safety Equipment Fire extinguishers, smoke detectors and fire alarm systems are there for the protection of residents and should be treated with the well-being of all residents in mind. All fire safety equipment (e.g., pull stations, fire extinguishers, smoke detectors) should be used for emergency purposes only. Smoke detectors in student rooms are not to be disconnected or covered under any circumstances. Tampering with fire safety equipment is a crime and will result in University conduct action, and possible criminal action. Removal of Fire Hazards The University reserves the right to eliminate all potential fire hazards in any residence if deemed necessary or appropriate by a University official or by other authorities that have jurisdiction. Fireplaces For University residences with fireplaces, policies and regulations regarding their maintenance and use are posted near each fireplace. In the spirit of community, all students who reside in buildings with fireplaces are responsible for knowing and implementing all policies and procedures regarding their use. Roofs, Ledges and Sundecks Safety concerns restrict access by students to roofs, ledges and sundecks of University residences. Access to roofs, ledges and sundecks is prohibited outside of their use as fire evacuation routes. In addition, radio and television antennae, satellite dishes or similar devices are not permitted on the roofs, ledges or any building exterior without University approval. Personalizing Your Living Space Students are encouraged to add personal touches to their rooms/suites/ apartments that make their living areas more comfortable. Balancing this need for comfort against the need to maintain a safe living environment can sometimes be difficult. To assist you in this process, the University criteria for the maintenance of a safe living environment are outlined below. Please refer to all Fire Safety Policies set forth in these Community Living Standards and stated earlier in connection with personalizing your room. A. B. Wall and Door Decorations You may make your room feel more like home by putting posters and pictures on the wall. White adhesive putty is the recommended way to do this. Avoid the use of two-sided tape, colored putty, or nails as these items create residue that must be removed or holes that must be filled. Decorations In an effort to maintain an environment that is safe and free of potential fire and other life safety hazards, residents are asked by the Office of Environmental Health and Safety to adhere to the following decoration guidelines within the residence, whether within their own rooms/suites/apartments or within the common areas of the building: 1. General requirements a. All decorations shall be fire resistant, or noncombustible (Ohio Fire Code, FM-306.1-5). Decorations must have the label of Underwriters Laboratory (UL) or similar standard. b. No decorations may be hung from the ceiling, placed in offices, rooms or lounges in a manner that will interfere with safe passage or evacuation. No decorations shall be placed in hallways, aisles, stairwells or exit routes. Room doors may have a minimal amount of decorations and must comply with paragraph 1a above. c. Exit signs, fire extinguishers, smoke detectors, fire alarm pulls, emergency lights, PED boxes and audible fire signals/ strobe lights cannot be decorated, covered or obstructed in any way. d. Straw, hay, leaves, corn shocks and dry vegetation are not permitted in any building. e. Excessive dirt or sand is not permitted in any building. f. Further information on University policies regarding the use of decorations in University residences is available from the hall or unit director. 2. Candles Candles of any kind (whether lit or unlit) or any other open flame devices are not permitted in any residential building (residence hall or small group living units), including but not limited to student rooms and all common area space, at any time, for any purpose whatsoever. 3. Lighting a. Crepe paper or other materials are not to be wrapped around lights. b. Building light bulbs are not to be painted or moved. Commercially manufactured colored bulbs may be used if positioned by custodial or maintenance employees. c. Only use lighting sets that show Underwriters Laboratories, Inc. (UL) or Canadian Standards Association (CSA) label. d. Decorative lights used inside buildings must be “miniature” types. e. Lighting sets can wear out or become damaged and should be checked closely before installation for bare wires, worn insulation, broken plugs, loose sockets, etc. f. Extension cords are not permitted in student residences. Power strips with surge protectors must be used in place of extension cords. g. Be sure circuits are not overloaded with too many lights. If circuit breakers shut off or fuses are blown, there may be a short or an overloaded circuit. h. Lighted decorations must not be left on and unattended. i. There should be no pinch in electrical cords. For instance, electrical cords should not be run through door openings. C. D. E. F. 54 j. Decorative lights must not be tightly coiled, wrapped around or pinched, such as under or around a bedpost. 4. Decorative trees a. Live or cut trees or greens (branches, boughs, etc.) are not permitted in University-owned buildings. b. Artificial trees must be of a certified slow-burning or fire-resistant material. Trees not meeting this standard will not be permitted. i. Artificial trees may be located in student rooms as long as the tree does not exceed two feet in height. ii. Metallic trees shall be lit only by indirect lighting. Lighting sets are not to be hung on metallic trees (possible shock hazard). 5. Special amusement buildings Bowling Green City Fire Department regulations prohibit haunted houses and similar amusement or educational events in which building occupants or the general public are conducted through a fixed or restricted course. This also applies to creating or building these types of structures on residence hall floors or in common areas. Electrical Appliances and Electronic Equipment Limitations in the availability of power to each room/suite/apartment as well as concern for fire hazards place restrictions on the types of equipment allowed in student rooms/suites/apartments. For this reason, cooking is only permitted in student rooms/suites/apartments in approved combination microwave/refrigerators, or in microwave ovens using 900 watts or less. Residents will be held responsible for ensuring that their electrical appliances and electronic equipment conform to the following guidelines: 1. Approved electrical and electronic equipment and appliances are: a. Combination microwave/refrigerator units. b. Compact portable refrigerators (size may not exceed 5.0 cubic feet, 36 inches in height and 1.5 amps). c. Microwave ovens that do not exceed 900 watts. d. Powerstrips with surge protectors. Please do not plug one power strip into another. e. Televisions, stereos, CD players, computers and peripherals and other sensitive electronic equipment. f. All electrical appliances must be UL or CSA approved and used with a surge protector. 2. Electrical and electronic equipment and appliances that are not permitted in the residences: a. Appliances with exposed heating elements. Among other things this includes the “George Foreman Grill” and all similar devices b. Hot plates, toasters and toaster ovens c. Air conditioners d. Quartz halogen lights e. Portable heaters f. Extension cords g. Multi-plug adapters h. Electric blankets Bunk beds/Lofts Homemade or rented lofts of any kind are not permitted in any residence hall or small-group living unit, as the furniture provided is already “loftable.” 1. Placing beds in the bunked/lofted position is entirely optional on the part of the resident. Should a resident wish to bunk/loft a bed, assistance may be requested from the staff at the front desk of the residence hall or the house staff of a small-group living unit. 2. Should beds be lofted, bed frames must be securely supported on both sides by University bed ends. 3. A guardrail is provided with every University bed which should be utilized when the bed is in the bunked/lofted position. Should residents utilize their bunked/lofted bed without using the guardrail, they do so at their own risk. 4. All University furniture must remain in the room in which it is originally located. The Office of Residence Life does not provide storage facilities for furniture. 5. All furnishings must be returned to the original position in the room before the student checks out of the room. You may be asked to deloft your bed at the end of the academic year regardless of the position of the furnishings at move-in. Non-University Furniture 1. Upholstered furniture used in the University residences must meet strict fire retardant codes (fabrics must meet the class I requirements of U.S. Department of Commerce Commercial Standard 191-53, California Flammability Bulletin 117, class A-ASTM-E84) or Upholstered Furniture Section Council [UFAC] [Gold tag]). Only furniture that meets this fire retardant code will be permitted in University residences. 2. Other prohibited furniture includes: a. Vinyl furniture. b. Inflatable furniture. c. Bean bag chairs or bean bag-like chairs. d. Any upholstered furniture that is not classified as fire retardant or does not meet the above fire retardant standards. 3. It is the student’s responsibility to ensure that any furniture brought into the building meets these standards. Possession of or bringing of furniture into University residences which is in violation of these requirements subjects the student to disciplinary action as well as the cost of the removal and disposal of the furniture. University Furniture All furnishings provided by the University, including bed ends and bed springs, must remain in the room/suite/apartment common areas unless specifically authorized by the supervisor of the residence. 55 G. Water Beds Water beds are not permitted in University residences because of weight restrictions in the halls and possible water damage to the buildings. H. Mercury Thermometers Mercury thermometers are prohibited in all residential buildings as they pose a serious health and safety hazard if broken. I. Damage to or Loss of Personal Property The Office of Residence Life, Capstone Management, and Bowling Green State University are not responsible for stolen, lost or damaged personal property. All residents are encouraged to properly insure such items of value via home owner’s or renter’s insurance policies. Residence Organizations A. Hall Councils There are a number of leadership and involvement opportunities within each University residence. Participation in hall council is one of the leadership opportunities available to residents. These councils plan a variety of activities in the residences. Events and committees vary according to the interests of the residents. For more information on a particular hall council, please contact your Resident Advisor. B. Resident Student Association The Resident Student Association (RSA) is a coordinating body of the residential community. The goal of RSA is to work with the residence hall councils, hall staff and administration to improve the quality of residence life at Bowling Green State University through the development and improvement of residential policies, procedures, programs and facilities. All on-campus residents are members of RSA and are encouraged to become involved in the many leadership opportunities available within the organization. Specific opportunities include hall government representative and liaison positions with various campus organizations and committees. C. National Residence Hall Honorary (NRHH) The purpose of the Falcon Chapter of the National Residence Hall Honorary is to recognize outstanding individuals and programs on the campus of Bowling Green State University. As well as recognition, NRHH will actively take part in the oncampus programs and activities and participate in programs in conjunction with the Resident Student Association. Members represent the top 1% of all residential students. They are nominated for induction to the organization. Residence and Room Environment Residents are expected to treat all residence hall common spaces and individual rooms/suites/apartments with respect and care and may be held accountable for damages, other than normal wear and tear, found in the room/suite/apartments. In order to protect the health and safety of all residents, it is expected that all rooms/suites/apartments be kept at an acceptable level of cleanliness. A. Room Entry University officials, including Office of Residence Life and Capstone Management staff members, are authorized to enter, search and/or inspect student rooms, suites, apartments and public rooms in the residence halls and small group living units. There are three occasions when room entry may be necessary: 1. Room Inspections Routine and mandated inspections may be necessary to verify the following: acceptable standards of safety and hygiene, observance of University residence policies and procedures, University regulations and requirements of public law, and maintenance and repair of equipment. The time and date for building inspections will be posted 24 hours in advance. 2. Room Searches Searches of student rooms by University officials shall be authorized and conducted under one or more of the following conditions: a. By the consent of the occupants of the room. b. By warrant issued by an appropriate legal body/agent. c. Upon reasonable cause to believe that there is a violation of the Code of Student Conduct, the Ohio Revised Code, or the Community Living Standards. 3. Performance of Duty University officials reserve the right to enter a student room/suite/ apartment, locked or unlocked, at any time it is deemed necessary for immediate resolution of policy violations, addressing disruptive behavior, maintenance problems, illness, hazards and other similar emergencies or potential crises. B. Check Out Students are responsible for returning their room key and PED upon checkout. When checking out of a room/suite/apartment at the end of the semester or at any time during the semester, the resident will follow the check-out procedures available at the residence hall front desk or from the supervisor of the residence. The resident is responsible for properly completing the check-out procedures and leaving the room/ suite/apartment clean, including vacuuming and dusting. A student who fails to check out of his/her residence by the deadline/closing date and time may be subject to a late checkout charge. Belongings left at checkout will be considered Abandoned Property and will be treated as such. Residence Staff Within every residence are staff members who can help you make a smooth and enjoyable transition to college life. The staff work with the students in their residence to create a living environment that is supportive, educational and fun. All of the 56 residence staff go through an intensive training program so they are prepared to provide the highest level of service and assistance to all resident students. A. Assistant Directors These full-time professional staff members oversee the administrative and educational responsibilities within a designated quadrangle or group of residences. They supervise the full-time and graduate staff and ensure that their area is providing appropriate programs and services to students. B. Hall Directors & Graduate Hall Directors These full-time professional and part-time professional staff members, who live in a residence hall, are valuable resource persons who can answer your questions about BGSU. With Resident Advisors’ help, they initiate a variety of educational initiatives and events in the residences throughout the year, ranging from time management workshops to community service and social events. The Hall Directors supervise the Resident Advisors, and advise their building’s governing council. C. House Directors These undergraduate and graduate staff members reside in the small group living units (fraternities, sororities, special interest houses). They work with the residents, organization members and alumni/alumnae or corporation boards to create successful living environments and provide programs and activities throughout the year. These individuals are staff members of Fraternity and Sorority Life in the Office of Campus Activities and work collaboratively with the Office of Residence Life. D. Resident Advisors These upperclass students live with the residents and coordinate activities, mediate roommate or floor issues, address behavioral problems, and plan educational initiatives and events that enhance the living environment of the residence. They are one of the most valuable resources available to students. E. SMART Program Mentors SMART (Students of Color Mentoring, Aiding, Retaining and Teaching) is a mentoring program designed to offer social, cultural, leadership, and academic support to first-year students of color living in the residence halls. The SMART Mentor is responsible for developing a positive, supportive helping relationship with a pre-assigned group of first year students (Mentees). The Mentor will work with first-year students to help make their adjustment to Bowling Green State University successful. F. Student Desk Clerks These invaluable staff members work in the residence halls during the day to provide assistance at the front desk and during late-night hours to help provide additional security for the building. G. Building Maintenance Operators and Custodial Supervisors These staff members ensure that the building is maintained and that all public areas are kept clean. Residential Maintenance A. B. C. D. Damage Policy Damage may lead to curtailment of services, loss of ability to make repairs and/or increased room rates. The actions of individual residents have a profound impact on the community as a whole. In light of this, the University has established the following measures of accountability for damage incurred to University residences. 1. Room occupants are required to complete and/or review a room inventory form at check in. The room inventory form should be completed and checked for accuracy as it will be used to assess the condition of the room during or after the checkout process. The cost of repair or replacement of University property damaged since the completion of the inventory form will be charged to the room resident(s). Room furnishings must be in their proper location at checkout. 2. Students are expected to behave in a manner that is respectful of the environment in which they live and which reduces the risk of damage occurring. 3. Damage may be classified as either accidental or malicious. Accidental damage is damage occurring through unintentional, chance happenings. Malicious damage is damage occurring through intentional happenings, happenings related to alcohol use, or through disruptive behavior resulting in damage. Damage includes any occurrence which necessitates surplus and/or unreasonable custodial and/or maintenance services. 4. While students are liable for all damages to University residences resulting from negligence, vandalism, accidents or misuse—in the case of malicious damage, disciplinary action, as well as financial restitution, may be initiated. Damages in Student Rooms/Suites/Apartments Charges for damage to individual student rooms or for suites/apartments will be the responsibility of: 1. The student who accepts responsibility or is found to be responsible for the damage or, 2. The residents of a room/suite/apartment where the damage occurred. Common Area Damages A common area is defined as any space other than individual student rooms/suites/apartments (hallways, stairwells, elevators, lounges, kitchens, bathrooms, lobby areas, etc.). Charges for damage to common areas in a University residence may be the responsibility of: 1. Any individual who accepts responsibility or is found to be responsible for the damage or, 2. All the residents of the particular wing, floor or building where the damage occurs. The supervisor of the residence, in conjunction with the residence hall council, facilities, custodial staff and building maintenance staff, will determine the appropriate action to be taken related to common area damages. Replacement Cost for Damage or Loss It may be necessary to bill students for damages, misuse or loss of items. A complete list of approximate costs associated with replacement or repair of items will be housed online on the Residence Life website. These costs are subject to change. 57 E. Use & Misuse of Equipment or Property Expectations and standards for behavior in University residence communities are outlined in these Community Living Standards. When resident behavior does not meet these standards, Residence Staff will address the behavior with the resident. When appropriate, staff will provide notice to residents on misuse of equipment or property and residents will be given the opportunity to rectify the situation prior to fees being assessed. Charges for items vary depending on the scope of the loss, damage or mess. The amount to be charged to the resident is determined by the supervisor of the residence in conjunction with custodial and maintenance personnel. F. Maintenance Requests Concerns regarding maintenance or custodial conditions in your residence and maintenance reports for your room should be submitted online by going to the “Forms and Resources” section of the Residence Life Web site. Should you experience problems with this reporting procedure, or to report damages in common area space, contact the front desk in the residence halls or the house director in the small-group living units. If a requested repair is not completed within 7 days; please contact the supervisor of the residence to follow up on the status of your request. G. Recycling Bowling Green State University supports and encourages students to participate in the recycling of glass, aluminum cans, plastic bottles, office paper and newspapers. Every room has a recycling container which can be used to take the items to designated recycling areas located on each floor and in lobby areas. Trash, and other items unsuitable for recycling (including used pizza boxes), must not be placed in recycling containers. H. Trash In University residences, with the exception of Falcon Heights and Centennial halls, trash must be removed by the student from the building and placed in the dumpsters provided. Trash may not be taken to or left in the lounges, outside building doors, restrooms, laundry rooms, recycling areas, containers or hallways. Failure to remove trash properly may result in disciplinary action or improper checkout charges when moving out of the room. Students who live in Falcon Heights and Centennial halls should dispose of room trash by utilizing the trash chutes found on each floor. Residential Network Responsible Use Policy It is the responsibility of residents to use residential computing facilities and services in compliance with University, city, county, state, and federal laws and regulations. Violation of policies governing the use of residential computing resources may result in the suspension of network or lab use privileges, or other disciplinary action by the University. In an effort to ensure proper use of facilities and services, the following rules are in place to promote responsible use of the residential computing network. A. B. C. D. Residential computing network services and wiring may not be modified or extended beyond the area of their intended use. This applies to all network wiring, wireless, hardware and data jacks. The residential network (in-room connections or computer lab connections) may not be used to provide Internet access to anyone outside of the University community for any purposes other than those that are in direct support of the academic mission of the University. Residents utilizing in-room Ethernet connections will receive a network address for their computer. Use of a network address other than the one assigned may cause network problems and is prohibited. The residential network is a shared resource. Thus, network use or application use which inhibits or interferes with the use of the network by others is not permitted. For example, applications which use an unusually high portion of the bandwidth for extended periods of time, thus inhibiting the use of the network by others, are not permitted. Residential computing reserves the right to terminate any in-room or cluster computer connection without notice should it be determined that network traffic generated from that connection drastically inhibits or interferes with the use of the network by others. Computer Lab Responsible Use Policy The residential computer labs are provided as work environments for students and members of the residential community. The primary use of these resources is for academic related work. All other uses are considered secondary. 1. During the academic year, residential computing resources are for use of the on-campus student population. The only exceptions to this policy are use by residential computing staff, and use by University faculty and staff for presenting classes or seminars to on-campus students. 2. Academic work by students takes precedence over all other uses of the lab computers (such as games, non-academic email, non-academic Internet browsing, etc.). When the lab is full and other residents are waiting to use a lab computer, non-academic use is prohibited. 