Greek Village Resource Manual

Greek Village Resource Manual A Guide for Greek Village Residents

Emergency Phone Numbers Office of Campus Police and Public Safety: Health Center: Counseling Services: Gateway Medical Center: Poison Control: Clarksville Fire and Rescue: Clarksville Police Department: Office of Housing/Residence Life and Dining Services Fraternity and Sorority Affairs Dean of Students Student Affairs

931-221-7786 911 (Emergency) 931-221-7107 931-221-6162 931-552-1300 (emergency room) 931-552-1010 (information desk) 1-800-222-1222 931-645-7454 931-645-0656 931-221-7444 931-221-6570 931-221-7005 931-221-7341

FILL IN FOR YOUR CHAPTER Name Chapter President: CALL FIRST Chapter Advisor: Risk Manager: House Corp. President: National Headquarters: Insurance Company: Other: Other:

Phone Number

APSU Greek Village: General Guidelines The university, alumni and current students are working collaboratively to provide high quality living environments for the Greek Community that enables the members to grow and succeed. This manual contains vital information to help members living in the townhouse maximize the partnership’s goals. The information is a combination of the lease, living arrangement and university procedures. The manual is designed to maximize communication between the university and the organization’s members so needs can be met in a timely fashion. Copies of the lease agreement and the living arrangement are available on request. Housing Lease The year lease runs from July 1st - June 30th. The lease is signed by the President and Advisor renting each townhouse. Rent/ Fees Deadline All rent should be paid by check, money order or credit card. Payments must show organization A-number. Rent is due on the 1st of each month and late by the 10th to the Cashier’s Window of the Business Office located on the second floor of the Browning Building. Housing Assignments At least 2 weeks before the end of every semester, a list of the next semester’s room assignments must be submitted to Coordinator of Fraternity & Sorority Affairs. Keys will not be checked out unless the university knows, in advance, which individuals are scheduled to move into rooms. Only people assigned to be living in a room shall be able to live in that room. Room Condition Reports Live-In members should verify their room’s condition when they check-in by reviewing the Room Condition Report with the Coordinator of Fraternity & Sorority Affairs. Residents should make sure that room damage that is present in the room during check-in is documented on the RCR. Checking Out When moving out, resident should make sure room is clean and in good condition. Reasonable wear and tear is acceptable. Resident may be liable for damage that is not indicated on their Room Condition Report from check-in. Keys should be returned to the APSU Office of Fraternity and Sorority Affairs in Morgan University Center Room 208. Meetings during the Year Over the course of the year, meetings between the university and the house may be arranged. In some cases, meetings may take place once a semester to update members living in the town house on new protocol or ask members what the university can be working on improving. Additional meetings between executive board members and university representatives may be called to make sure all aspects of the house management are running effectively.

Safety Fire Safety Smoke detectors are provided, but are not infallible, and it is the Resident’s responsibility to check any smoke detectors on a frequent basis and report any malfunction to the university. Building Security Residents should realize that any security measures provided by the university should not be treated as a guarantee against crime or reduction in the risk of crime. Residents should make sure room doors are locked when they leave and keep an eye out for situations, which may lead to security issues. The house members should work together with the university to promote house safety and security. General Safety The university works cooperatively with the chapter to ensure that the chapter house is a safe place to live, and study. To ensure that your room is safe and will pass a safety inspection, please make sure you do the following:  Do not tamper with smoke detectors or other fire protection systems.  Do not tamper with or use fire extinguishers for anything except what they were intended for.  Do not tamper with the house electrical system.  There should be no trip hazards in rooms. If you have shoes and piled clothes in the middle of the rooms, it might be a violation.  There should be no wiring under any carpets.  Do not use extension cords at all. Surge protectors are OK, but extension cords should not be plugged into them. The main appliance must plug directly into the surge protector.  Do not block window. ** Please be aware that this list is not an exhaustive list and other safety concerns may need to be addressed as they are discovered.

