limited speaker budget. On average, 100-120 speakers participate
through registration fees. Typical workshop attendance is ten to
in the conference each year. Those from within public horticulture
twenty participants. Full-day workshop fees range from $100-$125.
do not receive honoraria or travel reimbursements. Cash support
Contact APGA to obtain food and audiovisual cost estimates. Please
for presentations is awarded only in exceptional circumstances. If
indicate what you believe your audio/visual needs will be; be spe-
you request financial support, please submit a detailed budget with
cific. Indicate numbers of microphones, whether you need audio or
your proposal. Requests for support submitted after a proposal is
Internet access, and any other A/V requirements you have to ensure
accepted will not be considered.
a successful program. Do not include conference registration in the
• Please indicate what the audio/visual needs will be. Please be specific. Indicate numbers of microphones, whether you need audio
budget. If funding or sponsorship is not available, presenter fees/ honoraria may need to be reduced or waived.
or Internet access, and any other A/V requirements you have to
Proposals must be submitted online by 11:00 p.m. ET,
ensure a successful program. This will help us understand how
October 16, 2013.
much this workshop will cost to run, as each of these items has an associated cost. Funding Requests for funding will be strengthened by demonstrated efforts to help cover costs including: • Asking outside speakers to waive their fees or at least partially cover their own expenses. • Encouraging your institution or your speaker to sponsor your session (or any session) in exchange for recognition as a Session Sponsor.
Presentation Formats What’s different this year? Not to say that PowerPoint presentations in a hotel meeting room can’t capture magic, but consider alternate delivery methods and even different venues for adding some magic to the 2014 conference sessions. Maybe your Horticulture presentation would be more impactful IN an actual garden. Perhaps your Marketing session would be all the more compelling with AV enhancements. Or maybe your Arts & Exhibits session could incorporate a walk to a local art gallery.
Workshop Budgets Workshop proposals must include a budget listing all costs: pre-
Our Denver Host Committee has even designated a ‘magic
senters’ travel expenses, handouts, meals/breaks, and audiovisual
consultant’ to help you transform your presentation into some-
needs. Pre-conference workshops are expected to cover all costs
thing truly different and impactful: magic@botanicgardens.org.