3. Printing to lab printers is limited to academic work and to single copies of the material. 4. Usage of the lab is governed by the Community Living Standards (for example, Quiet Hours) and by any specific lab rules approved and posted by residential computing. 5. Anyone whose use of the computer lab hampers, endangers or otherwise disrupts other students’ use of the computer lab may be asked to leave by residential computing staff. 6. Anyone who is using a computer to display material that is offensive to other members of the community may be requested to move to another computer. 7. Accessibility to a residential computing lab when staff are not present is conditional upon responsible use. Residential computing labs operate with a base number of hours with staff present. Labs may also operate without staff present for extended access hours. Continuation of extended access hours is conditional upon: a. NO THEFT of equipment or residential computing materials. 8. 58 b. NO DAMAGE to the lab or any items in the lab. c. NO TAMPERING with security systems, computer software, etc. d. NO ABUSE of the lab or of posted lab rules. Possession of food and drink, and the use of all tobacco products, including smokeless tobacco, is prohibited in residential computing labs. Residential Services & Amenities There are a number of special items and services in the residences that help make the living environment more comfortable. Besides the basic room furnishings, each room is Ethernet ready and is equipped with telephone access. Cable television is provided in each room. Laundry facilities are available in all buildings. In addition, all residences have pop and snack vending machines. Many of the on-campus residences have ice machines and kitchens where students can prepare meals or snacks. A. Residence Safety Safety is a priority at BGSU. Emergency telephones that ring directly into the police station are located all across campus and new lighting has been installed in many areas. Within the residence halls there are student clerks who make rounds of the residences and report safety and security concerns. However, all residents play a role in maintaining a safe environment in their living units. Educational initiatives in the residences may include sessions on safety precautions ranging from making sure to lock your door when you leave your room or when you are sleeping to not propping open exterior doors. Residents are also encouraged to immediately report any suspicious behavior in or around the residence to the residence hall, house staff or University Police. All student residences are equipped with an electronic door access system on exterior doors. Students will be issued a personal entry device (PED) to use to gain access to their place of residence. B. Residential Computing Connection Residential Computing Connection (RCC) provides computer labs and in-room network connection services to on-campus residences in support of the academic mission of the University. RCC strives to create a friendly environment in which technology and information resources may be used to further students’ academic and personal growth and development. BGSU provides in-room, high-speed Ethernet network connections for student rooms; computer labs in every residence complex, and computer resource rooms in every on-campus house. Internet stations are set up throughout the residence halls to provide easy accessibility by students for email. C. Laundry Laundry facilities are provided in each residence. Use of the laundry facilities by residential students is paid for as part of the room fee. Use of the laundry facilities by non-residents is prohibited. Do not leave your laundry unattended. If clothes are left in the laundry room for more than 48 hours they should be taken to the front desk Lost and Found. Residents should always clean the dryer filter trap after every use. Violators of this policy will be referred to the student conduct process. D. Dining Services There are a number of full-service dining centers, snack bars and convenience stores located throughout campus to make dining easy and enjoyable. Roommate Agreements Since sharing living accommodations is a new experience for many students, all roommate pairs will be asked to complete a roommate agreement. This agreement encourages honest and open communication between roommates and establishes agreement for standards to be followed in the room. No agreement is permitted to contain clauses that allow for the violation of any University or Residence Life policy. If assistance is needed in establishing this agreement, you are encouraged to meet with your Resident Advisor or hall/house staff. Since the needs and routines of roommates change during the year, it is recommended that the roommate agreement be modified as needed. Safety & Security In keeping with the University’s commitment to providing students with a healthy and safe environment conducive to intellectual pursuits and personal development, students are expected to know and abide by the following safety policies: A. Personal and Community Safety Expectations In order for safety measures to be effective, students must make proper use of these features. Residents are encouraged to lock their doors when leaving the room/suite/apartment for any reason and while sleeping. Residents are also reminded that propping open exterior doors for any reason is also a safety hazard since it may allow unwanted visitors access to the building and is a policy violation subjecting the resident to disciplinary action. Residents may not allow others to enter the residence via any locked door other than the main entrance. B. Electronic Door Access System All of the University residences have been equipped with an electronic door access system. The effectiveness of this system is dependent upon its proper use. Misuse and mismanagement of personal entry devices (PEDs) reduces the system’s effectiveness and places the safety of all residents at risk. Propping of doors that are electronically supervised will sound an alarm and alert the building staff of the residence of an illegal entry. Tampering with the electronic door access system makes for an unsafe living environment, is strictly prohibited and will result in disciplinary action. C. Keys, Personal Entry Devices (PED s) and Bathroom Codes Students will be issued a key, a personal entry device (PED) and a bathroom code which they are expected to use responsibly, taking into consideration the safety, security and privacy of other residents. Keys, personal entry devices and bathroom codes are for personal use only, and students are not to loan or share any of this information with others at any Â 59 Â time. Keys and personal entry devices are the property of the University and must be returned when a student checks out of the room and/or suite/apartment or at the request of the supervisor of the residence. A person suspected of sharing their key, personal entry device, or bathroom code may be subject to disciplinary action. D. Lost or Stolen Keys/Personal Entry Devices (PEDs) Should a key or a personal entry device be lost or stolen, students are responsible for reporting the lost or stolen item to the front desk or supervisor of the residence immediately so that appropriate steps can be taken to prevent illegal entry. Students will incur a cost for obtaining a replacement personal entry device. New locks for either the room/suite/apartment or for all exterior doors to the residence will be installed depending upon which key or keys have been lost or stolen. The cost of replacing locks and keys will be incurred by the responsible party. E. Lock-out Key Policy Students who are accidentally locked out of their rooms/suites/apartments can obtain a lock-out key from the front desk or supervisor of the residence. The lock-out key is for short-term use and should be returned within 30 minutes. Use of the lock-out key in excess of two (2) times during a given semester is considered excessive and students will be charged for each additional use of a lockout key, since all students are expected to carry their keys and personal entry devices (PEDs) with them at all times. Failure to return the lock-out key within the allotted time period or other forms of abuse, misuse, or excessive use may result in conduct action, loss of lock-out key privileges, or both. F. Misplaced Keys If a key is misplaced, residents are responsible for reporting the misplaced key to the front desk or supervisor of the residence. A lock-out key may be obtained for an extended 48-hour period to allow time to locate the misplaced key. If the misplaced key is not found and/or the lock-out key is not returned within the 48-hour period, the misplaced key will be considered lost and a lock change will be ordered and charged to the party responsible. G. Elevators Some of the residence halls have passenger elevators. Use of the elevators may be limited on occasion in order to accommodate residents or guests with a disability, the moving of belongings or for emergencies. Use of the elevators is a privilege and students are expected to make use of them in a responsible, safe and respectful manner. In keeping with this expectation, tampering with the alarm, misuse or defacing of the elevators, or entering the elevator shaft is prohibited. H. Bathrooms All bathrooms within residence units are designated for either men or women only. Under no circumstances is any person permitted to enter the bathroom of the opposite sex. There are guest bathrooms located in the lobby of most residential units. All bathrooms on residence hall floors, with the exception of Greek Units, Founders, Falcon Heights and Centennial halls, are fitted with a coded keypad to assure that the bathroom is always locked for security purposes. Each resident will be provided with a bathroom code to gain access to the appropriate bathroom on their floor. This code should not to be shared with others. Such sharing compromises the safety and security of the entire floor and building, and those suspected of sharing this information are subject to disciplinary action. Bathroom doors are to be closed at all times (except when being cleaned by custodial staff). Anyone propping or disabling the locking mechanism on bathroom doors is subject to disciplinary action. I. Reporting Misuse It is an expectation for all community members to take an active role in ensuring the safety of the residential living spaces on campus. Misuse of keys, personal entry devices (PEDs) or bathroom codes must be reported to an Office of Residence Life staff member immediately. Tornado Procedures A. B. Tornado Watch A tornado watch indicates that weather conditions are such that a tornado could develop in this area. Should a tornado watch be issued, residents are asked to follow the accompanying procedures. 1. Residents should make certain they are familiar with the location of the shelter area in their building so that should the need arise, they will know where to find appropriate shelter. 2. Residents should be prepared to move to that area in the event that a tornado warning is issued. 3. Residents are encouraged to listen for a radio, TV or hall PA announcement, county sirens indicating the need to take shelter, and be checking for a text message from AlertBG, if they have signed up for this service. 4. Residents should use their best judgment when deciding whether to leave the building during a Tornado Watch. Tornado Warning 1. A tornado warning indicates that a tornado has been sighted in the area. Should residents hear the county tornado warning sirens or otherwise be advised that there is a tornado warning in effect for the region, residents are to seek shelter immediately and follow the directions of Office of Residence Life staff regarding emergency evacuation and remain in the shelter areas until the all-clear is given by the appropriate staff member or official. Note: Wood County conducts a test of tornado sirens on the first Saturday of every month at 10 a.m. University Residence Policies As with all large residential communities, there are behavioral parameters within which all community members are expected to conduct their affairs. Individuals who choose not to act responsibly and violate the University Residence Policies, Code of Student Conduct, and/or local, state and federal laws will be held accountable for their decisions. The regulations and policies contained in this section should not be regarded as a comprehensive code of desirable conduct; rather they describe the minimum standards needed to reconcile the principles of maximum freedom and necessary order to achieve the basic purposes and goals of the University. By forming a code of ethics and rules and regulations, the University does not absolve each student from accepting responsibility for his or her own behavior. Indeed, the University reaffirms the principle of student 60 freedom coupled with an acceptance of full responsibility for individual action and the consequences of such action. Residents have the right to file a complaint in the event that their rights within the residential community are being violated by another’s failure to follow these policies. Such complaints may be registered through residence hall staff or through the Office of the Dean of Students. Students are expected to respect the rights of others within their residential community. Residents will be held responsible for their actions and decisions, as well as the actions of their guests. In striving to provide an environment for all residents to study, sleep and interact, it is expected that students be familiar with, and abide by, the policies which appear in this publication. A. Alcohol Bowling Green State University is committed to maintaining an academic and social environment conducive to the intellectual and personal development, safety and welfare of all members of the University community. While alcohol is a widely accepted part of American culture, students under the age of 21 may not consume or possess alcohol. Students who are of legal age may drink in their rooms or in the rooms of people who are also 21 or older. Students who are under 21 and choose to drink are not only violating hall policy, they are breaking the law. Offenders may be subject to the campus conduct process, legal prosecution or both. 1. The University adheres to and enforces all federal and state legislation governing alcohol. 2. In a University residence, alcoholic beverages may be possessed or served only in student rooms/suites/apartments where a resident of the room is of the legal drinking age. Alcohol is not permitted in common areas including but not limited to hallways, lounges, recreation areas or outside of a student room or suite. 3. Common containers including but not limited to beer balls, kegs, wine boxes, and containers of mixed punch of any kind are not permitted. 4. If residents 21 years of age or older elect to keep alcoholic beverages in the room/suite/apartment, they are responsible for and must take affirmative steps to ensure that underage individuals do not gain access to alcohol. 5. Alcohol may not be sold or purchased in University residences. 6. Devices that allow for the drinking of large quantities of alcohol, such as a beer bong, are not allowed in University residences. 7. Alcohol containers (whether full, partially full or empty) may not be possessed or used as decorations by those under the age of 21 in University residences. B. Sports and Roughhousing Indoors Sports and roughhousing are prohibited in all areas of the residence halls/houses, as such activity may disrupt the living/learning environment and is considered unsafe relative to persons and property. Prohibited activities include (but are not limited to) tossing, bouncing, or kicking of balls or objects, wrestling, the use of roller blades and the use of water guns or water balloons. C. Bicycles, Mopeds and Motorcycles Campus regulations regarding the parking and storing of bicycles, mopeds and motorcycles must be observed. Motorcycles and mopeds are not permitted inside a University residence. If a resident brings a bicycle into the residence, the bicycle may not be parked or stored in corridors, rest rooms, lounges, entryways, trunk rooms or in any area of the building other than the owner’s room/suite/apartment. The owner is responsible for any damages or soiled carpet caused by bringing a bicycle into a residence. Riding bicycles inside a building is prohibited. Bicycles, mopeds and motorcycles must be registered with the Bowling Green City Police, 175 W. Wooster St. Bicycles and mopeds may only be locked to bike racks and not to ramps, stairwells or other stationary objects. See the Parking and Services publication regarding designated parking areas and bicycle registration. D. Candles and Incense Candles of any kind, incense-burning candles or sticks, candle or wax warmers, lanterns or similar “open flame” receptacles are not permitted in student rooms/suites/apartments at any time, for any reason, with no exceptions. E. Cooking in Rooms/Suites Approved combination microwave/refrigerator units for food preparation are permitted in all University residences. Individual microwave units of no more than 900 watts are permitted in student rooms. Refrigerators no larger than 5.0 cubic feet, 36 inches in height and 1.5 amps are also allowed. For fire safety considerations, however, hot plates, toasters, toaster ovens, “George Foreman Grills”, waffle irons/makers, and similar devices are not permitted in student rooms/suites. F. Dining Room/Utensils and China/Kitchen Use Dining room property, which includes trays, plates, glasses and silverware and other equipment/furnishings must not be taken from kitchens or any dining facility to any area, including student rooms/ suites/apartments and lounges. Violation of this policy is considered theft and may result in University conduct action, or possible criminal action. University Dining Services refrigerators and freezers are not available for storage of personal food supplies or beverages. G. Drugs The use and/or possession and/or provision of a place for the use of illegal/controlled drugs is governed by local, state and federal laws. All cases or evidence of use, possession, cultivation or sale of drugs in University residences will be handled by the appropriate law enforcement agencies and reported to the Office of Residence Life. This includes the possession of prescription drugs not prescribed to the student in possession of them. H. Explosives, Firearms, Fireworks and Weapons Explosives, firearms (actual, or novelties/toys reasonably resembling actual firearms), fireworks, firecrackers and similar devices, and weapons of any kind create a potential safety hazard and, therefore, the use or possession of these items is prohibited in University residences. Weapons include, but are not limited to, knives with blades over three inches, guns, Â I. J. K. L. 61 Â bb/pellet guns, airsoft guns, paint guns, tasers, bows and arrows, machetes, Ninja stars, nunchucks, grenades and swords. Guests 1. General A visitor is defined as any person who is a student and is not an assigned resident of the University hall or house being visited. A guest is defined as any person who is not a student and is not an assigned resident of the University hall or house being visited. A host is defined as a person who is assigned to the particular University student room being visited. In order to maintain a living environment that respects the privacy of all residents, guests, and visitors must adhere to the following specific policies: a. Guests and visitors are subject to the same rules, regulations and expectations as a resident, and the host is responsible for informing his or her guests of the rules, regulations and expectations in advance. b. The needs of roommates/suitemates to sleep, study and otherwise be free from interference and disruption as well as the right to privacy are paramount, and supersede the right to host a guest and/or visitor. Roommates reserve the right to reasonably refuse guests at any time. c. Hosts assume full responsibility for the behavior and activities of their guest(s) and/or visitor(s) regardless of whether the host is present to observe the behavior of the guest(s) and/or visitor(s). However, hosts are expected to, whenever reasonably possible, and in compliance with these Community Living Standards, accompany their guests at all times. d. For safety and security reasons, guests must be escorted at all times and in all areas of the residence by his/her host of the building. e. Between the hours of midnight and 8am or at other times designated by the supervisor of the residence, visitors may only enter the building if they are accompanied by a host who is a resident of the building. Visitors are required to present a picture ID and sign in to gain entrance to the building during the designated hours. Guests will be required to present a picture ID and sign in to gain entrance to the building regardless of their time of arrival to the building. Guests may only enter the building if they are accompanied by a host who is a resident of the building. f. During the course of their visit, guests and visitors are expected to behave in a way that positively contributes to the residence community, showing respect and consideration for others and for property. g. Guests and visitors who are acting inappropriately may be asked to leave the residence. h. Guests and visitors will not be issued keys or PEDs, nor are residents to permit guests or visitors to use keys or PEDs. Guests or visitors will not be issued, nor are they to be given, bathroom codes. 2. Overnight Guests Overnight guests or visitors are allowed to stay in University residences with the prior consent of both the host and the hostâ€™s roommate(s). However, the needs of roommates/suitemates to sleep, study and otherwise be free from interference and disruption as well as the right to privacy are paramount and supersede the right to host an overnight guest and/or visitor in the room/suite/apartment. Given the prior consent of the roommate(s), guests/visitors are allowed to stay a maximum of three (3) consecutive nights in a ten (10) day period. Guests/visitors may not sleep in lounges or on lounge furnishings and may not sleep in any bed without the prior consent of the individual assigned to those beds. Lost & Found and Abandoned Property Abandoned items will be disposed of or donated. Hall staff will generally attempt to store abandoned items as lost property for up to one month, depending on available space. Attempts to contact students will be made first by phone, then by e-mail, and finally by certified letter. Each residence hall will maintain a Lost and Found system at the front desk. Items brought to the lost and found will be kept for one month. If the individual owner can be identified, hall staff will make attempts to contact the owner to return the item. At the end of the one month period, unclaimed items will then be disposed of, destroyed or donated in the appropriate manner. Harassment As defined in the Code of Student Conduct, harassment directed at any individual will not be tolerated in University residences. Lounges and Common Areas Every residence unit contains a variety of common area spaces. Some are designated study lounges, while others are used for program events and meetings. Residents wishing to reserve space in a building must contact the supervisor of the residence. All lounge furniture and wall hangings should remain in their assigned location for use by all community members. Lounges are not to be used to provide overnight accommodations for residents or guests. 