Contact Information Please contact the following for issues related to billing, questions about leases, keys and usage of keys, and building maintenance: Stephen D. Dominy, Coordinator of Fraternity & Sorority Affairs dominys@apsu.edu 931-221-6840 Morgan University Center 208 Keys and Locks Keys must be turned in when resident is checking out of the building. If keys are not turned in or keys are lost, resident will be assessed $100.00 for the cost of re-keying room. Keys should not be duplicated and locks should not be added or changed. All check in/check outs are performed by the Housing Office. If resident is locked out of their room, he/she can receive a temporary key from the Office of Fraternity & Sorority Affairs at Morgan University Center Room 208 from the hours (8am-430pm. After 4:30pm, please contact Public Safety. Access to your room/apartment Student Affairs staff may enter a student's room/apartment for the purpose of maintaining conditions of health, safety, inventory control and enforcement of University regulations. Staff may search a room and seize evidence when strong probable cause exists to cause Fraternity and Sorority Affairs staff to believe University policies or state laws are being violated. Residents need not be present or give permission for search, and staff is not required to identify for what they are searching. Alcohol The use or possession of any alcoholic beverage and/or public intoxication on Universityowned or controlled property, or the violation of any local ordinance or state or federal law concerning alcoholic beverages, on or off campus, or violation of the terms of Austin Peay State University' s Drug-Free Policy Statement is prohibited. Empty alcoholic beverage containers, either on one's person or in room/apartment, will constitute a violation. Neither alcoholic beverage containers nor bottle caps are permitted as room decorations. Antennas/satellite dish Television and stereo antennas cannot be installed outside of your room or apartment. This includes satellite dishes. Appliances Television sets, radios with self-contained antennas, VCRs, DVD/CD players, electric razors, irons with auto shut-off feature, clocks, hair dryers, lamps, heating pads, refrigerators, humidifiers, approved microwave ovens and fans are permitted in rooms or apartments provided their use does not disturb other residents and their state of repair is not a fire hazard. All appliances must be UL listed.

General safety, fire codes and insurance standards require that certain restrictions be placed on the use of electrical appliances. Any electrical appliance that has an open heating element may not be used in the residentâ&#x20AC;&#x2122;s room/apartment. This includes such items as hot air popcorn poppers, hot plates, grills of any kind, electric skillets, toasters and toaster ovens. Please note this list is not all-inclusive. Cooking is not permitted in a resident's room with the exception of approved microwave ovens and other approved appliances, but any appliance may be used in apartment kitchens and the kitchen areas. Under no circumstances are sun lamps, window air conditioners, dehumidifiers, space heaters and gas appliances allowed. Violators of this policy may have the appliance confiscated and will be subject to disciplinary action. Bicycles Bicycles may be stored in student rooms/apartments provided they do not restrict free entry and exit. Bicycles may not be stored in stairwells, hallways or other common areas and are not to be chained to exterior handrails, light poles, trees, etc. Cable television Each room and apartment is wired for cable TV. For premium services you may contact the local cable television office in Clarksville. In addition, if you are experiencing any problems with your cable service you should call the local cable office at 931-648-8151. Address location is 550 Robb Ave. Apt # ________. Candles Candles are not allowed in the residence halls/apartments. This includes used and new. Code of Conduct Any resident who intentionally commits, attempts to commit, incites or aids others in committing any act of misconduct will be subject to disciplinary action. Failure to report for a discipline hearing may result in additional charges brought against you. Please refer to your APSU Student Handbook for additional information regarding your rights, due process and more detailed information concerning the discipline process. Cohabitation Cohabitation is not permitted. Cohabitation is defined as physically residing in another resident's room/apartment on a semi-permanent basis usually associated with a sexual or personal relationship. Cohabitation and excessive visitation violate the rights of room/apartment mates for reasonable privacy and the pursuit of academic goals. They are expected to reside permanently in their assigned rooms and keep their personal belongings there. Damages and damage charges Each resident is responsible for his/her assigned room or apartment and its contents. The Office of Fraternity & Sorority Affairs makes no provision in the budget for the replacement or repair of equipment due to student negligence or malicious behavior. In the event damage or a need for cleaning occurs in your room or apartment, and it cannot be attributed to one responsible individual, it will be necessary to divide the charge(s) equally among all room or apartment residents. If damage occurs in public areas and the responsible individual(s) cannot be

