OPF Frequently asked Questions Does eOPF allow a search for content to easily retrieve a record? Yes – The eOPF is designed to give flexibility in searching for personnel documents. HR users search and retrieve documents for an individual employee by entering the SSN, employee ID or the employee's name. An HR Specialist may search within an employee eOPF or across multiple eOPFs. The HR Specialist may also search for specific forms and use the paper clip tool to group similar documents together or create notes related to a document in the form of annotations. Can the eOPF be made available to the employee? Yes – In addition to access for HR specialists and executives, each employee is given web-based access to his/her individual records, easing the review process, especially for employees at remote sites. Is an employee’s sensitive personnel information secure? Absolutely – eOPF includes security measures to ensure the integrity of the system. For example, employees are able to view their own eOPF documents, but they cannot modify the documents. Additionally, the eOPF provides an audit trail or mandatory log that documents when and why an authorized user has reviewed an eOPF. This activity is reviewed through the use of reports. How much training is involved? Each agency is offered training to prepare HR staff to use the system and support employee users. Is there a help feature in eOPF? eOPF has online help that is viewed by clicking the word "Help" at the top of most pages within the eOPF website. The instructions in Help are printable.
When is the eOPF updated? The timing of a new document in the eOPF depends on how the agency updates eOPF. Typically, HR personnel scan new documents into eOPF; however, some forms-like the SF 50, Notification of Personnel Action-are transmitted electronically into eOPF from the agency's data provider. How is the employee notified when a document is added to an eOPF? eOPF includes an option to send an email to an employee when a document is added to the folder. Questions about the eOPF tool and the Fort McCoy Civilian Personnel Advisory Center’s transition to eOPF may be directed to your servicing HR Specialist. Adapted from http://www.opm.gov/egov/e-gov/EHRI/eopf.asp
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