62 M. Mail Student mailboxes are provided in all on-campus residences. USPS mail, as well as UPS and FedEx, is delivered daily, Monday through Friday, to the residence halls and Greek units. No mail is delivered on weekends or University holidays. Residence hall and Greek unit mail should be addressed to the street addresses provided by the Office of Residence Life. A complete list of halls and street addresses is available on the Office of Residence Life Web site (www.bgsu.edu/offices/sa/reslife/page54375.html). An example would be: John Doe Room 123 Offenhauer West 522 Thurstin Ave. Bowling Green State University Bowling Green, OH 43403-4603. The University also operates Stampers, a full-service post office and copy center located on the second floor of the Bowen-Thompson Student Union. For more information, visit the Postal Services website: www.bgsu.edu/postal Only the following items may be placed in residence mailboxes: 1. U.S. mail delivered by the Post Office 2. Individually addressed campus mail 3. Office of Residence Life approved announcements and notices, unaddressed items, or unaddressed advertising of any nature will not be placed in residence mailboxes unless approved by the Office of Residence Life. N. Musical Instruments Because different musical instruments can be played at different volumes, some may not be appropriate for use in the residence halls. Acoustic guitars, nonamplified electric guitars and electronic pianos are some examples of instruments that can be played at a reasonable level and are permitted in the residence halls. Many living units have practice rooms that may be reserved for those choosing to bring wind, orchestral, percussion or amplified instruments to the University. To the extent that such instruments violate the courtesy or quiet-hours policies, they are not permitted in the residence halls. O. Pets Pets are not permitted in University residences, including student rooms/suites/apartments, except fish in an aquarium no larger than 20 gallons. Electrical aquarium accessories must be unplugged during extended vacation periods. If any unauthorized pet is kept in a resident’s room, disciplinary action will be taken, and a cleaning fee may be charged to that resident. P. Posters, Table Tents and Advertising The display of posters and fliers in University residences is governed by the Office of Residence Life. A full copy of the applicable policy, including appropriate numbers of posters is available in brochure form at this office. Only University departments and registered student organizations in good standing are eligible to display posters/fliers in University residences, after obtaining the requisite approval from the Office of Residence Life. After obtaining approval, items must be submitted to the front desk of the hall and may only be distributed within the hall by persons employed by the Office of Residence Life. Failure to follow this policy may result in the elimination of the privilege of displaying posters and fliers on the part of the organization or department. The display of table tents in dining facilities is governed by Dining Services. A full copy of the applicable policy is available at this office. Q. Quiet Hours and Consideration of Others The University strives to provide its residents with a living environment that is conducive to learning. Residents and their guests are thus expected to respect the rights of others with regard to quiet for studying, sleeping and individual lifestyle choices. Quiet hours and courtesy hours are the vehicles for achieving this environment. In each residence, a program of “quiet” hours is established initially by the supervisor of the residence. That program of “quiet” hours must fulfill the following minimum requirements: 1. Sunday through Thursday: Quiet hours must begin no later than 11 p.m. and continue until at least 8 a.m. 2. Friday and Saturday: Quiet hours must begin no later than midnight and continue until at least 9 a.m. (Note: Specific quiet hours for each hall may be adjusted within the minimum guidelines at the first Hall Council/house meeting. The established hall quiet hours can be reviewed at any time when deemed necessary by residents of each hall within the established guidelines listed above.) 3. Twenty-four hour quiet hours are in effect at all times during final exam periods. These quiet hours will begin at 12 midnight the Sunday prior to the final exam period and continue until the residence closes at the end of the semester. No alterations of the 24-hour policy during finals week are permitted. During quiet hours, the noise level in the living unit must be kept at a minimum. Music, talking or other sounds are too loud if the sound can be heard by neighbors, in the corridor or outside the building. At no time is a person to create a disturbance or noise that disrupts the activities of another person within the residence. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. In the spirit of community, stereo speakers/subwoofers and stereos must not be directed out the windows/doors or used outside the residence without permission. The use of headphones is also strongly encouraged. Repeated disregard for the noise level in use of sound equipment may result in the removal of the equipment from the student room/suite/apartment. Courtesy hours: defined as hours of reasonable quiet, are to be maintained at all times, even during those times not designated as quiet hours. During courtesy hours, residents are expected to keep noise and activities at a level which will not disturb neighboring residents, including those living on other floors. All requests for quiet are to be immediately complied with by discontinuation of the activity causing the disturbance or noise. Residents are expected to anticipate and respect the needs of other students; specifically, the need to live in an environment with minimum annoyances or obstacles to academic pursuits and student wellness. Â R. S. 63 Â Smoking Bowling Green State University recognizes the need to create and maintain an environment that sustains and enhances the general health of its faculty, staff, students and visitors. Therefore, by resolution of the Bowling Green State University Board of Trustees, effective August 15, 1994, and by Ohio state law, smoking is prohibited inside all buildings, structures and vehicles owned or leased by Bowling Green State University, including those at the BGSU Firelands campus. All University residences are smoke free. Smoking is not permitted within thirty-five (35) feet of any entrance, window or air handling unit of a University residence. Please dispose of cigarette butts and ashes in the appropriate receptacles placed outside of the University buildings and residences. Beginning January 1, 2014, smoking will be limited to designated areas on campus, including inside a personally owned vehicle. Soliciting/Selling Soliciting in residences is not permitted. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for or membership in any group, association or organization and includes door-to-door canvassing. Soliciting/selling includes conducting a business in a University residence such as baby-sitting, beer distribution or selling such items as cosmetics, food, hair supplies or hair cutting/styling, raffle tickets, magazines, bagels, candy bars, etc. Advertising signs, posters and fliers in connection with such solicitation or selling may not be distributed or posted in University residences. Fundraising events/soliciting are not permitted in residences unless authorized by the Director of Residence Life or his/her designee. Voter registration (although not door-to-door) may be authorized with the specific approval of the Director of Residence Life as per the University policy on Political Campaigning T. Windows Window screens and/or storm windows must not be removed at any time. U. Use of Telephones in Student Rooms 1. Every room has the capability of having a telephone line activated. Students must request to have an active telephone line provided in their assigned residence hall room. It is the responsibility of the student to request a phone line be activated through Information Technology Services (ITS). Students requesting an active phone line for their residence hall room will be billed an additional fee that corresponds to the requested level of service provided. 2. Per University policy and applicable law, it is unlawful to obtain or attempt to obtain telecommunication services by use of a false, fictitious or counterfeit number. It is unlawful to charge telephone calls to the telephone number or credit card number of another person without valid authority. Avoiding or attempting to avoid payment for telecommunication services by use of any fraudulent scheme, device, means or method is prohibited by law and by University regulations. Criminal prosecution and/or disciplinary action may be taken. 3. Students are responsible for any long-distance calls made from the telephone line in their room. 64 Policies & Procedures University-wide and Student Policies and Procedures Bowling Green State University, like any community, must have regulations by which its members abide and procedures by which its organizations function. These regulations are necessary to provide a campus atmosphere conducive to the intellectual and personal development of all University community members. Within this handbook are the rules and regulations that govern student and organizational behavior. You will find everything from the University’s alcohol and technology policies to procedures for reserving facilities for your organizations and traffic and parking regulations. If you ever have a question about a policy or procedure, please do not hesitate to contact the Office of the Dean of Students for assistance. Addresses Students not residing in University-owned housing are required to submit a current, correct local address through MyBGSU or to the Office of Registration and Records. Failure to comply with this policy shall not be construed to invalidate any official notice disseminated by the University. Advertisement (Posters, notices, handbills, fliers, banners, yard signs and electronic media) 1. 2. 3. 4. 5. 6. 7. 8. Students, faculty, staff and other members of the University community may place posters, notices, or fliers on University kiosks and general-purpose bulletin boards only. All postings must be sponsored by a University organization, department or office. There is no posting permitted on departmental bulletin boards within academic buildings without the permission of that particular department. Non-University groups or individuals are permitted to post on University kiosks only. There is no posting permitted in locations other than those designated in this policy. Specifically, there is no posting permitted on doors, vehicles, trash cans, cigarette butt holders, windows, light poles, trees, telephone poles, building signs, any other areas of a building, whether inside or outside, or any other object or area. The only exception to this policy is the posting of spirit signs on the outside of buildings by the spirit organization “SICSIC,” or other exceptions as given by the Dean of Students. Use of bulletin boards for departmental use only will be in accordance with the rules of the department. Banners may be hung from the exterior of University residence halls with the approval of the Hall Director of the particular living unit. Banners, sandwich boards, lawn signs, and other self-standing, temporary forms of advertisement must be approved by the Dean of Students before being posted, and must not violate any other University policies. Banners (secured with rope) may be hung in the area across from the Business Administration Building or in the Bowen-Thompson Student Union Mall, or such areas as permitted by the Dean of Students. These items must be removed upon the conclusion of the event. To reserve these areas for posting banners, contact the Bowen- Thompson Student Union Administrative Office, 231 Bowen-Thompson Student Union. Distribution or posting of advertisements, within University residences and dining facilities other than the BowenThompson Student Union dining facilities shall be in accordance with the Community Living Standards, found in this Student Handbook. The Office of Residence Life will continue to approve posters and flyers to be placed in the residence halls and Greek houses. University Dining Services will approve table tents for the dining facilities. Distributing or posting advertisements, including handbills, within the Bowen-Thompson Student Union will be approved by the BowenThompson Student Union Information Center staff. Applying messages directly on the surface of buildings or other University property is prohibited. The use of chalk, with the exception of spray and/or paint chalk, by members of the University community to publicize campus events on sidewalks is permitted. Messages must be at least 20 feet from the entrance of any University building. Messages or information that violate University policy are subject to removal at the expense of the advertiser. The use of chalk on buildings or any other University property is prohibited. Advertisements, posters, notices, handbills, fliers, banners, yard signs and electronic media shall not make reference to the availability or sale of alcoholic beverages with the exception of the Black Swamp Pub. 9. 65 The use of yard signs must receive prior approval from the Dean of Students will provide approval for the placement of yard signs. Affiliation with Governing Bodies The representative governing body for all full-time and part-time undergraduate students on the main campus is the Undergraduate Student Government. For BGSU Firelands, it is the Student Government Organization. The representative governing body for all full-time and part-time graduate students is the Graduate Student Senate. Students may also affiliate with any of the registered student organizations at Bowling Green State University for which they are eligible for membership. Bowling Green State University subscribes to the principles set forth in the policy on Student Participation in University Government, which is included in this Student Handbook. Operating Guidelines for Bloodborne Pathogens (HIV, Hepatitis B and Hepatitis C) There are three primary bloodborne diseases that should be of concern to students – HIV (Human Immunodeficiency Virus), Hepatitis B (HBV), and Hepatitis C. Understanding ways in which these viruses are transmitted is extremely important in preventing their transmission. Hepatitis B and Hepatitis C are transmitted through infected blood, semen and vaginal secretions, and infected needles. HIV HIV is a virus that affects the body’s immune system. Having the virus can lead to AIDS (Acquired Immune Deficiency Syndrome). AIDS is a disease in which the immune system becomes inadequate, leading to repeated infections. HIV is transmitted to individuals mainly through infected blood, semen, and vaginal secretions during sexual intercourse or the use of contaminated needles. There is no evidence that the virus is transmitted by casual contact. Hepatitis B and Hepatitis C Hepatitis B and C are diseases of the liver and are transmitted to individuals through infected blood, semen and vaginal secretions, and infected needles. The virus is much more “sturdy” than HIV and can live on a surface for up to a week. One-third of individuals having Hepatitis B or Hepatitis C may not show any symptoms, but still can transmit the disease. Without treatment, Hepatitis B and C can result in serious liver diseases including cirrhosis. Symptoms include dark urine, fatigue, and jaundice. The following policies are based on this information. 1. Universal precautions for handling blood and other potentially infectious body fluids, as recommended by the Centers for Disease Control and BGSU’s Bloodborne Pathogen Exposure Control Plan, will be observed based on the assumption that any individual may be infected. These precautions will be observed by all health care staff, and any others who may have contact with such fluids. All appropriate personnel will be instructed about these guidelines. 2. Ongoing, campus-wide education programs will be provided for students, faculty and staff to enable and encourage them to avoid high risk behavior, and to reduce anxiety about the possibility of transmission through casual contact. 3. Students with known HIV, AIDS, or HBV infection will be encouraged to notify the Student Health Service so they can receive treatment and counseling, if necessary. Medical and counseling records relating to these infections, like all medical and counseling records, are completely confidential. This does not preclude reports to the Ohio Department of Health as required by state law. Faculty and staff with known AIDS, HIV, or HBV infection are encouraged to seek appropriate counseling and treatment. 4. The University will not attempt to identify persons with AIDS or HIV infection by mandatory blood testing, questionnaire or interview. 5. State and federal legislation protecting the rights of persons of disability will apply to all students, faculty and staff who have known AIDS or HIV infection. The University will treat these conditions like any other disability or catastrophic illness. 6. The University will not discriminate against individuals on the basis of AIDS or HIV-positive blood test results or on the basis of knowledge or suspicion of any of those conditions. 7. Known HIV or AIDS infection will not be grounds for students, faculty or staff to be denied access to common areas such as restaurants, pools or the Bowen-Thompson Student Union. Decisions about special student or employee situations will be made on a case-by-case basis. 8. A select committee consisting of representatives of all classes of University employees will be designated to consider individual cases and modification of the operating guidelines when appropriate. These operating guidelines are subject to change given new medical information and/or state or federal legislative mandates. Alcohol and Other Drugs of Abuse In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs. 1. Therefore, it is the policy of Bowling Green State University to prohibit the unlawful use, sale, distribution, transfer or possession of controlled substances, alcoholic beverages, drugs not medically authorized, and any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, the public, students or employees of the University on its property or at any of its sponsored activities. 2. 3. 66 It is the responsibility of each faculty member, employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Conduct action may be taken, up to and including dismissal or expulsion from the University and possible criminal prosecution. The University will make appropriate efforts to provide rehabilitative support before giving consideration to termination of employment for cause as stipulated in the Academic Charter and BGSU Employee Handbook. Bowling Green State University’s compliance with provisions of the Drug Free School and Communities Act amendments applies to students and employees. Compliance is achieved through a comprehensive alcohol and other drug prevention program which includes policy enforcement, educational programs, referral to treatment and other support services. Alcohol Policy Bowling Green State University recognizes that the decision to use alcoholic beverages is a personal choice; however, this choice must be made in accordance with the laws of the state of Ohio. In addition, the mature and responsible consumption of alcohol must be consistent with the mission and Core Values of the University and in accordance with the Bowling Green State University Code of Student Conduct. (Section 6.D. 2 prohibits the use, possession or distribution of alcoholic beverages except as expressly permitted by the law and University policy.) A. Procedures for Events where Alcohol is Present 1. All laws of the state of Ohio, ordinances of the city of Bowling Green, regulations of the Ohio Department of Liquor Control, and policies and regulations of Bowling Green State University must be observed and enforced. 2. Alcohol consumption shall not be the sole focus of any event. 3. Alcoholic beverages may be consumed, possessed, served or sold only by persons of legal age to do so, according to the laws of the state of Ohio. 4. Alcoholic beverages must be served by designated individuals. Participants may not serve themselves or each other. Servers may not consume alcohol while working at an event with alcohol. Arrangements for the sale and/or serving of alcoholic beverages must be made through BGSU Dining. 5. Individuals sponsoring the event are responsible for taking measures to ensure that alcoholic beverages are not accessible or served to persons under the legal age. This requires verifying age on entry to the event by checking identification to verify those who are of legal drinking age. 6. Non-alcoholic beverages must be present at all events at all times. 7. Event sponsors will provide solid food in order to moderate the effects of alcohol consumption and will continue to have food available as long as alcohol is being served. 8. The entry or exit of persons with alcoholic beverages at events where alcohol is served is not permitted. 9. No social event shall include any form of “drinking contest” in its activities or promotion. 10. Alcohol must stop being sold at least one hour before the end of the event. 11. Publicly distributed materials, including advertisements for any University event, shall not make reference to the availability of alcoholic beverages. The Black Swamp Pub, located in the Bowen-Thompson Student Union, is exempt from this policy. The alcohol advertising guidelines for the Black Swamp Pub are available in the 231 BowenThompson Student Union Administrative Office. 12. The following is a list of places on main campus where alcohol can be served. These facilities have occupancy limits set by the Bowling Green Fire Department which must be followed. Bowen-Thompson Student Union Carillon Place Dining Center Designated Doyt Perry Stadium locations* ** Designated Ice Arena locations* ** Fine Arts Building Guest House Oaks Dining Center McFall Center Mileti Alumni Center Moore Musical Arts Center Olscamp Hall University House Sebo Center ** Stroh Center ** The Wolfe Center *Designated locations are determined by the Dean of Students. **These locations are serviced by Sedexo. 13. Requests for exception to the locations listed in #12 must be directed to the Dean of Students. 14. Requests to have alcohol served at an event at the BGSU Firelands campus must receive prior approval from the Dean of BGSU Firelands. 15. Violations of these regulations related to the use and sale of alcoholic beverages will result in immediate termination of the event and referral to the appropriate agency for conduct action. 16. Inspection of events where alcohol is being served will occur by an appointed designee of the Office of the Dean of Students and/or the University Police. Â B. C. D. 67 Â Special Regulations for Public Events 1. A public event is an event at which beer or wine is sold. 2. There must be a minimum of two police officers present at all times, hired by the sponsoring group. The required number of officers present will be determined by the University Police. 3. The proper permits for this event must be obtained from the Ohio Department of Liquor Control. 4. These events may not be scheduled from Sunday to Thursday and starting the weekend prior to exam week unless otherwise approved by the Dean of Students. Special Regulations for Private Events 1. A private event is an event at which alcohol is served but not sold where there is a defined guest list which has been submitted and approved with registration materials to the Bowen-Thompson Student Union Administrative Office. 2. Admittance to the event is limited to persons on the guest list. 3. The individual who registered the event assumes the responsibility for monitoring the event and the behavior of those attending the event. Sanction Guidelines for Alcohol Policy Violations 1. Sanction Plan-Minimum Guidelines: When a student and/or student organization is found responsible for violating the alcohol policy and/or procedures, any and all of the following sanctions may be imposed. Students who already have Code of Student Conduct violations may receive more severe sanctions. Sanctions may also be enhanced based on the severity of the behavior and the impact on the community. 2. Alcohol Related incidents First Violation > Residential Conduct Probation or University Warning for one year > Participation in Alcohol Edu ($75 fee) or Perspectives ($100 fee). Second Violation > Referral to the University level > University Conduct Probation for one year > Participation in Perspectives Alcohol Education Class ($100 fee) or Alcohol screening and meetings with the Alcohol and Other Drug Prevention Specialist or designee. ($200 fee) > Parental Notification Third Violation > Referral to the Office of the Dean of Students and either DEFERRED SUSPENSION >Alcohol screening and meetings with the Alcohol and Other Drug Prevention Specialist or designee ($200 fee). > Monthly meetings with Associate or Assistant Dean of Students >Parental Notification SUSPENSION Documentation of the completion of an alcohol assessment/treatment program is required for consideration of readmission > University Conduct Probation upon return to the University > Monthly meetings with Associate or Assistant Dean of Students upon return Fourth Violation (if not Suspended on Third violation) SUSPENSION Documentation of the completion of an alcohol assessment/treatment program is required for consideration of readmission > University Conduct Probation upon return to the University > Monthly meetings with Associate or Assistant Dean of Students upon return Assembly 1. 2. The University recognizes the importance of and rights associated with free speech, including the right to assemble, march and other rights related to the expression of thoughts and ideas. As stated in the general policy, the University reserves the right to determine the time, place and manner of space and facilities so as not to interfere with the mission and regular operation of the institution. Prior to sponsoring a rally, demonstration, march or other group event, the organization or individual coordinating the event must complete a ground use request (see Space and Facilities Reservations) through the registration process. The University will attempt to provide adequate facilities and security for the event. Organizers of any rally, demonstration, march or other group event, are responsible for ensuring that the activity does not interfere with the academic mission of the University. Sponsoring individuals or organizations are responsible for assuring that the event does not block entries, exits, walkways, roadways or otherwise hinder the free flow of both pedestrian and roadway traffic and that all policies relating to sponsoring of events on campus are upheld. Bicycles 1. Bowling Green City ordinance requires all bicycles to be registered. This is particularly important for recovering stolen bicycles. Bicycles can be registered at the City of Bowling Green Police Department, 175 W. Wooster Street. 