identified, the repair cost may be prorated evenly among residents living in the specific section, on the floor or in the building. All damage charge appeals must be made in writing and submitted to the Coordinator of Fraternity & Sorority Affairs. Damage charge appeals All appeals regarding housing contracts, housing billing, damage or housing appeals must be made in writing to the Office of Fraternity & Sorority Affairs. Appeals must be submitted 10 days from the date of charge to Office of Fraternity & Sorority Affairs by emailing a detailed description of situation and reason for the appeal. All appeals must be submitted to greeks@apsu.edu. Emergency management/sustainability issues You can help our environment by being a conservative resident. If you will follow these tips, you can save Austin Peay money. Your housing rates are tied directly to the cost of each of the services you use.  Turn off your lights, TV and radio when you are not using them.  Keep the thermostat no higher than 68-70 degrees Fahrenheit in cold weather and no lower than 75 Fahrenheit in hot weather.  Take shorter showers and turn off the water while brushing your teeth.  Turn off or unplug appliances, power strips, etc. when not in use.  Wash clothes in cold water.  Use fluorescent light bulbs. Fire Safety Tips 1. If there is smoke in your room, keep low to the floor. 2. Before passing through any door, feel the door. If it is hot, do not open it. 3. Before opening a door, brace yourself against the door and open it slightly. If heat or smoke is present, close the door and stay in the room. 4. If you can process, evacuate building promptly and safely. 5. If you are trapped and cannot leave the room, open the window and hang an object out from the window to attract the firefighter’s attention. 6. Do not attempt to jump from the window. If there is a phone in your room, call public safety and report you are trapped; give them a specific location. 7. If you can leave the room, close all doors behind you as you exit. 8. Go to the nearest exit. 9. If the nearest exit is blocked by fire, heat or smoke, go to an alternate exit. 10. If all exits from a floor are blocked, go back your room, open the windows, wave something out the window and shout for help. 11. During a fire or evacuation, please help all others in the entire complex by knocking on doors and making sure all residents are out of townhouses prior to emergency personnel arriving. 12. After evacuating a building, move away from it and stand clear as an emergency apparatus will be maneuvering around the building. Follow the directions of emergency personnel.

Fireworks Transport, possession, manufacture, use, sale or distribution of fireworks, ammunition, explosives, flammable liquids and all other hazardous materials is not permitted in the residence halls/apartments. Health and Safety Residents of each room will be held responsible for their room/apartment. This includes cleanliness, general housekeeping practices and general appearances. Monthly inspections are conducted by Fraternity & Sorority Affairs staff to ensure compliance in living areas with health and safety standards. To limit the likelihood of insects becoming a problem, you should not store perishable items in open containers. It is your responsibility to keep your room/apartment and adjoining bathroom clean and to dispose properly of trash in outside dumpsters. Fraternity & Sorority Affairs staff reserves the right to check your room/apartment to ensure proper health and safety standards are followed by all occupants. Illegal substances and items found to represent a health and safety violation, which also constitute a violation of University policies, will be removed immediately by housing staff. A confiscation report will be issued listing all items removed. Some confiscated items may be claimed after a complete and proper check-out of the residence hall/apartment. Items not claimed within 30 days after vacating will be disposed. Items that will be confiscated by staff and are not returnable to residents include, but are not limited to, the following: 1. Alcoholic beverage containers and caps. The responsible student(s), with staff observing, will dispose of alcoholic beverages. 2. Incense, candles, potpourri burners and related paraphernalia 3. Other miscellaneous illegal items Items that will be turned over to Public Safety include the following: 1. Drugs or other illegal substance or paraphernalia 2. Fireworks and weapons 3. Traffic/safety regulation signs 4. Beer kegs and taps Holiday Decorations Holiday decorations are limited to the interior of student rooms and apartments and in specified areas. Live trees and candles are not permitted in University housing due to risk of fire. Holiday decorations must be removed prior to students leaving for the winter vacation. Incense Because the odor may be offensive to some people and because it constitutes a fire hazard, the burning of incense and all incense paraphernalia is not allowed in Greek Village apartments.

Insurance The protection of personal property is the individual's responsibility. Students are encouraged to obtain personal renters insurance, possibly through their parents' homeowners insurance policies. Locked out of your room From time to time, you may lock yourself out of your room or apartment. Carrying room keys is an individual responsibility. However, assistance is available if you lock yourself out. During the weekday From 8:30 a.m. – 4:30 p.m. Monday – Friday in the Office of Fraternity & Sorority Affairs, a resident may check out a temporary loaner key. You will have 30 minutes to return the key. Failure to return the key will result in a re-core charge. In the Evening/Weekends and summer sessions For emergencies, from 7 a.m. -7 p.m., Saturdays and Sundays during the academic year, contact Public Safety. Emergencies will be defined as access for purposes of medical treatment or personal/property safety as determined by the Public Safety. Lost keys The cost of replacing a lost key, rekeying the lock core and issuing additional replacement keys for your roommate(s) is nonrefundable. The required amount is billable through Fraternity & Sorority Affairs and payable at the Cashier window located in the Browning Administration Building. Report your lost key immediately to the Office of Fraternity & Sorority Affairs. Maintenance Problems in your room/apartment or problems that you observe in public areas should be reported directly to Coordinator of Fraternity & Sorority Affairs and/or Physical Plant from 7:30 a.m. – 4 p.m. Students are encouraged to submit via the web: http://www.apsu.edu/physical%5Fplant/workordersystem.asp In the event of an emergency repair need occurring during evening, holiday or weekend hours, please contact Public Safety at the non-emergency number. The maintenance requests are prioritized and scheduled by the Physical Plant office. Most repairs are completed within three working days. While every attempt is made to respect your privacy, by reporting a maintenance need in your room or apartment, you are authorizing access by Physical Plant staff during the hours of 9 a.m. – 4 p.m., Monday through Friday. Please plan accordingly. If you have a question about the status of your repair request, contact the Coordinator of Fraternity & Sorority Affairs and/or Physical Plant. Multi-plugs The use of multi-plugs is not allowed in the residence halls/apartments.

Motorcycles/mopeds The storage of mopeds and motorcycles in close proximity to Greek Village is not allowed. Motorcycles should be parked in designated parking in the parking lots. Musical instruments In consideration of your neighbors, playing musical instruments in Greek Village is not permitted. Practice rooms are located in the Music/Mass Communication Building. Open flames Items that require the use of flammable liquids, or an open flame to operate, or that produce heat (i.e., Bunsen burners, lighted candles, alcohol burners, incense) are not allowed in residents' rooms/apartments. Parking Parking is available for Greek Village in designated areas. Parking permits must be obtained from Campus Police, located in the Shasteen Building. The hangtag for Greek Village is WHITE. Please contact the Office of Public Safety during regular business hours. It is not advisable to keep valuable possessions in your car. Pest control Pest control problems should be reported to Physical Plant. All rooms and apartments are sprayed for pests as problems are reported. Pets With the exception of fish aquariums (not exceeding 20 gallons) and approved service animals, pets are not permitted in University housing. Fish aquariums may be used only for fish. No pets may be kept in a close proximity of your room/apartment. Posting Information signs or other decorations may not be displayed in windows or interior/exterior of the townhouses. Banners may be allowed with special permission. No types of door decorations, stickers, signs or other adhesive material may be placed on the exterior/interior of the townhouse. Power strips The use of UL-approved power strips with a built-in circuit breaker is required on appliances and other electronic devices used inside a room/apartment. Room personalization An empty apartment can be drab. Putting up posters, pictures and other decorations can add that touch of home. Make sure no holes or any type of damage results when hanging these items. You also may want to provide decorative lamps, throw pillows, plants or other personal items.

No personalization of apartment shall be completed without approval from Stephen Dominy, Coordinator of Fraternity and Sorority Affairs. Please contact him prior to any work being completed. Residents desiring to personalize rooms or apartments may not 1. Use wallpaper or contact paper in room/apartment due to the possible damage to University facilities. 2. Paint any part of room/apartment or University furniture or equipment. 3. Use nails to hang items in your room/apartment. Use of adhesive materials to personalize your room/apartment is permitted. Residents will be responsible for any damage caused by use of adhesive material and will be charged for damage. 4. Use room/apartment in a manner in which damage occurs when removed. 5. Use wall coverings that exceed 50 percent of the wall surface. 6. Use wall hangings such as fish netting, posters and tapestries hung from ceiling light fixtures, over radiators or electrical outlets. Please note that failure to comply with the above guidelines will result in charges being assessed. Furthermore, you will be given 48 hours to correct the violation. Security For your own protection as well as protection of your personal property, do not leave your room/apartment unlocked when unattended, and do not sleep with your room/apartment door open or unlocked. Large valuable items (i.e., stereo, TV computers) should be identified by Public Safety through Project I.D. Smoking Smoking is prohibited in all apartments. Smoking is permitted in designated parking areas only. The designated areas are located in the parking lot with receptacles. Thermostat In residential facilities with central air conditioning and heating, thermostats are to be set in a range from 68-82 degrees. This will help ensure cooling systems do not freeze up in warm weather and will help conserve energy during peak winter months. Tornado procedures Tornado weather is usually a hot sticky day with southerly winds and a threatening, ominous sky. Clouds are often a greenish-black color. A tornado watch means weather conditions are suitable for a tornado. A tornado warning means a tornado has been indicated on radar or has been sighted. In the event of a tornado 1. Close the blinds, and stay away from the windows. 2. Evacuate your room, and close but do not lock the door. 3. Walk to the lowest level hallway and wait for an â&#x20AC;&#x153;all clearâ&#x20AC;? signal From Public Safety before returning to your room.