2. 3. 68 It is unlawful to attach a two-wheeled vehicle, including bicycles, to any tree, lamppost, stair railing, or place such vehicle in any hallway, stairway, or exit way. Bicycles found in violation of this policy will have the locking device cut at the owner’s expense and the property will be stored at the BGSU Department of Public Safety. All bicycles are to be removed from the University at the end of the academic year, unless a student is enrolled in courses during the summer semester. Failure to do so will result in the lock being cut and the bicycle being removed at the owner’s expense. Campus-wide Food Service Policies for Student Organizations A. 1. 2. 3. 4. 5. 6. B. C. D. E. General Policy Statements Any food served to the public on the BGSU campus must be managed according to BGSU’s safe food handling policies. These policies can be found at: www.bgsu.edu/offices/envhs/page14104.html When University funds are being used to purchase food/beverages, BGSU Dining must be used to provide this service. BGSU Dining requires all food/beverage orders be requested no later than two weeks (10 working days) prior to the event date. BGSU Dining has the right of first refusal if it is unable to provide the requested service. Other BGSU Dining outlets can be used for more spontaneous food/beverage needs but the BGSU Dining catering office housed in the Bowen Thompson Student Union must be the first office contacted. If the food/beverage request is made at least two weeks prior to the event date, it is the intent of BGSU Dining to work with each registered student organization to determine, if possible, appropriate discounts. Registered student organizations may use funds they have raised, or nonappropriated, or non-University provided dollars to purchase food from an outside vendor by having OCA (Office of Campus Activities) indicate the availability of these self-raised funds on the Standard Food Policy Exemption Form. However, all Student Organization Campuswide Food Service Policies must be followed and a Standard Food Policy Exemption form must be completed no later than two weeks prior to the event. The facility manager(s) may require signatures from additional areas, such as BGSU Dining. Facility manager(s) are: > Bowen Thompson Student Union, Olscamp Hall, Prout Chapel and Event Planning Spaces: Director, BowenThompson Student Union and Director, BGSU Dining or designee. > Athletic Facilities: Assistant Athletic Director > Recreation and Wellness Facilities, including Ice Arena Lounge: Associate Director, Recreation and Wellness > Mileti Alumni Center: Director, Alumni Affairs > Residence Halls: Hall Director Greek Housing: Office of Campus Activities For additional information and/or clarification, please contact Chris Bullins Associate Dean of Students (firstname.lastname@example.org, 419-372- 2343). Please note any/all policies stated herein are reviewed annually and are subject to change. At the discretion of the Office of Campus Activities and Business Operations, some events may require special insurance to be purchased. Information concerning a person becoming ill from food served at a student organization event should be immediately reported to the Office of Campus Activities so that staff can inform appropriate University officials and the Wood County Health Department. Bake Sale Policies — Standard Food Policy Exception Form required The following policies are provided by Environmental Health and Safety for the serving and/or selling of baked goods (nonperishable). Such items include, but are not limited to: cookies, brownies, pastries (noncream or custard filled), date bars and crispy-rice treats. > Cover all food to be served/sold > Label all packaged food items with a listing of the main ingredients > Store food, cups, napkins, etc. off the floor or ground > Use clean dispensing utensils (tongs, napkin) to dispense food or have all food items individually wrapped > Avoid the use of extension cords > Provide a container for trash > Clean all spills and remove debris as necessary > Properly clean area after sale If food is to be prepared by individuals within the sponsoring group, it is recommended that a list be developed which identifies the individual who prepared a particular food item. Questions regarding this policy should be forwarded to: Office of Campus Activities, 401 Bowen-Thompson Student Union, 419-372-2343 Bowen-Thompson Student Union Policies Listed on the Bowen-Thompson Student Union Web site (www.bgsu.edu/union). Cookout Policies Residential units (specifically Greek houses and the French House) are permitted to grill food outside, within reasonable proximity to that unit, for the consumption of those in that unit and their invited guests. Other cookouts, open to the public must follow the Student Organization Campus-wide Food Service policies. Donated Food Policies — Standard Food Policy Exception Form required Donated food must come from and be prepared by a food service vendor licensed through the Ohio Department of Health. Depending on amount, food should be delivered in incremental times and maintained at safe temperatures. 69 Standard food handling policies must be followed at all times. These standard food handling policies can be found at www.bgsu.edu/offices/envhs/page14104.html. The liability factor of donated food may fall on the University student organization sponsoring the event. Examples of low-risk and high-risk donated food products include: > Low-risk foods: bagels, baked goods, pies (no cream), cakes, packaged snack foods, canned soda, bottled water, candy, popcorn, nonprocessed fruit and vegetables > High-risk foods: pizza, subs, sandwiches, salads, any food that contains protein, milk, eggs (noncooked), cream pies Standard Food Policy Exception Forms must be signed off by the student in charge, the organization’s advisor, facility manager and University Dining Services (if applicable) before reservation is confirmed. F. Outside Catering Policies — Standard Food Policy Exception Form required Policies for Catered Events on Campus Utilizing an Off-Campus Source 1. All catered events from an off-campus source being served on or brought onto campus (which includes meetings, workshops, events, etc.), regardless of location, must first be approved by the facility manager in charge of that location. 2. If approved by the facility manager, review of this outside catering function must occur by Environmental Health and Safety, or designee, and BGSU Dining Services, and a Standard Food Policy Exception Form must be processed. (See listing above for specific facility managers) G. Residence Life Food Policies It is essential that the distribution of food at events in Residence Life facilities is handled in a safe manner. Please see staff in the Office of Residence Life (419-372-2011) for specific policy information. Cancellation of Classes in the Event of Severe Weather 1. 2. 3. In the event of severe weather, the President’s or designee’s decision to close campus, will be communicated by the Office of Marketing and Communications, which will notify the University Fact Line (419-372-2445) and all local radio and television stations. These include: WBGU-FM (88.1), WFAL-AM (680), WFOB-AM (1430), WOHO-AM (750), WCWA-AM (1230), WLQR-AM (1470), WRON (AM-1400, FM-97.7), WFIN-AM (1330), and WGTE-FM (91.3). In addition, WBGU-TV (Channel 27) and four Toledo television stations, WTOL (Channel 11), WTVG (Channel 13), WNWO (Channel 24), and WUPW (Channel 36) will be notified. Also, students, faculty and staff will be sent an email announcement, and information related to the emergency will be posted on the University Web site. For those enrolled in Alert BG, a text message will be sent. Efforts will be made to notify media, send email, and post BGSU Web site announcements at least one (1) hour before the closing of campus. Also, students, faculty and staff may call the University’s answering service number (419-372-SNOW) to confirm whether the Bowling Green/Perrysburg campus and/or BGSU Firelands campus is closed or open. Students, faculty, and staff should verify media announcements by consulting multiple official sources. If one or more of the campuses are open but an individual faculty member cancels class, the faculty member will make a reasonable effort to notify students enrolled in the class. Celebratory Riots and Riot – Related Offenses Ohio State law has been revised making the impact of criminal convictions for riot-related offenses much greater. In addition to possible criminal conviction and/or University conduct action, the law states that if a student is convicted of certain riot-related crimes, the student will become ineligible for financial aid supported by state funds for two calendar years. The two year period begins from the time the student applies for financial assistance if he or she has been convicted of, pled guilty to, or been adjudicated for any of the following violations: 1. A violation of Ohio Revised Code Section 2917.02 (aggravated riot) or Ohio Revised Code Section 2917.03 (riot). 2. A violation of Ohio Revised Code Section 2917.04 (failure to disperse) that is a misdemeanor of the fourth degree and occurs within the proximate area where five or more others are acting in a course of conduct in violation of Ohio Revised Code Section 2917.11 (disorderly conduct). 3. A violation of Ohio Revised Code Section 2917.11 (disorderly conduct). 4. Students may also be held accountable under the Code of Student Conduct for violating the laws regarding celebratory riots and riot-related offenses. Class Attendance 1. 2. The faculty believes that classroom activities are essential to learning and to the application of knowledge. The student is responsible for knowing and meeting all course requirements, including tests, assignments and class participation, as indicated by the course instructor. The instructor has no obligation to give make-up examinations or to review other classwork missed by a student as a result of absence, except under those specific conditions cited below. Although an instructor may accept a student’s cause for an absence as a basis for making up major tests and examinations, the responsibility for making up work missed during absence rests with the student. Under unique, yet foreseeable circumstances, exceptions to the stated class attendance policy may be made. These exceptions include cases of recognized weather emergency, excused absences for the observance of religious holidays, and military call-up situations. 70 A. B. C. If, in the case of severe weather, an official agency such as the State Highway Patrol reports that hazardous driving conditions exist and travel is not advised, then students who must commute to Bowling Green will be excused from classes without penalty. Upon return to each affected class, the student should inform the instructor of the student’s inability to travel due to hazardous driving conditions. It is the policy of the University to make every reasonable effort allowing students to observe their religious holidays without academic penalty. In such cases, it is the obligation of the student to provide the instructor with reasonable notice of the dates of religious holidays on which he or she will be absent. Absence from classes or examinations for religious reasons does not relieve the student of responsibility for completing required work missed. Following the necessary notification, the student should consult with the instructor to determine the appropriate alternative opportunity will be provided, allowing the student to fully complete his or her academic responsibilities. Students who are members of the reserves, National Guard or other branches of the military may be called to serve their units. It is University policy to provide appropriate accommodation to such students. A student who is required to report on or after the first day of final exam week will be allowed to complete all course work early and must contact his or her instructors in a timely fashion so as to make necessary arrangements. A student who is required to report prior to the first day of final exam week must contact his or her college office and choose between the various options presented. Regardless of the option selected, the student in this situation must also contact his or her instructors in a timely fashion so as to make necessary arrangements. Conduct Authority The authority to enact and enforce regulations of the University is vested in the Board of Trustees. The responsibility for enforcing regulations and imposing penalties is delegated to the President and any University officials the President may designate. The President has drawn distinction between academic and nonacademic misconduct. The Senior Vice President for Academic Affairs and Provost has the responsibility for academic misconduct. The Office of Student Affairs is the principal agency for the administration of nonacademic student conduct and the Office of the Dean of Students shall implement the nonacademic student conduct procedures. All references to the President of the University, the Senior Vice President for Academic Affairs and Provost, or the Vice President for Student Affairs shall also be interpreted to include persons designated to act in behalf of these officials. Consumption Policy Any activity, program or event that requires or promotes the overconsumption of or over-indulgence in foods and/or liquids (e.g., any contest involving food or drink, etc.) is prohibited due to the significant health risks associated with these activities. Directory Information The University designates the following items as directory information which may be disclosed without the student’s written consent: the student’s name, local address and telephone listing; home address and telephone listing and email address; parent’s or legal guardian’s name, address and telephone listing; student’s date and place of birth; major field of study; class standing; participation in officially recognized activities and sports; weight and height of members of athletic teams; student’s dates of attendance; enrollment status (full or part-time) and degrees and awards received; most recent previous educational institution attended by the student; and photographs of students. A student may request nondisclosure of all of the categories of information designated as directory information by filling out the “Request to Withhold Directory Information” form and submitting it to the Office of Registration and Records. Once submitted, this form remains valid until a new form is received revoking the withhold request. The online student directory is updated within 24 hours after the form has been processed. The “Request to Withhold Directory Information” can be found online at http://www.bgsu.edu/offices/registrar/page5468.html. Completed applications may be submitted in person, by mail, or by fax to the Office of Registration and Records, 110 Administration Bldg., BGSU, Bowling Green, OH 43403, fax# 419-372-7977. If you have questions relating to directory information, about your rights under the Family Educational Rights and Privacy Act of 1974, or about BGSU procedures relating to FERPA, please contact the Office of Registration and Records, 419-372-8441, email@example.com. Disruption or Obstruction of University Activities or Functions The University is a forum for ideas and their exchange. Such exchange can only occur in a scholarly place if order is maintained and standards of decorum and good behavior are recognized by all. Therefore, any campus demonstration conducted for the purpose of expressing opinions of the participants must: 2. Be conducted in an orderly manner. 3. Not prohibit vehicular or pedestrian traffic. 4. Not interfere with classes, scheduled meetings, events, ceremonies or with other educational processes of the University. 5. Not be held within University buildings, residential areas or on University grounds of the campus without specific written authorization from the appropriate administrative official responsible for scheduling and assigning space in the desired facility. The policy on space and facilities in this Student Handbook should be consulted for details. 71 Drug- Free Workplace In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student has a right to work and learn in an environment free from the effects of abuse of alcohol and other drugs. Therefore, it is the policy of Bowling Green State University to prohibit the unlawful use, sale, dispensing, transfer or possession of controlled substances, alcoholic beverages, drugs not medically authorized, or any other substance that may impair an individual’s academic or work performance or pose a hazard to the individual, public, students, or employees of the University on its property or at any of its activities. It is the responsibility of each faculty member, staff employee and student to adhere to this policy. If a violation of this policy occurs, support programs will be made available where appropriate. Conduct action may be taken up to and including dismissal or expulsion from the University and possible criminal prosecution. Emergency Communication Methods In the case of a campus emergency, the University will make available information regarding personal safety, cancellation of classes or other activities, or other guidance relative to the urgent nature of such a situation on campus. Methods of communication may include, and are not limited to, the following: > Text notice delivered via the ALERTBG system (a cellular text-messaging system that requires registration through the MyBGSU Web portal) > Visual notice on the University’s internet homepage (www.bgsu.edu) > Visual notice on electronic desktop wallpaper on all computer workstations in University computer labs > Visual notice distributed University-wide via the University email system (to all falcon.bgsu.edu and bgsu.edu email addresses) from BGSUPolice@bgsu.edu > Audible notices delivered via public address systems in residence halls, Jerome Library, Student Recreation Center, Olscamp Hall and the Bowen-Thompson Student Union > Audible notices available at the University’s emergency telephone line (419-37-ALERT or 419-372-5378). Other manners of communication may be employed as appropriate in each situation. All members of the campus community are encouraged to participate in this communication network by registering for the ALERTBG system and by checking University email on a regular basis. Event Management Events planned and/or sponsored by BGSU student organizations enrich the lives and interests of all community members. A major responsibility of sponsoring organizations is to ensure that all appropriate safety and liability precautions have been incorporated into the planning and implementation of their events. Generally, paid security is required at large-scale events or events that may lead to the disruption of the University environment. Examples include events where alcohol is available, events with non-BGSU students in attendance, events occurring during late evening hours, events open to the campus community, or events with a history of large attendance. All student organizations sponsoring an event on campus grounds or within a campus facility must adhere to the following: 1. 2. 3. 4. 5. The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union, in compliance with the Space and Facilities Reservation Policy. The sponsoring organization must have a minimum of three members of the organization’s leadership group present for the duration of the event. The Office of Campus Activities may also require the presence of the sponsoring organization’s advisor. The sponsoring organization must designate members to serve as event staff for the duration of the event. These individuals must be clearly identifiable as event staff. If the Office of Campus Activities, in consultation with the Chief of Police, determines paid security is needed, the sponsoring organization must contract for it with the BGSU Police Department. Appeals to a decision to require paid security must be made in writing to the Dean of Students or designee, 401 BowenThompson Student Union. The decision of the Dean of Students is final. Formulation and Review of Regulations Any student, faculty or staff member can recommend revisions, additions or deletions to the policies contained in this document. Recommendations should be submitted to the Office of the Division of Student Affairs. The Vice President in turn will forward them to the Student Affairs Advisory Board. The Student Affairs Advisory Board annually reviews and recommends for approval to the Vice President for Student Affairs all changes to policies and procedures pertaining to student life. 72 Fund Raising, Solicitations, and Sales A. B. Jurisdiction 1. Registered campus organizations a. Campus regulations will permit fund raising by registered student organizations. Registered student organizations may use University facilities without charge to host non-commercial events which raise funds for educational or public service purposes. b. Funds raised from the general University population shall be for the nonprofit use of the sponsoring individual or organization. c. Student organizations shall work with the Office of Campus Activities to keep accurate records of funds raised and spent, available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense. d. Subject to special regulations concerning time, place and manner of public expression, a registered student organization may in outdoor discussion areas and at meetings: sell materials related to the purpose of the organization, collect dues, initiation fees, donations and admissions charges for events. In addition, registered student organizations may solicit funds in announcements, posters and handbills. e. Registered student organizations may conduct raffles in accordance with the laws of the state of Ohio. All 50/50 raffles or those with direct cash payout are prohibited for student organizations. f. Registered student organizations may not offer a direct cash or cash-equivalent prizes or payout, including instances of “split-the-pot” and preloaded MasterCard/Visa gift cards. g. Registered student organizations are not permitted to coordinate or support the sale or processing of applications for credit cards on campus. h. The facility manager may require student organizations to utilize a contract or vendor agreement for outside vendors and receive a percentage of sales or commission or a combination of both. 2. Fund raising by non-University organizations a. Any external organization seeking to raise funds for the benefit of an external organization must possess a current tax-exempt certificate from the Internal Revenue Service. Prior approval for fund raising on campus must be obtained in advance by the facility manager. Organizations must keep current accurate records of funds raised and spent. These records must be available upon request for inspection or audit. If an audit is required, it may be ordered at the organization’s expense. Solicitations and Sales 1. Solicitation is defined as any activity designed to advertise, promote or sell any product or commercial service or encourage support for, or membership in, any group, association or organization. 2. Solicitation in University residences is not permitted. Advertising signs, posters and fliers may not be distributed or posted in University residences unless authorized by the Director of Residence Life or designee. 3. Individuals and organizations may not solicit on campus without obtaining permission from the facility manager. Individuals who collect applications for commercial purposes are restricted from soliciting said applications on campus. An activity that violates University policies, or local, state and/or federal laws is forbidden. 4. If authorized, solicitations are permitted in University buildings, except for the Bowen-Thompson Student Union and the University Bookstore, where merchandise is sold under the regulations established by the management of those facilities. Grievance Procedures 1. 2. 3. 4. 5. 6. General Procedures When a student has a concern about the action of a particular individual or department, the grievance initially should be directed to the person(s) responsible for the individual or department (i.e. the Chair or the Dean) as noted in the University organizational structure. Certain expeditious procedures to redress specific grievances are outlined below. Academic Grievances Students with academic grievances against a faculty member, administrator, or staff member of a department at the University should contact the Dean’s office of the college or Director’s office of the school in which the department is located for appropriate procedures. All graduate students should contact the Graduate College. Graduate Student Non-academic Grievances Graduate students should refer to the Graduate Catalog http://www.bgsu.edu/gradcoll/page107066.html for policies and procedures specific to graduate students. Parking and Traffic Grievances All students driving cars and parking on campus must register their vehicles and display the proper decal. Appeals are filed online at www.bgsu.edu/offices/parking/page25625.html. A copy of University Parking and Traffic Regulations is on file at the Office of Parking and Traffic, 001 College Park. Financial Aid Specific rules, regulations and eligibility requirements for procuring and maintaining financial aid can be found in the Office of Student Financial Aid. A concise summary can be found in the Undergraduate Catalog. All complaints should be registered by letter to the Director of Student Financial Aid, 231 Administration Building. Student Employment If a disagreement occurs between a student employee and a supervisor, the student employee is encouraged to pursue informal grievance procedures to settle the disagreement. The following steps should be followed: a. The student employee should make every effort to resolve the problem with the immediate supervisor. 