Visitation and guest guidelines Guest A guest is defined as a person(s) who is not a member of the residence hall system. Overnight guest You may have one overnight guest of the same sex and may not exceed two nights per week. You are responsible for the actions of your guest at all times and are to respect the needs and rights of your room/apartment mates. Guest also must obtain a visitors parking permit to park on campus. Take a copy of your guest registration form to the office of Public Safety to obtain a temporary parking pass. Visitation Visitation guidelines are maintained to ensure privacy and security for students housed in residence halls and apartments. Specifically, visitation refers to regulated access to student rooms by members of the opposite sex. Residents are accountable for the actions of their guests  Visitation violations will result in the resident being referred for disciplinary action to the Office of Fraternity & Sorority Affairs.  Guest may not be left alone in the room/apartment unless officially registered. Guest must be escorted at all times when visiting the residence halls/apartments.  Guests should contact the person they are visiting prior to arrival.  Violation of this policy will result in the occupant(s) being billed and disciplinary action taken. Waterbeds Waterbeds and other water-filled furniture are not permitted. Water intrusion In order to reduce the probability of mold, mildew or other fungal growth, it is necessary that you provide appropriate climate control, keep the Unit clean and take other measures to retard and prevent mold and mildew in the Unit. Immediately report any evidence of a water leak or excessive moisture in your room, as well as in any storage room, or common area. In addition, please report any evidence of mold or mildew like growth in your room or ac/heating unit. Windows  No type of decorating, signs, etc. may be posted or be hung in between the window and the window blind or directly on the window (inside or out).  No items shall be stored, thrown and/or passed from any residence hall/apartment window.  Windows should remain closed when the heating/cooling system is operating.  For the security of your personal property, windows should remain locked and curtains or blinds drawn when no one is home.  Windows should not be used as an entrance into the residence.

Facilities Protocol and Services Provided Utilities and Services  Utilities- Charges for electricity, water and gas services are included in house rent.  Cable- The University provides cable television that includes the monthly basic cable service charge.  Internet- The University provides high-speed internet service to each apartment.  Trash- Resident should dispose of trash in the designated dumpsters behind the house. If there are any service interruptions or problems with the university provided services, contact the Office of Fraternity & Sorority Affairs.

GENERAL CRISIS MANAGEMENT Crisis management is much more than just dealing with a crisis when they occur. It is stopping or avoiding a crisis BEFORE it happens. It is also about crisis prevention, planning for a crisis and damage control after a crisis. A fraternity or sorority emergency situation may be prompted by any of the following occurrences:  An accident resulting in severe or fatal injuries, sexual assaults or domestic disputes, or a member attempting or committing suicide  Fire or explosion in the fraternity/sorority chapter facility.  Substantial damage to the chapter facility caused by storms, flooding, tornadoes or other natural disasters  Deliberate damage to the chapter facility from malicious mischief, sabotage or riots  Chapter member, members or the entire chapter being accused of violating local, state, federal or university/college laws, rules and regulations There may be other types of emergencies, which are not identified specifically above. When an event like this occurs, it can do irreparable damage to the future of the chapter if not handled correctly. Each chapter should create and maintain a policy for crisis management. This document is a great outline for the creation of such a plan. The procedures and included documents should be maintained by designated officers as determined by the chapter but, at a minimum, should be maintained by the chapter president and advisers. The crisis management procedures, chapter roster, chapter contact list and emergency contact numbers should be maintained as part of this policy.