73 b. 7. 8. If the student employee is dissatisfied with the response from the supervisor, or if the supervisor fails to take action, then the student should contact the department supervisor at the next management level to request review of the situation. c. Should the issue remain unresolved, the student employee shall meet with the manager of Student Employment Services (SES). During this meeting, the nature of the concern and student’s documentation of the events or issues will be reviewed and discussed. d. The manager of SES will contact the parties involved to gather information from the supervisor and any witnesses including the student’s co-workers. After considering the information provided and interviews with the student and supervisor, it may be possible to resolve the concern by reviewing and clarifying the stated policies of the department, SES and the Code of Student Conduct. e. If resolution is not possible, the SES manager will meet with the student employee and department supervisor of the second management level to mediate the grievance. A written record will be made of the proceedings and copies of the record will be sent to the student employee and the supervisor. Note: Bowling Green State University is committed to providing equal educational opportunity. The University provides access to educational programs and activities without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran shall be reported by SES to the Office of Equity and Diversity, to the Office of Disability Services, or to the Office of the Dean of Students for investigation and resolution. Resident/Nonresident Classification The Office of Admissions initially determines Ohio Residency Status for tuition surcharge purposes on the limited information contained on the application for admission to Bowling Green State University. Once the classification has been made, anyone who wants to be classified as a resident must apply through the Office of Registration and Records. Application forms may be picked up in the Office of Registration and Records (Administration Building, Room 110). Conduct Action The University’s academic and nonacademic (personal/organizational) conduct codes, procedures and appeals processes are outlined in this Student Handbook. Guest Speakers 1. 2. It is the policy of the University to foster a spirit of free inquiry and to encourage the timely discussion of a broad range of issues provided that the views expressed are stated openly and are subject to critical evaluation. Within our prevailing standards of decency and honesty, this policy shall be construed to mean that no topic or issue is too controversial for intelligent discussion on the campus. Restraints on free inquiry should be held to that minimum which is consistent with preserving an organized society in which change is accomplished by peaceful, democratic means. To this end, a registered student organization may invite guest speakers to the campus subject only to the following provisions: a. Space for the event must be registered with the Bowen-Thompson Student Union Administrative Office if University facilities and services are to be used. Individuals or registered student organizations interested in planning an allcampus event are urged to contact the Office of Campus Activities and the student organization advisor for assistance in making these arrangements. b. Sponsorship must be by a registered student organization. c. It must be made clear that the student organization, not the University, is extending the invitation and that any views the speaker may express are his or her own and not those of the University. d. The student organization must take whatever steps are necessary to ensure that the event is conducted in an orderly manner. The Office of Campus Activities is available to advise on planning major events. e. The student organization is encouraged to provide means for critical evaluation of the speaker’s view which might include an open question period following the speaker’s presentation. f. Guest speakers must also comply with the University’s policy concerning political activities. Hazing 1. 2. 3. In keeping with its commitment to a positive academic environment, the BGSU community is unconditionally opposed to any situation created intentionally to produce mental or physical discomfort, embarrassment, harassment or ridicule. Respect and cooperation among peers within registered student organizations is a guaranteed right that all students possess, regardless of gender, race, creed, religion, color, sexual orientation, gender identity, or gender expression. Hazing is a Code of Student Conduct violation and a crime in Ohio. Hazing encompasses any action or activity which does not contribute to the positive development of a person; which inflicts or intends to cause physical or mental harm or anxieties; and/ or which demeans, degrades or disgraces any person regardless of location, intent or consent of participants. Hazing can also be defined as any action or situation that intentionally or unintentionally endangers a student for admission to or affiliation with any student organization. To anonymously report an allegation of hazing, please call 419-372-HAZE(4293). 74 Information Technology Services (ITS) Network and Computer Policies 1. 2. 3. University Information Technology Policy In order to ensure the University’s commitment to a quality educational and work environment, every faculty member, employee and student is to abide by the BGSU Information Technology Policy. The policy may be found at www.bgsu.edu/offices/cio/page52522.html. BGSU Student Email Policy (Use of email for official correspondence with students) Official University email accounts are required for all BGSU students. Official BGSU email addresses are in the form: BGSUusername@bgsu.edu. This email address is to be used for all official correspondence. At the time of admission or initial registration, all students will receive a bgsu.edu email account. Students may anticipate that official University correspondence will be sent to this email account and they should access BGSU email on a regular and timely basis. The BGSU Student Email Policy may be referenced at www.bgsu.edu/offices/cio/page53072.html. Digital Copyright Safeguards Digital Copyright Safeguards is a BGSU initiative that provides information regarding the proper use of copyrighted resources. This initiative focuses on distributing relevant information via a multi-layered approach that includes: Education/Awareness, Legal Alternatives, Technical Safeguards, and Notice to Students of Claimed Infringement. Further details for each of these initiatives is outlined at: http://www.bgsu.edu/infosec/dmcasafeguards.html Students are encouraged to review this information in order to be informed regarding the Digital Copyright Safeguards initiative and Digital Millennium Copyright Act (DMCA) implications for use of copyrighted materials. While the use of peer-to-peer file sharing itself is not illegal, students are advised that unauthorized distribution of copyrighted material, including sharing copyrighted material via peer-to-peer file sharing may be subject to civil and criminal liabilities. A summary of the civil and criminal penalties for violation of federal copyright laws is available for review at: http://www.bgsu.edu/infosec/page86071.html and a printed copy of this summary is available upon request. Late-Night Event Policies Bowling Green State University supports co-curricular programs because they promote students’ learning, growth, and development. Late night programs contribute to the institution’s educational mission by providing alternative, on campus events for students that do not involve alcohol. Furthermore, planning a late night event provides students with opportunities to learn about event management, financial planning, and advertising. To promote student learning consistent with the Core Values of Bowling Green State University, the University Learning Outcomes and to create a safe environment for these programs, BGSU has adopted a Late Night Event Policy. This policy applies to all indoor and outdoor events that conclude after midnight. To register a late night event, the Late Night Event checklist must be obtained at least one month prior to an event in the Office of Campus Activities. No more than one late night event may occur on any one weekend, and no late night events may occur during Homecoming, Family Weekend, and Sibs N Kids Weekend. 1. 2. 3. The event must be registered with the Office of Campus Activities, 401 Bowen-Thompson Student Union. The sponsoring organization hosting a late night event must follow all procedures as outlined in the Late Night Event checklist. The Late Night Event checklist must be completed in its entirety at least two weeks prior to the scheduled late night event. The organization must be in conduct and financial good-standing with the University in order to host an event. Late night events must end by 1 a.m. unless approved as an overnight event by the Late Night Review Committee. Overnight events may not exceed 8 days and 7 nights in any one semester including adjacent break periods. The sponsoring organization must contract with the University Police, if security is required. Determination of the number of officers to be present at the event is based on the size, nature, location and past history of the event and is determined by University Police in consultation with the Office of Campus Activities. 5. At minimum, three student leaders and an advisor (if applicable) from the sponsoring organization(s) must be present to manage the event. Additional staffing, including but not limited to University Police, private security personnel, undergraduate staff, and/or facility managers from facilities/offices, such as the Perry Field House, Bowen-Thompson Student Union, and/or Office of Campus Activities may be required at late night events and shall be paid for by the sponsoring organization. 6. Alcohol is prohibited at late night events unless approved prior to event and then only in designated areas. 7. Inappropriate behavior including, but not limited to, the consumption or possession of alcohol and illegal drugs, fighting and other violent behavior will not be tolerated and the continuation of the event will be at the discretion of University Police, staff, facility managers or the sponsoring organization. Inappropriate behaviors will be investigated and adjudicated under the Code of Student Conduct and/or the laws of the State of Ohio. 8. The sponsoring organization is responsible for the cost of repairing or replacing all damages, including but not limited to furniture repair or replacement, gum removal, extra custodial services, and structural damages to the premises as a result of the event. 9. Temporary structures: a. May have no more than three (3) closed sides, b. May not house generators, space heaters or cooking equipment, and c. Must comply with all State of Ohio Codes. 10. Personal property in a temporary structure must be attended at all times. Unattended personal property will be confiscated by the University. 4. 75 11. Non-BGSU student attendees must be eighteen years of age or older, have a valid government-issued photo ID, and be accompanied by a BGSU student host who will sign in the guest and assume responsibility for the guest’s behavior. Each BGSU student may only host one non-BGSU student during any late night event. 12. Marketing and entry tickets shall include standard language, as applicable, concerning: ID requirements, expectations concerning re-entry, processes regarding refunds, and protocols concerning having a BGSU student host to enter. The exact language will be created by the Late Night Events Committee during the review meeting based upon specific logistical components of the event. 13. In addition to fire code restrictions, the Late Night Events Committee will determine the maximum number of participants permitted for events. This decision will be made during the review meeting and will be based upon several factors, included but not limited to: location, time, nature of the event, and past history. 14. Registered student organizations and approved non-University organizations and groups may use University utilities and facilities only with prior approval. 15. Failure to adhere to the expectations, procedures and protocols outlined in the Late Night Event checklist and pre-event planning meetings may result in the event being cancelled or postponed. 16. The Dean of Students or designee will determine exceptions to this policy. Non Discrimination Bowling Green State University is committed to providing equal educational opportunity. The University provides access to educational programs and activities without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran shall be reported by SES to the Office of Equity and Diversity, to the Office of Disability Services, or to the Office of the Dean of Students for investigation and resolution. Complaints regarding discrimination in the areas covered under this section should be reported to the Office of Equity and Diversity, 204 University Hall, 419-372-8476. If the respondent is a student, complaints should be reported to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843. Parental Notification The Family Educational Rights and Privacy Act (FERPA) gives colleges and universities the option to release specific types of information from a student’s conduct record. University staff from the Office of the Dean of Students will notify parents/guardians when their student is found responsible for the use, sale or possession of controlled substances (illegal drugs) within the community. The Office of the Dean of Students will also notify parents or guardians when a student is found to have violated the Code of Student Conduct policies on the use and possession of alcohol when he/she is under the age of 21 and one or more of the following occurs: 1. When a student has been found to have violated the alcohol policy a second time; 2. When there is significant property damage; 3. When medical attention to any person, including the student, is required as a result of the student’s alcohol-related behavior; 4. When the student demonstrates reckless disregard for his or her own personal safety or the safety of others; or 5. There is evidence that the student’s alcohol-related behavior negatively impacted the learning environment. For instances involving the health or safety of students and our campus community, the University sees occurrences in terms of personal health and public health: 1. Personal Health instances: dependent upon state law and/or federal regulations, the student’s choice to notify parents/guardians or other family members will govern whether contact is made (i.e., a student being transported to the hospital for medical treatment). 2. Public Health instances: information will be distributed to the University community (i.e., a communicable disease outbreak on campus). Parking Services Registration The University requires the registration of any motor vehicle when such vehicle is parking on any property owned or leased by the University. Motor vehicles parking on University-owned or leased property must be registered with the appropriate state or government agency and display that current license plate. For the most up to date information, please visit www.bgsu.edu/parking. Vehicle Registration Vehicle registration is available online thru the student’s MyBGSU account for students, faculty, and staff and at the Parking office for guests. Within the MyBGSU account, a student, faculty, or staff may register for a permit, add and update vehicles, and appeal citations. Rules and Regulations For a detailed list of Parking Rules and Regulations, please visit www.bgsu.edu/parking. Â 76 Â Visitor Parking Visitors are subject to all parking regulations. Visitors may park in any metered space without displaying a BGSU parking permit. An appropriate parking permit must be displayed when parking in any space other than a metered space. Visitors may obtain a parking permit and map from Parking Services located in room 001 College Park, 419-372-2776. A free visitor shuttle service is available, originating at the Visitor Information Center at the main campus entrance and going to various locations on campus. Information regarding the shuttle service is available at the Visitor Information Center or by calling 419-372-0236. Visitors who ride the shuttle may obtain a free parking permit at the Visitor Information Center and park in Lots 20 and 13 adjacent to the main campus entrance. Assessment/Appeals The registered driver, or registered student in possession of the vehicle, or employed faculty/staff member, or owner will be held responsible for all parking assessments issued to the vehicle. An undergraduate student has the right to appeal a parking violation through the Undergraduate Student Government Procedures and Appeals Board within 10 days after the issuance of the ticket. A faculty/staff member or graduate student has the right to appeal a parking violation through the Faculty/Staff Parking Appeal committee within 10 days after the issuance of the ticket. Political Campaigning Student Elections 1. Candidates conducting campaigns for positions within the Undergraduate Student Government and the Graduate Student Senate must abide by University policies and their respective organizations constitution and bylaws. 2. Each candidate who wishes to canvass or register voters door-to-door within the University residences shall be responsible for securing a letter from the Director of Residence Life authorizing the candidate to canvass or register voters door-to-door. 3. In addition to the letter of authorization, each candidate shall be given copies of the regulations governing canvassing and voter registration in University residences. Public Elections 1. In order to conduct campaigning on campus, all candidates for public office must register with the Office of the Dean of Students prior to campaigning. 2. All candidates for public office must comply with all University policies including but not limited to: advertising policies, space reservation policies and applicable residence hall policies. Procedures For Filing Allegations of Discrimination and Sexual Harassment Bowling Green State University strives to create and maintain a positive academic and social environment both on-campus and in the greater community. There are times, however, when members of our community may feel that others have engaged in actions that diminish either the environment or disrespect the individual. In these instances, members of the community have the right to file a complaint with the University. The procedures outlined below address how and where a complaint involving discrimination or harassment in any form should be documented and filed with the University, as well as the procedures utilized by the University to investigate and resolve the complaint. Questions regarding any step of the process should be directed to either the Office of Equity and Diversity (419-372-8476) or the Office of the Dean of Students (419-3722843). Racial and Ethnic Harassment The policy of Bowling Green State University is that racial and ethnic harassment will not be condoned. Moreover, the University will use its influence to encourage the community-at-large to treat its students, faculty and staff and affiliated visitors in a manner consistent with the principles of this policy. The policy is in keeping with the spirit and intent of federal, state, municipal and University guidelines governing racial discrimination. 1. Definition Racial and ethnic harassment constitutes any physical or verbal behavior that subjects an individual to an intimidating, hostile or offensive educational, employment or living environment. Such harassment: a. Denigrates or stereotypes an individual because of his or her racial or ethnic affiliation; b. Demeans or slurs an individual through pictorial illustrations, graffiti or written documents or material because of his or her racial or ethnic affiliation; c. Makes unwarranted and disparaging references or innuendoes in attributing an individualâ€™s personal conduct, habit or lifestyle due to his or her racial or ethnic affiliation. 2. Regulations a. It is a violation of University policy and the Code of Student Conduct for any member of the faculty, administrative and classified staff or student body to engage in harassment as defined above. b. It is a violation of University policy to retaliate against anyone bringing forth an honestly perceived complaint of racial or ethnic harassment. 77 3. Responsibilities a. On a University-wide basis, the Office of Equity and Diversity (204 University Hall) is responsible for the coordination and implementation of Bowling Green State University’s Racial and Ethnic Harassment Policy. This office will serve as the resource with regard to all matters of this nature. b. Each dean, director, department chair and administrative head of an operational unit is responsible for the dissemination and implementation of this policy within his or her area of responsibility. Persons at this level are also responsible for referring reported unresolved incidents of racial and ethnic harassment to the Office of Equity and Diversity. c. It is expected that each faculty member, administrative staff member and classified staff member will ensure adherence to this policy within his or her area of responsibility. Such efforts are largely a matter of good faith. d. It is the responsibility of all members of the University community to discourage harassment, report such incidents and cooperate in any investigation which might result. 4. Grievance Operating Procedures A. Operating procedures for processing complaints of racial and ethnic harassment or other forms of discrimination prohibited by University policies are available in the Office of Equity and Diversity (204 University Hall) and the Office of the Dean of Students (301 Bowen-Thompson Student Union). These procedures may also be found on the University website for the Office of the Dean of Students (www.bgsu.edu/offices/sa/deanofstudents) and for the Office of Equity and Diversity (www.bgsu.edu/offices/oed/index.html). The procedures are designed to be an efficient and effective way of addressing a complaint from a student that some act or incident has abridged that student’s right under University policies to live, learn and work in an environment that is free of harassment, discrimination and intimidation. Allegations of wrongdoing will be investigated fully, as warranted by the facts and circumstances, and every investigation will be conducted under procedures that give full recognition to the rights of all concerned parties. Students are urged to review our policies and procedures and to address any questions that they may have on these issues to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843, or the Office of Equity and Diversity, 204 University Hall, 419-372-8476. The procedures outlined below are designed to provide sufficient flexibility in which to address the wide range of incidents that fall under the terms “unlawful harassment and discrimination.” They are intended to be responsive to the particular situation at-hand and will be investigated as the allegations under review indicate. B. Procedure for the Complainant 1. Any individual who believes that he or she has been racially or ethnically harassed should contact the Office of Equity & Diversity. Staff in this office will initially discuss the matter with the complainant to ascertain as fully as possible, the validity of the charges and the scope of the problem. At this time, it will be determined if there is an AA/EEO basis for investigation. 2. The staff of the Office of Equity & Diversity will, as a general practice, seek a written statement of the allegations from the complainant, but a written statement is not required. 