EMERGENCY INFORMATION CARDS Chapters may want to consider keeping emergency information cards on file for all members. You cannot mandate that member report medical information but it is good to have on-hand in an emergency. - Keep on file in the president’s materials an emergency card or sheet for each member and new member. Since this information is confidential, be sure to secure it in a locked location. - Included on the card: o Member’s full name and birth date o Member’s local address and telephone number o Name, address, telephone numbers and email addresses of parents and guardians. Be sure to get this information for both parents. Include home, work and cellular telephone numbers. (See below for caution when contacting parents)

o o o

Name, address, telephone numbers of another person to notify in the event that parents cannot be reached. Medical information (allergies, medical conditions, medications, etc.) Name and telephone number of the family physician

PROCEDURES TO BE FOLLOWED BY THE CHAPTER PRESIDENT The guidelines listed below will help the chapter deal with the crisis in the most effective and efficient way and put the chapter on the track towards normal operations. Please contact your National Headquarters for crisis management information specific to the organization. MAINTAINING CONTROL Be certain that everyone in your chapter knows the president is in command of every emergency situation. In the absence of the president, you should have a rank ordering of officers (chain of command): 1. President 2. ______________________ 3. ______________________ 4. ______________________ 5. ______________________ PROCEDURE WITH A HOUSE 1. If a crisis has occurred at the townhouse, close the facility at once. 2. Permit only members and appropriate officials to enter. Halt all incoming and outgoing telephone calls, except those of an emergency nature. MANDATORY MEETING In most crisis situations, you will want to call a mandatory chapter meeting, for actives and new members, as soon as possible. Make sure your chapter adviser and other members of your alumni advisory board are present. At this meeting: 1. Explain the situation and gather facts. 2. Project a strong leadership image to let your members know everything is under control so they will remain calm. 3. Clarify who is the spokesman (normally the chapter president). No one else should make statements or answer questions about the situation. 4. Instruct members not to discuss the incident with anyone, including boy/girlfriends and family members, until the situation has been resolved. 5. In the event of a fire or accident, members should, of course, be encouraged to notify their parents to let them know they are okay. 6. Give a detailed plan for the next several days. 7. Instruct your members to cooperate with campus and law enforcement officials investigating an incident. 8. If there is an evacuation: be sure to get a list of where your members are going and a phone number that they can be reached at.

In the case of a suicide attempt, with or without serious injury, do not assemble your members or call parents. Appropriate action should be discussed with your chapter adviser and the Dean of Students.

EMERGENCY PHONE CALLS TO MAKE You need to make several phone calls immediately. Make it clear to your members, please call emergency personnel (APSU Public Safety, etc) when there is an emergency. After emergency personnel have been called, then you can call your chapter President. If you are unable to contact the president, please follow your communication chain of command. If damage is done to your chapter facility, contact your insurance carrier.

On Campus Emergency 911(will connect to campus police)

Off Campus Emergency 911

Chapter President _____________________

Fraternity & Sorority Affairs 931-221-6570

Chapter Advisor ___________________

DEALING WITH PARENTS When making the decision to notify parents, please discuss first with your chapter adviser, dean of students and local officials on the scene. Be sure to gather sufficient information before making any decision to speak with parents. In the event of a serious accident or illness, please ask the medical personnel/university officials to notify the parents and advise them of the studentâ&#x20AC;&#x2122;s physical situation. In the case of hospitalizations, find out the visitation wishes of the families and coordinate this with chapter members. In the event of a death, officials will notify the parents. You should always have parent/guardian information on file to make available to the proper authorities. Do not remove any personal items from the deceased memberâ&#x20AC;&#x2122;s room. Do not let members enter the room. Ask the family what their wishes are with regard to the memberâ&#x20AC;&#x2122;s possessions. Before family members arrive, make sure any borrowed items are returned. When they arrive, have empty boxes available and offer to help. You can coordinate member attendance at the funeral or memorial service. It is, of course, proper to send sympathy cards and notes, flowers, etc. Most Greek organizations have a memorial ritual pertaining to the chapter. Check your own individual procedures and offer it to the parents in advance of final arrangements.