3. The role of the Office of Equity & Diversity in the processing of the complaint will include, but is not limited to, the following: a. b. 4. consultation with the complainant, discussion with appropriate persons suggested by the complainant who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint, c. preparation of a complete investigative report of the complaint, including any recommendations for resolution, which shall be submitted, in writing, to the President or appropriate Vice President for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individuals. If the complainant is not satisfied with the action taken by the Vice President, they may appeal, in writing, to the President of the University. The appeal must be filed within seven (7) calendar days of notification of the Vice President's decision. The President will review the appeal and respond, in writing, within ten (10) calendar days after receiving the appeal, to all parties - respondent, complainant, Director of Equity & Diversity, and the appropriate Vice President - concerning the disposition of the appeal. The decision of the President is final. C. Procedure for the Respondent 1. The role of the Office of Equity & Diversity in the processing of the complaint will include, but is not limited to, the following: a. consultation with the respondent, b. discussion with appropriate persons suggested by respondent who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint. c. preparation of a complete investigative report of the complaint, including recommendations for resolution, which shall be submitted, in writing, to the President or appropriate Vice President for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individuals. Records of all investigations are kept on file in the Office of Equity & Diversity in accordance with University policy, and appropriate state laws regarding record retention. 2. If the respondent is not satisfied with the action by the Vice President, the respondent may appeal, in writing, to the President of the University. The appeal must be filed within (7) calendar days of the notification of the Vice President’s decision. The President will review the appeal and respond, in writing, within ten (10) calendar days after 78 receiving the appeal, to all parties—respondent, complainant, Director of Equity & Diversity, and the appropriate Vice President—concerning the disposition of the appeal. The decision of the President is final. D. Principles In investigating complaints of racial or ethnic harassment, the following principles will be adhered to: 1. Each complaint will be handled on an individual, case-by-case basis, considering the complete record and all relevant circumstances. 2. Investigation will be conducted as fairly and expeditiously as possible. 3. In investigating complaints of unlawful racial or ethnic harassment, every effort will be made to ensure confidentiality. 4. An individual bringing forth an honestly perceived complaint will not suffer any type of retaliation regardless of the outcome of the complaint. 5. The complaint will be resolved in a manner which is consistent with this policy and also fair and equitable to all parties concerned. 6. Nothing in this policy should be interpreted as interfering with the practice of academic freedom at Bowling Green State University. 7. The purpose of this policy is to end racial and ethnic harassment, and therefore it may not be used by a complainant to achieve personal goals not in conformity with the purpose of this policy. Requesting Funds: Student Budget Committee (SBC) Funding 1. 2. 3. SBC Fund Philosophy Student Budget Committee funding policies are aligned with the University’s vision and Core Values. The philosophy of these policies is based on the commitment to provide monetary resources to registered student organizations that provide programs and activities that embrace the co-curricular education of the entire BGSU student body. These policies comply with federal, state and local laws as well as University policies as specified in the BGSU Student Handbook. SBC Funding Requests Registered student organizations may request funds from the Student Budget Committee. These funds are intended to support organization activities, but not to fully fund organizations. SBC will only fund up to 75% of an organization’s total annual budget. Organizations are not guaranteed funding. Funding for an organization will be based on SBC’s evaluation of the organization’s requested events, submitted budget request, presentation, available funds, use of previous funds, and information gathered during financial consultations and audits. a. Spot Funding Hearings Organizations may submit a request, not to exceed $2,000 per hearing, to cover expenses not anticipated during annual funding. The spot funding hearing process occurs periodically throughout the academic year. After the hearing, awarded funds are available to organizations that meet all requirements as stated in the allocation. b. Annual Funding Hearings The annual funding hearing is available by request to organizations for the next fiscal year. The hearing process occurs in the spring semester and allocated funds are available the following July 1 to organizations that meet all requirements as stated in the allocation. SBC Funds Policies Three funding categories differentiate between different types of expenditures: programming, operations and travel. All requests and expenditures are categorized as one of these three. A. General policies All three funding categories are covered by these policies. 1. The University’s Core Values will serve as the philosophical base for the expenditure of all funds. 2. Funds may not be used to support activities which are linked to academic courses and for which academic credit is awarded. Funds may not be used to support activities that are open to only people of a specific sex, gender identity, genetic information, gender expression, sexual orientation, race, color, religion, ancestry, national origin, marital status, disability, pregnancy, military status, age, status as a Special Disabled or Vietnam-era veteran Funds may not be used for scholarships, grants, gifts, prizes, awards, donations, financial aid, legal services, prohibited political activities or sponsorship of elections. 3. Operating and travel funds cannot be used by student organizations, whose mission is to raise funds for philanthropies. 4. Funds may not be used to reimburse expenses incurred prior to funding approval. 5. All student organizations’ University funds will be audited annually by the Office of Campus Activities. The audits will be made available for the Student Budget Committee to review prior to annual funding. 6. Spot audits may occur as deemed necessary by the Office of Campus Activities. 7. If the organization audit indicates problems or irregularities, funds may be frozen as deemed necessary by the Office of Campus Activities. 8. All University funds will be swept from student organization accounts at the end of each fiscal year. This does not apply to a student organization’s agency (i.e., non-University) funds. The University Activities Organization , Homecoming Student Steering Committee, Undergraduate Student Government and Graduate Student Senate accounts will not be swept. 9. Graduate student organizations are not eligible for professional development funding because graduate students may apply for funds through the Graduate Student Senate Professional Development Fund. 79 B. C. D. 4. 5. 6. Programming Funds Programming funds are awarded to support events that enhance the educational, cultural, and social experience of BGSU students and are available for participation by the entire student body. Programming funds may be spent within the following limitations: > $1,000 maximum for food, per event. All food must be purchased from BGSU Dining unless a food exemption is granted. > Full-time BGSU employees may not receive more than $100 in an honorarium. Honorariums may be provided for speaking engagements, consultations and training. BGSU employees may not receive payment for performing services that are considered to be within the scope of their BGSU employment. A written contract must be executed between the student organization and service provider to outline the performance requirements and terms for payment. > Organizations may not pay their advisor for services. Operations Funds Operating funds are awarded to support day-to-day expenses of registered student organizations. Appropriation of these funds is not to exceed the following according to the type of student organizations: > Media organizations – $20,000 > Sports clubs – $10,000 > All other organizations – $2,000 Operating funds may be spent for costs as appropriate within the following limitations: > No expenses for food at meetings > No expenses for salaries, stipends or wages > No expenses for personal computer purchases Travel Funds Travel funds are awarded to support and to assist with travel expenses that directly aid the organization in achieving its mission. Travel includes conferences, training sessions, competitions, and other off-campus events outside the city of Bowling Green, Ohio, that enriches the resources available to student organizations. Travel funds must be spent in compliance with the BGSU Travel Policy. Funds to support participation in tournaments or competitions that require qualification should be requested only after the organization has qualified. Travel funds may be used to cover the costs of: > Vehicle rental > Lodging > Tolls > Registration and entry fees > Mileage reimbursement for travel beyond 50 miles from campus, at the standard University rate Advisor travel cost as prescribed by the BGSU Travel Policy Travel funds cannot be used to cover the costs of: > Food during travel > Conference travel for graduate students Funding Policy Exemptions Organizations may appeal to the Dean of Students for exemption from specified parts of the above policies if a policy prevents an organization from accomplishing its mission. An exemption request must be made prior to submitting the associated funding request. SBC will consider a funding request with a policy exemption only if the exemption has been granted. Appeals SBC decisions may be appealed to the Dean of Students. Such appeals must be submitted to the Office of the Dean of Students within two (2) weeks of the decision being sent to the organization. The decision of the Dean of Students is final. SBC Membership The SBC is comprised of 11 students. The Undergraduate Student Government (USG) Treasurer and the Graduate Student Senate (GSS) Graduate Allocations Representative serve as co-chairs. The remaining nine members must be representative of student organizations and every effort shall be made to have a representative from every category of student organizations. At most, four of the 11 members may be graduate students. Sexual Harassment Policy Statement It is the policy of Bowling Green State University that sexual harassment will not be condoned. This policy applies equally to faculty, administrators, classified staff and students and is in keeping with the spirit and intent of guidelines on discrimination because of sex. Policy Guidelines 1. Definition Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when: a. submission to such conduct is made either explicitly or implicitly a term or condition of an individual’s employment or academic pursuits; b. submission to or rejection of such conduct by an individual is used as the basis for employment or academic decisions affecting such individual; or 80 c. 2. 3. 4. such conduct has the purpose or effect of unreasonably interfering with an individual’s employment or academic performance or creating an intimidating, hostile or offensive working or educational environment. Regulations a. It is a violation of University policy for any member of the faculty, administrative and classified staff, or student body to engage in sexual harassment, as defined in Section 1. b. It is a violation of University policy to retaliate against anyone for filing or bringing forth a good faith complaint of sexual harassment. Responsibilities a. On a University-wide basis, the Office of Equity and Diversity (204 University Hall) is responsible for the coordination and implementation of Bowling Green State University’s sexual harassment policy. This office will serve as the resource with regard to all matters of this nature. b. Each dean, director, department chair and administrative head of an operational unit is responsible for the dissemination and implementation of this policy within his or her area of responsibility. Persons at this level are also responsible for referring reported incidents of sexual harassment to the Office of Equity and Diversity. c. It is expected that each faculty member, administrative staff member and classified staff member will ensure adherence to this policy within his or her area of responsibility. Such efforts are largely a matter of good faith. d. It is the responsibility of all members of the University community to discourage sexual harassment, report such incidents, and cooperate in any investigation which might result. Grievance Operating Procedures A. Operating procedures for processing complaints of sexual harassment or other forms of discrimination prohibited by University policies are available in the Office of Equity and Diversity (204 University Hall) and the Office of the Dean of Students (301 Bowen-Thompson Student Union). These procedures may also be found on the University website for the Office the Dean of Students (www.bgsu.edu/offices/sa/deanofstudents) and for the Office of Equity and Diversity (www.bgsu.edu/offices/oed/index.html). The procedures are designed to be an efficient and effective way of addressing a complaint from a student that some act or incident has abridged that student’s right under University policies to live, learn and work in an environment that is free of harassment, discrimination and intimidation. Allegations of wrongdoing will be investigated fully, as warranted by the facts and circumstances, and every investigation will be conducted under procedures that give full recognition to the rights of all concerned parties. Students are urged to review our policies and procedures and to address any questions that they may have on these issues to the Office of the Dean of Students, 301 Bowen-Thompson Student Union, 419-372-2843, or the Office of Equity and Diversity, 204 University Hall, 419-372-8476. The procedures outlined below are designed to provide sufficient flexibility in which to deal with the wide range of incidents which fall under the term “sexual harassment.” They are intended to be responsive to the particular situation at hand and will be investigated as the allegations under review indicate. B. Procedure for Complainant 1. Any individual who believes that he or she has been sexually harassed should contact the Office of Equity & Diversity. Staff in this office will initially discuss the matter with the complainant to ascertain as fully as possible, the validity of the charges and the scope of the problem. At this time, it will be determined if there is a basis for investigation. 2. The staff of the Office of Equity & Diversity will, as a general practice, seek a written statement of the allegations from the complainant, but a written statement is not required. 3. The role of the Office of Equity & Diversity in the processing of the complaint will include, but is not limited to, the following: a. consultation with the complainant, b. discussion with appropriate persons suggested by the complainant who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint. c. preparation of a complete investigative report of the complaint, including any recommendations for resolution, which shall be submitted, in writing, to the President or appropriate Vice President for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individual(s). 4. If the complainant is not satisfied with the action taken by the Vice President, they may appeal, in writing, to the President of the University. The appeal must be filed within seven (7) calendar days of notification of the appropriate Vice President’s decision. The President will review the appeal and respond, in writing, within ten (10) calendar days after receiving the appeal, to all parties—respondent, complainant, Director of Equity & Diversity, and the appropriate Vice President—concerning the disposition of the appeal. The decision of the President is final. C. Procedure for Respondent 1. The role of the Office of Equity & Diversity in the processing of the complaint will include, but is not limited to, the following: a. consultation with the respondent b. discussion with appropriate persons suggested by respondent who may have knowledge of the situation and can be of assistance in establishing the facts of the complaint, c. preparation of a complete investigative report of the complaint, including recommendations for resolution, which shall be submitted, in writing, to the President or appropriate Vice President for administrative action. Results of the investigation will also be communicated to the complainant, respondent, and other appropriate individuals. 81 2. D. Records of all investigations are kept on file in the Office of Equity & Diversity in accordance with University policy, and appropriate state laws regarding record retention. If the respondent is not satisfied with the action taken by the Vice President, the respondent may appeal, in writing, to the President of the University. The appeal must be filed within seven (7) calendar days of the notification of the Vice President’s decision. The President will review the appeal and respond, in writing, within ten (10) calendar days after receiving the appeal, to all parties—respondent, complainant, Director of Equity & Diversity, and the appropriate Vice President concerning the disposition of the appeal. The decision of the President is final. Principles In investigating complaints of sexual harassment, the following principles will be adhered to: 1. Each complaint will be handled on an individual, case-by-case basis, taking a look at the record as a whole and at the totality of circumstances. 2. The investigation will be conducted as fairly and expeditiously as possible. 3. In investigating complaints, every effort will be made to ensure confidentiality. 4. An individual bringing forth an honestly perceived complaint will not suffer any type of retaliation regardless of the outcome of the complaint. 5. The complaint will be resolved in a manner which is consistent with this policy and also fair and equitable to all parties concerned. Skating No person may skateboard, in-line skate, roller skate or use any other similar wheeled device in or on campus buildings, or on any porch, steps, loading dock or other raised paved surface on campus including parking curbs, or on disability ramps. Use of the devices is not permitted on any structure located on or adjacent to a sidewalk, such as benches, column bases, artwork and sculptures. Smoking Bowling Green State University recognizes the need to create and to maintain an environment that sustains and enhances the general health of its faculty, staff, students and visitors. Therefore, by resolution of the Bowling Green State University Board of Trustees, effective August 15, 1994, and by Ohio state law, smoking is prohibited inside all buildings, structures and vehicles owned or leased by Bowling Green State University, including those at the BGSU Firelands campus. Beginning January 1, 2014, smoking will only be permitted in designated areas and inside personally owned vehicles. Space and Facilities Reservations Including Use of Campus Grounds A. General Policy The University reserves the right to determine the time, place and manner of use of space and facilities so as not to interfere with the mission and regular operation of the institution. To this end, no programs and/or events may be held beginning at 5 p.m. the Friday before each week of final exams through the end of the final exam period. This includes programs sponsored by student organizations and campus departments. The use of University facilities and grounds must at all times conform to the following regulations and to local, state and federal laws. B. Reservation Requirements Reservations must be made for University facilities and grounds that are available for scheduling. Requests for reservations will be granted in accordance with the priorities of the designated area. All requests must be made to the appropriate office. An authorized representative must sign or verbally communicate department or student organization requests. C. Use of Facilities by Departments and Student Organizations 1. University facilities, as described in this section, are reserved in accordance with the procedures set forth by the various departments where the respective facilities are located. These procedures include applicable forms, requirements for advance reservations, cancellation of reservations, and other items. 2. Only student organizations registered with the Office of Campus Activities are allowed to reserve University facilities and grounds. However, student organizations may reserve space if they have petitioned the Office of Campus Activities for registration status, and are awaiting a decision on the approval of their registration status. The student representative must sign the application form for use of space. D. Procedure and Priorities for Designated Facilities For use of the following facilities, the designated office should be contacted, and the appropriate procedures provided by that office should be followed: 1. Bowen-Thompson Student Union Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. Priority for use of space in the Bowen-Thompson Student Union is given to major institutional programs and activities. Â 82 Â 2. Academic Buildings Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. Student organizations may request the use of space in academic facilities for specific purposes. These purposes may include, but are not limited to, regular meetings of honorary or professional organizations, lectures, seminars, workshops and specific programs. Classes scheduled in academic buildings shall take precedence over use of the space by organizations. The space requested will be assigned if: (1) the intended use is in keeping with the educational purposes of the University; (2) the intended use does not conflict with use by academic programs or academic organizations; and (3) the space has not already been reserved by another organization. 3. Olscamp Hall Room 101 101 Olscamp Hall is a multipurpose space which may be reserved through the Bowen-Thompson Student Union. Other space within Olscamp Hall (i.e., classroom space) is included within the Academic Buildings category referred to above. 4. Residence Halls Contact: Hall Director of specific residence unit, Office of Residence Life, 419-372-2011. Students who live in the residence halls and residence hall governments have first priority for all residence hall facilities. Facilities also may be provided for individuals or student organizations whose activities are sponsored by, or affiliated with, the Office of Residence Life. University departments, individuals or student organizations may request the use of residence hall facilities during the summer or at other times when space is available for workshops, institutes, short courses, special events, and conferences. This space also includes Learning Community space within the residence halls. There may be a fee for use of this space. 5. Dining Centers Contact: University Dining Services catering/space arrangements manager, 419-372-6951. Priority for use of space in dining facilities is given to programs and activities which are conducted by University Dining Services. Rental fees may be assessed for use of all facilities. Most events sponsored by corresponding hall governments and student organizations will not be charged a rental fee for space. 6. Prout Chapel Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000 Prout Chapel is available for certain student organization meetings and ceremonies, in accordance with the policies which have been set forth for that building. These policies are found in 231 Bowen-Thompson Student Union Administrative Office. 7. Eppler Hall Gymnasiums Contact: School of Human Movement, Sport & Leisure Studies, 119 Eppler Center, 419-372-7234 The Eppler North and South Gyms are utilized by the School of Human Movement, Sport & Leisure Studies for classes and other instructional purposes, and are also used by Intercollegiate Athletics. They are available on a limited basis for department and student organization use. 8. Intercollegiate Athletics Facilities Doyt L. Perry Stadium, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields are owned and maintained by the University for the primary use, and benefit of, the intercollegiate and select recreational programs of the University, of allied nonUniversity athletic activities consistent with such programs, and of official academic and special events of the University, as well as student life events. The use of these facilities shall be limited to these purposes unless otherwise authorized by the Office of Student Affairs. Doyt L. Perry Stadium & Athletic Complex, Anderson Arena, Whittaker Track, Steller Baseball Field, Cochrane Soccer Field, Keefe Tennis Courts, BGSU Softball Complex, and athletic practice fields Contact: Facility Coordinator, Department of Intercollegiate Athletics, 419-372-2401 9. Spirit Rock Contact: 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. The Spirit Rock is located in the grassy area west of Kreischer Quadrangle. The Rock may be painted by only one registered student group or organization per day, and may not be reserved for consecutive days. 10. Recreation and Wellness The Student Recreation Center, Perry Field House, Forrest Creason Golf Course, Ice Arena, intramural fields (located east of Mercer Road), and Offenhauer tennis courts (located adjacent to the Offenhauer Towers parking lot) are intended primarily for student recreational and instructional use on an organized group and individual basis. Recreation and Wellness schedules the use of these facilities. The Student Recreation Center includes all facilities within the Recreation Center (Cooper and Andrews pools, multipurpose and other rooms, weight rooms, racquetball, handball and squash courts, track, indoor basketball courts), as well as the outdoor sand volleyball court and deck area adjacent to the Recreation Center and outdoor basketball courts between the Kreischer and Harshman Quadrangles. Â 83 Â The Perry Field House includes the indoor track, Jack Gregory Turf Room, Activity Room and Meeting Room. It is a multipurpose facility used for classes, athletics, intramural and sport clubs as well as being available for informal activity. Student Recreation Center Contact: Associate Director of Recreation and Wellness/SRC, 419-372-2711 Perry Field House Contact: Associate Director of Recreation and Wellness/PFH, 419-372-9900 Intramural Fields Contact: Assistant Director of Recreation and Wellness/IM, 419-372-2464 Forrest Creason Golf Course Contact: Director, 419-372-2674 Ice Arena Contact: Director, 419-372-2264 11. Performance Venues The Moore Musical Arts Center (MMAC) houses the College of Musical Arts at Bowling Green State University. The facility functions as an academic unit primarily for musical performances and degree recitals presented by students and faculty of the college. Kobacker Hall seats 841 persons and Bryan Hall seats 247 persons, the Kennedy Green Room holds 50 persons, and the two large rehearsal halls hold about 200 persons each. Kobacker Hall, Bryan Recital Hall, Kennedy Green Room and the two large rehearsal halls can be reserved on a limited basis. All reservation requests must be submitted and approved by the Public Events Office, MMAC. Usage fees will be charged. Reservation requests for any space or spaces within the MMAC are not guaranteed until approval has been granted. Kobacker Hall, Kennedy Green Room and Bryan Recital Hall Contact: Technical Director, Moore Musical Arts Center, 419-372-2181 12. Mileti Alumni Center The Mileti Alumni Center, located on the southeast corner of Mercer Road and Alumni Drive across from the Harshman Complex, houses the Offices of University Advancement, Alumni Affairs and Development. It is used primarily by these areas as well as the BGSU University Foundation Inc. A large multi-purpose room is available on a limited basis for department and student organization use. Contact: Director of Alumni Affairs, 419-372-2424 13. Offenhauer Tower West, 11th Floor The 11th floor of Offenhauer West has a conference room and large activities room, which may be partitioned. The same priority and rules as set forth for residence halls above apply. Contact: Offenhauer Towers front desk, 419-372-2898 E. Campus Grounds Use 1. Departments, student organizations or groups outside the University desiring to use campus grounds must complete an application for grounds use. Grounds use request forms are initiated in the 231 Bowen-Thompson Student Union Administrative Office, 419-372-9000. Each use must be requested in this manner. Campus grounds located adjacent to residence halls or small group living units are reserved through the Office of Residence Life (see paragraph 8 below). 2. Application for use of designated campus grounds must be made in the 231 Bowen-Thompson Student Union Administrative Office at least ten (10) University working days before the date of the use. 3. Selected grounds areas (other than those described above) are available for activities that are sponsored and approved by University departments and registered student organizations. Academic use by departments and colleges has priority, and assignments may be changed or cancelled if conflicts with regular academic programs develop. Grounds adjacent to academic buildings are not normally reservable when classes are in session, or if the activity taking place will disrupt academic or other operations of the University. 4. The Director of the Bowen-Thompson Student Union or a designee will review all applications for grounds use, except for those listed in paragraph 8 below. If necessary, the Director of the Bowen-Thompson Student Union will meet with or contact the representative of the organization applying for use of campus grounds to resolve any questions concerning the request, and to determine the propriety of the particular use. 5. In reviewing grounds-use applications, only grounds-use requests which are consistent with applicable University regulations as well as local, state and federal laws will be approved. 6. When the application for grounds use is granted, it shall specify the boundaries of the areas to be used, the date for which the use is approved, the time at which the reservation for the use expires, and any special provisions concerning the use of the space. 7. Departments and student organizations, as well as any organization outside the University which are granted the use of specified campus grounds are subject to the following requirements: a. Use of amplification equipment must be in accordance with regulations found in part F of this document. b. No structure may be erected on campus grounds without prior written approval. The approval must be secured at the time the activity is registered. c. The failure of a department or organization to provide the Bowen-Thompson Student Union Administrative Office with notice of cancellation of a proposed activity or event at least two (2) University working days prior to the 84 8. 9. scheduled activity or event may result in the denial of a future permit for use, unless the cancellation is necessitated by events reasonably beyond the control of the department or organization. Campus grounds adjacent to residence halls are reserved through the Office of Residence Life, by contacting the designated officials within that office, as indicated below: a. Old Fraternity Row Courtyard Contact: Director of Residence Life for Fraternity and Sorority Life, 419-372-2843 b. Conklin Courtyard Contact: Director of Residence Life for Fraternity and Sorority Life, 419-372-2843 c. Founders Quad Courtyard Contact: Founders Hall Director, 419-372-8076 d. McDonald Quad Courtyard Contact: McDonald Hall Director, 419-372-0289 e. Offenhauer Towers Courtyard Contact: Offenhauer Hall Director, 419-372-8134 f. Alumni Mall (Between Harshman and Kreischer) Contact: Office of Residence Life, 419-372-2011 g. Falcon Heights Courtyard Contact: Office of Residence Life, 419-372-2011 h. Centennial Hall and Kohl Hall Courtyard, Contact: Office of Residence Life, 419-372-2011 Note: Recreational areas such as the basketball courts adjacent to the Kreischer and Harshman Quadrangles are reserved through Recreation and Wellness, as provided above. Denials of applications for campus grounds use by any of the contact persons or offices listed in this policy pursuant to these provisions may be appealed to the Office of Student Affairs in accordance with the procedures outlined in Section G of this document. F. Use of Amplification Equipment “Sound amplification equipment” means any electronically powered, operated or assisted device that amplifies sound. A sound amplification device includes, but is not limited to, any system of public address, bullhorns, boom box, music or voice amplifiers, megaphones, or any combination thereof. A “sound amplification device” is not a University owned or controlled public address system, or a personal stereo, radio or music player used by University students, faculty, or staff in a University residence hall room, office or other facility at a reasonable volume that does not disturb other persons. 1. To ensure public safety and the orderly operation of the University, amplified sound devices may be used on the campus premises only in compliance with the rules stated in this Policy. The use of the amplification device requires written approval be obtained in advance from the approving office or a designated representative. The Approving Offices are as follows: 2. a. b. c. d. e. f. g. 3. 4. 5. 6. 7. Bowen-Thompson Student Union: Director of Bowen-Thompson Student Union or designee. Union Oval, the University Hall Lawn: Director of Bowen-Thompson Student Union or BTSU Event Planning. Residence halls, and adjoining spaces: Director of Residence Life or designee. Athletic Facilities and adjoining spaces (Doyt L. Perry Stadium, Cochrane Field, Steller Field, Meserve Field, Stroh Center, Ice Arena, Anderson Arena.): Director of Athletics or designee. Recreation Center/Field House/Intramural fields and adjoining premises: Director of Recreation & Wellness or designee. Firelands: Dean or designee. All other Campus Premises and adjoining spaces: Vice President for Finance and Administration or designee. Applications shall be made in writing or on a form available from the issuing Office. A new application shall be made for each use. Applications must be submitted not less than five (5) University working days before the date of use being requested. Sound amplification devices must be entirely portable and no structure for their use may be affixed to University property. The use of sound amplification devices inside University buildings or athletic venues shall not be permitted. Outdoor dances and concerts may be held in approved locations only with prior approval of the official with responsibility for the space as designated in paragraph 2(a)-(f). 8. Permits will be considered on a first applied/ first approved basis except that University sponsored events shall always have priority without regard for when approval was sought. 9. Circumstances arising during an approved use of a sound amplification device may warrant Public Safety, other law enforcement agencies or other University offices to require the relocation of or limitations on the use of sound amplification devices in order to minimize disruption and distraction and the University reserves the right to do so. 10. Sound amplification devices may not be used to promote commercial messages by entities that are not approved University sponsors. 11. The written authorization shall specify the date, time, location, duration, manner and any other relevant information for the approved use of sound amplification device. Authorization may be revoked if the use deviates from the terms of the authorization. 85 12. The application and permit provisions of this Policy shall not apply to sound amplification devices used by University faculty engaged in teaching, university employees engaged in performing University duties, or for sound amplifications systems used at University sanctioned events. 13. This Policy does not apply to law enforcement officers or other safety officials engaged in performing official duties that require the use of amplified sound devices. 14. The University may authorize the use of sound amplification devices only when the date, time, location, duration, manner and any other factors relevant to the use of sound amplification devices: a. will not unreasonably interfere with University academic activities or other operations or functions. b. will not unreasonably interfere, distract or hamper public safety. G. Use of Temporary Structures The use of temporary structures on University grounds are by permission only with the prior approval of the Director of the Bowen-Thompson Student Union or designee. 1. Temporary structures of any type may have no more than three (3) closed sides. 2. Generators, space heaters, cooking equipment, or any other appliances cannot be used in temporary structures. 3. Temporary structures must comply with all State of Ohio Codes. 4. Personal property in a temporary structure must be attended to at all times. Unattended personal property will be confiscated by the University. 5. Registered student organizations and approved non-University organizations and groups may use University utilities and facilities only with prior approval. H. Appeals of Space and Grounds-Use Request Denials 1. Departments or student organizations whose requests for the use of campus grounds, academic or nonacademic facilities are denied may appeal to the Office of Student Affairs or the designee of that office as follows: a. A written appeal to the Office of Student Affairs describing the objections to the denial must be filed no later than five (5) University working days after receipt of notice of the denial. Notice of the appeal will be provided by the Office of Student Affairs to the office which denied the request. b. The Vice President for Student Affairs shall convey the appeal decision, in writing, to the department or student organization with a copy of the decision being provided to the office which denied the request. 2. Departments or student organizations may not appeal beyond the Vice President for Student Affairs. Speak Out Area Bowling Green State University is committed to the ideals and constitutional rights associated with freedom of speech. It is a given that the University, in its entirety, is considered to be an environment where free speech, the expression of ideas and thoughts, and the exchange of opinion occur throughout the campus. For the convenience of our students, faculty, staff and community members, a specifically designated “speak out area,” is available in front of the Bowen-Thompson Student Union. This area allows individuals or groups who wish to exercise their free speech rights the greatest opportunity to reach the widest audiences possible. This area is not reservable and is used on a “first-come, first served” basis. Sponsored Events (By companies or corporations in conjunction with a University division or registered student organizations) 1. Sponsored Event a. A sponsored event or activity is one held or promoted by a Bowling Green State University division or registered student organization for which financial assistance, direct or indirect, is to be provided by external organizations. b. The term “sponsored event” does not include the solicitation of or advertising in ongoing publications of the University or Intercollegiate Athletics department activities for which criteria are established by that department and by the NCAA. 2. Criteria for Selection of Sponsors a. Sponsorship will be permitted in accordance with University rules and regulations as well as in consideration of partnerships with exclusive campus vendors. b. The University division/registered student organization will be accountable for the control of the sponsored event ensuring adherence with all University rules and regulations as well as in consideration of partnerships with exclusive campus vendors. c. Sponsored events should lend themselves to the stated goals of the University division/registered student organization and should be consistent with the University’s educational objectives, mission and image. d. Events sponsored by alcohol companies or by cigarette companies are prohibited. Energy drinks may not be given away on campus .This list is not exhaustive. e. The University division/registered student organization must maintain first billing for sponsorship in all advertising so that exclusive or continuing sponsorship is not indicated. Such statements may read “. . . presents in cooperation with” or “. . .presents with the support of.” 3. Selection a. The University division/registered student organization will outline the appropriate mechanism for recognition of the sponsor’s contribution to the event. Each offer of sponsorship will be reviewed and weighed on its own merit by the 86 b. University division/registered student organization. A decision will be made by the Office of Campus Activities, 401 Bowen-Thompson Student Union. Decisions may be appealed to the Dean of Students. Penalties for any violations will be in accordance with the Code of Student Conduct. 4. Exceptions Exceptions to this policy may be made by the Dean of Students or designee. Student Organization Policies 1. General Policy A. Student organizations are an important link in the co-curricular activities of Bowling Green State University. They should contribute to the personal development and enjoyment of their members within the context of the broader teaching, research and service missions of Bowling Green State University. Any student group wishing to take advantage of privileges granted by Bowling Green State University must register with the Office of Campus Activities. Students interested in registering a student organization should contact the Office of Campus Activities, 401 BowenThompson Student Union, for specific information on the registration process. All groups which meet University requirements for student organizations will be permitted to register. The Division of Student Affairs is committed to providing support and assistance to all student organizations properly registered with the University. The initial step in th receiving this support is the completion of the annual registration process. Registrations expire annually on June 30 unless new registration material has been submitted to the Office of Campus Activities. B. Student Organization Categories Academic Affiliated - Groups in this category are often linked to an academic program or administrative office in a formal manner. They are often affiliated with a specific major, field of study, or university function. Arts – Groups in this category have a primary mission of engaging in activities involving fine, liberal, visual, decorative, applied, design, craft, and performing arts. Cultural - Groups in this category have a primary mission or purpose to raise cultural awareness, respect for diversity, or foster a sense of community. Governing - Groups in this category have been recognized by the University as serving to coordinate the endeavors of other registered organizations. These organizations are ineligible for funding from the Student Budget Committee. Honorary - Groups in this category have been recognized by the University Honors and Awards Committee as an approved BGSU honorary. These organizations recognize excellence in areas including leadership, service, or scholastic achievement. Political/Social Issues - Groups in this category serve to raise awareness and engagement around topics of a political issue, affiliation, or cause. These groups encourage voter education and activism on campus. Professional/Career – Groups in this category help students advance knowledge and skills associated with a particular career, job, or trade. Recreational – Groups in this category provide an outlet for students to engage in leisure activities. Residential - Groups in this category support the on-campus residential student population through programming and advocacy. They are affiliated with the Office of Residence Life in a formal manner. Residential organizations are ineligible for funding from the Student Budget Committee. Philanthropic/Service/Volunteerism - Groups in this category have a primary mission or purpose to collect and donate resources for humanitarian purposes, perform community service, or to coordinate volunteer opportunities. They may or may not be affiliated with a national organization. Service - Groups in this category have a primary mission or purpose to perform community service or to coordinate volunteer opportunities. They may or may not be affiliated with a national organization. Social Fraternity or Sorority - Groups in this category may be exempt from the requirement to have ten members. In addition, these groups are advised by staff from the Office of Campus Activities and are not required to have a faculty or staff advisor. They are affiliated with an inter/national organization, must have tax-exempt status under Section 501(c) (7) of the Internal Revenue Code, and must limit membership to currently enrolled students at the University. Social fraternity and sorority organizations are ineligible for funding from the Student Budget Committee. The U.S. Department of Education has established the following criteria for classification as a social fraternity or sorority: > Organization does not limit membership to persons pursuing or having interest in a particular field of study, profession or academic discipline; > Organization does not serve as an honorary society for academic, leadership, or any other endeavor; and > Organization does not permit members to hold membership in other social sororities or fraternities. Special Interest - Groups in this category do not easily fit within the other defined categories. They are a formed by a group of students who share a common interest and a commitment to an articulated mission and purpose for the organization. Spiritual - Groups in this category have a primary mission or purpose for religious or spiritual sharing, growth, or education. Sport Club - Groups in this category participate in athletic competitions, including organized practices and skill development. Membership is restricted to current BGSU students only. These groups are required to be affiliated with Sports Club Programs in the Department of Recreation and Wellness. C. Registration is a means by which student organizations may receive standard privileges granted when certain minimum requirements are met; it does not imply University approval of the student organization’s purpose, function or activities. 87 D. 2. 3. 4. 5. Registration Privileges 1. Standard privileges are granted to all student organizations that complete the registration process. They include: > Use of University facilities > Opportunity to apply for University funds and pouring rights funding in accordance with University rules and regulations > Use of University services. > Use of resources provided by the Office of Campus Activities, including OrgSync. > Inclusion in University publications, directories and distribution materials. > 20% discount on selected catering through BGSU Dining. > inopportunity to participate in University organization fairs. > Eligible for on-campus fund-raising activities. > Opportunity to obtain student organization mailbox, office and/or storage space in the Bowen-Thompson Student Union. Registration of Student Organizations A. Student organizations wishing to register with the University must submit the following information to the Office of Campus Activities. 1. Submit the appropriate registration files, including a list of the organization’s officers as listed in its constitution, and a full-time member of the faculty or staff indicating his or her willingness to serve as advisor to the organization. 2. Submit the full roster of the organization’s membership. The organization must have at least ten University students as active members. Organizational membership may be composed of BGSU faculty and staff but a minimum of 75 percent of the membership must be comprised of BGSU students. Organizations that are unable to meet these minimum criteria will need to schedule a meeting with staff from the Office of Campus Activities to create a recruitment plan. 3. Submit one copy of the organization’s ratified constitution. A recommended format is available from the Office of Campus Activities. Organizations should keep this document on file and must provide the Office of Campus Activities with an updated copy each time the document is revised. B. Students wishing to start an organization may request organization privileges for 30 days to organize and meet the requirements for registration. The Office of Campus Activities will provide advising support during this formation period. C. Student organizations wishing to register may be required to meet with staff from the Office of Campus Activities to jointly develop a one-page written plan to assist the organization in its development. The plan may include, but is not limited to, attendance at workshops, completion of a recruitment action plan and participation in leadership training. The written plan must be on file with the Office of Campus Activities in order for the organization to be in good standing. Denial of Initial Registration If the Office of Campus Activities determines that the organization’s activities are detrimental to the educational mission of the University, registration may be denied. If registration is denied by the Office of Campus Activities, the president and advisor of the applying organization shall be notified of the decision in writing. The applying organization may appeal in writing to the Dean of Students within five (5) University working days from the date of the denial letter. The decision of the Dean of Students is final. Withdrawal/Suspension Registration The registration of an organization may be withdrawn/suspended by the Office of Campus Activities for non-compliance with policies pertaining to student organizations, the Code of Student Conduct and other University regulations. The procedure for such withdrawal/suspension is: A. The primary contact for the organization and its faculty/staff advisor shall be notified in writing of the proposed action to withdraw/suspend registration, the effective date of this action and the reason(s) for the proposed action. B. The decision of the Office of Campus Activities to withdraw/suspend registration from an organization may be appealed by the organization, in writing, to the Dean of Students within five (5) University working days from the date of notification of withdrawal of registration. If an appeal is not filed within the time limit, the decision of the Office of Campus Activities will be final. C. The decision of the Dean of Students is final. D. If a student organization loses official recognition from its national/international organization, it will also cease to be registered by the University; loss of University registration in this manner will be effective at least as long as the national/international suspension is in effect. Student Organization Requirements A. Membership 1. Membership in student organizations shall be open to students of BGSU without regard to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. Any grievance regarding alleged discrimination due to race, sex, sexual orientation, gender identity, gender expression, color, national origin, ancestry, genetic information, pregnancy, religion, age, marital status, disability, or status as a veteran. 