PROCEDURE FOR SCHEDULING AND CONDUCTING FIRE DRILLS The purposes of fire drills are to insure the efficient and safe use of all available exit facilities, to familiarize occupants with sound and audibility of alarms, and to provide an opportunity to test the alarm system. Proper drills ensure orderly exit and prevent panic- the greatest cause of loss of life in major fire disasters of history. Speed in emptying houses, while desirable, is not in itself a goal, and should be made secondary to the maintenance of proper order and discipline. Fire drills should be held with sufficient frequency (at least twice each semester) to familiarize all occupants with the drill procedure and to make the procedure a matter of established routine. Fire drills in fraternity and sorority houses are required by law. When a fire drill is to be scheduled, the following steps should be followed: 1. The house manager should determine a date and time for the drill. University-owned houses have drills initiated by Office of Fraternity & Sorority Affairs without prior notice to the house. A public safety representative will trigger the alarm and document the drill. Members should have been familiarized with drill procedures prior to scheduling of a drill. Drills should be scheduled as early in each term as practical to insure that new residents are familiar with the house emergency plans. Drill scheduling should be known only to the house manager conducting the drill so that the drill will have as much spontaneity as possible to assist in simulation of an actual emergency evacuation. The date and time should be selected to insure maximum participation. 2. All fire drills should attempt to simulate actual emergency procedures in the evacuation process; however, no fire, smoke bombs, or other simulated smoke should ever be used

at such a drill to enhance the realism of the situation. No running or horseplay of any kind should be permitted. 3. After the drill is completed, all observers and participants should meet briefly to critique the drill. Criticisms or comments and the date and time of the drill should be recorded for entry in a fire/safety file. This information should be forwarded to Office of Fraternity & Sorority Affairs.

EARTHQUAKES In the event that an earthquake is predicted that may impact the Austin Peay campus, please be aware of the following tips. Before and earthquake occurs 1. Keep on hand flashlight and a portable radio both with fresh batteries. 2. Place large and heavy objects on lower shelves. Bottled goods glass and other breakables should not be stored in high places or left where they can slide freely. 3. Remove heavy picture frames, mirrors and other heavy objects over the bed or desk. During an earthquake 1. First and foremost, stay calm. Think though consequences of any action you take. 2. If you are outdoors, stay indoors; if you are indoors, stay indoors. Most injuries during quakes occur as people are entering or leaving buildings. 3. If you are indoors, take cover under a heavy desk or table, or doorways, halls or against inside walls. Stay away from glass. 4. If you are outdoors, move away from buildings and utility wire. The greatest danger comes from falling debris just outside of doorways or outer walls. Once in the open, stay there until the shaking stops. 5. If you are in a moving car, stop as soon as you can, but stay in the car. A car may jiggle violently on its springs, but it is a good place to stay until the shaking stops. When you drive on, watch for hazards created by the quake. Some of these hazards include fallen or falling objects, downed electrical wires or broken or undermined roadways. After an earthquake 1. Be prepared for additional earthquake shocks called aftershocks. Although most of these are smaller than the main shock, some maybe large enough to cause additional damage. 2. If you are driving, watch for hazards created by the quake. Some of these hazards include fallen or falling objects, downed electrical wires or broken or undermined roadways. 3. Stay out of severely damaged buildings. Aftershocks can cause them to fall down. 4. Check for injuries. Don’t attempt to move seriously injured people unless they are in immediate danger of further injury. 5. Don’t smoke. Gas leaks could make a cigarette your last. 6. Don’t use candles, matches or other open flames because of possible gas leaks. Douse all fires. Don’t turn on the lights.

PREPARING FOR EMERGENCIES Supplies Having emergency supply kits will put the tools you may need at your fingertips. While there are many things that might make you more comfortable, think first about fresh water, food, and clean air. Water Store one gallon of water per person per day for drinking and sanitation in clean plastic containers. Food Store food that won’t go bad and that do not have to be refrigerated or cooked. Chose items like protein or fruit bars, dry cereal or granola, canned fruits and juices, peanut butter, dried fruit, nuts and crackers. Remember to pack a manual can opener, cups and eating utensils. Clean Air Many potential situations could send tiny microscopic “junk” into the air. For example, an explosion may release very fine debris that can cause lung damage. A biological attack may release germs that can make you sick if inhaled or absorbed through open cuts. Many of these agents can only hurt you if they get into your body, so think about how you might create a barrier between yourself and any contamination. Basic Supplies  Flashlight  Battery powered radio  Extra batteries  First aid kit  Utility knife  Local map  Toilet paper  Feminine hygiene products  Soap  Garbage bags and other sanitation supplies  Plastic sheeting and duct tape  Extra cash and identification  Special items such as prescription medications  Comfort items such as books, paper, pens, a deck of cards or other forms of identification