2. Designated social fraternal organizations are exempted by federal law from Title IX Regulations concerning discrimination on the basis of sex. 88 3. 4. 5. 6. B. C. D. Student organizations are to make a reasonable effort to inform the University community of their membership criteria and processes, including membership application deadlines. Outreach efforts to groups that are typically underrepresented in student organizations should be made. Selection criteria must be relevant to the goals and objectives of the organization. Officers of student organizations must be full-time BGSU students, in good conduct standing, and maintain a minimum cumulative 2.25 GPA. The GPA required by their organization’s local or national constitution may be higher than the University’s requirement, and the officers and advisors are expected to enforce such requirement. Officers are defined as elected or appointed members who carry official titles and responsibilities germane to the organization, including but not limited to titles such as: President, Vice President, Secretary, Treasurer, Chairperson, Senator, etc. Appeals for exceptions to this policy may be made to the Associate Dean of Students. The decision of the Associate Dean is final. Organizations may have as many officer roles as required by their organization’s constitution but those roles must include a president and a treasurer (or titled roles which fulfill the duties of those two positions). The president and treasurer may not be the same person. Financial Management and Accountability 1. Student organizations interested in requesting University funding or accessing funds in a University account are required to have their president and/or treasurer attend annually a treasurer’s training. The president and/or treasurer will understand and comply with University policies related to initiating contracts. Organizations may also complete an alternative plan approved by the Office of Campus Activities prior to submitting a request for funding and/or accessing University funds. All funds allocated to the organization from University controlled sources must be maintained in a University account and spent in accordance with University policies and procedures. 2. Organizations must maintain records of how their funds are generated and disbursed. This includes an account of the amount of funds, the methods by which funds are generated and expended, and an account of the amount and object of expenditures. Organizations are to keep receipts for moneys collected. 3. The Office of Campus Activities may request financial records from any registered student organization for the purpose of upholding the Student Budget Committee policies, University rules and regulations, as well as state and federal laws. 4. Organization members shall have the right to know how their money is being spent. The treasurer should keep detailed financial records and make them available to members, the advisor(s), Office of Campus Activities, as well as local, state, and federal officials upon request. 5. All records associated with University fund allocations and expenses are available for public inspection as required by state law. 6. Organizations must pay all debts incurred in the name of the organization within 60 days. 7. Student organizations may seek advisory support about contract negotiation from the Office of Campus Activities. However, the student organization is solely responsible for any contracts entered into by the organization or debts incurred by the organization. 8. Student organizations are encouraged to work collaboratively and form partnerships with other student organizations and University departments. Student organizations may intentionally seek co-sponsorships from other organizations and/or departments; however, blanket solicitation is not permitted. Blanket solicitation includes sending out generic co-sponsorship letters to departments and organizations. Co-sponsorships are permitted when the student organization and/or department being asked for co-sponsorship has (a) a significant role in the planning of the event; (b) the program is identified as an annual department or organization goal or strategy, or (c) the mission complements the mission of the organization. When co-sponsoring an initiative with other organizations or departments, an official written agreement is highly encouraged. Such agreement should outline the terms of the collaboration as well as the expectations for all parties. Organization Advisor 1. All student organizations are required to have an advisor who is a full-time staff or faculty member at BGSU. Graduate students may not serve as primary advisors to student organizations. 2. Within the context of the broader mission and policies of the University, advisors shall share insights and directions that allow student organizations to further their objectives and enhance the meaningfulness of organization membership. 3. Specific responsibilities of the advisor shall be to: regularly attend general and executive board meetings; provide guidance to the officers; oversee all financial transactions of the organization; ensure that officers meet the minimum requirements for holding office as established by the University and the organization’s constitution and by-laws; provide consultation concerning membership selection procedures, and responsibilities; review the organizations registration. Meetings and Activities 1. Each student organization and its members and officers are responsible for coordinating the activities of the group. This includes: a. Planning all programs and activities, including associated facilities and equipment rentals. b. Managing and accounting for all funds under the organization’s account. c. In the case of sport clubs or groups that engage in physical activity, the group must make sure all rules and safety procedures are followed and in accordance with University policies. They must also obtain, maintain and inspect all necessary equipment, make sure all required training related to equipment usage is completed, and assure that prompt medical attention is available when necessary. 89 2. No meetings or activities are permitted from 5 p.m. the Friday before each week of final exams through the end of the final exam period. Student Participation in University Governance Aims and Purposes 1. Purposes Bowling Green State University believes that: a. Capable and responsible student leaders can assist immeasurably in developing sound policies and procedures in many aspects of University living, especially the community life of students; b. Such student leaders can further their own education for living in a democracy by sharing responsibility for community action and activity; c. All students enrolled in the University can further their education in democratic citizenship by participating in the selection of students who have the integrity to participate in University government; and d. The students of Bowling Green State University recognize ability, integrity and a constructive sense of responsibility as primary considerations in choosing students for positions of leadership. 2. Aims The aims of student participation in the government of Bowling Green State University, therefore, are: a. to further the education of students in democratic citizenship and government responsibility and b. to strengthen the University program through the valuable contributions of students in its government. 3. Recognize and Delegate The purpose of this statement is to recognize student government organizations and to delegate certain duties and responsibilities to those student organizations which are deemed appropriate and necessary by the Vice President for Student Affairs. 4. Review, Amendment or Reversal Any action taken related to these delegated duties and responsibilities is subject to review, amendment or reversal by the Vice President for Student Affairs or designee. 5. Effective when Approved A constitution, charter or other document establishing an organization of students of the University under this statement, or any amendment which may be made at any time in such document, becomes effective only when written approval is given by the Vice President for Student Affairs or designee. 6. Authority Revoked Any student-governing organization acting under authority delegated by the Vice President for Student Affairs can have its authority revoked for failure to discharge the delegated duties and responsibilities faithfully and constructively. 7. Respect, Duties and Responsibilities It is inherent in the acceptance of delegated duties and responsibilities in the government of the University that each student organization shall fully respect the duties and responsibilities properly delegated to governing organizations under this statement. The Academic Charter of the University provides for the self-governance of the following organizations: Graduate Student Senate Undergraduate Student Government National Pan-Hellenic Council Panhellenic Council Multicultural Greek Council Interfraternity Council Resident Student Association Student Records Note: Highlights of the Student Records Policy appear below. A full copy of the Records Policy is available in the Office of Registration & Records, 110 Administration Building, http://www.bgsu.edu/offices/registrar/index.html The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include: A. The right to inspect and review the student’s education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department or other appropriate official, written requests that identify the record(s) they wish to inspect. The University official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed. B. The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading. Students may ask the University to amend a record that they believe is inaccurate or misleading. They should write the University official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the University decides not to amend the records as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing. C. D. 90 The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic, research or support staff position (including unit personnel, and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a conduct or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Bowling Green State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is: Family Policy Compliance Office U.S. Department of Education 400 Maryland Ave., SW Washington, DC 20202-5920 Students with Disabilities It is the policy of Bowling Green State University that discrimination or harassment on the basis of disability will not be condoned. This policy applies equally to faculty, administrative and classified staff, and students, and is in keeping with the spirit and intent of guidelines on discrimination because of disability. Bowling Green State University has adopted an internal grievance procedure providing for prompt and equitable resolution of complaints alleging any action prohibited by the Americans with Disabilities Act (ADA) and the regulations implementing Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794). Section 504 states, in part, that “no otherwise qualified handicapped individual…shall, solely by reason of his handicap, be excluded from the participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving federal financial assistance.…” The complete Policy on Students with Disabilities, including grievance procedures, is available in the Office of Disability Services, 413 South Hall, or the Office of Student Affairs. Student Travel Policy When a registered student organization desires to participate in, or sponsors an event that occurs off the campus, and participation requires vehicle use, the University is committed to promoting the safety of all participants. Therefore, the Bowling Green State University student travel policy applies to all registered student organizations as defined by the Bowling Green State University Student Handbook. This policy is in effect whenever members of registered student organizations travel as official or designated representatives of the University, or participate in an organization-sponsored event where the University is officially represented, and which requires travel in a distance greater than 35-miles one-way from Bowling Green or which requires travel outside of the state of Ohio. A. B. C. Registration of the Event The organization must register each trip by submitting a completed travel packet as distributed by the Office of Campus Activities (or designee) for all trip participants. Advisor Participation Upon review of the registration form, the designated staff member will determine if the presence of a travel advisor is required. If a travel advisor is required to travel with the group, the travel costs for the travel advisor will be paid from a special account designated for advisor travel and provided by the Office of Campus Activities. If a travel advisor is not required to attend, the advisor of record, as listed on the student organization registration form must sign off on the trip registration form. One member of the travel group must serve as the trip coordinator, including completion of trip coordinator training as provided by the Office of Campus Activities. Transportation Requirements Bowling Green State University has established transportation requirements as determined by the Office of Risk Management. All of these related policies can be found on the Risk Management Web page (www.bgsu.edu/offices/riskmgmt/index.html). Additionally, all travel participants are required to follow the transportation requirements summarized below as set forth by the Office of Risk Management. Compliance with these items is required. These transportation requirements apply to travel by car or minivan but do not apply to travel by air or charter bus. 1. Driver Requirements a. In addition to having a valid driver’s license, all drivers must consent to a motor vehicle record check annually when driving other than personal vehicles to verify the driver meets the accepted criteria in order to drive. b. All drivers must be at least 18 years of age. c. Drivers must obey all traffic laws, including seat belt use. If failure to obey traffic laws results in a ticket, the driver is responsible for any fines, including parking tickets. 2. Rental Vehicles Renting vehicles from University-approved rental car vendors is an accepted practice. Drivers must be at least 21 years of age. 3. University-owned Vehicles Only licensed drivers who are at least 18 years of age may drive a University-owned car or minivan. Â 91 Â 4. D. E. F. Personal Vehicles The use of personal vehicles is strongly discouraged because the institution lacks control over the condition, maintenance and insurance coverage on personal vehicles. Only licensed drivers who are at least 18 years of age may drive a car or minivan. 5. Large Passenger Vans Because large passenger vans pose a special risk; students are prohibited from driving or riding in a vehicle with seating for more than eight individuals. 6. Insurance When using University-owned or -rented vehicles, the University provides all necessary liability and physical damage coverage. In situations when personal vehicles are used, the University is unable to reimburse the vehicle owner for any accident-related repairs or payment of deductibles. Personal vehicle owners are expected to carry automobile liability insurance in an amount sufficient to cover any property damage or liability loss and be responsible for the payment of their own deductible including the defense of any claim. Driving Requirements 1. Travel routes must be planned in advance. 2. Drivers must have at least two years of licensed driving experience free of any court-imposed restrictions. 3. Two drivers are required on trips greater than 250 miles one-way. 4. On trips over 250 miles one-way, drivers must rotate every three hours and no one person may drive more than eight hours in a 24-hour period. 5. Drivers are responsible for knowing and following all motor vehicle laws and safety regulations for each state in which travel occurs. 6. The use of a cell phone, including text messaging, is prohibited for drivers while driving. Hands-free sets are also prohibited for drivers while driving. 7. The number of passengers may not exceed the number of available seat belts. All passengers are required to wear a seatbelt at all times. 8. Passengers may not engage in any behavior that would distract the driver. 9. Transporting minors unless accompanied by a parent or guardian is prohibited except in situations when the minor is a registered BGSU student younger than age 18. 10. If drivers are participating in events and driving on the same day, then drivers should rotate on a more frequent basis to avoid fatigue. 11. Driver fatigue is greater between the hours of midnight and 6 a.m. Drivers must use extreme caution when operating a vehicle during this time. A second person should remain awake and ride in the front passenger seat. Inclement Weather 1. When planning the travel route, check the forecast to see if inclement weather is predicted. 2. During inclement weather, travel safety should follow guidelines set forth by the National Weather Service. Drivers should contact local law enforcement to determine the best course of action based on driving conditions. 3. During inclement weather, drivers are to use extreme caution. 4. When driving in treacherous weather and conditions are deemed dangerous or unsafe, immediately cease all travel and find the nearest shelter or hotel. 5. The University will defray the cost of an overnight stay if unexpected bad weather impedes the safe return to campus. Permission to seek extended stays due to weather conditions is initiated through contact with the University Police (if after normal business hours) at 419-372-2346 and in consultation with the Office of Campus Activities for final approval. Behavioral Expectations 1. All participants who are defined as BGSU students are accountable to the BGSU Code of Student Conduct throughout the duration of the trip. 2. Being under the influence, or in possession of alcohol or drugs in conjunction with the trip and throughout its duration, is prohibited regardless of the age of the student participant, unless otherwise approved, regardless of the local drinking age. This applies from the moment of departure from campus until the return to campus, or at the moment the student participant disaffiliates from the approved travel arrangements. 3. If the driver becomes aware of alcohol and/or drug consumption and/or possession, the driver should stop the vehicle and request that these substances be removed from the vehicle before the trip is continued. Failure of any passenger(s) to comply will cause immediate cancellation of the trip. Individuals as well as the student organization will be held accountable to the policies set forth in the BGSU Code of Student Conduct. 4. Smoking is prohibited inside any University-owned or -rented vehicle. 5. The transport of hitchhikers or any unauthorized passengers is prohibited. 6. Use of other than a compact-size trailer is prohibited without approval. 7. Students are encouraged to report reckless or irresponsible driving by other student participants so that appropriate safety measures can be taken for future trips. 8. Driving in a foreign country poses extraordinary risks that may necessitate the purchase of special insurance. It is important to consult with the Office of Campus Activities prior to traveling in a vehicle that crosses the border into another country outside the United States. 9. All trip participants are ambassadors of Bowling Green State University and as such must represent the University in a positive light. Alleged violations of the BGSU Code of Student Conduct will be referred to the Office of the Dean of Students for investigation and resolution. BGSU students and the sponsoring organization are responsible for the behavior of non-BGSU students participating in the trip. 92 G. Monetary Guidelines Any person or organization using University funds for travel must comply with the expenditure guidelines established by the Bowling Green State University Office of the Treasurer. H. Exemptions Requests for exemptions to any of the aforementioned policies are subject to approval by the Dean of Students or designee. Title IX Title IX of the federal Education Amendment of 1972 prohibits discrimination on the basis of a person's gender in educational programs or activities operated by recipients of federal financial assistance. Title IX protects all students, employees, and visitors to campus from gender discrimination. All forms of gender discrimination is strictly prohibited by federal and state laws, and BGSU policy. BGSU’s compliance with Title IX is managed by a Title IX coordinator, with the assistance of six deputy coordinators. Any student, faculty, or staff member with a concern or question about Title IX and/or a potential violation may seek the assistance of the Title IX Coordinator or a Deputy Coordinator. A coordinator is available to help you understand your options. If you think you may have experienced or witnessed any of the following, but not limited to: • • • • • • Sexual harassment Sexual assault Sexual misconduct Stalking Intimate partner and relationship violence Intimidation or harassment, including bullying or cyber-bullying Contact the Office of Equity and Diversity for additional information regarding Title IX compliance and reporting at BGSU: http://www.bgsu.edu/offices/oed/page115866.html Prohibition against retaliation Retaliation against members of the BGSU community who exercise their right to file charges of discrimination or harassment is strictly prohibited by state and federal law and University policy. No person at the University may harass, coerce, intimidate or discriminate against an individual who has filed a complaint or participated in a complaint resolution process. Charges of retaliation related to a Title IX incident will be investigated by the Office of Equity and Diversity. University Name, Documents, and Records Use of BGSU or other University marks (e.g., logos) by an organization in connection with the production and/or sale of clothing or other merchandise is subject to approval under the BGSU Licensing Program. Any and all items must be produced by an officially licensed vendor. A list of officially licensed vendors is available from: BGSU Licensing Contact Department of Intercollegiate Athletics Sebo Athletic Center 1610 Stadium Drive 419-372-2401 Violence It is the policy of BGSU that acts of violence, threats of violence or intimidation will not be tolerated. In its mission to become a premier learning institution, BGSU recognizes the importance of providing a safe environment for all its members. In this community, victims and survivors will be treated with dignity and respect. Any persons found in violation of this policy may be subject to conduct action. Violators may also be subject to criminal prosecution. For the purpose of this policy the following definitions apply: A. Acts of violence include any exercise of force against property that could result in physical or emotional harm. B. Threats of violence include any verbal or non-verbal communication that inflicts harm. C. Intimidation includes any verbal or nonverbal act towards another person, the purpose of which may be to coerce, and the result of which could cause the other person to fear for his or her safety or the safety of others. In many situations, these actions are also considered criminal acts under the Ohio Revised Code. Acts defined in this subsection include but are not limited to: physical assault or abuse, sexual assault or abuse, stalking, verbal or other threats of physical or sexual assault, threats that may include a weapon and damage or destruction of another’s property. BGSU is committed to providing education, prevention, advocacy, intervention and support services which address acts of violence, threats of violence and intimidation. In addition, the University collaborates with community agencies and professionals in providing these services and referrals. All members of the BGSU community are asked to report violations of the policy on violence to appropriate authorities.