Communication In the event of an emergency, it may be easier to make a long-distance phone call than to call across town, so an out-of-state contact may be in a better position to communicate among separated family members. Be sure each person knows the phone number and has a prepaid calling card to call the emergency contact. Develop a Chapter Communications Plan In the event of an emergency, plan how the chapter will contact one another and review what to do in different situations. Consider a plan where each member calls or emails an advisor in the event of an emergency. Be sure each chapter member knows the emergency contact person and phone number. Gathering and/or Evacuating Depending on the circumstances or the nature of the disaster attack, the first decision is whether your chapter should stay put or get away. Understand and plan for both possibilities. Use common sense and available information to determine if there is immediate danger. Check your TV, radio or internet often for information or official instructions as they become available. If youâ&#x20AC;&#x2122;re specifically told to evacuate or seek medical treatment, do so immediately. Staying Put Wherever you may be, there may be situations when itâ&#x20AC;&#x2122;s simply best to stay where you are and avoid any uncertainty outside. Plan in advance where you will take shelter in this kind of emergency. If your chapter has a facility, be sure that members know where to meet in the facility in the event of an emergency. Choose an interior room or one with as few windows and doors as possible. If you see large amounts of debris in the air, or if local authorities say the air is badly contaminated, quickly go inside; lock doors, and close windows, air vents, and fireplace dampers. Turn off air conditioning, forced air heating systems, exhaust fans, and clothes dryers. Take your emergency supplies and go into the room you have designated. Seal all windows, doors and vents with plastic sheeting and duct tape or anything else you have on hand. Listen to the TV, radio or check the Internet for instructions. Getting Away If the situation arise that is necessary for you to leave or if you are ordered to leave, plan in advance how you will travel and anticipate where you will go. Choose several locations in different directions so you have options in an emergency. If you have a car, keep at least a half of tank of gas at all times. If you do not have a car, plan how you will leave if you have to. Take your emergency supply kit, unless you have reason to believe it has been contaminated and lock the door behind you. If you believe the air may be contaminated, drive your with your windows and vents closed and keep the a/c and heater off.

SAFETY AND SECURITY Security 1. Report all strangers loitering near the Greek Village, or on the campus. 2. Keep the door to the townhouse locked 24 hours a day. 3. Never prop open a door for someone who will be coming in later or who does not have a key to the townhouse. 4. Never leave windows open when no one is in that room. 5. Always walk in groups when leaving the townhouse at night. 6. Make sure the exterior of the house is well lit. Submit work order to replace burned out bulbs immediately. Emergency Assistance Students requiring emergency assistance should contact the Office of Public Safety. Emergencies requiring immediate assistance may include the following. 1. Fire 2. Theft 3. Assault/attempted assault 4. Health-related emergencies 5. Other Public safety can be contacted at (931) 221-7786 for emergencies 911. Health & Safety Checks The residents of each townhouse will be held responsible for their living environment. This includes general cleanliness, general housekeeping practices and general appearances. Monthly inspections are conducted by Fraternity & Sorority Affairs staff to ensure compliance in living areas with health and safety standards. To limit the likelihood of insects becoming a problem, you should not store perishable items in open containers. It is your responsibility to keep your entire house clean and dispose properly of trash in outside dumpsters. Student Affairs staff reserves the right to check your house to ensure proper health and safety standards are followed by all occupants. Illegal substances and items found to represent a health and safety violation, which also constitute a violation of University policies, will be removed immediately by Student Affairs staff. A confiscation report will be issued listing all items removed. Some confiscated items may be claimed after a complete and proper check-out of the sorority house. Items not claimed within 30 days after vacating will be disposed. Items that will be confiscated by staff and are not returnable to residents include, but not limited to, the following: 1. Alcoholic beverage containers. The responsible student(s) will be asked to dispose of the alcoholic beverages, with staff observing, if the participant(s) are over the age of 21. If they are under the age of 21, campus police will be notified and the alcoholic beverage will be submitted as evidence.

2. Incense, candles, potpourri and related paraphernalia. 3. Other miscellaneous illegal items. Items that will be turned over to Public Safety include the following: 1. Drugs or illegal substance or paraphernalia. 2. Fireworks and weapons. 3. Traffic/safety regulation signs. 4. Beer kegs and taps.

APSU does not discriminate on the basis of race, color, national origin, sex, disability, or age. For inquiries regarding non-discrimination policies, contact nondiscrimination@apsu.edu.